[Title 12 CFR ]
[Code of Federal Regulations (annual edition) - January 1, 2003 Edition]
[From the U.S. Government Printing Office]
[[Page i]]
12
Parts 200 to 219
Revised as of January 1, 2003
Banks and Banking
Containing a codification of documents of general
applicability and future effect
As of January 1, 2003
With Ancillaries
Published by:
Office of the Federal Register
National Archives and Records
Administration
A Special Edition of the Federal Register
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Table of Contents
Page
Explanation................................................. v
Title 12:
Chapter II--Federal Reserve System 3
Finding Aids:
Table of CFR Titles and Chapters........................ 463
Alphabetical List of Agencies Appearing in the CFR...... 481
List of CFR Sections Affected........................... 491
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Cite this Code: CFR
To cite the regulations in
this volume use title,
part and section number.
Thus, 12 CFR 201.1 refers
to title 12, part 201,
section 1.
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EXPLANATION
The Code of Federal Regulations is a codification of the general and
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parts covering specific regulatory areas.
Each volume of the Code is revised at least once each calendar year
and issued on a quarterly basis approximately as follows:
Title 1 through Title 16.................................as of January 1
Title 17 through Title 27..................................as of April 1
Title 28 through Title 41...................................as of July 1
Title 42 through Title 50................................as of October 1
The appropriate revision date is printed on the cover of each
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collection request.
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Many agencies have begun publishing numerous OMB control numbers as
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[[Page vii]]
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Raymond A. Mosley,
Director,
Office of the Federal Register.
January 1, 2003.
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THIS TITLE
Title 12--Banks and Banking is composed of seven volumes. The parts
in these volumes are arranged in the following order: parts 1-199, 200-
219, 220-299, 300-499, 500-599, part 600-899, and 900-end. The first
volume containing parts 1-199 is comprised of chapter I--Comptroller of
the Currency, Department of the Treasury. The second and third volumes
containing parts 200-299 are comprised of chapter II--Federal Reserve
System. The fourth volume containing parts 300-499 is comprised of
chapter III--Federal Deposit Insurance Corporation and chapter IV--
Export-Import Bank of the United States. The fifth volume containing
parts 500-599 is comprised of chapter V--Office of Thrift Supervision,
Department of the Treasury. The sixth volume containing parts 600-899 is
comprised of chapter VI--Farm Credit Administration, chapter VII--
National Credit Union Administration, chapter VIII--Federal Financing
Bank. The seventh volume containing part 900-end is comprised of chapter
IX--Federal Housing Finance Board, chapter XI--Federal Financial
Institutions Examination Council, chapter XIV--Farm Credit System
Insurance Corporation, chapter XV--Department of the Treasury, chapter
XVII--Office of Federal Housing Enterprise Oversight, Department of
Housing and Urban Development and chapter XVIII--Community Development
Financial Institutions Fund, Department of the Treasury. The contents of
these volumes represent all of the current regulations codified under
this title of the CFR as of January 1, 2003.
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[[Page 1]]
TITLE 12--BANKS AND BANKING
(This book contains parts 200 to 219)
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Part
chapter ii--Federal Reserve System.......................... 201
Cross References: Farmers Home Administration: See Agriculture, 7 CFR,
chapter XVIII.
Office of Assistant Secretary for Housing--Federal Housing
Commissioner, Department of Housing and Urban Development: See Housing
and Urban Development, 24 CFR, chapter II.
Fiscal Service: See Money and Finance: Treasury, 31 CFR, chapter II.
Monetary Offices: See Money and Finance: Treasury, 31 CFR, chapter I.
Commodity Credit Corporation: See Agriculture, 7 CFR, chapter XIV.
Small Business Administration: See Business Credit and Assistance, 13
CFR, chapter I.
Rural Electrification Administration: See Agriculture, 7 CFR, chapter
XVII.
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CHAPTER II--FEDERAL RESERVE SYSTEM
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SUBCHAPTER A--BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM
Part Page
201 Extensions of credit by Federal Reserve
banks (Regulation A).................... 5
202 Equal credit opportunity (Regulation B)..... 18
203 Home mortgage disclosure (Regulation C)..... 75
204 Reserve requirements of depository
institutions (Regulation D)............. 124
205 Electronic fund transfers (Regulation E).... 157
206 Limitations on interbank liabilities
(Regulation F).......................... 193
207 Disclosure and reporting of CRA-related
agreements (Regulation G)............... 197
208 Membership of State banking institutions in
the Federal Reserve System (Regulation
H)...................................... 209
209 Issue and cancellation of Federal Reserve
Bank capital stock (Regulation I)....... 308
210 Collection of checks and other items by
Federal Reserve banks and funds
transfers through Fedwire (Regulation J) 311
211 International banking operations (Regulation
K)...................................... 345
212 Management official interlocks.............. 391
213 Consumer leasing (Regulation M)............. 395
214 Relations with foreign banks and bankers
(Regulation N).......................... 422
215 Loans to executive officers, directors, and
principal shareholders of member banks
(Regulation O).......................... 424
216 Privacy of consumer financial information
(Regulation P).......................... 436
217 Prohibition against the payment of interest
on demand deposits (Regulation Q)....... 454
219 Reimbursement for providing financial
records; recordkeeping requirements for
certain financial records (Regulation S) 456
Supplemental Publications: The Federal Reserve Act, as amended through
December 31, 1976, with an Appendix containing provisions of certain
other statutes affecting the Federal Reserve System. Rules of
Organization and Procedure--Board of Governors of the Federal Reserve
System.
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Regulations of the Board of Governors of the Federal Reserve System.
The Federal Reserve System--Purposes and Functions. Annual Report.
Federal Reserve Bulletin. Monthly. Federal Reserve Chart Book
Quarterly; Historical Chart Book issued in September.
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SUBCHAPTER A--BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM
PART 201--EXTENSIONS OF CREDIT BY FEDERAL RESERVE BANKS (REGULATION A)--Table of Contents
Sec.
201.1 Authority, scope and purpose.
201.2 Definitions.
201.3 Availability and terms.
201.4 Limitations on availability and assessments.
201.5 Advances and discounts.
201.6 General requirements.
201.7 Branches and agencies.
201.8 Federal Intermediate Credit Banks.
201.9 No obligation to make advances or discounts.
201.51 Adjustment credit for depository institutions.
201.52 Other credit for depository institutions.
Interpretations
201.104 Eligibility of consumer loans and finance company paper.
201.107 Eligibility of demand paper for discount and as security for
advances by Reserve Banks.
201.108 Obligations eligible as collateral for advances.
201.109 Eligibility for discount of mortgage company notes.
201.110 Goods held by persons employed by owner.
Authority: 12 U.S.C. 343 et seq., 347a, 347b, 347c, 347d, 348 et
seq., 357, 374, 374a and 461.
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, the authority
citation for part 201 was revised, effective Jan. 9, 2003. For the
convenience of the user the revised text follows:
Authority: 12 U.S.C. 248(i)-(j), 343 et seq., 347a, 347b, 347c, 348
et seq., 357, 374, 374a, and 461.
Source: 45 FR 54010, Aug. 14, 1980, unless otherwise noted.
Sec. 201.1 Authority, scope and purpose.
(a) Authority and scope. This part is issued under the authority of
sections 10A, 10B, 13, 13A, and 19 of the FRA (12 U.S.C. 347a, 347b, 343
et seq., 347c, 348 et seq., 374, 374a, and 461), other provisions of the
FRA, and section 7(b) of the International Banking Act of 1978 (12
U.S.C. 347d) and relates to extensions of credit by Federal Reserve
Banks to depository institutions and others.
(b) Purpose. This part establishes rules under which Federal Reserve
Banks may extend credit to depository institutions and others. Extending
credit to depository institutions to accommodate commerce, industry, and
agriculture is a principal function of Federal Reserve Banks. While open
market operations are the primary means of affecting the overall supply
of reserves, the lending function of the Federal Reserve Banks is an
effective method of supplying reserves to meet the particular credit
needs of individual depository institutions. The lending functions of
the Federal Reserve System are conducted with due regard to the basic
objectives of monetary policy and the maintenance of a sound and orderly
financial system.
[58 FR 68512, Dec. 28, 1993]
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, Sec. 201.1 was
revised, effective Jan. 9, 2003. For the convenience of the user the
revised text follows:
Sec. 201.1 Authority, purpose and scope.
(a) Authority. This part is issued under the authority of sections
10A, 10B, 11(i), 11(j), 13, 13A, 14(d), and 19 of the Federal Reserve
Act (12 U.S.C. 248(i)-(j), 343 et seq., 347a, 347b, 347c, 348 et seq.,
357, 374, 374a, and 461).
(b) Purpose and scope. This part establishes rules under which a
Federal Reserve Bank may extend credit to depository institutions and
others. Except as otherwise provided, this part applies to United States
branches and agencies of foreign banks that are subject to reserve
requirements under Regulation D (12 CFR part 204) in the same manner and
to the same extent as this part applies to depository institutions. The
Federal Reserve System extends credit with due regard to the basic
objectives of monetary policy and the maintenance of a sound and orderly
financial system.
Sec. 201.2 Definitions.
For purposes of this part, the following definitions shall apply:
(a) Appropriate Federal banking agency has the same meaning as in
section 3 of the FDI Act (12 U.S.C. 1813(q)).
(b) Critically undercapitalized insured depository institution means
any insured depository institution as defined in
[[Page 6]]
section 3 of the FDI Act (12 U.S.C. 1813(c)(2)) that is deemed to be
critically undercapitalized under section 38 of the FDI Act (12 U.S.C.
1831o(b)(1)(E)) and the implementing regulations.
(c)(1) Depository institution means an institution that maintains
reservable transaction accounts or nonpersonal time deposits and is:
(i) An insured bank as defined in section 3 of the FDI Act (12
U.S.C. 1813(h)) or a bank which is eligible to make application to
become an insured bank under section 5 of such Act (12 U.S.C. 1815);
(ii) A mutual savings bank as defined in section 3 of the FDI Act
(12 U.S.C. 1813(f)) or a bank which is eligible to make application to
become an insured bank under section 5 of such Act (12 U.S.C. 1815);
(iii) A savings bank as defined in section 3 of the FDI Act (12
U.S.C. 1813(g)) or a bank which is eligible to make application to
become an insured bank under section 5 of such Act (12 U.S.C. 1815);
(iv) An insured credit union as defined in section 101 of the
Federal Credit Union Act (12 U.S.C. 1752(7)) or a credit union which is
eligible to make application to become an insured credit union pursuant
to section 201 of such Act (12 U.S.C. 1781);
(v) A member as defined in section 2 of the Federal Home Loan Bank
Act (12 U.S.C. 1422(4)); or
(vi) A savings association as defined in section 3 of the FDI Act
(12 U.S.C. 1813(b)) which is an insured depository institution as
defined in section 3 of the Act (12 U.S.C. 1813(c)(2)) or is eligible to
apply to become an insured depository institution under section 5 of the
Act (12 U.S.C. 1815(a)).
(2) The term depository institution does not include a financial
institution that is not required to maintain reserves under Regulation D
(12 CFR part 204) because it is organized solely to do business with
other financial institutions, is owned primarily by the financial
institutions with which it does business, and does not do business with
the general public.
(d) Liquidation loss means the loss that any deposit insurance fund
in the FDIC would have incurred if the FDIC had liquidated the
institution:
(1) In the case of an undercapitalized insured depository
institution, as of the end of the later of:
(i) Sixty days:
(A) In any 120-day period;
(B) During which the institution was an undercapitalized insured
depository institution; and
(C) During which advances or discounts were outstanding to the
depository institution from any Federal Reserve Bank; or
(ii) The 60 calendar day period following the receipt by a Federal
Reserve Bank of a written certification from the Chairman of the Board
of Governors or the head of the appropriate Federal banking agency that
the institution is viable.
(2) In the case of a critically undercapitalized insured depository
institution, as of the end of the 5-day period beginning on the date the
institution became a critically undercapitalized insured depository
institution.
(e) Increased loss means the amount of loss to any deposit insurance
fund in the FDIC that exceeds the liquidation loss due to:
(1) An advance under section 10B(1)(a) of the FRA that is
outstanding to an undercapitalized or critically undercapitalized
insured depository institution without payment having been demanded as
of the end of the periods specified in paragraphs (d)(1) and (2) of this
section; or
(2) An advance under section 10B(1)(a) of the Federal Reserve Act
that is made after the end of such periods.
(f) Excess loss means the lesser of the increased loss or that
portion of the increased loss equal to the lesser of:
(1) The loss the Board of Governors or any Federal Reserve Bank
would have incurred on the amount by which advances under section
10B(1)(a) exceed the amount of advances outstanding at the end of the
periods specified in paragraphs (d)(1) and (2) of this section if those
increased advances had been unsecured; or
(2) The interest received on the amount by which the advances under
section 10B(1)(a) exceed the amount of advances outstanding, if any, at
the end of the periods specified in paragraphs (d)(1) and (2) of this
section.
[[Page 7]]
(g) Transaction account and nonpersonal time deposit have the
meanings specified in Regulation D (12 CFR part 204).
(h) Undercapitalized insured depository institution means any
insured depository institution as defined in section 3 of the FDI Act
(12 U.S.C. 1813(c)(2)) that:
(1) Is not a critically undercapitalized insured depository
institution; and
(2)(i) Is deemed to be undercapitalized under section 38 of the FDI
Act (12 U.S.C. 1831o(b)(1)(C)) and the implementing regulations; or
(ii) Has received from its appropriate Federal banking agency a
composite CAMEL rating of 5 under the Uniform Financial Institutions
Rating System (or an equivalent rating by its appropriate Federal
banking agency under a comparable rating system) as of the most recent
examination of such institution.
(i) Viable, with respect to a depository institution, means that the
Board of Governors or the appropriate Federal banking agency has
determined, giving due regard to the economic conditions and
circumstances in the market in which the institution operates, that the
institution is not critically undercapitalized, is not expected to
become critically undercapitalized, and is not expected to be placed in
conservatorship or receivership. Although there are a number of criteria
that may be used to determine viability, the Board of Governors believes
that ordinarily an undercapitalized insured depository institution is
viable if the appropriate Federal banking agency has accepted a capital
restoration plan for the depository institution under 12 U.S.C.
1831o(e)(2) and the depository institution is complying with that plan.
(j) Eligible institution means a depository institution that is in
sound financial condition in the judgment of the lending Federal Reserve
Bank.
(k) Targeted federal funds rate means the federal funds rate
targeted by the Federal Open Market Committee.
[58 FR 68512, Dec. 28, 1993, as amended at 64 FR 41769, Aug. 2, 1999]
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, Sec. 201.2 was
revised, effective Jan. 9, 2003. For the convenience of the user the
revised text follows:
Sec. 201.2 Definitions.
For purposes of this part, the following definitions shall apply:
(a) Appropriate federal banking agency has the same meaning as in
section 3 of the Federal Deposit Insurance Act (FDI Act) (12 U.S.C.
1813(q)).
(b) Critically undercapitalized insured depository institution means
any insured depository institution as defined in section 3 of the FDI
Act (12 U.S.C. 1813(c)(2)) that is deemed to be critically
undercapitalized under section 38 of the FDI Act (12 U.S.C.
1831o(b)(1)(E)) and its implementing regulations.
(c)(1) Depository institution means an institution that maintains
reservable transaction accounts or nonpersonal time deposits and is:
(i) An insured bank as defined in section 3 of the FDI Act (12
U.S.C. 1813(h)) or a bank that is eligible to make application to become
an insured bank under section 5 of such act (12 U.S.C. 1815);
(ii) A mutual savings bank as defined in section 3 of the FDI Act
(12 U.S.C. 1813(f)) or a bank that is eligible to make application to
become an insured bank under section 5 of such act (12 U.S.C. 1815);
(iii) A savings bank as defined in section 3 of the FDI Act (12
U.S.C. 1813(g)) or a bank that is eligible to make application to become
an insured bank under section 5 of such act (12 U.S.C. 1815);
(iv) An insured credit union as defined in section 101 of the
Federal Credit Union Act (12 U.S.C. 1752(7)) or a credit union that is
eligible to make application to become an insured credit union pursuant
to section 201 of such act (12 U.S.C. 1781);
(v) A member as defined in section 2 of the Federal Home Loan Bank
Act (12 U.S.C. 1422(4)); or
(vi) A savings association as defined in section 3 of the FDI Act
(12 U.S.C. 1813(b)) that is an insured depository institution as defined
in section 3 of the act (12 U.S.C. 1813(c)(2)) or is eligible to apply
to become an insured depository institution under section 5 of the act
(12 U.S.C. 15(a)).
(2) The term depository institution does not include a financial
institution that is not required to maintain reserves under
Sec. 204.1(c)(4) of Regulation D (12 CFR 204.1(c)(4)) because it is
organized solely to do business with other financial institutions, is
owned primarily by the financial institutions with which it does
business, and does not do business with the general public.
(d) Transaction account and nonpersonal time deposit have the
meanings specified in Regulation D (12 CFR part 204).
(e) Undercapitalized insured depository institution means any
insured depository institution as defined in section 3 of the FDI Act
(12 U.S.C. 1813(c)(2)) that:
(1) Is not a critically undercapitalized insured depository
institution; and
[[Page 8]]
(2)(i) Is deemed to be undercapitalized under section 38 of the FDI
Act (12 U.S.C. 1831o(b)(1)(C)) and its implementing regulations; or
(ii) Has received from its appropriate federal banking agency a
composite CAMELS rating of 5 under the Uniform Financial Institutions
Rating System (or an equivalent rating by its appropriate federal
banking agency under a comparable rating system) as of the most recent
examination of such institution.
(f) Viable, with respect to a depository institution, means that the
Board of Governors or the appropriate federal banking agency has
determined, giving due regard to the economic conditions and
circumstances in the market in which the institution operates, that the
institution is not critically undercapitalized, is not expected to
become critically undercapitalized, and is not expected to be placed in
conservatorship or receivership. Although there are a number of criteria
that may be used to determine viability, the Board of Governors believes
that ordinarily an undercapitalized insured depository institution is
viable if the appropriate federal banking agency has accepted a capital
restoration plan for the depository institution under 12 U.S.C.
1831o(e)(2) and the depository institution is complying with that plan.
Sec. 201.3 Availability and terms.
(a) Adjustment credit. Federal Reserve Banks extend adjustment
credit on a short-term basis to depository institutions to assist in
meeting temporary requirements for funds or to cushion more persistent
shortfalls of fundspending an orderly adjustment of a borrowing
institution's assets and liabilities. Such credit generally is available
only for appropriate purposes and after reasonable alternative sources
of funds have been fully used, including credit from special industry
lenders such as Federal Home Loan Banks, the National Credit Union
Administration's Central Liquidity Facility, and corporate central
credit unions. Adjustment credit is usually granted at the basic
discount rate, but under certain circumstances a special rate or rates
above the basic discount rate may be applied.
(b) Seasonal credit. Federal Reserve Banks extend seasonal credit
for periods longer than those permitted under adjustment credit to
assist smaller depository institutions in meeting regular needs for
funds arising from expected patterns of movement in their deposits and
loans. A special rate or rates at or above the basic discount rate may
be applied to seasonal credit.
(1) Seasonal credit is only available if:
(i) The depository institution's seasonal needs exceed a threshold
that the institution is expected to meet from other sources of liquidity
(this threshold is calculated as certain percentages, established by the
Board of Governors, of the institution's average total deposits in the
preceding calendar year);
(ii) The Federal Reserve Bank is satisfied that the institution's
qualifying need for funds is seasonal and will persist for at least four
weeks; and
(iii) Similar assistance is not available from special industry
lenders.
(2) The Board may establish special terms for seasonal credit when
depository institutions are experiencing unusual seasonal demands for
credit in a period of liquidity strain.
(c) Extended credit. Federal Reserve Banks extend credit to
depository institutions under extended credit arrangements where similar
assistance is not reasonably available from other sources, including
special industry lenders. Such credit may be provided where there are
exceptional circumstances or practices affecting a particular depository
institution including sustained deposit drains, impaired access to money
market funds, or sudden deterioration in loan repayment performance.
Extended credit may also be provided to accommodate the needs of
depository institutions, including those with longer term asset
portfolios, that may be experiencing difficulties adjusting to changing
money market conditions over a longer period, particularly at times of
deposit disintermediation. A special rate or rates above the basic
discount rate may be applied to extended credit.
(d) Emergency credit for others. In unusual and exigent
circumstances, a Federal Reserve Bank may, after consultation with the
Board of Governors, advance credit to individuals, partnerships, and
corporations that are not depository institutions if, in the judgment of
the Federal Reserve Bank, credit is not available from other sources and
failure to obtain such credit would adversely affect the economy.
[[Page 9]]
The rate applicable to such credit will be above the highest rate in
effect for advances to depository institutions. Where the collateral
used to secure such credit consists of assets other than obligations of,
or fully guaranteed as to principal and interest by, the United States
or an agency thereof, an affirmative vote of five or more members of the
Board of Governors is required before credit may be extended.
(e) Special liquidity facility for century date change. Federal
Reserve Banks may extend credit between and including October 1, 1999,
and April 7, 2000, or such later date as determined by the Board, under
a special liquidity facility to ease liquidity pressures during the
century date change period. This type of credit is available only to
eligible institutions. This type of credit is granted at a special rate
above the basic discount rate and other market rates for funds, is
available for the entire length of the period, and is not subject to the
conditions regarding specific use or exhaustion of other liquidity
sources as is adjustment credit under paragraph (a) of this section.
[58 FR 68513, Dec. 28, 1993, as amended at 64 FR 41769, Aug. 2, 1999]
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, Sec. 201.3 was
revised, effective Jan. 9, 2003. For the convenience of the user the
revised text follows:
Sec. 201.3 Extensions of credit generally.
(a) Advances to and discounts for a depository institution. (1) A
Federal Reserve Bank may lend to a depository institution either by
making an advance secured by acceptable collateral under Sec. 201.4 of
this part or by discounting certain types of paper. A Federal Reserve
Bank generally extends credit by making an advance.
(2) An advance to a depository institution must be secured to the
satisfaction of the Federal Reserve Bank that makes the advance.
Satisfactory collateral generally includes United States government and
federal-agency securities, and, if of acceptable quality, mortgage notes
covering one-to four-family residences, state and local government
securities, and business, consumer, and other customer notes.
(3) If a Federal Reserve Bank concludes that a discount would meet
the needs of a depository institution or an institution described in
section 13A of the Federal Reserve Act (12 U.S.C. 349) more effectively,
the Reserve Bank may discount any paper indorsed by the institution,
provided the paper meets the requirements specified in the Federal
Reserve Act.
(b) No obligation to make advances or discounts. A Federal Reserve
Bank shall have no obligation to make, increase, renew, or extend any
advance or discount to any depository institution.
(c) Information requirements. (1) Before extending credit to a
depository institution, a Federal Reserve Bank should determine if the
institution is an undercapitalized insured depository institution or a
critically undercapitalized insured depository institution and, if so,
follow the lending procedures specified in Sec. 201.5.
(2) Each Federal Reserve Bank shall require any information it
believes appropriate or desirable to ensure that assets tendered as
collateral for advances or for discount are acceptable and that the
borrower uses the credit provided in a manner consistent with this part.
(3) Each Federal Reserve Bank shall:
(i) Keep itself informed of the general character and amount of the
loans and investments of a depository institution as provided in section
4(8) of the Federal Reserve Act (12 U.S.C. 301); and
(ii) Consider such information in determining whether to extend
credit.
(d) Indirect credit for others. Except for depository institutions
that receive primary credit as described in Sec. 201.4(a), no depository
institution shall act as the medium or agent of another depository
institution in receiving Federal Reserve credit except with the
permission of the Federal Reserve Bank extending credit.
Sec. 201.4 Limitations on availability and assessments.
(a) Advances to or discounts for undercapitalized insured depository
institutions. A Federal Reserve Bank may make or have outstanding
advances to or discounts for a depository institution that it knows to
be an undercapitalized insured depository institution, only:
(1) If, in any 120-day period, advances or discounts from any
Federal Reserve Bank to that depository institution are not outstanding
for more than 60 days during which the institution is an
undercapitalized insured depository institution; or
(2) During the 60 calendar days after the receipt of a written
certification from the Chairman of the Board of Governors or the head of
the appropriate Federal banking agency that the borrowing depository
institution is viable; or
[[Page 10]]
(3) After consultation with the Board of Governors.\1\
---------------------------------------------------------------------------
\1\ In unusual circumstances, when prior consultation with the Board
is not possible, a Federal Reserve Bank should consult with the Board as
soon as possible after extending credit that requires consultation under
this paragraph.
---------------------------------------------------------------------------
(b) Advances to or discounts for critically undercapitalized insured
depository institutions. A Federal Reserve Bank may make or have
outstanding advances to or discounts for a depository institution that
it knows to be a critically undercapitalized insured depository
institution only:
(1) During the 5-day period beginning on the date the institution
became a critically undercapitalized insured depository institution; or
(2) After consultation with the Board of Governors.\2\
---------------------------------------------------------------------------
\2\ See footnote 1 in Sec. 201.4(a)(3).
---------------------------------------------------------------------------
(c) Assessments. The Board of Governors will assess the Federal
Reserve Banks for any amount that it pays to the FDIC due to any excess
loss. Each Federal Reserve Bank shall be assessed that portion of the
amount that the Board of Governors pays to the FDIC that is attributable
to an extension of credit by that Federal Reserve Bank, up to one
percent of its capital as reported at the beginning of the calendar year
in which the assessment is made. The Board of Governors will assess all
of the Federal Reserve Banks for the remainder of the amount it pays to
the FDIC in the ratio that the capital of each Federal Reserve Bank
bears to the total capital of all Federal Reserve Banks at the beginning
of the calendar year in which the assessment is made, provided, however,
that if any assessment exceeds 50 percent of the total capital and
surplus of all Federal Reserve Banks, whether to distribute the excess
over such 50 percent shall be made at the discretion of the Board of
Governors.
