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GPO 4044 — Line of Accounting

Please read before downloading and submitting the GPO 4044

The GPO 4044 (Simplified Purchase Agreement (SPA) Work Order) is used to place work on a SPA Program.

It is required to submit the Work Order to GPO immediately after the order is placed with the contractor. Failure to do so may result in delay of payment to the contactor and untimely delays in the agency receiving their bill. In addition, ensure that the Work Order is a valid number and it has not been used on a previous order and verify the Jacket, Purchase Order number, State and Contractor's Code prior to submission. Contact your Contract Administrator if you have questions regarding this information.

Important information:

The Treasury Accounting System (TAS)
and Business Event Type Code (BETC) BETC is a code of data used in the Central Accounting Reporting System (CARS) to indicate the type of activity being reported, such as payments, collections, etc. The BETC must always accompany the TAS in order to classify the transaction against the fund balance with Treasury.

CARS reporting agencies are required to submit their agency's Component TAS and BETC in order to properly process their billings through the US Department of Treasury IPAC system. If you are submitting a 4044 on behalf of one of these agencies, the Component TAS MUST be included on the 4044. Please enter this information in the field "Treasury Accounting Symbol (TAS)". Information entered in this field will appear on the IPAC statement.

The Line of Accounting (LOA) is an identification code assigned by the customer agency doing business with GPO. It provides reference information to the agency's original obligating document and is used to verify that billings are properly charged. The LOA is a variable length, alpha-numeric code.

The agencies listed below require an LOA or other accounting information in order to properly process their billings. If you are submitting a GPO 4044 on behalf of one of these agencies, the LOA or other accounting information MUST be included on the GPO 4044. Please enter this information in the field "Line of Accounting/Document Reference Number." Information entered in this field will appear on the IPAC statement. In addition, please include your email address and phone number (commercial) in the "Additional Information" field in the middle of the form. Incomplete data may delay processing your request.

Some agencies require two Lines of Accounting. If your agency is one of those, enter the second LOA in the “Additional Information” field on the GPO 4044.

If your agency is not listed below or you have an LOA code, download the 4044.
For an easy to use reference guide download the 4044 Instructions.

If your agency is listed below, click here for additional information.

Agriculture
United States Army
Commerce - NIST
Commerce - NOAA
DLA Document Services
Education
General Services Administration
Homeland Security - CIS
Interior - Bureau of Indian Affairs
Interior - Bureau of Labor Management
Interior - Bureau of Reclamation
Peace Corps
State
Transportation - Federal Aviation Administration
Treasury - Bureau of Public Debt
United States Coast Guard

Incomplete data may delay processing your request.

Contact your GPO Customer Services team or regional office if you need further assistance.

If your agency changes its accounting requirements for billing please contact
requestnewbac@gpo.gov.

Additional Agency LOA and Accounting Information

BAC SeriesOrganizationRequires LOA
3410, 3411AgricultureYes
3710United States ArmyYes
3510Commerce - NISTYes
3510Commerce - NOAAYes
5000, 5001DLA Document ServicesYes
4000EducationYes
6820General Services AdministrationYes
Health and Human Services (Click for additional information)
9110-08Homeland Security - CISYes
4310Interior - Bureau of Indian AffairsYes
4310Interior - Bureau of Labor ManagementYes
4310Interior - Bureau of ReclamationYes
6051Peace CorpsYes
4710StateYes
4910Transportation - Federal Aviation AdministrationYes
4810Treasury - Bureau of Public DebtYes
4910United States Coast GuardYes

r. 1/31/2014

BAC = Billing Address Code
Download the 4044
Download the 4044 Instructions

 
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