(d) Information. Before extending credit a Federal Reserve Bank
should ascertain if an institution is an undercapitalized insured
depository institution or a critically undercapitalized insured
depository institution.
[58 FR 68514, Dec. 28, 1993]
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, Sec. 201.4 was
revised, effective Jan. 9, 2003. For the convenience of the user the
revised text follows:
Sec. 201.4 Availability and terms of credit.
(a) Primary credit. A Federal Reserve Bank may extend primary credit
on a very short-term basis, usually overnight, as a backup source of
funding to a depository institution that is in generally sound financial
condition in the judgment of the Reserve Bank. Such primary credit
ordinarily is extended with minimal administrative burden on the
borrower. A Federal Reserve Bank also may extend primary credit with
maturities up to a few weeks as a backup source of funding to a
depository institution if, in the judgment of the Reserve Bank, the
depository institution is in generally sound financial condition and
cannot obtain such credit in the market on reasonable terms. Credit
extended under the primary credit program is granted at the primary
credit rate.
(b) Secondary credit. A Federal Reserve Bank may extend secondary
credit on a very short-term basis, usually overnight, as a backup source
of funding to a depository institution that is not eligible for primary
credit if, in the judgment of the Reserve Bank, such a credit extension
would be consistent with a timely return to a reliance on market funding
sources. A Federal Reserve Bank also may extend longer-term secondary
credit if the Reserve Bank determines that such credit would facilitate
the orderly resolution of serious financial difficulties of a depository
institution. Credit extended under the secondary credit program is
granted at a rate above the primary credit rate.
(c) Seasonal credit. A Federal Reserve Bank may extend seasonal
credit for periods longer than those permitted under primary credit to
assist a smaller depository institution in meeting regular needs for
funds arising from expected patterns of movement in its deposits and
loans. An interest rate that varies with the level of short-term market
interest rates is applied to seasonal credit.
(1) A Federal Reserve Bank may extend seasonal credit only if:
(i) The depository institution's seasonal needs exceed a threshold
that the institution is expected to meet from other sources of liquidity
(this threshold is calculated as a certain percentage, established by
the Board of Governors, of the institution's average total deposits in
the preceding calendar year); and
(ii) The Federal Reserve Bank is satisfied that the institution's
qualifying need for funds is seasonal and will persist for at least four
weeks.
(2) The Board may establish special terms for seasonal credit when
depository institutions are experiencing unusual seasonal demands for
credit in a period of liquidity strain.
[[Page 11]]
(d) Emergency credit for others. In unusual and exigent
circumstances and after consultation with the Board of Governors, a
Federal Reserve Bank may extend credit to an individual, partnership, or
corporation that is not a depository institution if, in the judgment of
the Federal Reserve Bank, credit is not available from other sources and
failure to obtain such credit would adversely affect the economy. If the
collateral used to secure emergency credit consists of assets other than
obligations of, or fully guaranteed as to principal and interest by, the
United States or an agency thereof, credit must be in the form of a
discount and five or more members of the Board of Governors must
affirmatively vote to authorize the discount prior to the extension of
credit. Emergency credit will be extended at a rate above the highest
rate in effect for advances to depository institutions.
Sec. 201.5 Advances and discounts.
(a) Federal Reserve Banks may lend to depository institutions either
through advances secured by acceptable collateral or through the
discount of certain types of paper. Credit extended by the Federal
Reserve Banks generally takes the form of an advance.
(b) Federal Reserve Banks may make advances to any depository
institution if secured to the satisfaction of the Federal Reserve Bank.
Satisfactory collateral generally includes United States government and
Federal agency securities, and, if of acceptable quality, mortgage notes
covering 1-4 family residences, State and local government securities,
and business, consumer and other customer notes.
(c) If a Federal Reserve Bank concludes that a depository
institution will be better accommodated by the discount of paper than by
an advance, it may discount any paper endorsed by the depository
institution that meets therequirements specified in the FRA.
Effective Date Note: At 67 FR 67785, Nov. 7, 2002, Sec. 201.5 was
revised, effective Jan. 9, 2003. For the convenience of the user the
revised text follows:
Sec. 201.5 Limitations on availability and assessments.
(a) Lending to undercapitalized insured depository institutions. A
Federal Reserve Bank may make or have outstanding advances to or
discounts for a depository institution that it knows to be an
undercapitalized insured depository institution, only:
(1) If, in any 120-day period, advances or discounts from any
Federal Reserve Bank to that depository institution are not outstanding
for more than 60 days during which the institution is an
undercapitalized insured depository institution; or
(2) During the 60 calendar days after the receipt of a written
certification from the chairman of the Board of Governors or the head of
the appropriate federal banking agency that the borrowing depository
institution is viable; or
(3) After consultation with the Board of Governors. In unusual
circumstances, when prior consultation with the Board is not possible, a
Federal Reserve Bank should consult with the Board as soon as possible
after extending credit that requires consultation under this paragraph
(a)(3).
(b) Lending to critically undercapitalized insured depository
institutions. A Federal Reserve Bank may make or have outstanding
advances to or discounts for a depository institution that it knows to
be a critically undercapitalized insured depository institution only:
(1) During the 5-day period beginning on the date the institution
became a critically undercapitalized insured depository institution; or
(2) After consultation with the Board of Governors. In unusual
circumstances, when prior consultation with the Board is not possible, a
Federal Reserve Bank should consult with the Board as soon as possible
after extending credit that requires consultation under this paragraph
(b)(2).
(c) Assessments. The Board of Governors will assess the Federal
Reserve Banks for any amount that the Board pays to the FDIC due to any
excess loss in accordance with section 10B(b) of the Federal Reserve
Act. Each Federal Reserve Bank shall be assessed that portion of the
amount that the Board of Governors pays to the FDIC that is attributable
to an extension of credit by that Federal Reserve Bank, up to 1 percent
of its capital as reported at the beginning of the calendar year in
which the assessment is made. The Board of Governors will assess all of
the Federal Reserve Banks for the remainder of the amount it pays to the
FDIC in the ratio that the capital of each Federal Reserve Bank bears to
the total capital of all Federal Reserve Banks at the beginning of the
calendar year in which the assessment is made, provided, however, that
if any assessment exceeds 50 percent of the total capital and surplus of
all Federal Reserve Banks, whether to distribute the excess over such 50
percent shall be made at the discretion of the Board of Governors.
Sec. 201.6 General requirements.
(a) Credit for capital purposes. Federal Reserve credit is not a
substitute for capital.
[[Page 12]]
(b) Compliance with law and regulation. All credit extended under
this part shall comply with applicable requirements of law and of this
part. Each Federal Reserve Bank:
(1) Shall keep itself informed of the general character and amount
of the loans and investments of depository institutions with a view to
ascertaining whether undue use is being made of depository institution
credit for the speculative carrying of or trading in securities, real
estate, or commodities, or for any other purpose inconsistent with the
maintenance of sound credit conditions; and
(2) Shall consider such information in determining whether to extend
credit.
(c) Information. A Federal Reserve Bank shall require any
information it believes appropriate or desirable to insure that paper
tendered as collateral for advances or for discount is acceptable and
that the credit provided is used in a manner consistent with this part.
(d) Indirect credit for others. Except for depository institutions
that receive credit under the Special Liquidity Facility described in
Sec. 201.3(e), no depository institution shall act as the medium or
agent of another depository institution in receiving Federal Reserve
credit except with the permission of the Federal Reserve bank extending
credit.
[58 FR 68514, Dec. 28, 1993, as amended at 64 FR 41770, Aug. 2, 1999]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.6 was
removed, effective Jan. 9, 2003.
Sec. 201.7 Branches and agencies.
(a) Except as may be otherwise provided, this part shall be
applicable to United States branches and agencies of foreign banks
subject to reserve requirements under Regulation D (12 CFR part 204) in
the same manner and to the same extent as depository institutions.
(b) This part applies to a United States branch or agency of a
foreign bank in the same manner and to the same extent as an eligible
institution if the foreign bank is in sound financial condition in the
judgment of the lending Federal Reserve Bank.
[58 FR 68514, Dec. 28, 1993, as amended at 64 FR 41770, Aug. 2, 1999]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.7 was
removed, effective Jan. 9, 2003.
Sec. 201.8 Federal Intermediate Credit Banks.
A Federal Reserve Bank may discount for any Federal Intermediate
Credit Bank agricultural paper or notes payable to and bearing the
endorsement of the Federal Intermediate Credit Bank that cover loans or
advances made under subsections (a) and (b) of section 2.3 of the Farm
Credit Act of 1971 (12 U.S.C. 2074) and that are secured by paper
eligible for discount by Federal Reserve Banks. Any paper so discounted
shall have a period remaining to maturity at the time of discount of not
more than nine months.
[58 FR 68514, Dec. 28, 1993]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.8 was
removed, effective Jan. 9, 2003.
Sec. 201.9 No obligation to make advances or discounts.
A Federal Reserve Bank shall have no obligation to make, increase,
renew, or extend any advance or discount to any depository institution.
[58 FR 68514, Dec. 28, 1993]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.9 was
removed, effective Jan. 9, 2003.
Sec. 201.51 Adjustment credit for depository instituions.
The rates for adjustment credit provided to depository institutions
under Sec. 201.3(a) are:
------------------------------------------------------------------------
Federal Reserve Bank Rate Effective
------------------------------------------------------------------------
Boston................................... .75 Nov. 7, 2002.
New York................................. .75 Nov. 6, 2002.
Philadelphia............................. .75 Nov. 7, 2002.
Cleveland................................ .75 Nov. 7, 2002.
Richmond................................. .75 Nov. 7, 2002.
Atlanta.................................. .75 Nov. 7, 2002.
Chicago.................................. .75 Nov. 7, 2002.
[[Page 13]]
St. Louis................................ .75 Nov. 7, 2002.
Minneapolis.............................. .75 Nov. 7, 2002.
Kansas City.............................. .75 Nov. 7, 2002.
Dallas................................... .75 Nov. 6, 2002.
San Francisco............................ .75 Nov. 6, 2002.
------------------------------------------------------------------------
[Reg. A, 67 FR 69467, Nov. 18, 2002]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.51 was
revised, effective Jan. 9, 2003. For the convenience of the user, the
revised text follows:
Sec. 201.51 Interest rates applicable to credit extended by a Federal
Reserve Bank.
(a) Primary credit. The rate for primary credit provided to
depository institutions under Sec. 201.4(a) is a rate above the target
federal funds rate of the Federal Open Market Committee.
(b) Secondary credit. The rate for secondary credit extended to
depository institutions under Sec. 201.4(c) is a rate above the primary
credit rate.
(c) Seasonal credit. The rate for seasonal credit extended to
depository institutions under Sec. 201.4(b) is a flexible rate that
takes into account rates on market sources of funds.
(d) Primary credit rate in a financial emergency. (1) The primary
credit rate at a Federal Reserve Bank is the target federal funds rate
of the Federal Open Market Committee if:
(i) In a financial emergency the Reserve Bank has established the
primary credit rate at that rate; and
(ii) The Chairman of the Board of Governors (or, in the Chairman's
absence, his authorized designee) certifies that a quorum of the Board
is not available to act on the Reserve Bank's rate establishment.
(2) For purposes of this paragraph (d), a financial emergency is a
significant disruption to the U.S. money markets resulting from an act
of war, military or terrorist attack, natural disaster, or other
catastrophic event.
Sec. 201.52 Other credit for depository institutions.
(a) Seasonal credit. The rate for seasonal credit extended to
depository institutions under Sec. 201.3(b) is a flexible rate that
takes into account rates on market sources of funds, but in no case will
the rate charged be less than the rate for adjustment credit as set out
in Sec. 201.51.
(b) Extended credit. For extended credit to depository institutions
under Sec. 201.3(c), for credit outstanding for more than 30 days, a
flexible rate will be charged that takes into account rates on market
sources of funds, but in no case will the rate charged be less than the
rate for adjustment credit, as set out in Sec. 201.51, plus one-half
percentage point. At the discretion of the Federal Reserve Bank, the 30-
day time period may be shortened.
(c) Special liquidity facility. The rate for credit extended to
eligible institutions under the special liquidity facility provisions in
Sec. 201.3(e) is equal to the targeted federal funds rate plus 1.5
percentage points on each day the credit is outstanding.
[Reg. A, 59 FR 29538, June 8, 1994, as amended at 59 FR 60700, Nov. 28,
1994; 64 FR 41770, Aug. 2, 1999]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 201.52 was
removed, effective Jan. 9, 2003.
Interpretations
Sec. 201.104 Eligibility of consumer loans and finance company paper.
(a) The Board of Governors has clarified and modified its position
with respect to the eligibility of consumer loans and finance company
paper for discount with and as collateral for advances by the reserve
banks.
(b) Section 13, paragraph 2, of the Federal Reserve Act authorizes a
Federal Reserve Bank, under certain conditions, to discount for member
banks
* * * notes, drafts, and bills of exchange arising out of actual
commercial transactions; that is, notes, drafts, and bills of exchange
issued or drawn for agricultural, industrial, or commercial purposes, or
the proceeds of which have been used, or are to be used, for such
purposes, the Board of Governors of the Federal Reserve System to have
the right to determine or define the character of the paper thus
eligible for discount, within the meaning of this Act.
(c) It continues to be the opinion of the Board that borrowing for
the purpose of purchasing goods is borrowing for a commercial purpose,
whether the borrower intends to use the goods himself or to resell them.
Hence, loans made to enable consumers to purchase automobiles or other
goods should be included under commercial, agricultural, and industrial
paper within the
[[Page 14]]
meaning of the Federal Reserve Act, and as such are eligible for
discounting with the Reserve Banks and as security for advances from the
Reserve Banks under section 13, paragraph 8, of the Federal Reserve Act
as long as they conform to requirements with respect to maturity and
other matters. This applies equally to loans made directly by banks to
consumers and to paper accepted by banks from dealers or finance
companies. It also applies to notes of finance companies themselves as
long as the proceeds of such notes are used to finance the purchase of
consumer goods or for other purposes which are eligible within the
meaning of the Federal Reserve Act.
(d) If there is any question as to whether the proceeds of a note of
a finance company have been or are to be used for a commercial,
agricultural, or industrial purpose, a financial statement of the
finance company reflecting an excess of notes receivable which appear
eligible for rediscount (without regard to maturity) over total current
liabilities (i.e., notes due within 1 year) may be taken as an
indication of eligibility. Where information is lacking as to whether
direct consumer loans by a finance company are for eligible purposes, it
may be assumed that 50 percent of such loans are ``notes receivable
which appear eligible for rediscount''. In addition, that language
should be regarded as including notes given for the purchase of mobile
homes that are acquired by a finance company from a dealer-seller of
such homes.
(e) The principles stated above apply not only to notes of a finance
company engaged in making consumer loans but also to notes of a finance
company engaged in making loans for other eligible purposes, including
business and agricultural loans. Under section 13a of the Federal
Reserve Act, paper representing loans to finance the production,
marketing, and carrying of agricultural products or the breeding,
raising, fattening, or marketing of livestock is eligible for discount
if the paper has a maturity of not exceeding 9 months. Consequently, a
note of a finance company the proceeds of which are used by it to make
loans for such purposes is eligible for discount or as security for a
Federal Reserve advance, and such a note, unlike the note of a finance
company making consumer loans, may have a maturity of up to 9 months.
[37 FR 4701, Mar. 4, 1972]
Sec. 201.107 Eligibility of demand paper for discount and as security for advances by Reserve Banks.
(a) The Board of Governors has reconsidered a ruling made in 1917
that demand notes are ineligible for discount under the provisions of
the Federal Reserve Act. (1917 Federal Reserve Bulletin 378.)
(b) The basis of that ruling was the provision in the second
paragraph of section 13 of the Federal Reserve Act that notes, drafts,
and bills of exchange must have a maturity at the time of discount of
not more than 90 days, exclusive of grace. The ruling stated that
a demand note or bill is not eligible under the provisions of the
act, since it is not in terms payable within the prescribed 90 days,
but, at the option of the holder, may not be presented for payment until
after that time.
(c) It is well settled as a matter of law, however, that demand
paper is due and payable on the date of its issue. The generally
accepted legal view is stated in Beutel's Brannan on Negotiable
Instruments Law, at page 305, as follows:
The words on demand serve the same purpose as words making
instruments payable at a specified time. They fix maturity of the
obligation and do not make demand necessary, but mean that the
instrument is due, payable and matured when made and delivered.
(d) Accordingly, the Board has concluded that, since demand paper is
due and payable on the date of its issue, it satisfies the maturity
requirements of the statute. Demand paper which otherwise meets the
eligibility requirements of the Federal Reserve Act and this part
Regulation A, therefore, is eligible for discount and as security for
advances by Reserve Banks.
[31 FR 5443, Apr. 16, 1966]
Sec. 201.108 Obligations eligible as collateral for advances.
(a) Section 3(a) of Pub. L. 90-505, approved September 21, 1968,
amended the eighth paragraph of section 13 of the
[[Page 15]]
Federal Reserve Act (12 U.S.C. 347) to authorize advances thereunder to
member banks ``secured by such obligations as are eligible for purchase
under section 14(b) of this Act.'' The relevant part of such paragraph
had previously referred only to ``notes * * * eligible * * * for
purchase'', which the Board had construed as not including obligations
generally regarded as securities. (See 1962 Federal Reserve Bulletin
690, Sec. 201.103(d).)
(b) Under section 14(b) direct obligations of, and obligations fully
guaranteed as to principal and interest by, the United States are
eligible for purchase by Reserve Banks. Such obligations include
certificates issued by the trustees of Penn Central Transportation Co.
that are fully guaranteed by the Secretary of Transportation. Under
section 14(b) direct obligations of, and obligations fully guaranteed as
to principal and interest by, any agency of the United States are also
eligible for purchase by Reserve Banks. Following are the principal
agency obligations eligible as collateral for advances:
(1) Federal Intermediate Credit Bank debentures;
(2) Federal Home Loan Bank notes and bonds;
(3) Federal Land Bank bonds;
(4) Bank for Cooperative debentures;
(5) Federal National Mortgage Association notes, debentures and
guaranteed certificates of participation;
(6) Obligations of or fully guaranteed by the Government National
Mortgage Association;
(7) Merchant Marine bonds;
(8) Export-Import Bank notes and guaranteed participation
certificates;
(9) Farmers Home Administration insured notes;
(10) Notes fully guaranteed as to principal and interest by the
Small Business Administration;
(11) Federal Housing Administration debentures;
(12) District of Columbia Armory Board bonds;
(13) Tennessee Valley Authority bonds and notes;
(14) Bonds and notes of local urban renewal or public housing
agencies fully supported as to principal and interest by the full faith
and credit of the United States pursuant to section 302 of the Housing
Act of 1961 (42 U.S.C. 1421a(c), 1452(c)).
(15) Commodity Credit Corporation certificates of interest in a
price-support loan pool.
(16) Federal Home Loan Mortgage Corporation notes, debentures, and
guaranteed certificates of participation.
(17) U.S. Postal Service obligations.
(18) Participation certificates evidencing undivided interests in
purchase contracts entered into by the General Services Administration.
(19) Obligations entered into by the Secretary of Health, Education,
and Welfare under the Public Health Service Act, as amended by the
Medical Facilities Construction and Modernization Amendments of 1970.
(20) Obligations guaranteed by the Overseas Private Investment
Corp., pursuant to the provisions of the Foreign Assistance Act of 1961,
as amended.
(c) Nothing less than a full guarantee of principal and interest by
a Federal agency will make an obligation eligible. For example, mortgage
loans insured by the Federal Housing Administration are not eligible
since the insurance contract is not equivalent to an unconditional
guarantee and does not fully cover interest payable on the loan.
Obligations of international institutions, such as the Inter-American
Development Bank and the International Bank for Reconstruction and
Development, are also not eligible, since such institutions are not
agencies of the United States.
(d) Also eligible for purchase under section 14(b) are ``bills,
notes, revenue bonds, and warrants with a maturity from date of purchase
of not exceeding 6 months, issued in anticipation of the collection of
taxes or in anticipation of the receipt of assured revenues by any
State, county, district, political subdivision, or municipality in the
continental United States, including irrigation, drainage and
reclamation districts.''\3\ In determining the eligibility
[[Page 16]]
of such obligations as collateral for advances, but the Reserve Bank
will satisfy itself that sufficient tax or other assured revenues
earmarked for payment of such obligations will be available for that
purpose at maturity, or within 6 months from the date of the advance if
no maturity is stated. Payments due from Federal, State or other
governmental units may, in the Reserve Bank's discretion, be regarded as
``other assured revenues''; but neither the proceeds of a prospective
issue of securities nor future tolls, rents or similar collections for
the voluntary use of government property for non-governmental purposes
will normally be so regarded. Obligations with original maturities
exceeding 1 year would not ordinarily be self-liquidating as
contemplated by the statute, unless at the time of issue provision is
made for a redemption or sinking fund that will be sufficient to pay
such obligations at maturity.
---------------------------------------------------------------------------
\3\ Paragraph 3 of section 1 of the Federal Reserve Act (12 U.S.C.
221) defines the continental United States to mean ``the States of the
United States and the District of Columbia'', thus including Alaska and
Hawaii.
[Reg. A, 33 FR 17231, Nov. 21, 1968, as amended at 34 FR 1113, Jan. 24,
1969; 34 FR 6417, Apr. 12, 1969; 36 FR 8441, May 6, 1971; 37 FR 24105,
Nov. 14, 1972; 43 FR 53709, Nov. 17, 1978; 58 FR 68515, Dec. 28, 1993]
Sec. 201.109 Eligibility for discount of mortgage company notes.
(a) The question has arisen whether notes issued by mortgage banking
companies to finance their acquisition and temporary holding of real
estate mortgages are eligible for discount by Reserve Banks.
(b) Under section 13 of the Federal Reserve Act the Board has
authority to define what are ``agricultural, industrial, or commercial
purposes'', which is the statutory criterion for determining the
eligibility of notes and drafts for discount. However, such definition
may not include paper ``covering merely investments or issued or drawn
for the purpose of carrying or trading in stocks, bonds, or other
investment securities''.
(c) The legislative history of section 13 suggests that Congress
intended to make eligible for discount ``any paper drawn for a
legitimate business purpose of any kind'' \4\ and that the Board, in
determining what paper is eligible, should place a ``broad and adaptable
construction'' \5\ upon the terms in section 13. It may also be noted
that Congress apparently considered paper issued to carry investment
securities as paper issued for a ``commercial purpose'', since it
specifically prohibited the Board from making such paper eligible for
discount. If ``commercial'' is broad enough to encompass investment
banking, it would also seem to include mortgage banking.
---------------------------------------------------------------------------
\4\ House Report No. 69, 63d Cong., p. 48.
\5\ 50 Cong. Rec. 4675 (1913) (remarks of Rep. Phelan).
---------------------------------------------------------------------------
(d) In providing for the discount of commercial paper by Reserve
Banks, Congress obviously intended to facilitate the current financing
of agriculture, industry, and commerce, as opposed to long-term
investment.\6\ In the main, trading in stocks and bonds is investment-
oriented; most securities transactions do not directly affect the
production or distribution of goods and services. Mortgage banking, on
the other hand, is essential to the construction industry and thus more
closely related to industry and commerce. Although investment bankers
also perform similar functions with respect to newly issued securities,
Congress saw fit to deny eligibility to all paper issued to finance the
carrying of securities. Congress did not distinguish between newly
issued and outstanding securities, perhaps covering the larger area in
order to make certain that the area of principal concern (i.e., trading
in outstanding stocks and bonds) was fully included. Speculation was
also a major Congressional concern, but speculation is not a material
element in mortgage banking operations. Mortgage loans would not
therefore seem to be within the purpose underlying the exclusions from
eligibility in section 13.
---------------------------------------------------------------------------
\6\ 50 Cong. Rec. 5021 (1913) (remarks of Rep. Thompson of
Oklahoma); 50 Cong. Rec. 4731-32 (1913) (remarks of Rep. Borland).
---------------------------------------------------------------------------
(e) Section 201.3(a) provides that a negotiable note maturing in 90
days or less is not eligible for discount if the proceeds are used ``for
permanent or fixed investments of any kind, such as land, buildings or
machinery, or for any other fixed capital purpose''. However, the
proceeds of a mortgage company's commercial paper are not used
[[Page 17]]
by it for any permanent or fixed capital purpose, but only to carry
temporarily an inventory of mortgage loans pending their ``packaging''
for sale to permanent investors that are usually recurrent customers.
(f) In view of the foregoing considerations the Board concluded that
notes issued to finance such temporary ``warehousing'' of real estate
mortgage loans are notes issued for an industrial or commercial purpose,
that such mortgage loans do not constitute ``investment securities'', as
that term is used in section 13, and that the temporary holding of such
mortgages in these circumstances is not a permanent investment by the
mortgage banking company. Accordingly, the Board held that notes having
not more than 90 days to run which are issued to finance the temporary
holding of mortgage loans are eligible for discount by Reserve Banks.
[35 FR 527, Jan. 15, 1970, as amended at 58 FR 68515, Dec. 28, 1993]
Sec. 201.110 Goods held by persons employed by owner.
(a) The Board has been asked to review an Interpretation it issued
in 1933 concerning the eligibility for rediscount by a Federal Reserve
Bank of bankers' acceptances issued against field warehouse receipts
where the custodian of the goods is a present or former employee of the
borrower. [[para] 1445 Published Interpretations, 1933 BULLETIN 188] The
Board determined at that time that the acceptances were not eligible
because such receipts do not comply with the requirement of section 13
of the Federal Reserve Act that a banker's acceptance be ``secured at
the time of acceptance by a warehouse receipt or other such document
conveying or securing title covering readily marketable staples,'' nor
with the requirement of section XI of the Board's Regulation A that it
be ``secured at the time of acceptance by a warehouse, terminal, or
other similar receipt, conveying security title to such staples, issued
by a party independent of the customer.''
The requirement that the receipt be ``issued by a party independent of
the customer'' was deleted from Regulation A in 1973, and thus the
primary issue for the Board's consideration is whether a field warehouse
receipt is a document `'securing title'' to readily marketable staples.
(b) While bankers' acceptances secured by field warehouse receipts
are rarely offered for rediscount or as collateral for an advance, the
issue of ``eligibility'' is still significant. If an ineligible
acceptance is discounted and then sold by a member bank, the proceeds
are deemed to be ``deposits'' under Sec. 204.1(f) of Regulation D and
are subject to reserve requirements.
(c) In reviewing this matter, the Board has taken into consideration
the changes that have occurred in commercial law and practice since
1933. Modern commercial law, embodied in the Uniform Commercial Code,
refers to ``perfecting security interests'' rather than ``securing
title'' to goods. The Board believes that if, under State law, the
issuance of a field warehouse receipt provides the lender with a
perfected security interest in the goods, the receipt should be regarded
as a document ``securing title'' to goods for the purposes of section 13
of the Federal Reserve Act. It should be noted, however, that the mere
existence of a perfected security interest alone is not sufficient; the
Act requires that the acceptance be secured by a warehouse receipt or
its equivalent.
(d) Under the U.C.C., evidence of an agreement between the secured
party and the debtor must exist before a security interest can attach.
[U.C.C. section 9-202.] This agreement may be evidence by: (1) A written
security agreement signed by the debtor, or (2) the collateral being
placed in the possession of the secured party or his agent [U.C.C.
section 9-203]. Generally, a security interest is perfected by the
filing of a financing statement, [U.C.C. section 9-302.] However, if the
collateral is in the possession of a bailee, then perfection can be
achieved by:
(1) Having warehouse receipts issued in the name of the secured
party; (2) notifying the bailee of the secured party's interest; or (3)
having a financing statement filed. [U.C.C. section 9-304(3).]
(e) If the field warehousing operation is properly conducted, a
security interest in the goods is perfected when a
[[Page 18]]
warehouse receipt is issued in the name of the secured party (the
lending bank). Therefore, warehouse receipts issued pursuant to a bona
fide field warehousing operation satisfy the legal requirements of
section 13 of the Federal Reserve Act. Moreover, in a properly conducted
field warehousing operation, the warehouse manager will be trained,
bonded, supervised and audited by the field warehousing company. This
procedure tends to insure that he will not be impermissibly controlled
by his former (or sometimes present) employer, the borrower, even though
he may look to the borrower for reemployment at some future time. A
prudent lender will, of course, carefully review the field warehousing
operation to ensure that stated procedures are satisfactory and that
they are actually being followed. The lender may also wish to review the
field warehousing company's fidelity bonds and legal liability insurance
policies to ensure that they provide satisfactory protection to the
lender.
(f) If the warehousing operation is not conducted properly, however,
and the manager remains under the control of the borrower, the security
interest may be lost. Consequently, the lender may wish to require a
written security agreement and the filing of a financing statement to
insure that the lender will have a perfected security interest even if
it is later determined that the field warehousing operation was not
properly conducted. It should be noted however, that the Federal Reserve
Act clearly requires that the bankers' acceptance be secured by a
warehouse receipt in order to satisfy the requirements of eligibility,
and a written security agreement and a filed financing statement, while
desirable, cannot serve as a substitute for a warehouse receipt.
(g) This Interpretation is based on facts that have been presented
in regard to field warehousing operations conducted by established,
professional field warehouse companies, and it does not necessarily
apply to all field warehousing operations. Thus [para] 1430 and [para]
1440 of the Published Interpretations [1918 BULLETIN 31 and 1918
BULLETIN 862] maintain their validity with regard to corporations formed
for the purpose of conducting limited field warehousing operations.
Furthermore, the prohibition contained in [para] 1435 Published
Interpretations [1918 BULLETIN 634] that ``the borrower shall not have
access to the premises and shall exercise no control over the goods
stored'' retains its validity, except that access for inspection
purposes is still permitted under [para] 1450 [1926 BULLETIN 666]. The
purpose for the acceptance transaction must be proper and cannot be for
speculation [[para] 1400, 1919 BULLETIN 858] or for the purpose of
furnishing working capital [[para] 1405, 1922 BULLETIN 52].
(h) This interpretation suspersedes only the previous [para] 1445 of
the Published Interpretations [1933 BULLETIN 188], and is not intended
to affect any other Board Interpretation regarding field warehousing.
(12 U.S.C. 342 et seq.)
[43 FR 21434, May 18, 1978]
PART 202--EQUAL CREDIT OPPORTUNITY (REGULATION B)--Table of Contents
Regulation B (Equal Credit Opportunity)
Sec.
202.1 Authority, scope and purpose.
202.2 Definitions.
202.3 Limited exceptions for certain classes of transactions.
202.4 General rules.
202.5 Rules concerning taking of applications.
202.5a Rules on providing appraisal reports.
202.6 Rules concerning evaluation of applications.
202.7 Rules concerning extensions of credit.
202.8 Special purpose credit programs.
202.9 Notifications.
202.10 Furnishing of credit information.
202.11 Relation to state law.
202.12 Record retention.
202.13 Information for monitoring purposes.
202.14 Enforcement, penalties and liabilities.
202.15 Incentives for self-testing and self-correction.
202.16 [Reserved]
202.17 Requirements for electronic communication.
Appendix A to Part 202--Federal Enforcement Agencies
Appendix B to Part 202--Model Application Forms
Appendix C to Part 202--Sample Notification Forms
[[Page 19]]
Appendix D to Part 202--Issuance of Staff Interpretations
Supplement I to Part 202--Official Staff Interpretations
Authority: 15 U.S.C. 1691-1691f.
Source: Reg. B, 50 FR 48026, Nov. 20, 1985, unless otherwise noted.
Regulation B (Equal Credit Opportunity)
Sec. 202.1 Authority, scope and purpose.
(a) Authority and scope. This regulation is issued by the Board of
Governors of the Federal Reserve System pursuant to title VII (Equal
Credit Opportunity Act) of the Consumer Credit Protection Act, as
amended (15 U.S.C. 1601 et seq.). Except as otherwise provided herein,
the regulation applies to all persons who are creditors, as defined in
Sec. 202.2(1). Information collection requirements contained in this
regulation have been approved by the Office of Management and Budget
under the provisions of 44 U.S.C. 3501 et seq. and have been assigned
OMB control number 7100-0201.
(b) Purpose. The purpose of this regulation is to promote the
availability of credit to all creditworthy applicants without regard to
race, color, religion, national origin, sex, marital status, or age
(provided the applicant has the capacity to contract); to the fact that
all or part of the applicant's income derives from a public assistance
program; or to the fact that the applicant has in good faith exercised
any right under the Consumer Credit Protection Act. The regulation
prohibits creditor practices that discriminate on the basis of any of
these factors. The regulation also requires creditors to notify
applicants of action taken on their applications; to report credit
history in the names of both spouses on an account; to retain records of
credit applications; to collect information about the applicant's race
and other personal characteristics in applications for certain dwelling-
related loans; and to provide applicants with copies of appraisal
reports used in connection with credit transactions.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 58 FR 65661, Dec. 16,
1993]
Sec. 202.2 Definitions.
For the purposes of this regulation, unless the context indicates
otherwise, the following definitions apply.
(a) Account means an extension of credit. When employed in relation
to an account, the word use refers only to open-end credit.
(b) Act means the Equal Credit Opportunity Act (title VII of the
Consumer Credit Protection Act).
(c) Adverse action. (1) The term means:
(i) A refusal to grant credit in substantially the amount or on
substantially the terms requested in an application unless the creditor
makes a counteroffer (to grant credit in a different amount or on other
terms) and the applicant uses or expressly accepts the credit offered;
(ii) A termination of an account or an unfavorable change in the
terms of an account that does not affect all or a substantial portion of
a class of the creditor's accounts; or
(iii) A refusal to increase the amount of credit available to an
applicant who has made an application for an increase.
(2) The term does not include: (i) A change in the terms of an
account expressly agreed to by an applicant.
(ii) Any action or forbearance relating to an account taken in
connection with inactivity, default, or delinquency as to that accounnt;
(iii) A refusal or failure to authorize an account transaction at a
point of sale or loan, except when the refusal is a termination or an
unfavorable change in the terms of an account that does not affect all
or a substantial portion of a class of the creditor's accounts, or when
the refusal is a denial of an application for an increase in the amount
of credit available under the account;
(iv) A refusal to extend credit because applicable law prohibits the
creditor from extending the credit requested; or
(v) A refusal to extend credit because the creditor does not offer
the type of credit or credit plan requested.
(3) An action that falls within the definition of both paragraphs
(c)(1) and (c)(2) of this section is governed by paragraph (c)(2) of
this section.
[[Page 20]]
(d) Age refers only to the age of natural persons and means the
number of fully elapsed years from the date of an applicant's birth.
(e) Applicant means any person who requests or who has received an
extension of credit from a creditor, and includes any person who is or
may become contractually liable regarding an extension of credit. For
purposes of Sec. 202.7(d), the term includes guarantors, sureties,
endorsers and similar parties.
(f) Application means an oral or written request for an extension of
credit that is made in accordance with procedures established by a
creditor for the type of credit requested. The term does not include the
use of an account or line of credit to obtain an amount of credit that
is within a previously established credit limit. A completed application
means an application in connection with which a creditor has received
all the information that the creditor regularly obtains and considers in
evaluating applications for the amount and type of credit requested
(including, but not limited to, credit reports, any additional
information requested from the applicant, and any approvals or reports
by governmental agencies or other persons that are necessary to
guarantee, insure, or provide security for the credit or collateral).
The creditor shall exercise reasonable diligence in obtaining such
information.
(g) Business credit refers to extensions of credit primarily for
business or commercial (including agricultural) purposes, but excluding
extensions of credit of the types described in Sec. 202.3 (a), (b), and
(d).
(h) Consumer credit means credit extended to a natural person
primarily for personal, family, or household purposes.
(i) Contractually liable means expressly obligated to repay all
debts arising on an account by reason of an agreement to that effect.
(j) Credit means the right granted by a creditor to an applicant to
defer payment of a debt, incur debt and defer its payment, or purchase
property or services and defer payment therefor.
(k) Credit card means any card, plate, coupon book, or other single
credit device that may be used from time to time to obtain money,
property, or services on credit.
(l) Creditor means a person who, in the ordinary course of business,
regularly participates in the decision of whether or not to extend
credit. The term includes a creditor's assignee, transferee, or subrogee
who so participates. For purposes of Secs. 202.4 and 202.5(a), the term
also includes a person who, in the ordinary course of business,
regularly refers applicants or prospective applicants to creditors, or
selects or offers to select creditors to whom requests for credit may be
made. A person is not a creditor regarding any violation of the act or
this regulation committed by another creditor unless the person knew or
had reasonable notice of the act, policy, or practice that constituted
the violation before becoming involved in the credit transaction. The
term does not include a person whose only participation in a credit
transaction involves honoring a credit card.
(m) Credit transaction means every aspect of an applicant's dealings
with a creditor regarding an application for credit or an existing
extension of credit (including, but not limited to, information
requirements; investigation procedures; standards of creditworthiness;
terms of credit; furnishing of credit information; revocation,
alteration, or termination of credit; and collection procedures).
(n) Discriminate against an applicant means to treat an applicant
less favorably than other applicants.
(o) Elderly means age 62 or older.
(p) Empirically derived and other credit scoring systems--(1) A
credit scoring system is a system that evaluates an applicant's
creditworthiness mechanically, based on key attributes of the applicant
and aspects of the transaction, and that determines, alone or in
conjunction with an evaluation of additional information about the
applicant, whether an applicant is deemed creditworthy. To qualify as an
empirically derived, demonstrably and statistically sound, credit
scoring system, the system must be:
[[Page 21]]
(i) Based on data that are derived from an empirical comparison of
sample groups or the population of creditworthy and noncreditworthy
applicants who applied for credit within a reasonable preceding period
of time;
(ii) Developed for the purpose of evaluating the creditworthiness of
applicants with respect to the legitimate business interests of the
creditor utilizing the system (including, but not limited to, minimizing
bad debt losses and operating expenses in accordance with the creditor's
business judgment);
(iii) Developed and validated using accepted statistical principles
and methodology; and
(iv) Periodically revalidated by the use of appropriate statistical
principles and methodology and adjusted as necessary to maintain
predictive ability.
(2) A creditor may use an empirically derived, demonstrably and
statistically sound, credit scoring system obtained from another person
or may obtain credit experience from which to develop such a system. Any
such system must satisfy the criteria set forth in paragraphs (p)(1) (i)
through (iv) of this section; if the creditor is unable during the
development process to validate the system based on its own credit
experience in accordance with paragraph (p)(1) of this section, the
system must be validated when sufficient credit experience becomes
available. A system that fails this validity test is no longer an
empirically derived, demonstrably and statistically sound, credit
scoring system for that creditor.
(q) Extend credit and extension of credit mean the granting of
credit in any form (including, but not limited to, credit granted in
addition to any existing credit or credit limit; credit granted pursuant
to an open-end credit plan; the refinancing or other renewal of credit,
including the issuance of a new credit card in place of an expiring
credit card or in substitution for an existing credit card; the
consolidation of two or more obligations; or the continuance of existing
credit without any special effort to collect at or after maturity).
(r) Good faith means honesty in fact in the conduct or transaction.
(s) Inadvertent error means a mechanical, electronic, or clerical
error that a creditor demonstrates was not intentional and occurred
notwithstanding the maintenance of procedures reasonably adapted to
avoid such errors.
(t) Judgmental system of evaluating applicants means any system for
evaluating the creditworthiness of an applicant other than an
empirically derived, demonstrably and statistically sound, credit
scoring system.
(u) Marital status means the state of being unmarried, married, or
separated, as defined by applicable state law. The term unmarried
includes persons who are single, divorced, or widowed.
(v) Negative factor or value, in relation to the age of elderly
applicants, means utilizing a factor, value, or weight that is less
favorable regarding elderly applicants than the creditor's experience
warrants or is less favorable than the factor, value, or weight assigned
to the class of applicants that are not classified as elderly and are
most favored by a creditor on the basis of age.
(w) Open-end credit means credit extended under a plan under which a
creditor may permit an applicant to make purchases or obtain loans from
time to time directly from the creditor or indirectly by use of a credit
card, check, or other device.
(x) Person means a natural person, corporation, government or
governmental subdivision or agency, trust, estate, partnership,
cooperative, or association.
(y) Pertinent element of creditworthiness, in relation to a
judgmental system of evaluating applicants, means any information about
applicants that a creditor obtains and considers and that has a
demonstrable relationship to a determination of creditworthiness.
(z) Prohibited basis means race, color, religion, national origin,
sex, marital status, or age (provided that the applicant has the
capacity to enter into a binding contract); the fact that all or part of
the applicant's income derives from any public assistance program; or
the fact that the applicant has in good faith exercised any right under
the Consumer Credit Protection Act or any state law upon which an
exemption has been granted by the Board.
(aa) State means any State, the District of Columbia, the
Commonwealth
[[Page 22]]
of Puerto Rico, or any territory or possession of the United States.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 50485, Dec. 7,
1989]
Sec. 202.3 Limited exceptions for certain classes of transactions
(a) Public utilities credit--(1) Definition. Public utilities credit
refers to extensions of credit that involve public utility services
provided through pipe, wire, or other connected facilities, or radio or
similar transmission (including extensions of such facilities), if the
charges for service, delayed payment, and any discount for prompt
payment are filed with or regulated by a government unit.
(2) Exceptions. The following provisions of this regulation do not
apply to public utilities credit:
(i) Section 202.5(d)(1) concerning information about marital status;
(ii) Section 202.10 relating to furnishing of credit information;
and
(iii) Section 202.12(b) relating to record retention.
(b) Securities credit--(1) Definition. Securities credit refers to
extensions of credit subject to regulation under section 7 of the
Securities Exchange Act of 1934 or extensions of credit by a broker or
dealer subject to regulation as a broker or dealer under the Securities
Exchange Act of 1934.
(2) Exceptions. The following provisions of this regulation do not
apply to securities credit:
(i) Section 202.5(c) concerning information about a spouse or former
spouse;
(ii) Section 202.5(d)(1) concerning information about marital
status;
(iii) Section 202.5(d)(3) concerning information about the sex of an
applicant;
(iv) Section 202.7(b) relating to designation of name, but only to
the extent necessary to prevent violation of rules regarding an account
in which a broker or dealer has an interest, or rules necessitating the
aggregation of accounts of spouses for the purpose of determining
controlling interests, beneficial interests, beneficial ownership, or
purchase limitations and restrictions;
(v) Section 202.7(c) relating to action concerning open-end
accounts, but only to the extent the action taken is on the basis of a
change of name or marital status;
(vi) Section 202.7(d) relating to the signature of a spouse or other
person;
(vii) Section 202.10 relating to furnishing of credit information;
and
(viii) Section 202.12(b) relating to record retention.
(c) Incidental credit. (1) Definition. Incidental credit refers to
extensions of consumer credit other than credit of the types described
in paragraphs (a) and (b) of this section:
(i) That are not made pursuant to the terms of a credit card
account;
(ii) That are not subject to a finance charge (as defined in
Regulation Z, 12 CFR 226.4); and
(iii) That are not payable by agreement in more than four
installments.
(2) Exceptions. The following provisions of this regulation do not
apply to incidental credit:
(i) Section 202.5(c) concerning information about a spouse or former
spouse;
(ii) Section 202.5(d)(1) concerning information about marital
status;
(iii) Section 202.5(d)(2) concerning information about income
derived from alimony, child support, or separate maintenance payments;
(iv) Section 202.5(d)(3) concerning information about the sex of an
applicant, but only to the extent necessary for medical records or
similar purposes;
(v) Section 202.7(d) relating to the signature of a spouse or other
person;
(vi) Section 202.9 relating to notifications;
(vii) Section 202.10 relating to furnishing of credit information;
and
(viii) Section 202.12(b) relating to record retention.
(d) Government credit--(1) Definition. Government credit refers to
extensions of credit made to governments or governmental subdivisions,
agencies, or instrumentalities.
(2) Applicability of regulation. Except for Sec. 202.4, the general
rule prohibiting discrimination on a prohibited basis, the requirements
of this regulation do not apply to government credit.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 50485, Dec. 7,
1989]
[[Page 23]]
Sec. 202.4 General rules.
(a) Rule prohibiting discrimination. A creditor shall not
discriminate against an applicant on a prohibited basis regarding any
aspect of a credit transaction.
(b) Foreign language disclosures. Disclosures may be made in
languages other than English, provided they are available in English
upon request.
[Reg. B, 66 FR 17785, Apr. 4, 2001]
Sec. 202.5 Rules concerning taking of applications.
(a) Discouraging applications. A creditor shall not make any oral or
written statement, in advertising or otherwise, to applicants or
prospective applicants that would discourage on a prohibited basis a
reasonable person from making or pursuing an application.
(b) General rules concerning requests for information. (1) Except as
provided in paragraphs (c) and (d) of this section, a creditor may
request any information in connection with an application.\1\
---------------------------------------------------------------------------
\1\ This paragraph does not limit or abrogate any federal or state
law regarding privacy, privileged information, credit reporting
limitations, or similar restrictions on obtainable information.
---------------------------------------------------------------------------
(2) Required collection of information. Notwithstanding paragraphs
(c) and (d) of this section, a creditor shall request information for
monitoring purposes as required by Sec. 202.13 for credit secured by the
applicant's dwelling. In addition, a creditor may obtain information
required by a regulation, order, or agreement issued by, or entered into
with, a court or an enforcement agency (including the Attorney General
of the United States or a similar state official) to monitor or enforce
compliance with the act, this regulation, or other federal or state
statute or regulation.
(3) Special purpose credit. A creditor may obtain information that
is otherwise restricted to determine eligibility for a special purpose
credit program, as provided in Sec. 202.8 (c) and (d).
(c) Information about a spouse or former spouse. (1) Except as
permitted in this paragraph, a creditor may not request any information
concerning the spouse or former spouse of an applicant.
(2) Permissible inquiries. A creditor may request any information
concerning an applicant's spouse (or former spouse under paragraph
(c)(2)(v) of this section) that may be requested about the applicant if:
(i) The spouse will be permitted to use the account;
(ii) The spouse will be contractually liable on the account;
(iii) The applicant is relying on the spouse's income as a basis for
repayment of the credit requested;
(iv) The applicant resides in a community property state or property
on which the applicant is relying as a basis for repayment of the credit
requested is located in such a state; or
(v) The applicant is relying on alimony, child support, or separate
maintenance payments from a spouse or former spouse as a basis for
repayment of the credit requested.
(3) Other accounts of the applicant. A creditor may request an
applicant to list any account upon which the applicant is liable and to
provide the name and address in which the account is carried. A creditor
may also ask the names in which an applicant has previously received
credit.
(d) Other limitations on information requests--(1) Marital status.
If an applicant applies for individual unsecured credit, a creditor
shall not inquire about the applicant's marital status unless the
applicant resides in a community property state or is relying on
property located in such a state as a basis for repayment of the credit
requested. If an application is for other than individual unsecured
credit, a creditor may inquire about the applicant's marital status, but
shall use only the terms married, unmarried, and separated. A creditor
may explain that the category unmarried includes single, divorced, and
widowed persons.
(2) Disclosure about income from alimony, child support, or separate
maintenance. A creditor shall not inquire whether income stated in an
application is derived from alimony, child support, or separate
maintenance payments unless the creditor discloses to the applicant that
such income need not be revealed if the applicant does not want the
creditor to consider it in
[[Page 24]]
determining the applicant's creditworthiness.
(3) Sex. A creditor shall not inquire about the sex of an applicant.
An applicant may be requested to designate a title on an application
form (such as Ms., Miss, Mr., or Mrs.) if the form discloses that the
designation of a title is optional. An application form shall otherwise
use only terms that are neutral as to sex.
(4) Childbearing, childrearing. A creditor shall not inquire about
birth control practices, intentions concerning the bearing or rearing of
children, or capability to bear children. A creditor may inquire about
the number and ages of an applicant's dependents or about dependent-
related financial obligations or expenditures, provided such information
is requested without regard to sex, marital status, or any other
prohibited basis.
(5) Race, color, religion, national origin. A creditor shall not
inquire about the race, color, religion, or national origin of an
applicant or any other person in connection with a credit transaction. A
creditor may inquire about an applicant's permanent residence and
immigration status.
(e) Written applications. A creditor shall take written applications
for the types of credit covered by Sec. 202.13(a), but need not take
written applications for other types of credit.
Sec. 202.5a Rules on providing appraisal reports.
(a) Providing appraisals. A creditor shall provide a copy of the
appraisal report used in connection with an application for credit that
is to be secured by a lien on a dwelling. A creditor shall comply with
either paragraph (a)(1) or (a)(2) of this section.
(1) Routine delivery. A creditor may routinely provide a copy of the
appraisal report to an applicant (whether credit is granted or denied or
the application is withdrawn).
(2) Upon request. A creditor that does not routinely provide
appraisal reports shall provide a copy upon an applicant's written
request.
(i) Notice. A creditor that provides appraisal reports only upon
request shall notify an applicant in writing of the right to receive a
copy of an appraisal report. The notice may be given at any time during
the application process but no later than when the creditor provides
notice of action taken under Sec. 202.9 of this part. The notice shall
specify that the applicant's request must be in writing, give the
creditor's mailing address, and state the time for making the request as
provided in paragraph (a)(2)(ii) of this section.
(ii) Delivery. A creditor shall mail or deliver a copy of the
appraisal report promptly (generally within 30 days) after the creditor
receives an applicant's request, receives the report, or receives
reimbursement from the applicant for the report, whichever is last to
occur. A creditor need not provide a copy when the applicant's request
is received more than 90 days after the creditor has provided notice of
action taken on the application under Sec. 202.9 of this part or 90 days
after the application is withdrawn.
(b) Credit unions. A creditor that is subject to the regulations of
the National Credit Union Administration on making copies of appraisals
available is not subject to this section.
(c) Definitions. For purposes of paragraph (a) of this section, the
term dwelling means a residential structure that contains one to four
units whether or not that structure is attached to real property. The
term includes, but is not limited to, an individual condominium or
cooperative unit, and a mobile or other manufactured home. The term
appraisal report means the document(s) relied upon by a creditor in
evaluating the value of the dwelling.
[58 FR 65661, Dec. 16, 1993]
Sec. 202.6 Rules concerning evaluation of applications.
(a) General rule concerning use of information. Except as otherwise
provided in the Act and this regulation, a creditor may consider any
information obtained, so long as the information is not used to
discriminate against an applicant on a prohibited basis.\2\
---------------------------------------------------------------------------
\2\ The legislative history of the Act indicates that the Congress
intended an ``effects test'' concept, as outlined in the employment
field by the Supreme Court in the cases of Griggs v. Duke Power Co., 401
U.S. 424 (1971), and Albemarle Paper Co. v. Moody, 422 U.S. 405 (1975),
to be applicable to a creditor's determination of creditworthiness.
---------------------------------------------------------------------------
[[Page 25]]
(b) Specific rules concerning use of information. (1) Except as
provided in the act and this regulation, a creditor shall not take a
prohibited basis into account in any system of evaluating the
creditworthiness of applicants.
(2) Age, receipt of public assistance. (i) Except as permitted in
this paragraph (b)(2), a creditor shall not take into account an
applicant's age (provided that the applicant has the capacity to enter
into a binding contract) or whether an applicant's income derives from
any public assistance program.
(ii) In an empirically derived, demonstrably and statistically
sound, credit scoring system, a creditor may use an applicant's age as a
predictive variable, provided that the age of an elderly applicant is
not assigned a negative factor or value.
(iii) In a judgmental system of evaluating creditworthiness, a
creditor may consider an applicant's age or whether an applicant's
income derives from any public assistance program only for the purpose
of determining a pertinent element of creditworthiness.
(iv) In any system of evaluating creditworthiness, a creditor may
consider the age of an elderly applicant when such age is used to favor
the elderly applicant in extending credit.
(3) Childbearing, childrearing. In evaluating creditworthiness, a
creditor shall not use assumptions or aggregate statistics relating to
the likelihood that any group of persons will bear or rear children or
will, for that reason, receive diminished or interrupted income in the
future.
(4) Telephone listing. A creditor shall not take into account
whether there is a telephone listing in the name of an applicant for
consumer credit, but may take into account whether there is a telephone
in the applicant's residence.
(5) Income. A creditor shall not discount or exclude from
consideration the income of an applicant or the spouse of an applicant
because of a prohibited basis or because the income is derived from
part-time employment or is an annuity, pension, or other retirement
benefit; a creditor may consider the amount and probable continuance of
any income in evaluating an applicant's creditworthiness. When an
applicant relies on alimony, child support, or separate maintenance
payments in applying for credit, the creditor shall consider such
payments as income to the extent that they are likely to be consistently
made.
(6) Credit history. To the extent that a creditor considers credit
history in evaluating the creditworthiness of similarly qualified
applicants for a similar type and amount of credit, in evaluating an
applicant's creditworthiness a creditor shall consider:
(i) The credit history, when available, of accounts designated as
accounts that the applicant and the applicant's spouse are permitted to
use or for which both are contractually liable;
(ii) On the applicant's request, any information the applicant may
present that tends to indicate that the credit history being considered
by the creditor does not accurately reflect the applicant's
creditworthiness; and
(iii) On the applicant's request, the credit history, when
available, of any account reported in the name of the applicant's spouse
or former spouse that the applicant can demonstrate accurately reflects
the applicant's creditworthiness.
(7) Immigration status. A creditor may consider whether an applicant
is a permanent resident of the United States, the applicant's
immigration status, and any additional information that may be necessary
to ascertain the creditor's rights and remedies regarding repayment.
(c) State property laws. A creditor's consideration or application
of state property laws directly or indirectly affecting creditworthiness
does not constitute unlawful discrimination for the purposes of the Act
or this regulation.
Sec. 202.7 Rules concerning extensions of credit.
(a) Individual accounts. A creditor shall not refuse to grant an
individual account to a creditworthy applicant on the basis of sex,
marital status, or any other prohibited basis.
(b) Designation of name. A creditor shall not refuse to allow an
applicant to open or maintain an account in a birth-given first name and
a surname
[[Page 26]]
that is the applicant's birth-given surname, the spouse's surname, or a
combined surname.
(c) Action concerning existing open-end accounts--(1) Limitations.
In the absence of evidence of the applicant's inability or unwillingness
to repay, a creditor shall not take any of the following actions
regarding an applicant who is contractually liable on an existing open-
end account on the basis of the applicant's reaching a certain age or
retiring or on the basis of a change in the applicant's name or marital
status:
(i) Require a reapplication, except as provided in paragraph (c)(2)
of this section;
(ii) Change the terms of the account; or
(iii) Terminate the account.
(2) Requiring reapplication. A creditor may require a reapplication
for an open-end account on the basis of a change in the marital status
of an applicant who is contractually liable if the credit granted was
based in whole or in part on income of the applicant's spouse and if
information available to the creditor indicates that the applicant's
income may not support the amount of credit currently available.
(d) Signature of spouse or other person--(1) Rule for qualified
applicant. Except as provided in this paragraph, a creditor shall not
require the signature of an applicant's spouse or other person, other
than a joint applicant, on any credit instrument if the applicant
qualifies under the creditor's standards of creditworthiness for the
amount and terms of the credit requested.
(2) Unsecured credit. If an applicant requests unsecured credit and
relies in part upon property that the applicant owns jointly with
another person to satisfy the creditor's standards of creditworthiness,
the creditor may require the signature of the other person only on the
instrument(s) necessary, or reasonably believed by the creditor to be
necessary, under the law of the state in which the property is located,
to enable the creditor to reach the property being relied upon in the
event of the death or default of the applicant.
(3) Unsecured credit--community property states. If a married
applicant requests unsecured credit and resides in a community property
state, or if the property upon which the applicant is relying is located
in such a state, a creditor may require the signature of the spouse on
any instrument necessary, or reasonably believed by the creditor to be
necessary, under applicable state law to make the community property
available to satisfy the debt in the event of default if:
(i) Applicable state law denies the applicant power to manage or
control sufficient community property to qualify for the amount of
credit requested under the creditor's standards of creditworthiness; and
(ii) The applicant does not have sufficient separate property to
qualify for the amount of credit requested without regard to community
property.
(4) Secured credit. If an applicant requests secured credit, a
creditor may require the signature of the applicant's spouse or other
person on any instrument necessary, or reasonably believed by the
creditor to be necessary, under applicable state law to make the
property being offered as security available to satisfy the debt in the
event of default, for example, an instrument to create a valid lien,
pass clear title, waive inchoate rights or assign earnings.
(5) Additional parties. If, under a creditor's standards of
creditworthiness, the personal liability of an additional party is
necessary to support the extension of the credit requested, a creditor
may request a cosigner, guarantor, or the like. The applicant's spouse
may serve as an additional party, but the creditor shall not require
that the spouse be the additional party.
(6) Rights of additional parties. A creditor shall not impose
requirements upon an additional party that the creditor is prohibited
from imposing upon an applicant under this section.
(e) Insurance. A creditor shall not refuse to extend credit and
shall not terminate an account because credit life, health, accident,
disability, or other credit-related insurance is not available on the
basis of the applicant's age.
[[Page 27]]
Sec. 202.8 Special purpose credit programs.
(a) Standards for programs. Subject to the provisions of paragraph
(b) of this section, the act and this regulation permit a creditor to
extend special purpose credit to applicants who meet eligibility
requirements under the following types of credit programs:
(1) Any credit assistance program expressly authorized by federal or
state law for the benefit of an economically disadvantaged class of
persons;
(2) Any credit assistance program offered by a not-for-profit
organization, as defined under section 501(c) of the Internal Revenue
Code of 1954, as amended, for the benefit of its members or for the
benefit of an economically disadvantaged class of persons; or
(3) Any special purpose credit program offered by a for-profit
organization or in which such an organization participates to meet
special social needs, if:
(i) The program is established and administered pursuant to a
written plan that identifies the class of persons that the program is
designed to benefit and sets forth the procedures and standards for
extending credit pursuant to the program; and
(ii) The program is established and administered to extend credit to
a class of persons who, under the organization's customary standards of
creditworthiness, probably would not receive such credit or would
receive it on less favorable terms than are ordinarily available to
other applicants applying to the organization for a similar type and
amount of credit.
(b) Rules in other sections. (1) General applicability. All of the
provisions of this regulation apply to each of the special purpose
credit programs described in paragraph (a) of this section unless
modified by this section.
(2) Common characteristics. A program described in paragraph (a)(2)
or (a)(3) of this section qualifies as a special purpose credit program
only if it was established and is administered so as not to discriminate
against an applicant on any prohibited basis; however, all program
participants may be required to share one or more common characteristics
(for example, race, national origin, or sex) so long as the program was
not established and is not administered with the purpose of evading the
requirements of the act or this regulation.
(c) Special rule concerning requests and use of information. If
participants in a special purpose credit program described in paragraph
(a) of this section are required to possess one or more common
characteristics (for example, race, national origin, or sex) and if the
program otherwise satisfies the requirements of paragraph (a) of this
section, a creditor may request and consider information regarding the
common characteristic(s) in determining the applicant's eligibility for
the program.
(d) Special rule in the case of financial need. If financial need is
one of the criteria under a special purpose program described in
paragraph (a) of this section, the creditor may request and consider, in
determining an applicant's eligibility for the program, information
regarding the applicant's martial status; alimony, child support, and
separate maintenance income; and the spouse's financial resources. In
addition, a creditor may obtain the signature of an applicant's spouse
or other person on an application or credit instrument relating to a
special purpose program if the signature is required by Federal or State
law.
Sec. 202.9 Notifications.
(a) Notification of action taken, ECOA notice, and statement of
specific reasons--(1) When notification is required. A creditor shall
notify an applicant of action taken within:
(i) 30 days after receiving a completed application concerning the
creditor's approval of, counteroffer to, or adverse action on the
application;
(ii) 30 days after taking adverse action on an incomplete
application, unless notice is provided in accordance with paragraph (c)
of this section;
(iii) 30 days after taking adverse action on an existing account; or
(iv) 90 days after notifying the applicant of a counteroffer if the
applicant does not expressly accept or use the credit offered.
(2) Content of notification when adverse action is taken. A
notification given to an applicant when adverse action is
[[Page 28]]
taken shall be in writing and shall contain: a statement of the action
taken; the name and address of the creditor; a statement of the
provisions of section 701(a) of the Act; the name and address of the
Federal agency that administers compliance with respect to the creditor;
and either:
(i) A statement of specific reasons for the action taken; or
(ii) A disclosure of the applicant's right to a statement of
specific reasons within 30 days, if the statement is requested within 60
days of the creditor's notification. The disclosure shall include the
name, address, and telephone number of the person or office from which
the statement of reasons can be obtained. If the creditor chooses to
provide the reasons orally, the creditor shall also disclose the
applicant's right to have them confirmed in writing within 30 days of
receiving a written request for confirmation from the applicant.
(3) Notification to business credit applicants. For business credit,
a creditor shall comply with the requirements of this paragraph in the
following manner:
(i) With regard to a business that had gross revenues of $1,000,000
or less in its preceding fiscal year (other than an extension of trade
credit, credit incident to a factoring agreement, or other similar types
of business credit), a creditor shall comply with paragraphs (a) (1) and
(2) of this section, except that:
(A) The statement of the action taken may be given orally or in
writing, when adverse action is taken;
(B) Disclosure of an applicant's right to a statement of reasons may
be given at the time of application, instead of when adverse action is
taken, provided the disclosure is in a form the applicant may retain and
contains the information required by paragraph (a)(2)(ii) of this
section and the ECOA notice specified in paragraph (b)(1) of this
section;
(C) For an application made solely by telephone, a creditor
satisfies the requirements of this paragraph by an oral statement of the
action taken and of the applicant's right to a statement of reasons for
adverse action.
(ii) With regard to a business that had gross revenues in excess of
$1,000,000 in its preceding fiscal year or an extension of trade credit,
credit incident to a factoring agreement, or other similar types of
business credit, a creditor shall:
(A) Notify the applicant, orally or in writing, within a reasonable
time of the action taken; and
(B) Provide a written statement of the reasons for adverse action
and the ECOA notice specified in paragraph (b)(1) of this section if the
applicant makes a written request for the reasons within 60 days of
being notified of the adverse action.
(b) Form of ECOA notice and statement of specific reasons--(1) ECOA
notice. To satisfy the disclosure requirements of paragraph (a)(2) of
this section regarding section 701(a) of the Act, the creditor shall
provide a notice that is substantially similar to the following:
The Federal Equal Credit Opportunity Act prohibits creditors from
discriminating against credit applicants on the basis of race, color,
religion, national origin, sex, marital status, age (provided the
applicant has the capacity to enter into a binding contract); because
all or part of the applicant's income derives from any public assistance
program; or because the applicant has in good faith exercised any right
under the Consumer Credit Protection Act. The Federal agency that
administers compliance with this law concerning this creditor is (name
and address as specified by the appropriate agency listed in appendix A
of this regulation).
(2) Statement of specific reasons. The statement of reasons for
adverse action required by paragraph (a)(2)(i) of this section must be
specific and indicate the principal reason(s) for the adverse action.
Statements that the adverse action was based on the creditor's internal
standards or policies or that the applicant failed to achieve the
qualifying score on the creditor's credit scoring system are
insufficient.
(c) Incomplete applications--(1) Notice alternatives. Within 30 days
after receiving application that is incomplete regarding matters that an
applicant can complete, the creditor shall notify the applicant either:
[[Page 29]]
(i) Of action taken, in accordance with paragraph (a) of this
section; or
(ii) Of the incompleteness, in accordance with paragraph (c)(2) of
this section.
(2) Notice of incompleteness. If additional information is needed
from an applicant, the creditor shall send a written notice to the
applicant specifying the information needed, designating a reasonable
period of time for the applicant to provide the information, and
informing the applicant that failure to provide the information
requested will result in no further consideration being given to the
application. The creditor shall have no further obligation under this
section if the applicant fails to respond within the designated time
period. If the applicant supplies the requested information within the
designated time period, the creditor shall take action on the
application and notify the applicant in accordance with paragraph (a) of
this section.
(3) Oral request for information. At its option, a creditor may
inform the applicant orally of the need for additional information; but
if the application remains incomplete the creditor shall send a notice
in accordance with paragraph (c)(1) of this section.
(d) Oral notifications by small-volume creditors. The requirements
of this section (including statements of specific reasons) are
satisified by oral notifications in the case of any creditor that did
not receive more than 150 applications during the preceding calendar
year.
(e) Withdrawal of approved application. When an applicant submits an
application and the parties contemplate that the applicant will inquire
about its status, if the creditor approves the application and the
applicant has not inquired within 30 days after applying, the creditor
may treat the application as withdrawn and need not comply with
paragraph (a)(1) of this section.
(f) Multiple applicants. When an application involves more than one
applicant, notification need only be given to one of them, but must be
given to the primary applicant where one is readily apparent.
(g) Applications submitted through a third party. When an
application is made on behalf of an applicant to more than one creditor
and the applicant expressly accepts or uses credit offered by one of the
creditors, notification of action taken by any of the other creditors is
not required. If no credit is offered or if the applicant does not
expressly accept or use any credit offered, each creditor taking adverse
action must comply with this section, directly or through a third party.
A notice given by a third party shall disclose the identify of each
creditor on whose behalf the notice is given.
(h) Duties of third parties. A third party may use electronic
communication in accordance with the requirements of Sec. 202.17, as
applicable, to comply with the requirements of paragraph (g) of this
section on behalf of a creditor.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 50485, Dec. 7,
1989; 66 FR 17785, Apr. 4, 2001]
Sec. 202.10 Furnishing of credit information.
(a) Designation of accounts. A creditor tht furnishes credit
information shall designate:
(1) Any new account to reflect the participation of both spouses if
the applicant's spouse is permitted to use or is contractually liable on
the account (other than as a guarantor, surety, endorser, or similar
party); and
(2) Any existing account to reflect such participation, within 90
days after receiving a written request to do so from one of the spouses.
(b) Routine reports to consumer reporting agency. If a creditor
furnishes credit information to a consumer reporting agency concerning
an account designated to reflect the participation of both spouses, the
creditor shall furnish the information in a manner that will enable the
agency to provide access to the information in the name of each spouse.
(c) Reporting in response to inquiry. If a creditor furnishes credit
information in response to an inquiry concerning an account designated
to reflect the participation of both spouses, the creditor shall furnish
the information in the name of the spouse about whom the information is
requested.
[[Page 30]]
Sec. 202.11 Relation to state law.
(a) Inconsistent state laws. Except as otherwise provided in this
section, this regulation alters, affects, or preempts only those state
laws that are inconsistent with the act and this regulation and then
only to the extent of the inconsistency. A state law is not inconsistent
if it is more protective of an applicant.
(b) Preempted provisions of state law. (1) A state law is deemed to
be inconsistent with the requirements of the Act and this regulation and
less protective of an applicant within the meaning of section 705(f) of
the Act to the extent that the law:
(i) Requires or permits a practice or act prohibited by the Act or
this regulation;
(ii) Prohibits the individual extension of consumer credit to both
parties to a marriage if each spouse individually and voluntarily
applies for such credit;
(iii) Prohibits inquiries or collection of data required to comply
with the act or this regulation;
(iv) Prohibits asking or considering age in an empirically derived,
demonstrably and statistically sound, credit scoring system to determine
a pertinent element of creditworthiness, or to favor an elderly
applicant; or
(v) Prohibits inquiries necessary to establish or administer as
special purpose credit program as defined by Sec. 202.8.
(2) A creditor, state, or other interested party may request the
Board to determine whether a state law is inconsistent with the
requirements of the Act and this regulation.
(c) Laws on finance charges, loan ceilings. If married applicants
voluntarily apply for and obtained individual accounts with the same
creditor, the accounts shall not be aggregated or otherwise combined for
purposes of determining permissible finance charges or loan ceilings
under any federal or state law. Permissible loan ceiling laws shall be
construed to permit each spouse to become individually liable up to the
amount of the loan ceilings, less the amount for which the applicant is
jointly liable.
(d) State and Federal laws not affected. This section does not alter
or annul any provision of state property laws, laws relating to the
disposition of decedents' estates, or Federal or state banking
regulations directed only toward insuring the solvency of financial
institutions.
(e) Exemption for state-regulated transactions--(1) Applications. A
state may apply to the Board for an exemption from the requirements of
the Act and this regulation for any class of credit transactions within
the state. The Board will grant such an exemption if the Board
determines that:
(i) The class of credit transactions is subject to state law
requirements substantially similar to the Act and this regulation or
that applicants are afforded greater protection under state law; and
(ii) There is adequate provision for state enforcement.
(2) Liability and enforcement. (i) No exemption will extend to the
civil liability provisions of section 706 or the administrative
enforcement provisions of section 704 of the Act.
(ii) After an exemption has been granted, the requirements of the
applicable state law (except for additional requirements not imposed by
Federal law) will constitute the requirements of the Act and this
regulation.
Sec. 202.12 Record retention.
(a) Retention of prohibited information. A creditor may retain in
its files information that is prohibited by the Act or this regulation
in evaluating applications, without violating the Act or this
regulation, if the information was obtained:
(1) From any source prior to March 23, 1977;
(2) From consumer reporting agencies, an applicant, or others
without the specific request of the creditor; or
(3) As required to monitor compliance with the Act and this
regulation or other Federal or state statutes or regulations.
(b) Preservation of records--(1) Applications. For 25 months (12
months for business credit) after the date that a creditor notifies an
applicant of action taken on an application or of incompleteness, the
creditor shall retain in original form or a copy thereof:
[[Page 31]]
(i) Any application that it receives, any information required to be
obtained concerning characteristics of the applicant to monitor
compliance with the Act and this regulation or other similar law, and
any other written or recorded information used in evaluating the
application and not returned to the applicant at the applicant's
request;
(ii) A copy of the following documents if furnished to the applicant
in written form (or, if furnished orally, any notation or memorandum
made by the creditor):
(A) The notification of action taken; and
(B) The statement of specific reasons for adverse action; and
(iii) Any written statement submitted by the applicant alleging a
violation of the Act or this regulation.
(2) Existing accounts. For 25 months (12 months for business credit)
after the date that a creditor notifies an applicant of adverse action
regarding an existing account, the creditor shall retain as to that
account, in original form or a copy thereof:
(i) Any written or recorded information concerning the adverse
action; and
(ii) Any written statement submitted by the applicant alleging a
violation of the act or this regulation.
(3) Other applications. For 25 months (12 months for business
credit) after the date that a creditor receives an application for which
the creditor is not required to comply with the notification
requirements of Sec. 202.9, the creditor shall retain all written or
recorded information in its possession concerning the applicant,
including any notation of action taken.
(4) Enforcement proceedings and investigations. A creditor shall
retain the information specified in this section beyond 25 months (12
months for business credit) if it has actual notice that it is under
investigation or is subject to an enforcement proceeding for an alleged
violation of the act or this regulation by the Attorney General of the
United States or by an enforcement agency charged with monitoring that
creditor's compliance with the act and this regulation, or if it has
been served with notice of an action filed pursuant to section 706 of
the Act and Sec. 202.14 of this regulation. The creditor shall retain
the information until final disposition of the matter, unless an earlier
time is allowed by order of the agency or court.
(5) Special rule for certain business credit applications. With
regard to a business with gross revenues in excess of $1,000,000 in its
preceding fiscal year, or an extension of trade credit, credit incident
to a factoring agreement or other similar types of business credit, the
creditor shall retain records for at least 60 days after notifying the
applicant of the action taken. If within that time period the applicant
requests in writing the reasons for adverse action or that records be
retained, the creditor shall retain records for 12 months.
(6) Self-tests. For 25 months after a self-test (as defined in
Sec. 202.15) has been completed, the creditor shall retain all written
or recorded information about the self-test. A creditor shall retain
information beyond 25 months if it has actual notice that it is under
investigation or is subject to an enforcement proceeding for an alleged
violation, or if it has been served with notice of a civil action. In
such cases, the creditor shall retain the information until final
disposition of the matter, unless an earlier time is allowed by the
appropriate agency or court order.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 50486, Dec. 7,
1989; 62 FR 66419, Dec. 18, 1997]
Sec. 202.13 Information for monitoring purposes.
(a) Information to be requested. A creditor that receives an
application for credit primarily for the purchase or refinancing of a
dwelling occupied or to be occupied by the applicant as a principal
residence, where the extension of credit will be secured by the
dwelling, shall request as part of the application the following
information regarding the applicant(s):
(1) Race or national origin, using the categories American Indian or
Alaskan Native; Asian or Pacific Islander; Black; White; Hispanic; Other
(Specify);
(2) Sex;
(3) Marital status, using the categories married, unmarried, and
separated; and
[[Page 32]]
(4) Age.
Dwelling means a residential structure that contains one to four units,
whether or not that structure is attached to real property. The term
includes, but is not limited to, an individual condominium or
cooperative unit, and a mobile or other manufactured home.
(b) Obtaining of information. Questions regarding race or national
origin, sex, marital status, and age may be listed, at the creditor's
option, on the application form or on a separate form that refers to the
application. The applicant(s) shall be asked but not required to supply
the requested information. If the applicant(s) chooses not to provide
the information or any part of it, that fact shall be noted on the form.
The creditor shall then also note on the form, to the extent possible,
the race or national origin and sex of the applicant(s) on the basis of
visual observation or surname.
(c) Disclosure to applicant(s). The creditor shall inform the
applicant(s) that the information regarding race or national origin,
sex, marital status, and age is being requested by the Federal
government for the purpose of monitoring compliance with Federal
statutes that prohibit creditors from discriminating against appliants
on those bases. The creditor shall also inform the applicant(s) that if
the applicant(s) chooses note to provide the information, the creditor
is required to note the race or national origin and sex on the basis of
visual observation or surname.
(d) Substitute monitoring program. A monitoring program required by
an agency charged with administrative enforcement under section 704 of
the Act may be substituted for the requirements contained in paragraphs
(a), (b), and (c).
Sec. 202.14 Enforcement, penalties and liabilities.
(a) Administrative enforcement. (1) As set forth more fully in
section 704 of the Act, administrative enforcement of the Act and this
regulation regarding certain creditors is assigned to the Comptroller of
the Currency, Board of Governors of the Federal Reserve System, Board of
Directors of the Federal Deposit Insurance Corporation, Office of Thrift
Supervision, National Credit Union Administration, Interstate Commerce
Commission, Secretary of Agriculture, Farm Credit Administration,
Securities and Exchange Commission, Small Business Administration, and
Secretary of Transportation.
(2) Except to the extent that administrative enforcement is
specifically assigned to other authorities, compliance with the
requirements imposed under the act and this regulation is enforced by
the Federal Trade Commission.
(b) Penalties and liabilities. (1) Sections 706 (a) and (b) and
702(g) of the Act provide that any creditor that fails to comply with a
requirement imposed by the Act or this regulation is subject to civil
liability for actual and punitive damages in individual or class
actions. Pursuant to sections 704 (b), (c), and (d) and 702(g) of the
Act, violations of the Act or regulations also constitute violations of
other Federal laws. Liability for punitive damages is restricted to
nongovernmental entities and is limited to $10,000 in individual actions
and the lesser of $500,000 or 1 percent of the creditor's net worth in
class actions. Section 706(c) provides for equitable and declaratory
relief and section 706(d) authorizes the awarding of costs and
reasonable attorney's fees to an aggrieved applicant in a successful
action.
(2) As provided in section 706(f), a civil action under the Act or
this regulation may be brought in the appropriate United States district
court without regard to the amount in controversy or in any other court
of competent jurisdiction within two years after the date of the
occurrence of the violation, or within one year after the commencement
of an administrative enforcement proceeding or of a civil action brought
by the Attorney General of the United States within two years after the
alleged violation.
(3) If an agency responsible for administrative enforcement is
unable to obtain compliance with the act or this part, it may refer the
matter to the Attorney General of the United States. In addition, if the
Board, the Comptroller of the Currency, the Federal Deposit Insurance
Corporation, the Office of Thrift Supervision, or the National
[[Page 33]]
Credit Union Administration has reason to believe that one or more
creditors engaged in a pattern or practice of discouraging or denying
applications in violation of the act or this part, the agency shall
refer the matter to the Attorney General. Furthermore, the agency may
refer a matter to the Attorney General if the agency has reason to
believe that one or more creditors violated section 701(a) of the act.
(4) On referral, or whenever the Attorney General has reason to
believe that one or more creditors engaged in a pattern or practice in
violation of the act or this regulation, the Attorney General may bring
a civil action for such relief as may be appropriate, including actual
and punitive damages and injunctive relief.
(5) If the Board, the Comptroller of the Currency, the Federal
Deposit Insurance Corporation, the Office of Thrift Supervision, or the
National Credit Union Administration has reason to believe (as a result
of a consumer complaint, conducting a consumer compliance examination,
or otherwise) that a violation of the act or this part has occurred
which is also a violation of the Fair Housing Act, and the matter is not
referred to the Attorney General, the agency shall notify:
(i) The Secretary of Housing and Urban Development; and
(ii) The applicant that the Secretary of Housing and Urban
Development has been notified and that remedies for the violation may be
available under the Fair Housing Act.
(c) Failure of compliance. A creditor's failure to comply with
Secs. 202.6(b)(6), 202.9, 202.10, 202.12 or 202.13 is not a violation if
it results from an inadvertent error. On discovering an error under
Secs. 202.9 and 202.10, the creditor shall correct it as soon as
possible. If a creditor inadvertently obtains the monitoring information
regarding the race or national origin and sex of the applicant in a
dwelling-related transaction not overed by Sec. 202.13, the creditor may
act on and retain the application without violating the regulation.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 53539, Dec. 29,
1989; 58 FR 65662, Dec. 16, 1993]
Sec. 202.15 Incentives for self-testing and self-correction.
(a) General rules--(1) Voluntary self-testing and correction. The
report or results of the self-test that a creditor voluntarily conducts
(or authorizes) are privileged as provided in this section. Data
collection required by law or by any governmental authority is not a
voluntary self-test.
(2) Corrective action required. The privilege in this section
applies only if the creditor has taken or is taking appropriate
corrective action.
(3) Other privileges. The privilege created by this section does not
preclude the assertion of any other privilege that may also apply.
(b) Self-test defined--(1) Definition. A self-test is any program,
practice, or study that:
(i) Is designed and used specifically to determine the extent or
effectiveness of a creditor's compliance with the act or this
regulation; and
(ii) Creates data or factual information that is not available and
cannot be derived from loan or application files or other records
related to credit transactions.
(2) Types of information privileged. The privilege under this
section applies to the report or results of the self-test, data or
factual information created by the self-test, and any analysis,
opinions, and conclusions pertaining to the self-test report or results.
The privilege covers workpapers or draft documents as well as final
documents.
(3) Types of information not privileged. The privilege under this
section does not apply to:
(i) Information about whether a creditor conducted a self-test, the
methodology used or the scope of the self-test, the time period covered
by the self-test, or the dates it was conducted; or
(ii) Loan and application files or other business records related to
credit transactions, and information derived from such files and
records, even if it has been aggregated, summarized, or reorganized to
facilitate analysis.
(c) Appropriate corrective action--(1) General requirement. For the
privilege in this section to apply, appropriate corrective action is
required when the self-test shows that it is more likely than not that a
violation occurred,
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even though no violation has been formally adjudicated.
(2) Determining the scope of appropriate corrective action. A
creditor must take corrective action that is reasonably likely to remedy
the cause and effect of a likely violation by:
(i) Identifying the policies or practices that are the likely cause
of the violation; and
(ii) Assessing the extent and scope of any violation.
(3) Types of relief. Appropriate corrective action may include both
prospective and remedial relief, except that to establish a privilege
under this section:
(i) A creditor is not required to provide remedial relief to a
tester used in a self-test;
(ii) A creditor is only required to provide remedial relief to an
applicant identified by the self-test as one whose rights were more
likely than not violated; and
(iii) A creditor is not required to provide remedial relief to a
particular applicant if the statute of limitations applicable to the
violation expired before the creditor obtained the results of the self-
test or the applicant is otherwise ineligible for such relief.
(4) No admission of violation. Taking corrective action is not an
admission that a violation occurred.
(d)(1) Scope of privilege. The report or results of a privileged
self-test may not be obtained or used:
(i) By a government agency in any examination or investigation
relating to compliance with the act or this regulation; or
(ii) By a government agency or an applicant (including a prospective
applicant who alleges a violation of Sec. 202.5(a)) in any proceeding or
civil action in which a violation of the act or this regulation is
alleged.
(2) Loss of privilege. The report or results of a self-test are not
privileged under paragraph (d)(1) of this section if the creditor or a
person with lawful access to the report or results):
(i) Voluntarily discloses any part of the report or results, or any
other information privileged under this section, to an applicant or
government agency or to the public;
(ii) Discloses any part of the report or results, or any other
information privileged under this section, as a defense to charges that
the creditor has violated the act or regulation; or
(iii) Fails or is unable to produce written or recorded information
about the self-test that is required to be retained under
Sec. 202.12(b)(6) when the information is needed to determine whether
the privilege applies. This paragraph does not limit any other penalty
or remedy that may be available for a violation of Sec. 202.12.
(3) Limited use of privileged information. Notwithstanding paragraph
(d)(1) of this section, the self-test report or results and any other
information privileged under this section may be obtained and used by an
applicant or government agency solely to determine a penalty or remedy
after a violation of the act or this regulation has been adjudicated or
admitted. Disclosures for this limited purpose may be used only for the
particular proceeding in which the adjudication or admission was made.
Information disclosed under this paragraph (d)(3) remains privileged
under paragraph (d)(1) of this section.
[62 FR 66419, Dec. 18, 1997]
Sec. 202.16 [Reserved]
Sec. 202.17 Requirements for electronic communication.
(a) Definition. Electronic communication means a message transmitted
electronically between a creditor and an applicant in a format that
allows visual text to be displayed on equipment, for example, a personal
computer monitor.
(b) General rule. In accordance with the Electronic Signatures in
Global and National Commerce Act (the E-Sign Act) (15 U.S.C. 7001 et
seq.) and the rules of this part, a creditor may provide by electronic
communication any disclosure required by this part to be in writing.
Disclosures provided by electronic communication must be provided in a
clear and conspicuous manner and in a form the applicant may retain.
(c) When consent is required. For disclosures required by this part
to be in writing, a creditor shall obtain an applicant's affirmative
consent in accordance with the requirements of the E-Sign Act.
Disclosures under
[[Page 35]]
Sec. Sec. 202.5a(a)(2)(i), 202.9(a)(3)(i)(B), and 202.13(a) are not
subject to this requirement if provided on or with the application.
(d) Address or location to receive electronic communication. A
creditor that uses electronic communication to provide disclosures
required by this part shall:
(1) Send the disclosure to the applicant's electronic address; or
(2) Make the disclosure available at another location such as an
Internet web site; and
(i) Alert the applicant of the disclosure's availability by sending
a notice to the applicant's electronic address (or to a postal address,
at the creditor's option). The notice shall identify the account
involved and the address of the Internet web site or other location
where the disclosure is available; and
(ii) Make the disclosure available for at least 90 days from the
date the disclosure first becomes available or from the date of the
notice alerting the applicant of the disclosure, whichever comes later.
(3) Exceptions. A creditor need not comply with paragraph (d)(2)(i)
and (ii) of this section for the disclosure required by Sec. 202.13(a).
(e) Redelivery. When a disclosure provided by electronic
communication is returned to a creditor undelivered, the creditor shall
take reasonable steps to attempt redelivery using information in its
files.
(f) Electronic signatures. An electronic signature as defined under
the E-Sign Act satisfies any requirement under this part for an
applicant's signature or initials.
[Reg. B, 66 FR 17785, Apr. 4, 2001]
Appendix A to Part 202--Federal Enforcement Agencies
The following list indicates the federal agencies that enforce
Regulation B for particular classes of creditors. Any questions
concerning a particular creditor should be directed to its enforcement
agency. Terms that are not defined in the Federal Deposit Insurance Act
(12 U.S.C. 1813(s)) shall have the meaning given to them in the
International Banking Act of 1978 (12 U.S.C. 3101).
National Banks, and Federal Branches and Federal Agencies of Foreign
Banks
Office of the Comptroller of the Currency, Customer Assistance Unit,
1301 McKinney Avenue, Suite 3710, Houston, Texas 77010.
State Member Banks, Branches and Agencies of Foreign Banks (other than
federal branches, federal agencies, and insured state branches of
foreign banks), Commercial Lending Companies Owned or Controlled by
Foreign Banks, and Organizations Operating under Section 25 or 25A of
the Federal Reserve Act
Federal Reserve Bank serving the district in which the institution
is located.
Nonmember Insured Banks and Insured State Branches of Foreign Banks
Federal Deposit Insurance Corporation Regional Director for the
region in which the institution is located.
Savings institutions insured under the Savings Association Insurance
Fund of the FDIC and federally chartered saving banks insured under the
Bank Insurance Fund of the FDIC (but not including state-chartered
savings banks insured under the Bank Insurance Fund).
Office of Thrift Supervision Regional Director for the region in
which the institution is located.
Federal Credit Unions
Regional office of the National Credit Union Administration serving
the area in which the federal credit union is located.
Air Carriers
Assistant General Counsel for Aviation Enforcement and Proceedings,
Department of Transportation, 400 Seventh Street, SW, Washington, DC
20590.
Creditors Subject to Interstate Commerce Commission
Office of Proceedings, Interstate Commerce Commission, Washington,
DC 20523.
Creditors Subject to Packers and Stockyards Act
Nearest Packers and Stockyards Administration area supervisor.
Small Business Investment Companies
U.S. Small Business Administration, 1441 L Street, NW., Washington,
DC 20416.
Brokers and Dealers
Securities and Exchange Commission, Washington, DC 20549.
[[Page 36]]
Federal Land Banks, Federal Land Bank Associations, Federal Intermediate
Credit Banks, and Production Credit Associations
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
Retailers, Finance Companies, and All Other Creditors Not Listed Above
FTC Regional Office for region in which the creditor operates or
Federal Trade Commission, Equal Credit Opportunity, Washington, DC
20580.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 53539, Dec. 29,
1989; 56 FR 51322, Oct. 11, 1991; 57 FR 20399, May 13, 1992; 63 FR
16394, Apr. 3, 1998]
Appendix B to Part 202--Model Application Forms
This appendix contains five model credit application forms, each
designated for use in a particular type of consumer credit transaction
as indicated by the bracketed caption on each form. The first sample
form is intended for use in open-end, unsecured transactions; the second
for closed-end, secured transactions; the third for closed-end
transactions, whether unsecured or secured; the fourth in transactions
involving community property or occurring in community property states;
and the fifth in residential mortgage transactions. The appendix also
contains a model disclosure for use in complying with Sec. 202.13 for
certain dwelling-related loans. All forms contained in this appendix are
models; their use by creditors is optional.
The use or modification of these forms is governed by the following
instructions. A creditor may change the forms: by asking for additional
information not prohibited by Sec. 202.5; by deleting any information
request; or by rearranging the format without modifying the substance of
the inquiries. In any of these three instances, however, the appropriate
notices regarding the optional nature of courtesy titles, the option to
disclose alimony, child support, or separate maintenance, and the
limitation concerning marital status inquiries must be included in the
appropriate places if the items to which they relate appear on the
creditor's form.
If a creditor uses an appropriate Appendix B model form, or modifies
a form in accordance with the above instructions, that creditor shall be
deemed to be acting in compliance with the provisions of paragraphs (c)
and (d) of Sec. 202.5 of this regulation.
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Appendix C to Part 202--Sample Notification Forms
This appendix contains nine sample notification forms. Forms C-1
through C-4 are intended for use in notifying an applicant that adverse
action has been taken on an application or account under
Sec. 202.9(a)(1) and (2)(i) of this regulation. Form C-5 is a notice of
disclosure of the right to request specific reasons for adverse action
under Sec. 202.9(a)(1) and (2)(ii). For C-6 is designed for use in
notifying an applicant, under Sec. 202.9(c)(2), that an application is
incomplete. Forms C-7 and C-8 are intended for use in connection with
applications for business credit under Sec. 202.9(a)(3). Form C-9 is
designed for use in notifying an applicant of the right to receive a
copy of an appraisal under Sec. 202.5a.
Form C-1 contains the Fair Credit Reporting Act disclosure as
required by sections 615(a) and (b) of that act. Forms C-2 through C-5
contain only the section 615(a) disclosure (that a creditor obtained
information from a consumer reporting agency that played a part in the
credit decision). A creditor must provide the 615(a) disclosure when
adverse action is taken against a consumer based on information from a
consumer reporting agency. A creditor must provide the section 615(b)
disclosure when adverse action is taken based on information from an
outside source other than a consumer reporting agency. In addition, a
creditor must provide the 615(b) disclosure if the creditor obtained
information from an affiliate other than information in a consumer
report or other than information concerning the affiliate's own
transactions or experiences with the consumer. Creditors may comply with
the disclosure requirements for adverse action based on information in a
consumer report obtained from an affiliate by providing either the
615(a) or 615(b) disclosure.
The sample forms are illustrative and may not be appropriate for all
creditors. They were designed to include some of the factors that
creditors most commonly consider. If a creditor chooses to use the
checklist of reasons provided in one of the sample forms in this
appendix and if reasons commonly used by the creditor are not provided
on the form, the creditor should modify the checklist by substituting or
adding other reasons. For example, if ``inadequate down payment'' or
``no deposit relationship with us'' are common reasons for taking
adverse action on an application, the creditor ought to add or
substitute such reasons for those presently contained on the sample
forms.
If the reasons listed on the forms are not the factors actually
used, a creditor will not satisfy the notice requirement by simply
checking the closest identifiable factor listed. For example, some
creditors consider only references from banks or other depository
institutions and disregard finance company references altogether; their
statement of reasons should disclose ``insufficient bank references,''
not ``insufficient credit references.'' Similarly, a creditor that
considers bank references and other credit references as distinct
factors should treat the two factors separately and disclose them as
appropriate. The creditor should either add such other factors to the
form or check ``other'' and include the appropriate explanation. The
creditor need not, however, describe how or why a factor adversely
affected the application. For example, the notice may say ``length of
residence'' rather than ``too short a period of residence.''
A creditor may design its own notification forms or use all or a
portion of the forms contained in this appendix. Proper use of Forms C-1
through C-4 will satisfy the requirements of Sec. 202.9(a)(2)(i). Proper
use of Forms C-5 and C-6 constitutes full compliance with
Sec. Sec. 202.9(a)(2)(ii) and 202.9(c)(2), respectively. Proper use of
Forms C-7 and C-8 will satisfy the requirements of Sec. 202.9(a)(2) (i)
and (ii), respectively, for applications for business credit. Proper use
of Form C-9 will satisfy the requirements of Sec. 202.5a of this part.
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FORM C-7--SAMPLE NOTICE OF ACTION TAKEN AND STATEMENT OF REASONS
(BUSINESS CREDIT)
Creditor's name
Creditor's address
Date
Dear Applicant: Thank you for applying to us for credit. We have
given your request careful consideration, and regret that we are unable
to extend credit to you at this time for the following reasons:
(Insert appropriate reason, such as Value or type of collateral not
sufficient Lack of established earnings record Slow or past due in trade
or loan payments)
Sincerely,
Notice: The federal Equal Credit Opportunity Act prohibits creditors
from discriminating against credit applicants on the basis of race,
color, religion, national origin, sex, marital status, age (provided the
applicant has the capacity to enter into a binding contract); because
all or part of the applicant's income derives from any public assistance
program; or because the applicant has in good faith exercised any right
under the Consumer Credit Protection Act. The federal agency that
administers compliance with this law concerning this creditor is [name
and address as specified by the appropriate agency listed in appendix
A].
FORM C-8--SAMPLE DISCLOSURE OF RIGHT TO REQUEST SPECIFIC REASONS FOR
CREDIT DENIAL GIVEN AT TIME OF APPLICATION (BUSINESS CREDIT)
Creditor's name
Creditor's address
If your application for business credit is denied, you have the
right to a written statement of the specific reasons for the denial. To
obtain the statement, please contact [name, address and telephone number
of the person or office from which the statement of reasons can be
obtained] within 60 days from the date you are notified of our decision.
We will send you a written statement of reasons for the denial within 30
days of receiving your request for the statement.
Notice: The federal Equal Credit Opportunity Act prohibits creditors
from discriminating against credit applicants on the basis of race,
color, religion, national origin, sex, marital status, age (provided the
applicant has the capacity to enter into a binding contract); because
all or part of the applicant's
[[Page 55]]
income derives from any public assistance program; or because the
applicant has in good faith exercised any right under the Consumer
Credit Protection Act. The federal agency that administers compliance
with this law concerning this creditor is [name and address as specified
by the appropriate agency listed in appendix A].
Form C-9--Sample Disclosure of Right to Receive a Copy of an Appraisal
You have the right to a copy of the appraisal report used in
connection with your application for credit. If you wish a copy, please
write to us at the mailing address we have provided. We must hear from
you no later than 90 days after we notify you about the action taken on
your credit application or you withdraw your application.
[In your letter, give us the following information:]
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 54 FR 50486, Dec. 7,
1989; 58 FR 65662, Dec. 16, 1993; 63 FR 16394, Apr. 3, 1998]
Appendix D to Part 202--Issuance of Staff Interpretations
Official Staff Interpretations
Officials in the Board's Division of Consumer and Community Affairs
are authorized to issue official staff interpretations of this
regulation. These interpretations provide the protection afforded under
section 706(e) of the Act. Except in unusual circumstances, such
interpretations will not be issued separately but will be incorporated
in an official commentary to the regulation, which will be amended
periodically.
Requests for Issuance of Official Staff Interpretations
A request for an official staff interpretation should be in writing
and addressed to the Director, Division of Consumer and Community
Affairs, Board of Governors of the Federal Reserve System, Washington,
DC 20551. The request should contain a complete statement of all
relevant facts concerning the issue, including copies of all pertinent
documents.
Scope of Interpretations
No staff interpretations will be issued approving creditor's forms
or statements. This restriction does not apply to forms or statements
whose use is required or sanctioned by a government agency.
Supplement I to Part 202--Official Staff Interpretations
[Reg. B; ECO-1]
Following is an official staff interpretation of Regulation B issued
under authority delegated by the Federal Reserve Board to officials in
the Division of Consumer and Community Affairs. References are to
sections of the regulation or the Equal Credit Opportunity Act (15
U.S.C. 1601 et seq.).
Introduction
1. Official status. Section 706(e) of the Equal Credit Opportunity
Act protects a creditor from civil liability for any act done or omitted
in good faith in conformity with an interpretation issued by a duly
authorized official of the Federal Reserve Board. This commentary is the
means by which the Division of Consumer and Community Affairs of the
Federal Reserve Board issues official staff interpretations of
Regulation B. Good-faith compliance with this commentary affords a
creditor protection under section 706(e) of the Act.
2. Issuance of interpretations. Under appendix D to the regulation,
any person may request an official staff interpretation. Interpretations
will be issued at the discretion of designated officials and
incorporated in this commentary following publication for comment in the
Federal Register. Except in unusual circumstances, official staff
interpretations will be issued only by means of this commentary.
3. Status of previous interpretations. Interpretations of Regulation
B previously issued by the Federal Reserve Board and its staff have been
incorporated into this commentary as appropriate. All other previous
Board and staff interpretations, official and unofficial, are superseded
by this commentary.
4. Footnotes. Footnotes in the regulation have the same legal effect
as the text of the regulation, whether they are explanatory or
illustrative in nature.
5. Comment designations. The comments are designated with as much
specificity as possible according to the particular regulatory provision
addressed. Each comment in the commentary is identified by a number and
the regulatory section or paragraph that it interprets. For example,
comments to Sec. 202.2(c) are further divided by subparagraph, such as
comment 2(c)(1)(ii)-1 and comment 2(c)(2)(ii)-1.
Section 202.1--Authority, Scope, and Purpose
1(a) Authority and scope.
1. Scope. The Equal Credit Opportunity Act and Regulation B apply to
all credit--commercial as well as personal--without regard to the nature
or type of the credit or the creditor. If a transaction provides for the
deferral of the payment of a debt, it is credit covered by Regulation B
even though it may not be a credit transaction covered by Regulation Z
(Truth in Lending). Further, the definition of creditor is not
restricted to the party or person to whom the obligation is
[[Page 56]]
initially payable, as is the case under Regulation Z. Moreover, the Act
and regulation apply to all methods of credit evaluation, whether
performed judgmentally or by use of a credit scoring system.
2. Foreign applicability. Regulation B generally does not apply to
lending activities that occur outside the United States. The regulation
does apply to lending activities that take place within the United
States (as well as the Commonwealth of Puerto Rico and any territory or
possession of the United States), whether or not the applicant is a
citizen.
3. Board. The term Board, as used in this regulation, means the
Board of Governors of the Federal Reserve System.
Section 202.2 Definitions
2(c) Adverse action.
Paragraph 2(c)(1)(i)
1. Application for credit. A refusal to refinance or extend the term
of a business or other loan is adverse action if the applicant applied
in accordance with the creditor's procedures.
Paragraph 2(c)(1)(ii)
1. Move from service area. If a credit card issuer terminates the
open-end account of a customer because the customer has moved out of the
card issuer's service area, the termination is adverse action for
purposes of the regulation unless termination on this ground was
explicitly provided for in the credit agreement between the parties. In
cases were termination is adverse action, notification is required under
Sec. 202.9.
2. Termination based on credit limit. If a creditor terminates
credit accounts that have low credit limits (for example, under $400)
but keeps open accounts with higher credit limits, the termination is
adverse action and notification is required under Sec. 202.9.
Paragraph 2(c)(2)(ii)
1. Default--exercise of due-on-sale clause. If a mortgagor sells or
transfers mortgaged property without the consent of the mortgagee, and
the mortgagee exercises its contractual right to accelerate the mortgage
loan, the mortgagee may treat the mortgagor as being in default. An
adverse action notice need not be given to the mortgagor or the
transferee. (See comment 2(e)-1 for treatment of a purchaser who
requests to assume the loan.)
2. Current delinquency or default. The term adverse action does not
include a creditor's termination of an account when the accountholder is
currently in default or delinquent on that account. Notification in
accordance with Sec. 202.9 of the regulation generally is required,
however, if the creditor's action is based on a past delinquency or
default on the account.
Paragraph (2)(c)(2)(iii)
1. Point-of-sale transactions. Denial of credit at point of sale is
not adverse action except under those circumstances specified in the
regulation. For example, denial, at point of sale is not adverse action
in the following situations:
[sbull] A credit cardholder presents an expired card or a card that
has been reported to the card issuer as lost or stolen.
[sbull] The amount of a transaction exceeds a cash advance or credit
limit.
[sbull] The circumstances (such as excessive use of a credit card in
a short period of time) suggests that fraud is involved.
[sbull] The authorization facilities are not functioning.
[sbull] Billing statements have been returned to the creditor for
lack of a forwarding address.
2. Application for increase in available credit. A refusal or
failure to authorize an account transaction at the point of sale or loan
is not adverse action, except when the refusal is a denial of an
application, submitted in accordance with the creditor's procedures, for
an increase in the amount of credit.
Paragraph 2(c)(2)(v)
1. Terms of credit versus type of credit offered. When an applicant
applies for credit and the creditor does not offer the credit terms
requested by the applicant (for example, the interest rate, length of
maturity, collateral, or amount of downpayment), a denial of the
application for that reason is adverse action (unless the creditor makes
a counteroffer that is accepted by the applicant) and the applicant is
entitled to notification under Sec. 202.9.
2(e) Applicant.
1. Request to assume loan. If a mortgagor sells or transfers the
mortgaged property and the buyer makes an application to the creditor to
assume the mortgage loan, the mortgagee must treat the buyer as an
applicant unless its policy is not to permit assumptions.
2(f) Application.
1. General. A creditor has the latitude under the regulation to
establish its own application process and to decide the type and amount
of information it will require from credit applicants.
2. Procedures established. The term refers to the actual practices
followed by a creditor for making credit decisions as well as its stated
application procedures. For example, if a creditor's stated policy is to
require all applications to be in writing on the creditor's application
form, but the creditor also makes credit decision based on oral
requests, the creditor's establish procedures are to accept both oral
and written applications.
3. When an inquiry becomes an application. A creditor is encouraged
to provide consumers with information about loan terms. However,
[[Page 57]]
if in giving information to the consumer the creditor also evaluates
information about the appliant, decides to decline the request, and
communicates this to the applicant, the creditor has treated the inquiry
as an application and must then comply with the notification
requirements under Sec. 202.9. Whether the inquiry becomes an
application depends on how the creditor responds to the applicant, not
on what the appliant says or asks.
4. Examples of inquiries that are not applications. The following
examples illustrate situations in which only an inquiry has taken place:
[sbull] When a consumer calls to asks about loan terms and an
employee explains the creditor's basic loan terms, such as interest
rates, loan to value ration, and debt to income ratio.
[sbull] When a consumer calls to ask about interest rates for car
loans, and, in order to quote the appropriate rate, the loan officer
asks for the make and sale price of the car and amount of the down-
payment, then given the consumer the rate.
[sbull] When a consumer asks about terms for a loan to purchase home
and tells the loan officer her income and intended down-payment, but the
loan officer only explains the creditor's loan to value ratio policy and
other basic lending policies, without telling the consumer whether she
qualifies for the loan.
[sbull] When a consumer calls to ask about terms for a loan to
purchase vacant land and states his income, the sale price of the
property to be financed, and asks whether he qualifies for a loan, and
the employee responds by describing the general lending policies,
explaining that he would need to look at all of the applicant's
qualifications before making a decision, and offering to send an
application form to the consumer.
5. Completed Application--diligence requirement. The regulation
defines a completed application in terms that give a creditor the
latitude to establish its own information requirements. Nevertheless,
the creditor must act with reasonable diligence to collect information
needed to complete the application. For example, the creditor should
request information from third parties, such as a credit report,
promptly after receiving the application. If additional information is
needed from the applicant, such as an address or telephone number needed
to verify employment, the creditor should contact the applicant
promptly. (But see comment 9(a)(1)-3, which discusses the creditors's
option to deny an application on the basis of incompleteness.)
2(g) Business credit.
1. Definition. The test for deciding whether a transaction qualifies
as business credit is one of primary purpose. For example, an open-end
credit account used for both personal and business purposes is not
business credit unless the primary purpose of the account is business-
related. A creditor may rely on an applicant's statement of the purpose
for the credit requested.
2(j) Credit.
1. General. Regulation B covers a wider range of credit transactions
than Regulation Z (Truth in Lending). For purposes of Regulation B a
transaction is credit if there is a right to defer payment of a debt--
regardless of whether the credit is for personal or commercial purposes,
the number of installments required for repayment, or whether the
transaction is subject to a finance charge.
2(1) Creditor.
1. Assignees. The term creditor includes all persons participating
in the credit decision. This may include an assignee or a potential
purchaser of the obligation who influences the credit decision by
indicating whether or not it will purchase the obligation if the
transaction is consummated.
2. Referrals to creditors. For certain purposes, the term creditor
includes persons such as real estate brokers who do not participate in
credit decisions but who regularly refer applicants to creditors or who
select or offer to select creditors to whom credit requests can be made.
These persons must comply with Sec. 202.4, the general rule prohibiting
discrimination, and with Sec. 202.5(a), on discouraging applications.
2(p) Empirically derived and other credit scoring systems.
1. Purpose of definition. The definition under Sec. 202.2(p)(1)
through (iv) sets the criteria that a credit system must meet in order
for the system to use age as a predictive factor. Credit systems that do
not meet these criteria are judgmental systems and may consider age only
for the purpose of determining a ``pertinent element of
creditworthiness.'' (Both types of systems may favor an elderly
applicant. See Sec. 202.6(b)(2).)
2. Periodic revalidation. The regulation does not specify how often
credit scoring systems must be revalidated. To meet the requirements for
statistical soundness, the credit scoring system must be revalidated
frequently enough to assure that it continues to meet recognized
professional statistical standards. To ensure that predictive ability is
being maintained, creditors must periodically review the performance of
the system. This could be done, for example, by analyzing the loan
portfolio to determine the delinquency rate for each score interval, or
by analyzing population stability over time to detect deviations of
recent applications from the applicant population used to validate the
system. If this analysis indicates that the system no longer predicts
risk with statistical soundness, the system must be adjusted as
necessary to reestablish its predictive ability. A creditor is
responsible for ensuring its system is validated and revalidated based
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on the creditor's own data when it becomes available.
3. Pooled data scoring systems. A scoring system or the data from
which to develop such a system may be obtained from either a single
credit grantor or multiple credit grantors. The resulting system will
qualify as an empirically derived, demonstrably and statistically sound,
credit scoring system provided the criteria set forth in paragraph
(p)(1) (i) through (iv) of this section are met.
4. Effects test and disparate treatment. An empirically derived,
demonstrably and statistically sound, credit scoring system may include
age as a predictive factor (provided that the age of an elderly
applicant is not assigned a negative factor or value). Besides age, no
other prohibited basis may be used as a variable. Generally, credit
scoring systems treat all applicants objectively and thus avoid problems
of disparate treatment. In cases where a credit scoring system is used
in conjunction with individual discretion, disparate treatment could
conceivably occur in the evaluation process. In addition, neutral
factors used in credit scoring systems could nonetheless be subject to
challenge under the effects test. (See comment 6(a)-2 for a discussion
of the effects test).
2(w) Open-end credit.
1. Open-end real estate mortgages. The term open-end credit does not
include negotiated advances under an open-end real estate mortgage or a
letter of credit.
2(z) Prohibited basis.
1. Persons associated with applicant. Prohibited basis as used in
this regulation refers not only to certain characteristics--the race,
color, religion, national origin, sex, marital status, or age--of an
applicant (or officers of an applicant in the case of a corporation) but
also to the characteristics of individuals with whom an applicant is
affiliated or with whom the applicant associates. This means, for
example, that under the general rule stated in Sec. 202.4, a creditor
may not discriminate against an applicant because of that person's
personal or business dealings with members of a certain religion,
because of the national origin of any persons associated with the
extension of credit (such as the tenants in the apartment complex being
financed), or because of the race of other residents in the neighborhood
where the property offered as collateral is located.
2. National origin. A creditor may not refuse to grant credit
because an applicant comes from a particular country but may take the
applicant's immigration status into account. A creditor may also take
into account any applicable law, regulation, or executive order
restricting dealings with citizens (or the government) of a particular
country or imposing limitations regarding credit extended for their use.
3. Public assistance program. Any Federal, state, or local
governmental assistance program that provides a continuing, periodic
income supplement, whether premised on entitlement or need, is public
assistance for purposes of the regulation. The term includes (but is not
limited to) Aid to Families with Dependent Children, food stamps, rent
and mortgage supplement or assistance programs, Social Security and
Supplemental Security Income, and unemployment compensation. Only
physicians, hospitals, and others to whom the benefits are payable need
consider Medicare and Medicaid as public assistance.
Section 202.3--Limited Exceptions for Certain Classes of Transactions
1. Scope. This section relieves burdens with regard to certain types
of credit for which full application of the procedural requirements of
the regulation is not needed. All classes of transactions remain subject
to the general rule given in Sec. 202.4, barring discrimination on a
prohibited basis, and to any other provision not specifically excepted.
3(a) Public utilities credit.
1. Definition. This definition applies only to credit for the
purchase of a utility service, such as electricity, gas, or telephone
service. Credit provided or offered by a public utility for some other
purpose--such as for financing the purchase of a gas dryer, telephone
equipment, or other durable goods, or for insulation or other home
improvements--is not excepted.
2. Security deposits. A utility company is a creditor when it
supplies utility service and bills the user after the service has been
provided. Thus, any credit term (such as a requirement for a security
deposit) is subject to the regulation.
3. Telephone companies. A telephone company's credit transactions
qualify for the exceptions provided in Sec. 202.3(a)(2) only if the
company is regulated by a government unit or files the charges for
service, delayed payment, or any discount for prompt payment with a
government unit.
3(c) Incidental credit.
1. Examples. If a service provider (such as a hospital, doctor,
lawyer or retailer) allows the client or customer to defer the payment
of a bill, this deferral of debt is credit for purposes of the
regulation, even though there is no finance charge and no agreement for
payment in installments. Because of the exceptions provided by this
section, however, these particular credit extensions are excepted from
compliance with certain procedural requirements as specified in the
regulation.
3(d) Government credit.
1. Credit to governments. The exception relates to credit extended
to (not by) governmental entities. For example, credit extended to a
local government by a creditor in the private sector is covered by this
exception, but credit extended to consumers by a
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federal or state housing agency does not qualify for special treatment
under this category.
Section 202.4--General Rule Prohibiting Discrimination
1. Scope of section. The general rule stated in Sec. 202.4 covers
all dealings, without exception, between an applicant and a creditor,
whether or not addressed by other provisions of the regulation. Other
sections of the regulation identify specific practices that the Board
has decided are impermissible because they could result in credit
discrimination on a basis prohibited by the act. The general rule
covers, for example, application procedures, criteria used to evaluate
creditworthiness, administration of accounts, and treatment of
delinquent or slow accounts. Thus, whether or not specifically
prohibited elsewhere in the regulation, a credit practice that treats
applicants differently on a prohibited basis violates the law because it
violates the general rule. Disparate treatment on a prohibited basis is
illegal whether or not it results from a conscious intent to
discriminate. Disparate treatment would be found, for example, where a
creditor requires a minority applicant to provide greater documentation
to obtain a loan than a similarly situated nonminority applicant.
Disparate treatment also would be found where a creditor waives or
relaxes credit standards for a nonminority applicant but not for a
similarly situated minority applicant. Treating applicants differently
on a prohibited basis is unlawful if the creditor lacks a legitimate
nondiscriminatory reason for its action, or if the asserted reason is
found to be a pretext for discrimination.
Section 202.5--Rules Concerning Taking of Applications
5(a) Discouraging applications.
1. Potential applicants. Generally, the regulation's protections
apply only to persons who have requested or received an extension of
credit. In keeping with the purpose of the act--to promote the
availability of credit on a nondiscriminatory basis Sec. 202.5(a) covers
acts or practices directed at potential applicants. Practices prohibited
by this section include:
[sbull] A statement that the applicant should not bother to apply,
after the applicant states that he is retired.
[sbull] Use of words, symbols, models or other forms of
communication in advertising that express, imply or suggest a
discriminatory preference or a policy of exclusion in violation of the
act.
[sbull] Use of interview scripts that discourage applications on a
prohibited basis.
2. Affirmative advertising. A creditor may affirmatively solicit or
encourage members of traditionally disadvantaged groups to apply for
credit, especially groups that might not normally seek credit from that
creditor.
5(b) General rules concerning requests for information.
1. Requests for information. This section governs the types of
information that a creditor may gather. Section 202.6 governs how
information may be used.
Paragraph 5(b)(2)
1. Local laws. Information that a creditor is allowed to collect
pursuant to a ``state'' statute or regulation includes information
required by a local statute, regulation, or ordinance.
2. Information required by Regulation C. Regulation C generally
requires creditors covered by the Home Mortgage Disclosure Act (HMDA) to
collect and report information about the race or national origin and sex
of applicants for home improvement loans and home purchase loans,
including some types of loans not covered by Sec. 202.13. Certain
creditors with assets under $30 million, though covered by HMDA, are not
required to collect and report these data; but they may do so at their
option under HMDA, without violating the ECOA or Regulation B.
3. Collecting information on behalf of creditors. Loan brokers,
correspondents, or other persons do not violate the ECOA or Regulation B
if they collect information that they are otherwise prohibited from
collecting, where the purpose of collecting the information is to
provide it to a creditor that is subject to the Home Mortgage Disclosure
Act or another federal or state statute or regulation requiring data
collection.
5(d) Other limitations on information requests.
Paragraph 5(d)(1)
1. Indirect disclosure of prohibited information. The fact that
certain credit-related information may indirectly disclose marital
status does not bar a creditor from seeking such information. For
example, the creditor may ask about:
[sbull] The applicant's obligation to pay alimony, child support, or
separate maintenance.
[sbull] The source of income to be used as the basis for repaying
the credit requested, which could disclose that it is the income of a
spouse.
[sbull] Whether any obligation disclosed by the applicant has a co-
obligor, which could disclose that the co-obligor is a spouse or former
spouse.
[sbull] The ownership of assets, which could disclose the interest
of a spouse.
Paragraph 5(d)(2)
1. Disclosure about income. The sample application forms in appendix
B to the regulation illustrate how a creditor may inform an
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applicant of the right not to disclose alimony, child support, or
separate maintenance income.
2. General inquiry about source of income. Since a general inquiry
about the source of income may lead an applicant to disclose alimony,
child support, or separate maintenance, a creditor may not make such an
inquiry on an application form without prefacing the request with the
disclosure required by this paragraph.
3. Specific inquiry about sources of income. A creditor need not
give the disclosure if the inquiry about income is specific and worded
in a way that is unlikely to lead the applicant to disclose the fact
that income is derived from alimony, child support or separate
maintenance payments. For example, an application form that asks about
specific types of income such as salary, wages, or investment income
need not include the disclosure.
5(e) Written applications.
1. Requirement for written applications. The requirement of written
applications for certain types of dwelling-related loans is intended to
assist the federal supervisory agencies in monitoring compliance with
the ECOA and the Fair Housing Act. Model application forms are provided
in appendix B to the regulation, although use of a printed form of any
kind is not required. A creditor will satisfy the requirement by writing
down the information that it normally considers in making a credit
decision. The creditor may complete the application on behalf of an
applicant and need not require the applicant to sign the application.
2. Telephone applications. A creditor that accepts applications by
telephone for dwelling-related credit covered by Sec. 202.13 can meet
the requirements for written applications by writing down pertinent
information that is provided by the applicant(s).
3. Computerized entry. Information entered directly into and
retained by a computerized system qualifies as a written application
under this paragraph. (See the commentary to section 202.13(b),
Applications through electronic media and Applications through video.)
Section 202.5a--Rules on Providing Appraisal Reports
5a(a) Providing appraisals.
1. Coverage. This section covers applications for credit to be
secured by a lien on a dwelling, as that term is defined in
Sec. 202.5a(c), whether the credit is for a business purpose (for
example, a loan to start a business) or a consumer purpose (for example,
a loan to finance a child's education).
2. Renewals. If an applicant requests that a creditor renew an
existing extension of credit, and the creditor obtains a new appraisal
report to evaluate the request, this section applies. This section does
not apply to a renewal request if the creditor uses the appraisal report
previously obtained in connection with the decision to grant credit.
5a(a)(2)(i) Notice.
1. Multiple applicants. When an application that is subject to this
section involves more than one applicant, the notice about the appraisal
report need only be given to one applicant, but it must be given to the
primary applicant where one is readily apparent.
5a(a)(2)(ii) Delivery.
1. Reimbursement. Creditors may charge for photocopy and postage
costs incurred in providing a copy of the appraisal report, unless
prohibited by state or other law. If the consumer has already paid for
the report--for example, as part of an application fee--the creditor may
not require additional fees for the appraisal (other than photocopy and
postage costs).
5a(c) Definitions.
1. Appraisal reports. Examples of appraisal reports are:
i. A report prepared by an appraiser (whether or not licensed or
certified), including written comments and other documents submitted to
the creditor in support of the appraiser's estimate or opinion of value.
ii. A document prepared by the creditor's staff which assigns value
to the property, if a third-party appraisal report has not been used.
iii. An internal review document reflecting that the creditor's
valuation is different from a valuation in a third party's appraisal
report (or different from valuations that are publicly available or
valuations such as manufacturers' invoices for mobile homes).
2. Other reports. The term ``appraisal report'' does not cover all
documents relating to the value of the applicant's property. Examples of
reports not covered are:
i. Internal documents, if a third-party appraisal report was used to
establish the value of the property.
ii. Governmental agency statements of appraised value.
iii. Valuations lists that are publicly available (such as published
sales prices or mortgage amounts, tax assessments, and retail price
ranges) and valuations such as manufacturers' invoices for mobile homes.
Section 202.6--Rules Concerning Evaluation of Applications
6(a) General rule concerning use of information.
1. General. When evaluating an application for credit, a creditor
generally may consider any information obtained. However, a creditor may
not consider in its evaluation of creditworthiness any information that
it is barred by Sec. 202.5 from obtaining.
2. Effects test. The effects test is a judicial doctrine that was
developed in a series of employment cases decided by the Supreme Court
under Title VII of the Civil Rights Act
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of 1964 (42 U.S.C. 2000e et seq.), and the burdens of proof for such
employment cases were codified by Congress in the Civil Rights Act of
1991 (42 U.S.C. 2000e-2). Congressional intent that this doctrine apply
to the credit area is documented in the Senate Report that accompanied
H.R. 6516, No. 94-589, pp. 4-5; and in the House Report that accompanied
H.R. 6516, No. 94-210, p. 5. The act and regulation may prohibit a
creditor practice that is discriminatory in effect because it has a
disproportionately negative impact on a prohibited basis, even though
the creditor has no intent to discriminate and the practice appears
neutral on is face, unless the creditor practice meets a legitimate
business need that cannot reasonably be achieved as well by means that
are less disparate in their impact. For example, requiring that
applicants have incomes in excess of a certain amount to qualify for an
overdraft line of credit could mean that women and minority applicants
will be rejected at a higher rate than men and non-minority applicants.
If there is a demonstrable relationship between the income requirement
and creditworthiness for the level of credit involved, however, use of
the income standard would likely be permissible.
6(b) Specific rules concerning use of information.
Paragraph 6(b)(1)
1. Prohibited basis--marital status. A creditor may not use marital
status as a basis for determining the applicant's creditworthiness.
However, a creditor may consider an applicant's marital status for the
purpose of ascertaining the creditor's rights and remedies applicable to
the particular extension of credit. For example, in a secured
transaction involving real property, a creditor could take into account
whether state law gives the applicant's spouse an interest in the
property being offered as collateral. Except to the extent necessary to
determine rights and remedies for a specific credit transaction, a
creditor that offers joint credit may not take the applicants' marital
status into account in credit evaluations. Because it is unlawful for
creditors to take marital status into account, creditors are barred from
applying different standards in evaluating married and unmarried
applicants. In making credit decisions, creditors may not treat joint
applicants differently based on the existence, the absence, or the
likelihood of a marital relationship between the parties.
2. Prohibited basis--special purpose credit. In a special purpose
credit program, a creditor may consider a prohibited basis to determine
whether the applicant possesses a characteristic needed for eligibility.
(See Sec. 202.8.)
Paragraph 6(b)(2)
1. Favoring the elderly. Any system of evaluating creditworthiness
may favor a credit applicant who is age 62 or older. A credit program
that offers more favorable credit terms to applicants age 62 or older is
also permissible; a program that offers more favorable credit terms to
applicants at an age lower than 62 is permissible only if it meets the
special-purpose credit requirements of Sec. 202.8.
2. Consideration of age in a credit scoring system. Age may be taken
directly into account in a credit scoring system that is ``demonstrably
and statistically sound,'' as defined in section 202.2(p), with one
limitation: applicants 62 years or older must be treated at least as
favorably as applicants who are under 62. If age is scored by assigning
points to an applicant's age category, elderly applicants must receive
the same or a greater number of points as the most favored class of
nonelderly applicants.
i. Age-split scorecards. A creditor may segment the population into
scorecards based on the age of an applicant. In such a system, one card
covers a narrow age range (for example, applicants in their twenties or
younger) who are evaluated under attributes predictive for that age
group. A second card covers all other applicants who are evaluated under
the attributes predictive for that broad class. When a system uses a
card covering a wide age range that encompasses elderly applicants, the
credit scoring system does not score age. Thus, the system does not
raise the issue of assigning a negative factor or value to the age of
elderly applicants. But if a system segments the population by age into
multiple scorecards, and includes elderly applicants in a narrower age
range, the credit scoring system does score age. To comply with the act
and regulation in such a case, the creditor must ensure that the system
does not assign a negative factor or value to the age of elderly
applicants as a class.
3. Consideration of age in a judgmental system. In a judgmental
system, defined in Sec. 202.2(t), a creditor may not take age directly
into account in any aspect of the credit transaction. For example, the
creditor may not reject an application or terminate an account because
the applicant is 60 years old. But a creditor that uses a judgmental
system may relate the applicant's age to other information about the
applicant that the creditor considers in evaluating creditworthiness.
For example:
[sbull] A creditor may consider the applicant's occupation and
length of time to retirement to ascertain whether the applicant's income
(including retirement income) will support the extension of credit to
its maturity.
[sbull] A creditor may consider the adequacy of any security offered
when the term of the credit extension exceeds the life expectancy
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of the applicant and the cost of realizing on the collateral could
exceed the applicant's equity. (An elderly applicant might not qualify
for a 5 percent down, 30-year mortgage loan but might qualify with a
larger downpayment or a shorter loan maturity.)
[sbull] A creditor may consider the applicant's age to assess the
significance of the length of the applicant's employment (a young
applicant may have just entered the job market) or length of time at an
address (an elderly applicant may recently have retired and moved from a
long-term residence).
As the examples above illustrate, the evaluation must be made in an
individualized, case-by-case manner; and it is impermissible for a
creditor, in deciding whether to extend credit or in setting the terms
and conditions, to base its decision on age or information related
exclusively to age. Age or age-related information may be considered
only in evaluating other ``pertinent elements of creditworthiness'' that
are drawn from the particular facts and circumstances concerning the
applicant.
4. Consideration of age in a reverse mortgage. A reverse mortgage is
a home-secured loan in which the borrower receives payments from the
creditor, and does not become obligated to repay these amounts (other
than in the case of default) until the borrower dies, moves permanently
from the home or transfers title to the home, or upon a specified
maturity date. Disbursements to the borrower under a reverse mortgage
typically are determined by considering the value of the borrower's
home, the current interest rate, and the borrower's life expectancy. A
reverse mortgage program that requires borrowers to be age 62 or older
is permissible under section 202.6(b)(2)(iv). In addition, under section
202.6(b)(2)(iii), a creditor may consider a borrower's age to evaluate a
pertinent element of creditworthiness, such as the amount of the credit
or monthly payments that the borrower will receive, or the estimated
repayment date.
5. Consideration of age in a combined system. A creditor using a
credit scoring system that qualifies as ``empirically derived'' under
Sec. 202.2(p) may consider other factors (such as credit report or the
applicant's cash flow) on a judgmental basis. Doing so will not negate
the classification of the credit scoring component of the combined
system as ``demonstrably and statistically sound.'' While age could be
used in the credit scoring portion, however, in the judgmental portion
age may not be considered directly. It may be used only for the purpose
of determining a ``pertinent element of creditworthiness.'' (See comment
6(b)(2)-3.)
6. Consideration of public assistance. When considering income
derived from a public assistance program, a creditor may take into
account, for example:
[sbull] The length of time an applicant will likely remain eligible
to receive such income.
[sbull] Whether the applicant will continue to qualify for benefits
based on the status of the applicant's dependents (such as Aid to
Families with Dependent Children or Social Security payments to a
minor).
[sbull] Whether the creditor can attach or garnish the income to
assure payment of the debt in the event of default.
Paragraph 6(b)(5)
1. Consideration of an individual applicant. A creditor must
evaluate income derived from part-time employment, alimony, child
support, separate maintenance, retirement benefits, or public assistance
(all referred to as ``protected income'') on an individual basis, not on
the basis of aggregate statistics, and must assess its reliability or
unreliability by analyzing the applicant's actual circumstances, not by
analyzing statistical measures derived from a group.
2. Payments consistently made. In determining the likelihood of
consistent payments of alimony, child support, or separate maintenance,
a creditor may consider factors such as whether payments are received
pursuant to a written agreement or court decree; the length of time that
the payments have been received; whether the payments are regularly
received by the applicant; the availability of court or other procedures
to compel payment; and the creditworthiness of the payor, including the
credit history of the payor when it is available to the creditor.
3. Consideration of income. A creditor need not consider income at
all in evaluating creditworthiness. If a creditor does consider income,
there are several acceptable methods, whether in a credit scoring or a
judgmental system:
[sbull] A creditor may score or take into account the total sum of
all income stated by the applicant without taking steps to evaluate the
income.
[sbull] A creditor may evaluate each component of the applicant's
income, and then score or take into account reliable income separately
from income that is not reliable, or the creditor may disregard that
portion of income that is not reliable before aggregating it with
reliable income.
[sbull] A creditor that does not evaluate all income components for
reliability must treat as reliable any component of protected income
that is not evaluated.
In considering the separate components of an applicant's income, the
creditor may not automatically discount or exclude from consideration
any protected income. Any discounting or exclusion must be based on the
applicant's actual circumstances.
4. Part-time employment, sources of income. A creditor may score or
take into account the fact that an individual applicant has more than
one source of earned income--a full-
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time and a part-time job or two part-time jobs. A creditor may also
score or treat earned income from a secondary source differently than
earned income from a primary source. However, the creditor may not score
or otherwise take into account the number of sources for protected
income--for example, retirement income, social security, alimony. Nor
may the creditor treat negatively the fact that an applicant's only
earned income is derived from a part-time job.
Paragraph 6(b)(6)
1. Types of credit references. A creditor may restrict the types of
credit history and credit references that it will consider, provided
that the restrictions are applied to all credit applicants without
regard to sex, marital status, or any other prohibited basis. However,
on the applicant's request, a creditor must consider credit information
not reported through a credit bureau when the information relates to the
same types of credit references and history that the creditor would
consider if reported through a credit bureau.
Paragraph 6(b)(7)
1. National origin--immigration status. The applicant's immigration
status and ties to the community (such as employment and continued
residence in the area) could have a bearing on a creditor's ability to
obtain repayment. Accordingly, the creditor may consider and
differentiate, for example, between a noncitizen who is a long-time
resident with permanent resident status and a noncitizen who is
temporarily in this country on a student visa.
2. National origin--citizenship. Under the regulation a denial of
credit on the ground that an applicant is not a United States citizen is
nor per se discrimination based on national origin.
Section 202.7--Rules Concerning Extensions of Credit
7(a) Individual accounts.
1. Open-end credit--authorized user. A creditor may not require a
creditworthy applicant seeking an individual credit account to provide
additional signatures. However, the creditor may condition the
designation of an authorized user by the account holder on the
authorized user's becoming contractually liable for the account, as long
as the creditor does not differentiate on any prohibited basis in
imposing this requirement.
2. Open-end credit--choice of authorized user. A creditor that
permits an account holder to designate an authorized user may not
restrict this designation on a prohibited basis. For example, if the
creditor allows the designation of spouses as authorized users, the
creditor may not refuse to accept a non-spouse as an authorized user.
3. Overdraft authority on transaction accounts. If a transaction
account (such as a checking account or NOW account) includes an
overdraft line of credit, the creditor may require that all persons
authorized to draw on the transaction account assume liability for any
overdraft.
7(b) Designation of name.
1. Single name on account. A creditor may require that joint
applicants on an account designate a single name for purposes of
administering the account and that a single name be embossed on any
credit card(s) issued on the account. But the creditor may not require
that the name be the husband's name. (See Sec. 202.10 for rule governing
the furnishing of credit history on accounts held by spouses.)
7(c) Action concerning existing open-end accounts.
Paragraph 7(c)(1)
1. Termination coincidental with marital status change. When an
account holder's marital status changes, a creditor generally may not
terminate the account unless it has evidence that the account holder is
unable or unwilling to repay. But the creditor may terminate an account
on which both spouses are jointly liable, even if the action coincides
with a change in marital status, when one or both spouses:
[sbull] Repudiate responsibility for future charges on the joint
account.
[sbull] Request separate accounts in their own names.
[sbull] Request that the joint account be closed.
2. Updating information. A creditor may periodically request updated
information from applicants but may not use events related to a
prohibited basis--such as an applicant's retirement, reaching a
particular age, or change in name or marital status--to trigger such a
request.
Paragraph 7(c)(2)
1. Procedure pending reapplication. A creditor may require a
reapplication from a contractually liable party, even when there is no
evidence of unwillingness or inability to repay, if (1) the credit was
based on the qualifications of a person who is no longer available to
support the credit and (2) the creditor has information indicating that
the account holder's income by itself may be insufficient to support the
credit. While a reapplication is pending, the creditor must allow the
account holder full access to the account under the existing contract
terms. The creditor may specify a reasonable time period within which
the account holder must submit the required information.
7(d) Signature of spouse or other person.
1. Qualified applicant. The signature rules assure that qualified
applicants are able to obtain credit in their own names. Thus,
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when an applicant requests individual credit, a creditor generally may
not require the signature of another person unless the creditor has
first determined that the applicant alone does not qualify for the
credit requested.
2. Unqualified applicant. When an applicant applies for individual
credit but does not alone meet a creditor's standards, the creditor may
require a cosigner, guarantor or the like--but cannot require that it be
the spouse. (See commentary to Sec. 202.7(d) (5) and (6).)
Paragraph 7(d)(1)
1. Joint applicant. The term joint applicant refers to someone who
applies contemporaneously with the applicant for shared or joint credit.
It does not refer to someone whose signature is required by the creditor
as a condition for granting the credit requested.
Paragraph 7(d)(2)
1. Jointly owned property. If an applicant requests unsecured
credit, does not own sufficient separate property, and relies on joint
property to establish creditworthiness, the creditor must value the
applicant's interest in the jointly owned property. A creditor may not
request that a nonapplicant joint owner sign any instrument as a
condition of the credit extension unless the applicant's interest does
not support the amount and terms of the credit sought.
i. Valuation of applicant's interest. In determining the value of an
applicant's interest in jointly owned property, a creditor may consider
factors such as the form of ownership and the property's susceptibility
to attachment, execution, severance, or partition; the value of the
applicant's interest after such action; and the cost associated with the
action. This determination must be based on the form of ownership prior
to or at consummation, and not on the possibility of a subsequent
change. For example, in determining whether a married applicant's
interest in jointly owned property is sufficient to satisfy the
creditor's standards of creditworthiness for individual credit, a
creditor may not consider that the applicant's separate property may be
transferred into tenancy by the entirety after consummation. Similarly,
a creditor may not consider the possibility that the couple may divorce.
Accordingly, a creditor may not require the signature of the
nonapplicant spouse in these or similar circumstances.
ii. Other options to support credit. If the applicant's interest in
jointly owned property does not support the amount and terms of credit
sought, the creditor may offer the applicant other options to provide
additional support for the extension of credit. For example--
A. Requesting an additional party (see Sec. 202.7(d)(5));
B. Offering to grant the applicant's request on a secured basis (see
Sec. 202.7(d)(4)); or
C. Asking for the signature of the joint owner on an instrument that
ensures access to the property in the event of the applicant's death or
default, but does not impose personal liability unless necessary under
state law (e.g., a limited guarantee). A creditor may not routinely
require, however, that a joint owner sign an instrument (such as a
quitclaim deed) that would result in the forfeiture of the joint owner's
interest in the property.
2. Need for signature--reasonable belief. A creditor's reasonable
belief as to what instruments need to be signed by a person other than
the applicant should be supported by a thorough review of pertinent
statutory and decisional law or an opinion of the state attorney
general.
Paragraph 7(d)(3)
1. Residency. In assessing the creditworthiness of a person who
applies for credit in a community property state, a creditor may assume
that the applicant is a resident of the state unless the applicant
indicates otherwise.
Paragraph 7(d)(4)
1. Creation of enforceable lien. Some state laws require that both
spouses join in executing any instrument by which real property is
encumbered. If an applicant offers such property as security for credit,
a creditor may require the applicant's spouse to sign the instruments
necessary to create a valid security interest in the property. The
creditor may not require the spouse to sign the note evidencing the
credit obligation if signing only the mortgage or other security
agreement is sufficient to make the property available to satisfy the
debt in the event of default. However, if under state law both spouses
must sign the note to create an enforceable lien, the creditor may
require them to do so.
2. Need for signature--reasonable belief. Generally, a signature to
make the secured property available will only be needed on a security
agreement. A creditor's reasonable belief that, to assure access to the
property, the spouse's signature is needed on an instrument that imposes
personal liability should be supported by a thorough review of pertinent
statutory and decisional law or an opinion of the state attorney
general.
3. Integrated instruments. When a creditor uses an integrated
instrument that combines the note and the security agreement, the spouse
cannot be required to sign the integrated instrument if the signature is
only needed to grant a security interest. But the spouse could be asked
to sign an integrated
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instrument that makes clear--for example, by a legend placed next to the
spouse's signature--that the spouse's signature is only to grant a
security interest and that signing the instrument does not impose
personal liability.
Paragraph 7(d)(5)
Qualifications of additional parties. In establishing guidelines for
eligibility of guarantors, cosigners, or similar additional parties, a
creditor may restrict the applicant's choice of additional parties but
may not discriminate on the basis of sex, marital status or any other
prohibited basis. For example, the creditor could require that the
additional party live in the creditor's market area.
2. Reliance on income of another person--individual credit. An
applicant who requests individual credit relying on the income of
another person (including a spouse in a noncommunity property state) may
be required to provide the signature of the other person to make the
income available to pay the debt. In community property states, the
signature of a spouse may be required if the applicant relies on the
spouse's separate income. If the applicant relies on the spouse's future
earnings that as a matter of state law cannot be characterized as
community property until earned, the creditor may require the spouse's
signature, but need not do so--even if it is the creditor's practice to
require the signature when an applicant relies on the future earnings of
a person other than a spouse. (See Sec. 202.6(c) on consideration of
state property laws.)
3. Renewals. If the borrower's creditworthiness is reevaluated when
a credit obligation is renewed, the creditor must determine whether an
additional party is still warranted and, if not, release the additional
party.
Paragraph 7(d)(6)
1. Guarantees. A guarantee on an extension of credit is part of a
credit transaction and therefore subject to the regulation. A creditor
may require the personal guarantee of the partners, directors, or
officers of a business, and the shareholders of a closely held
corporation, even if the business or corporation is creditworthy. The
requirement must be based on the guarantor's relationship with the
business or corporation, however, and not on a prohibited basis. For
example, a creditor may not require guarantees only for women-owned or
minority-owned businesses. Similarly, a creditor may not require
guarantees only from the married officers of a business or married
shareholders of a closely held corporation.
2. Spousal guarantees. The rules in Sec. 202.7(d) bar a creditor
from requiring a signature of a guarantor's spouse just as they bar the
creditor from requiring the signature of an applicant's spouse. For
example, although a creditor may require all officers of a closely held
corporation to personally guarantee a corporate loan, the creditor may
not automatically require that spouses of married officers also sign the
guarantee. If an evaluation of the financial circumstances of an officer
indicates that an additional signature is necessary, however, the
creditor may require the signature of a spouse in appropriate
circumstances in accordance with Sec. 202.7(d)(2).
7(e) Insurance.
1. Differences in terms. Differences in the availability, rates, and
other terms on which credit-related casualty insurance or credit life,
health, accident, or disability insurance is offered or provided to an
applicant does not violate Regulation B.
2. Insurance information. A creditor may obtain information about an
applicant's age, sex, or marital status for insurance purposes. The
information may only be used, however, for determining eligibility and
premium rates for insurance, and not in making the credit decision.
Section 202.8--Special Purpose Credit Programs
8(a) Standards for programs.
1. Determining qualified programs. The Board does not determine
whether individual programs qualify for special purpose credit status,
or whether a particular program benefits an ``economically disadvantaged
class of persons.'' The agency or creditor administering or offering the
loan program must make these decisions regarding the status of its
program.
2. Compliance with a program authorized by Federal or State law. A
creditor does not violate Regulation B when it complies in good faith
with a regulation promulgated by a government agency implementing a
special purpose credit program under Sec. 202.8(a)(1). It is the
agency's responsibility to promulgate a regulation that is consistent
with Federal and State law.
3. Expressly authorized. Credit programs authorized by Federal or
State law include programs offered pursuant to Federal, State or local
statute, regulation or ordinance, or by judicial or administrative
order.
4. Creditor liability. A refusal to grant credit to an applicant is
not a violation of the act or regulation if the applicant does not meet
the eligibility requirements under a special purpose credit program.
5. Determining need. In designing a special-purpose program under
Sec. 202.8(a), a for-profit organization must determine that the program
will benefit a class of people who would otherwise be denied credit or
would receive it on less favorable terms. This determination can be
based on a broad analysis using the organization's own research or data
from outside sources including governmental reports and studies. For
example, a bank could
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review Home Mortgage Disclosure Act data along with demographic data for
its assessment area and conclude that there is a need for a special-
purpose credit program for low-income minority borrowers.
6. Elements of the program. The written plan must contain
information that supports the need for the particular program. The plan
also must either state a specific period of time for which the program
will last, or contain a statement regarding when the program will be
reevaluated to determine if there is a continuing need for it.
8(b) Rules is other sections.
1. Applicability of rules. A creditor that rejects an application
because the applicant does not meet the eligibility requirements (common
characteristic or financial need, for example) must nevertheless notify
the applicant of action taker as required by Sec. 202.9.
8(c) Special rule concerning requests and use of information.
1. Request of prohibited information. This section permits a
creditor to request and consider certain information that would
otherwise be prohibited by Secs. 202.5 and 202.6 to determine an
applicant's eligibility for a particular program.
2. Examples. Examples of programs under which the creditor can ask
for and consider information related to prohibited basis are:
[sbull] Energy conservation programs to assist the elderly, for
which the creditor must consider the applicant's age.
[sbull] Programs under a Minority Enterprise Small Business
Investment Corporation, for which a creditor must consider the
applicant's minority status.
8(d) Special rule in the case of financial need.
1. Request of prohibited information. This section permits a
creditor to request and consider certain information that would
otherwise be prohibited by Secs. 202.5 and 202.6, and to require
signatures that would otherwise be prohibited by Sec. 202.7(d).
2. Examples. Examples of programs in which financial need is a
criterion are:
[sbull] Subsidized housing programs for low- to moderate-income
households, for which a creditor may have to consider the applicant's
receipt of alimony or child support, the spouse's or parents' income,
etc.
[sbull] Student loan programs based on the family's financial need,
for which a creditor may have to consider to spouse's or parents'
financial resources.
3. Student loans. In a guaranteed student loan program, a creditor
may obtain the signature of a parent as a guarantor when required by
federal or state law or agency regulation, or when the student does not
meet the creditor's standards of creditworthiness. (See Sec. 202.7(d)(1)
and (5).) The creditor may not require an additional signature when a
student has a work or credit history that satisfies the creditor's
standards.
Section 202.9--Notifications
1. Use of the term adverse action. The regulation does not require
that a creditor use the term adverse in communicating to an applicant
that a request for an extension of credit has not been approved. In
notifying an applicant of adverse action as defined by Sec. 202.2(c)(1),
a creditor may use any words or phrases that describe the action taken
on the application.
2. Expressly withdrawn applications. When an applicant expressly
withdraws a credit application, the creditor is not required to comply
with the notification requirements under Sec. 202.9. (The creditor must,
however, comply with the record retention requirements of the
regulation. See Sec. 202.12(b)(3).)
3. When notification occurs. Notification occurs when a creditor
delivers or mails a notice to the applicant's last known address or, in
the case of an oral notification, when the creditor communicates the
credit decision to the applicant.
4. Location of notice. The notifications required under Sec. 202.9
may appear on either or both sides of a form or letter.
5. Prequalification and preapproval programs. Whether a creditor
must provide a notice of action taken for a prequalification or
preapproval request depends on the creditor's response to the request,
as discussed in the commentary to section 202.2(f). For instance, a
creditor may treat the request as an inquiry if the creditor provides
general information such as loan terms and the maximum amount a consumer
could borrow under various loan programs, explaining the process the
consumer must follow to submit a mortgage application and the
information the creditor will analyze in reaching a credit decision. On
the other hand, a creditor has treated a request as an application, and
is subject to the adverse action notice requirements of Sec. 202.9 if,
after evaluating information, the creditor decides that it will not
approve the request and communicates that decision to the consumer. For
example, if in reviewing a request for prequalification, a creditor
tells the consumer that it would not approve an application for a
mortgage because of a bankruptcy in the consumer's record, the creditor
has denied an application for credit.
9(a) Notification of action taken, ECOA notice, and statement of
specific reasons.
Paragraph 9(a)(1)
1. Timing of notice--when an application is complete. Once a
creditor has obtained all the information it normally considers in
making a credit decision, the application is complete and the creditor
has 30 days in which to notify the applicant of the credit decision.
(See also comment 2(f)-5.)
2. Notification of approval. Notification of approval may be express
or by implication.
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For example, the creditor will satisfy the notification requirement when
it gives the applicant the credit card, money, property, or services
requested.
3. Incomplete application--denial for incompleteness. When an
application is incomplete regarding matters that the applicant can
complete and the creditor lacks sufficient data for a credit decision,
the creditor may deny the application giving as the reason for denial
that the application is incomplete. The creditor has the option,
alternatively, of providing a notice of incompleteness under
Sec. 202.9(c).
4. Incomplete application--denial for reasons other than
incompleteness. When an application is missing information but provides
sufficient data for a credit decision, the creditor may evaluate the
application and notify the applicant under this section as appropriate.
If credit is denied, the applicant must be given the specific reasons
for the credit denial (or notice of the right to receive the reasons);
in this instance the incompleteness of the application cannot be given
as the reason for the denial.
5. Length of counteroffer. Section 202.9(a)(1)(iv) does not require
a creditor to hold a counteroffer open for 90 days or any other
particular length of time.
6. Counteroffer combined with adverse action notice. A creditor that
gives the applicant a combined counteroffer and adverse action notice
that complies with Sec. 202.9(a)(2) need not send a second adverse
action notice if the applicant does not accept the counteroffer. A
sample of a combined notice is contained in form C-4 of Appendix C to
the regulation.
7. Denial of a telephone application. When an application is
conveyed by means of telephone and adverse action is taken, the creditor
must request the applicant's name and address in order to provide
written notification under this section. If the applicant declines to
provide that information, then the creditor has no further notification
responsibility.
Paragraph 9(a)(3)
1. Coverage. In determining the rules in this paragraph that apply
to a given business credit application, a creditor may rely on the
applicant's assertion about the revenue size of the business.
(Applications to start a business are governed by the rules in
Sec. 202.9(a)(3)(i).) If an applicant applies for credit as a sole
proprietor, the revenues of the sole proprietorship will determine which
rules in the paragraph govern the application. However, if an applicant
applies for business purpose credit as an individual, the rules in
paragraph 9(a)(3)(i) apply unless the application is for trade or
similar credit.
2. Trade credit. The term trade credit generally is limited to a
financing arrangement that involves a buyer and a seller--such as a
supplier who finances the sale of equipment, supplies, or inventory; it
does not apply to an extension of credit by a bank or other financial
institution for the financing of such items.
3. Factoring. Factoring refers to a purchase of accounts receivable,
and thus is not subject to the act or regulation. If there is a credit
extension incident to the factoring arrangement, the notification rules
in Sec. 202.9(a)(3)(ii) apply as do other relevant sections of the act
and regulation.
4. Manner of compliance. In complying with the notice provisions of
the act and regulation, creditors offering business credit may follow
the rules governing consumer credit. Similarly, creditors may elect to
treat all business credit the same (irrespective of revenue size) by
providing notice in accordance with Sec. 202.9(a)(3)(i).
5. Timing of notification. A creditor subject to
Sec. 202.9(a)(3)(ii)(A) is required to notify a business credit
applicant, orally or in writing, of action taken on an application
within a reasonable time of receiving a completed application. Notice
provided in accordance with the timing requirements of Sec. 202.9(a)(1)
is deemed reasonable in all instances.
9(b) Form of ECOA notice and statement specific reasons.
Paragraph 9(b)(1)
1. Substantially similar notice. The ECOA notice sent with a
notification of a credit denial or other adverse action will comply with
the regulation if it is ``substantially similar'' to the notice
contained in Sec. 202.9(b)(1). For example, a creditor may add a
reference to the fact that the ECOA permits age to be considered in
certain scoring systems, or add a reference to a similar state statute
or regulation and to a state enforcement agency.
Paragraph 9(b)(2)
1. Number of specific reasons. A creditor must disclose the
principal reasons for denying an application or taking other adverse
action. The regulation does not mandate that a specific number of
reasons be disclosed, but disclosure of more than four reasons is not
likely to be helpful to the applicant.
2. Source of specific reasons. The specific reasons disclosed under
Sec. 202.9 (a)(2) and (b)(2) must relate to and accurately describe the
factors actually considered or scored by a creditor.
3. Description of reasons. A creditor need not describe how or why a
factor adversely affected an applicant. For example, the notice may say
``length of residence'' rather than ``too short a period of residence.''
4. Credit scoring system. If a creditor bases the denial or other
adverse action on a credit scoring system, the reasons disclosed must
relate only to those factors actually scored
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in the system. Moreover, no factor that was a principal reason for
adverse action may be excluded from disclosure. The creditor must
disclose the actual reasons for denial (for example, ``age of
automobile'') even if the relationship of that factor to predicting
creditworthiness may not be clear to the applicant.
5. Credit scoring--method for selecting reasons. The regulation does
not require that any one method be used for selecting reasons for a
credit denial or other adverse action that is based on a credit scoring
system. Various methods will meet the requirements of the regulation.
One method is to identify the factors for which the applicant's score
fell furthest below the average score for each of those factors achieved
by applicants whose total score was at or slightly above the minimum
passing score. Another method is to identify the factors for which the
applicant's score fell furthest below the average score for each of
those factors achieved by all applicants. These average scores could be
calculated during the development or use of the system. Any other method
that produces results substantially similar to either of these methods
is also acceptable under the regulation.
6. Judgmental system. If a creditor uses a judgmental system, the
reasons for the denial or other adverse action must relate to those
factors in the applicant's record actually reviewed by the person making
the decision.
7. Combined credit scoring and judgmental system. If a creditor
denies an application based on a credit evaluation system that employs
both credit scoring and judgmental components, the reasons for the
denial must come from the component of the system that the applicant
failed. For example, if a creditor initially credit scores an
application and denies the credit request as a result of that scoring,
the reasons disclosed to the applicant must relate to the factors scored
in the system. If the application passes the credit scoring stage but
the creditor then denies the credit request based on a judgmental
assessment of the applicant's record, the reasons disclosed must relate
to the factors reviewed judgmentally, even if the factors were also
considered in the credit scoring component.
8. Automatic denial. Some credit decision methods contain features
that call for automatic denial because of one or more negative factors
in the applicant's record (such as the applicant's previous bad credit
history with that creditor, the applicant's declaration of bankruptcy,
or the fact that the applicant is a minor). When a creditor denies the
credit request because of an automatic-denial factor, the creditor must
disclose that specific factor.
9. Combined ECOA-FCRA disclosures. The ECOA requires disclosure of
the principal reasons for denying or taking other adverse action on an
application for an extension of credit. The Fair Credit Reporting Act
requires a creditor to disclose when it has based its decision in whole
or in part on information from a source other than the applicant or from
its own files. Disclosing that a credit report was obtained and used to
deny the application, as the FCRA requires, does not satisfy the ECOA
requirement to disclose specific reasons. For example, if the
applicant's credit history reveals delinquent credit obligations and the
application is denied for that reason, to satisfy Sec. 202.9(b)(2) the
creditor must disclose that the application was denied because of the
applicant's delinguent credit obligations. To satisfy the FCRA
requirement, the credit must also disclose that a credit report was
obtained and used to deny credit. Sample forms C-1 through C-5 of
appendix C of the regulation provide for the two disclosures.
9(c) Incomplete applications.
Paragraph 9(c)(2)
1. Reapplication. If information requested by a creditor is
submitted by an applicant after the expiration of the time period
designated by the creditor, the creditor may require the applicant to
make a new application.
Paragraph 9(c)(3)
1. Oral inquiries for additional information. If the applicant fails
to provide the information in response to an oral request, a creditor
must send a written notice to the applicant within the 30-day period
specified in Sec. 202.9 (c)(1) and (c)(2). If the applicant does provide
the information, the creditor shall take action on the application and
notify the applicant in accordance with Sec. 202.9(a).
9(g) Applications submitted through a third party.
1. Third parties. The notification of adverse action may be given by
one of the creditors to whom an application was submitted.
Alternatively, the third party may be a noncreditor.
2. Third-party notice--enforcement agency. If a single adverse
action notice is being provided to an applicant on behalf of several
creditors and they are under the jurisdiction of different federal
enforcement agencies, the notice need not name each agency; disclosure
of any one of them will suffice.
3. Third-party notice--liability. When a notice is to be provided
through a third party, a creditor is not liable for an act or omission
of the third party that constitutes a violation of the regulation if the
creditor accurately and in a timely manner provided the third party with
the information necessary for the notification and maintains reasonable
procedures adapted to prevent such violations.
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Section 202.10--Furnishing of Credit Information
1. Scope. The requirements of Sec. 202.10 for designating and
reporting credit information apply only to consumer credit transactions.
Moreover, they apply only to creditors that opt to furnish credit
information to credit bureaus or to other creditors; there is no
requirement that a creditor furnish credit information on its accounts.
2. Reporting on all accounts. The requirements of Sec. 202.10 apply
only to accounts held or used by spouses. However, a creditor has the
option to designate all joint accounts (or all accounts with an
authorized user) to reflect the participation of both parties, whether
or not the accounts are held by persons married to each other.
3. Designating accounts. In designating accounts and reporting
credit information, a creditor need not distinguish between accounts on
which the spouse is an authorized user and accounts on which the spouse
is a contractually liable party.
4. File and index systems. The regulation does not require the
creation or maintenance of separate files in the name of each
participant on a joint or user account, or require any other particular
system of recordkeeping or indexing. It requires only that a creditor be
able to report information in the name of each spouse on accounts
covered by Sec. 202.10. Thus, if a creditor receives a credit inquiry
about the wife, it should be able to locate her credit file without
asking the husband's name.
10(a) Designation of accounts.
1. New parties. When new parties who are spouses undertake a legal
obligation on an account, as in the case of a mortgage loan assumption,
the creditor should change the designation on the account to reflect the
new parties and should furnish subsequent credit information on the
account in the new names.
2. Request to change designation of account. A request to change the
manner in which information concerning an account is furnished does not
alter the legal liability of either spouse upon the account and does not
require a creditor to change the name in which the account is
maintained.
Section 202.11 Relation to State Law
11(a) Inconsistent state laws.
1. Preemption determination--New York. Effective November 11, 1988,
the Board has determined that the following provisions in the state law
of New York are preempted by the federal law:
[sbull] Article 15, section 296a(1)(b)--Unlawful discriminatory
practices in relation to credit on the basis of race, creed, color,
national origin, age, sex, marital status, or disability. This provision
is preempted to the extent that it bars taking a prohibited basis into
account when establishing eligibility for certain special-purpose credit
programs.
[sbull] Article 15, section 296a(1)(c)--Unlawful discriminatory
practice to make any record or inquiry based on race, creed, color,
national origin, age, sex, marital status, or disability. This provision
is preempted to the extent that it bars a creditor from requesting and
considering information regarding the particular characteristics (for
example, race, national origin, or sex) required for eligibility for
special-purpose credit programs.
2. Preemption determination--Ohio. Effective July 23, 1990, the
Board has determined that the following provision in the state law of
Ohio is preempted by the federal law:
[sbull] Section 4112.021(B)(1)--Unlawful discriminatory practices in
credit transactions. This provision is preempted to the extent that it
bars asking or favorably considering the age of an elderly applicant;
prohibits the consideration of age in a credit scoring system; permits
without limitation the consideration of age in real estate transactions;
and limits the consideration of age in special-purpose credit programs
to certain government-sponsored programs identified in the state law.
Section 202.12--Record Retention
12(a) Retention of prohibited information.
1. Receipt of prohibited information. Unless the creditor
specifically requested such information, a creditor does not violate
this section when it receives prohibited information from a consumer
reporting agency.
2. Use of retained information. Although a creditor may keep in its
files prohibited information as provided in Sec. 202.12(a), the creditor
may use the information in evaluating credit applications only if
permitted to do so by Sec. 202.6.
12(b) Preservation of records.
1. Copies. A copy of the original record includes carbon copies,
photocopies, microfilm or microfiche copies, or copies produced by any
other accurate retrieval system, such as documents stored and reproduced
by computer. A creditor that uses a computerized or mechanized system
need not keep a written copy of a document (for example, an adverse
action notice) if it can regenerate all pertinent information in a
timely manner for examination or other purposes.
2. Computerized decisions. A creditor that enters information items
from a written application into a computerized or mechnaized system and
makes the credit decision mechanically, based only on the items of
information entered into the system, may comply with Sec. 202.12(b) by
retaining the information actually entered. It is not required to store
the complete written application, nor is it required to enter the
remaining items of information into the system. If the transaction is
subject to Sec. 202.13, however, the creditor is
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required to enter and retain the data on personal characteristics in
order to comply with the requirements of that section.
Paragraph 12(b)(3)
1. Withdrawn and brokered applications. In most cases, the 25-month
retention period for applications runs from the date a notification is
sent to the applicant granting or denying the credit requested. In
certain transactions, a creditor is not obligated to provide a notice of
the action taken. (See, for example, comment 9-2.) In such cases, the
25-month requirement runs from the date of application, as when:
[sbull] An application is withdrawn by the applicant.
[sbull] An application is submitted to more than one creditor on
behalf of the applicant, and the application is approved by one of the
other creditors.
12(b)(6) Self-tests
1. The rule requires all written or recorded information about a
self-test to be retained for 25 months after a self-test has been
completed. For this purpose, a self-test is completed after the creditor
has obtained the results and made a determination about what corrective
action, if any, is appropriate. Creditors are required to retain
information about the scope of the self-test, the methodology used and
time period covered by the self-test, the report or results of the self-
test including any analysis or conclusions, and any corrective action
taken in response to the self-test.
Section 202.13--Information for Monitoring purposes
13(a) Information to be requested.
1. Natural person. Section 202.13 applies only to applications from
natural persons.
2. Principal residence. The requirements of Sec. 202.13 apply only
if an application relates to a dwelling that is or will be occupied by
the applicant as the principal residence. A credit application related
to a vacation home or a rental unit is not covered. In the case of a
two- to four-unit dwelling, the application is covered if the applicant
intends to occupy one of the units as a principal residence.
3. Temporary financing. An application for temporary financing to
construct a dwelling is not subject to Sec. 202.13. But an application
for both a temporary loan to finance construction of a dwelling and a
permanent mortgage loan to take effect upon the completion of
construction is subject to Sec. 202.13.
4. New principal residence. A person can have only one principal
residence at a time. However, if a person buys or builds a new dwelling
that will become that person's principal residence within a year or upon
completion of construction, the new dwelling is considered the principal
residence for purposes of Sec. 202.13.
5. Transactions not covered. The information-collection requirements
of this section apply to applications for credit primarily for the
purchase or refinancing of a dwelling that is or will become the
applicant's principal residence. Therefore, applications for credit
secured by the applicant's principal residence but made primarily for a
purpose other than the purchase or refinancing of the principal
residence (such as loans for home improvement and debt consolidation)
are not subject to information-collection requirements. An application
for an open-end home equity line of credit is not subject to this
section unless it is readily apparent to the creditor when the
application is taken that the primary purpose of the line is for the
purchase or refinancing of a principal dwelling.
6. Refinancings. A refinancing occurs when an existing obligation is
satisfied and replaced by a new obligation undertaken by the same
borrower. A creditor that receives an application to refinance an
existing extension of credit made by that creditor for the purchase of
the applicant's dwelling may request the monitoring information again
but is not required to do so if it was obtained in the earlier
transaction.
7. Data collection under Regulation C. See comment 5(b)(2)-2.
13(b) Obtaining of information.
1. Forms for collecting data. A creditor may collect the information
specified in Sec. 202.13(a) either on an application form or on a
separate form referring to the application.
2. Written applications. The regulation requires written
applications for the types of credit covered by Sec. 202.13. A creditor
can satisfy this requirement by recording in writing or by means of
computer the information that the applicant provides orally and that the
creditor normally considers in a credit decision.
3. Telephone, mail applications. If an applicant does not apply in
person for the credit requested, a creditor does not have to complete
the monitoring information. For example:
[sbull] When a creditor accepts an application by telephone, it does
not have to request the monitoring information.
[sbull] When a creditor accepts an application by mail, it does not
have to make a special request to the applicant if the applicant fails
to complete the monitoring information on the application form sent to
the creditor.
If it is not evident on the face of the application that it was
received by mail or telephone, the creditor should indicate on the form
or other application record how the application was received.
4. Applications through electronic media. If an applicant applies
through an electronic medium (for example, the Internet or a facsimile)
without video capability that allows
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the creditor to see the applicant, the creditor may treat the
application as if it were received by mail or telephone.
5. Applications through video. If a creditor takes an application
through a medium that allows the creditor to see the applicant, the
creditor treats the application as taken in person and must note the
monitoring information on the basis of visual observation or surname, if
the applicant chooses not to provide the information.
6. Applications through loan-shopping services. When a creditor
receives an application through an unaffiliated loan-shopping service,
it does not have to request the monitoring information for purposes of
the ECOA or Regulation B. Creditors subject to the Home Mortgage
Disclosure Act should be aware, however, that data collection may be
called for under Regulation C which generally requires creditors to
report, among other things, the sex and race or national origin of an
applicant on brokered applications or applications received through a
correspondent.
7. Inadvertent notation. If a creditor inadvertently obtains the
monitoring information in a dwelling related transaction not covered by
Sec. 202.13, the creditor may process and retain the application without
violating the regulation.
13(c) Disclosure to applicant(s).
1. Procedures for providing disclosures. The disclosures to an
applicant regarding the monitoring information may be provided in
writing. Appendix B contains a sample disclosure. A creditor may devise
its own disclosure so long as it is substantially similar. The creditor
need not orally request the applicant to provide the monitoring
information if it is requested in writing.
13(d) Substitute monitoring program.
1. Substitute program. An enforcement agency may adopt, under its
established rulemaking or enforcement procedures, a program requiring
creditors under its jurisdiction to collect information in addition to
that required by this section.
Section 202.14--Enforcement, penalties and liabilities
14(c) Failure of compliance.
1. Inadvertent errors. Inadvertent errors include, but are not
limited to, clerical mistake, calculation error, computer malfunction,
and printing error. An error of legal judgment is not an inadvertent
error under the regulation.
2. Correction of error. For inadvertent errors that occur under
Secs. 202.12 and 202.13, this section requires that they be corrected
prospectively only.
Section 202.15--Incentives for Self-testing and Self-correction
15(a) General Rules
15(a)(1) Voluntary Self-Testing and Correction
1. Activities required by any governmental authority are not
voluntary self-tests. A governmental authority includes both
administrative and judicial authorities for federal, state, and local
governments.
15(a)(2) Corrective Action Required
1. To qualify for the privilege, appropriate corrective action is
required when the results of a self-test show that it is more likely
than not that there has been a violation of the ECOA or this regulation.
A self-test is also privileged when it identifies no violations.
2. In some cases, the issue of whether certain information is
privileged may arise before the self-test is complete or corrective
actions are fully under way. This would not necessarily prevent a
creditor from asserting the privilege. In situations where the self-test
is not complete, for the privilege to apply the lender must satisfy the
regulation's requirements within a reasonable period of time. To assert
the privilege where the self-test shows a likely violation, the rule
requires, at a minimum, that the creditor establish a plan for
corrective action and a method to demonstrate progress in implementing
the plan. Creditors must take appropriate corrective action on a timely
basis after the results of the self-test are known.
3. A creditor's determination about the type of corrective action
needed, or a finding that no corrective action is required, is not
conclusive in determining whether the requirements of this paragraph
have been satisfied. If a creditor's claim of privilege is challenged,
an assessment of the need for corrective action or the type of
corrective action that is appropriate must be based on a review of the
self-testing results, which may require an in camera inspection of the
privileged documents.
15(a)(3) Other privileges
1. A creditor may assert the privilege established under this
section in addition to asserting any other privilege that may apply,
such as the attorney-client privilege or the work product privilege.
Self-testing data may still be privileged under this section, whether or
not the creditor's assertion of another privilege is upheld.
[[Page 72]]
15(b) Self-test Defined
15(b)(1) Definition
Paragraph 15(b)(1)(i)
1. To qualify for the privilege, a self-test must be sufficient to
constitute a determination of the extent or effectiveness of the
creditor's compliance with the act and Regulation B. Accordingly, a
self-test is only privileged if it was designed and used for that
purpose. A self-test that is designed or used to determine compliance
with other laws or regulations or for other purposes is not privileged
under this rule. For example, a self-test designed to evaluate employee
efficiency or customers' satisfaction with the level of service provided
by the creditor is not privileged even if evidence of discrimination is
uncovered incidentally. If a self-test is designed for multiple
purposes, only the portion designed to determine compliance with the
ECOA is eligible for the privilege.
Paragraph 15(b)(1)(ii)
1. The principal attribute of self-testing is that it constitutes a
voluntary undertaking by the creditor to produce new data or factual
information that otherwise would not be available and could not be
derived from loan or application files or other records related to
credit transactions. Self-testing includes, but is not limited to, the
practice of using fictitious applicants for credit (testers), either
with or without the use of matched pairs. A creditor may elect to test a
defined segment of its business, for example, loan applications
processed by a specific branch or loan officer, or applications made for
a particular type of credit or loan program. A creditor also may use
other methods of generating information that is not available in loan
and application files, such as surveying mortgage loan applicants. To
the extent permitted by law, creditors might also develop new methods
that go beyond traditional pre-application testing, such as hiring
testers to submit fictitious loan applications for processing.
2. The privilege does not protect a creditor's analysis performed as
part of processing or underwriting a credit application. A creditor's
evaluation or analysis of its loan files, Home Mortgage Disclosure Act
data, or similar types of records (such as broker or loan officer
compensation records) does not produce new information about a
creditor's compliance and is not a self-test for purposes of this
section. Similarly, a statistical analysis of data derived from existing
loan files is not privileged.
15(b)(3) Types of Information not Privileged
Paragraph 15(b)(3)(i)
1. The information listed in this paragraph is not privileged and
may be used to determine whether the prerequisites for the privilege
have been satisfied. Accordingly, a creditor might be asked to identify
the self-testing method, for example, whether pre-application testers
were used or data were compiled by surveying loan applicants.
Information about the scope of the self test (such as the types of
credit transactions examined, or the geographic area covered by the
test) also is not privileged.
Paragraph 15(b)(3)(ii)
1. Property appraisal reports, minutes of loan committee meetings or
other documents reflecting the basis for a decision to approve or deny
an application, loan policies or procedures, underwriting standards, and
broker compensation records are examples of the types of records that
are not privileged. If a creditor arranges for testers to submit loan
applications for processing, the records are not related to actual
credit transactions for purposes of this paragraph and may be privileged
self-testing records.
15(c) Appropriate Corrective Action
1. The rule only addresses what corrective actions are required for
a creditor to take advantage of the privilege in this section. A
creditor may still be required to take other actions or provide
additional relief if a formal finding of discrimination is made.
15(c)(1) General Requirement
1. Appropriate corrective action is required even though no
violation has been formally adjudicated or admitted by the creditor. In
determining whether it is more likely than not that a violation
occurred, a creditor must treat testers as if they are actual applicants
for credit. A creditor may not refuse to take appropriate corrective
action under this section because the self-test used fictitious loan
applicants. The fact that a tester's agreement with the creditor waives
the tester's legal right to assert a violation does not eliminate the
requirement for the creditor to take corrective action, although no
remedial relief for the tester is required under paragraph 15(c)(3).
15(c)(2) Determining the Scope of Appropriate Corrective Action
1. Whether a creditor has taken or is taking corrective action that
is appropriate will be determined on a case-by-case basis. Generally,
the scope of the corrective action that is needed to preserve the
privilege is governed by the scope of the self-test. For example, a
creditor that self-tests mortgage loans and discovers evidence of
discrimination may focus its corrective actions on mortgage loans, and
is not required to expand its testing to other types of loans.
2. In identifying the policies or practices that are the likely
cause of the violation, a
[[Page 73]]
creditor might identify inadequate or improper lending policies, failure
to implement established policies, employee conduct, or other causes.
The extent and scope of a likely violation may be assessed by
determining which areas of operations are likely to be affected by those
policies and practices, for example, by determining the types of loans
and stages of the application process involved and the branches or
offices where the violations may have occurred.
3. Depending on the method and scope of the self-test and the
results of the test, appropriate corrective action may include one or
more of the following:
i. If the self-test identifies individuals whose applications were
inappropriately processed, offering to extend credit if the application
was improperly denied and compensating such persons for out-of-pocket
costs and other compensatory damages;
ii. Correcting institutional polices or procedures that may have
contributed to the likely violation, and adopting new policies as
appropriate;
iii. Identifying and then training and/or disciplining the employees
involved;
iv. Developing outreach programs, marketing strategies, or loan
products to serve more effectively segments of the lender's markets that
may have been affected by the likely discrimination; and
v. Improving audit and oversight systems to avoid a recurrence of
the likely violations.
15(c)(3) Types of Relief
Paragraph 15(c)(3)(ii)
1. The use of pre-application testers to identify policies and
practices that illegally discriminate does not require creditors to
review existing loan files for the purpose of identifying and
compensating applicants who might have been adversely affected.
2. If a self-test identifies a specific applicant that was subject
to discrimination on a prohibited basis, in order to qualify for the
privilege in this section the creditor must provide appropriate remedial
relief to that applicant; the creditor would not be required under this
paragraph to identify other applicants who might also have been
adversely affected.
Paragraph 15(c)(3)(iii)
1. A creditor is not required to provide remedial relief to an
applicant that would not be available by law. An applicant might also be
ineligible from obtaining certain types of relief due to changed
circumstances. For example, a creditor is not required to offer credit
to a denied applicant if the applicant no longer qualifies for the
credit due to a change in financial circumstances, although some other
type of relief might be appropriate.
15(d)(1) Scope of Privilege
1. The privilege applies with respect to any examination,
investigation or proceeding by federal, state, or local government
agencies relating to compliance with the Act or this regulation.
Accordingly, in a case brought under the ECOA, the privilege established
under this section preempts any inconsistent laws or court rules to the
extent they might require disclosure of privileged self-testing data.
The privilege does not apply in other cases, for example, litigation
filed solely under a state's fair lending statute. In such cases, if a
court orders a creditor to disclose self-test results, the disclosure is
not a voluntary disclosure or waiver of the privilege for purposes of
paragraph 15(d)(2); creditors may protect the information by seeking a
protective order to limit availability and use of the self-testing data
and prevent dissemination beyond what is necessary in that case.
Paragraph 15(d)(1) precludes a party who has obtained privileged
information from using it in a case brought under the ECOA, provided the
creditor has not lost the privilege through voluntarily disclosure under
paragraph 15(d)(2).
15(d)(2) Loss of Privilege
Paragraph 15(d)(2)(i)
1. Corrective action taken by a creditor, by itself, is not
considered a voluntary disclosure of the self-test report or results.
For example, a creditor does not disclose the results of a self-test
merely by offering to extend credit to a denied applicant or by inviting
the applicant to reapply for credit. Voluntary disclosure could occur
under this paragraph, however, if the creditor disclosed the self-test
results in connection with a new offer of credit.
2. Disclosure of self-testing results to an independent contractor
acting as an auditor or consultant for the creditor on compliance
matters does not result in loss of the privilege.
Paragraph 15(d)(2)(ii)
1. The privilege is lost if the creditor discloses privileged
information, such as the results of the self-test. The privilege is not
lost if the creditor merely reveals or refers to the existence of the
self-test.
Paragraph 15(d)(2)(iii)
1. A creditor's claim of privilege may be challenged in a court or
administrative law proceeding with appropriate jurisdiction. In
resolving the issue, the presiding officer may require the creditor to
produce privileged information about the self-test.
[[Page 74]]
Paragraph 15(d)(3) Limited use of Privileged Information
1. A creditor may be required to produce privileged documents for
the purpose of determining a penalty or remedy after a violation of the
ECOA or Regulation B has been formally adjudicated or admitted. A
creditor's compliance with this requirement does not evidence the
creditor's intent to forfeit the privilege.
Section 202.16 [Reserved]
Section 202.17--Electronic Communication
(b) General Rule
1. Relationship to the E-Sign Act. The E-Sign Act authorizes the use
of electronic disclosures. It does not affect any requirement imposed
under this part other than a provision that requires disclosures to be
in paper form, and it does not affect the content or timing of
disclosures. Electronic disclosures are subject to the regulation's
format, timing, and retainability rules and the clear and conspicuous
standard. For example, to satisfy the clear and conspicuous standard for
disclosures, electronic disclosures must use visual text. The clear and
conspicuous and retainability requirements apply to all disclosures
provided electronically--those expressly required by the act and
regulation to be in writing, and those provided in writing where the
creditor has the option to give the disclosure orally or in writing.
2. Clear and conspicuous standard. A creditor must provide
electronic disclosures using a clear and conspicuous format. Also, in
accordance with the E-Sign Act:
i. The creditor must disclose the requirements for accessing and
retaining disclosures in that format;
ii. The applicant must demonstrate the ability to access the
information electronically and affirmatively consent to electronic
delivery; and
iii. The creditor must provide the disclosures in accordance with
the specified requirements.
3. Timing and effective delivery.
i. When an applicant applies for credit on-line. When a creditor
permits an applicant to apply for credit on-line, the applicant must be
required to access the disclosures required at application before
submitting the application. A link to the disclosures satisfies the
timing rule if the applicant cannot bypass the disclosures before
submitting the application. Or the disclosures must automatically appear
on the screen, even if multiple screens are required to view all of the
information. The creditor is not required to confirm that the applicant
has read the disclosures.
ii. Appraisals and adverse action. Disclosures provided by e-mail
are timely based on when the disclosures are sent. Disclosures posted at
an Internet web site, such as adverse action notices or copies of
appraisals, are timely when the creditor has both made the disclosures
available and sent a notice alerting the applicant that the disclosures
have been posted. For example, under Sec. 202.9, a creditor must provide
a notice of action taken within 30 days of receiving a completed
application. For an adverse action notice posted on the Internet, a
creditor must post the notice and notify the applicant of its
availability within 30 days of receiving the applicant's completed
application.
4. Retainability of disclosures. Creditors satisfy the requirement
that disclosures be in a form that the applicant may keep if electronic
disclosures are delivered in a format that is capable of being retained
(such as by printing or storing electronically). The format must also be
consistent with the information required to be provided under section
101(c)(1)(C)(i) of the E-Sign Act (15 U.S.C. 7001(c)(1)(C)(i)) about the
hardware and software requirements for accessing and retaining
electronic disclosures.
5. Disclosures provided on creditor's equipment. A creditor that
controls the equipment providing electronic disclosures to applicants
(for example, a computer terminal in a creditor's lobby or an automated
loan machine at a public kiosk) must ensure that the equipment satisfies
the regulation's requirements to provide timely disclosures in a clear
and conspicuous format and in a form that the applicant may keep. For
example, if disclosures are required at the time of an on-line
application, the disclosures must be sent to the applicant's e-mail
address or must be made available at another location such as the
creditor's Internet web site, unless the creditor provides a printer
that automatically prints the disclosures.
17(d) Address or Location To Receive Electronic Communication
Paragraph 17(d)(1)
1. Electronic address. An applicant's electronic address is an e-
mail address that is not limited to receiving communication transmitted
solely by the creditor.
Paragraph 17(d)(2)
1. Identifying account involved. A creditor may identify a specific
account in a variety of ways and is not required to identify an account
by reference to the account number. For example, where the applicant has
only one credit card account, and no confusion would result, the
creditor may refer to ``your credit card account.'' If the applicant has
two credit card accounts, the creditor may, for example, differentiate
accounts based on the card program or by using a truncated account
number.
2. 90-day rule. The actual disclosures provided to an applicant must
be available for
[[Page 75]]
at least 90 days, but the creditor has discretion to determine whether
they should be available at the same location for the entire period.
17(e) Redelivery
1. E-mail returned as undeliverable. If an e-mail to the applicant
(containing an alert notice or other disclosure) is returned as
undeliverable, the redelivery requirement is satisfied if, for example,
the creditor sends the disclosure to a different e-mail address or
postal address that the creditor has on file for the applicant. Sending
the disclosures a second time to the same electronic address is not
sufficient if the creditor has a different address for the applicant on
file.
17(f) Electronic Signatures
1. Relationship to the E-Sign Act. The E-Sign Act provides that
electronic signatures have the same validity as handwritten signatures.
Section 106 of the E-Sign Act (15 U.S.C. 7006) defines an electronic
signature. To comply with the E-Sign Act, an electronic signature must
be executed or adopted by an applicant with the intent to sign the
record. Accordingly, regardless of the technology used to meet this
requirement, the process must evidence the applicant's identity.
Appendix B--Model Application Forms
1. FHLMC/FNMA form--residential loan application. The uniform
residential loan application form (FHLMC 65/FNMA 1003), including
supplemental form (FHLMC 65A/FNMA 1003A), prepared by the Federal Home
Loan Mortgage Corporation and the Federal National Mortgage Association
and dated May 1991 may be used by creditors without violating this
regulation even though the form's listing of race or national origin
categories in the ``Information for Government Monitoring Purposes''
section differs from the classifications currently specified in
Sec. 202.13(a)(1). The classifications used on the FNMA-FHLMC form are
those required by the U.S. Office of Management and Budget for notation
of race and ethnicity by federal programs in their administrative
reporting and statistical activities. Creditors that are governed by the
monitoring requirements of Regulation B (which limits collection to
applications primarily for the purchase or refinancing of the
applicant's principal residence) should delete, strike, or modify the
data-collection section on the form when using it for transactions not
covered by Sec. 202.13(a) to ensure that they do not collect the
information. Creditors that are subject to more extensive collection
requirements by a substitute monitoring program under Sec. 202.13(d) or
by the Home Mortgage Disclosure Act (HMDA) may use the form as issued,
in compliance with the substitute program or HMDA.
2. FHLMC/FNMA form--home-improvement loan application. The home-
improvement and energy loan application form (FHLMC 703/FNMA 1012),
prepared by the Federal Home Loan Mortgage Corporation and the Federal
National Mortgage Association and dated October 1986, complies with the
requirements of the regulation for some creditors but not others because
of the form's section on ``Information for Government Monitoring
Purposes.'' Creditors that are governed by Sec. 202.13(a) of the
regulation (which limits collection to applications primarily for the
purchase or refinancing of the applicant's principal residence) should
delete, strike, or modify the data collection section on the form when
using it for transactions not covered by Sec. 202.13(a) to assure that
they do not collect the information. Creditors that are subject to more
extensive collection requirements by a substitute monitoring program
under Sec. 202.13(d) may use the form as issued, in compliance with that
substitute program.
Appendix C--Sample Notification Forms
Form C-9. Creditors may design their own form, add to, or modify the
model form to reflect their individual policies and procedures. For
example, a creditor may want to add:
i. A telephone number that applicants may call to leave their name
and the address to which an appraisal report should be sent.
ii. A notice of the cost the applicant will be required to pay the
creditor for the appraisal or a copy of the report.
[Reg. B, 50 FR 48026, Nov. 20, 1985, as amended at 52 FR 10733, Apr. 3,
1987; 53 FR 11045, Apr. 5, 1988; 54 FR 9416, Mar. 7, 1989; 55 FR 12472,
Apr. 4, 1990; 55 FR 14830, Apr. 19, 1990; 56 FR 14462, Apr. 10, 1991; 56
FR 16265, Apr. 22, 1991; 57 FR 12203, Apr. 9, 1992; 60 FR 29967, 29968,
29969, June 7, 1995; 61 FR 50950, 50951, Sept. 30, 1996; 62 FR 66419,
Dec. 18, 1997; 66 FR 17786, Apr. 4, 2001]
PART 203--HOME MORTGAGE DISCLOSURE (REGULATION C)--Table of Contents
Sec.
203.1 Authority, purpose, and scope.
203.2 Definitions.
203.3 Exempt institutions.
203.4 Compilation of loan data.
203.5 Disclosure and reporting.
203.6 Enforcement.
Appendix A to Part 203--Form and Instructions for Completion of HMDA
Loan/Application Register
Appendix B to Part 203--Form and Instructions for Data Collection on
Race or National Origin and Sex
Supplement I to Part 203--Staff Commentary
[[Page 76]]
Authority: 12 U.S.C. 2801-2810.
Source: 54 FR 51362, Dec. 15, 1989, unless otherwise noted.
Sec. 203.1 Authority, purpose, and scope.
(a) Authority. This regulation is issued by the Board of Governors
of the Federal Reserve System (``Board'') pursuant to the Home Mortgage
Disclosure Act (12 U.S.C. 2801 et seq.), as amended. The information-
collection requirements have been approved by the U.S. Office of
Management and Budget under 44 U.S.C. 3501 et seq. and have been
assigned OMB Numbers 1557-0159, 3064-0046, 1550-0021, and 7100-0247 for
institutions reporting data to the Office of the Comptroller of the
Currency, the Federal Deposit Insurance Corporation, the Office of
Thrift Supervision, and the Federal Reserve System, respectively;
numbers for the National Credit Union Administration and the Department
of Housing and Urban Development are pending.
(b) Purpose. (1) This regulation implements the Home Mortgage
Disclosure Act, which is intended to provide the public with loan data
that can be used:
(i) To help determine whether financial institutions are serving the
housing needs of their communities;
(ii) To assist public officials in distributing public-sector
investments so as to attract private investment to areas where it is
needed; and
(iii) To assist in identifying possible discriminatory lending
patterns and enforcing antidiscrimination statutes.
(2) Neither the act nor this regulation is intended to encourage
unsound lending practices or the allocation of credit.
(c) Scope. This regulation applies to certain financial
institutions, including banks, saving associations, credit unions, and
other mortgage lending institutions, as defined in Sec. 203.2(e). It
requires an institution to report data to its supervisory agency about
home purchase and home improvement loans it originates or purchases, or
for which it receives applications; and to disclose certain data to the
public.
(d) Loan aggregation and central data depositories. Using the loan
data made available by financial institutions, the Federal Financial
Institutions Examination Council will prepare disclosure statements and
will produce various reports for individual institutions for each
metropolitan statistical area (MSA), showing lending patterns by
location, age of housing stock, income level, sex, and racial
characteristics. The disclosure statements and reports will be available
to the public at central data depositories located in each MSA. A
listing of central data depositories can be obtained from the Federal
Financial Institutions Examination Council, Washington, DC 20006.
[Reg. C, 54 FR 51362, Dec. 15, 1989, as amended at 63 FR 52142, Sept.
30, 1998]
Sec. 203.2 Definitions.
In this regulation:
(a) Act means the Home Mortgage Disclosure Act (12 U.S.C. 2801 et
seq.), as amended.
(b) Application means an oral or written request for a home purchase
or home improvement loan that is made in accordance with procedures
established by a financial institution for the type of credit requested.
(c) Branch office means: (1) Any office of a bank, savings
association, or credit union that is approved as a branch by a federal
or state supervisory agency, but excludes free-standing electronic
terminals such as automated teller machines;
(2) Any office of a mortgage lending institution (other than a bank,
savings association, or credit union) that takes applications from the
public for home purchase or home improvement loans. A mortgage lending
institution is also deemed to have a branch office in an MSA if, in the
preceding calendar year, it received applications for, originated, or
purchased five or more home purchase or home improvement loans on
property located in that MSA.
(d) Dwelling means a residential structure (whether or not it is
attached to real property) located in a state of the United States of
America, the District of Columbia, or the Commonwealth of Puerto Rico.
The term includes an individual condominium unit, cooperative unit, or
mobile or manufactured home.
(e) Financial institution means:
(1) A bank, savings association, or credit union that originated in
the preceding calendar year a home purchase
[[Page 77]]
loan (other than temporary financing such as a construction loan),
including a refinancing of a home purchase loan, secured by a first lien
on a one- to four-family dwelling if:
(i) The institution is federally insured or regulated; or
(ii) The loan is insured, guaranteed, or supplemented by any federal
agency; or
(iii) The institution intended to sell the loan to the Federal
National Mortgage Association or the Federal Home Loan Mortgage
Corporation;
(2) A for-profit mortgage lending institution (other than a bank,
savings association, or credit union) whose home purchase loan
originations (including refinancings of home purchase loans) equaled or
exceeded ten percent of its loan origination volume, measured in
dollars, in the preceding calendar year.
(f) Home improvement loan means any loan that:
(1) Is for the purpose, in whole or in part, of repairing,
rehabilitating, remodeling, or improving a dwelling or the real property
on which it is located; and
(2) Is classified by the financial institution as a home improvement
loan.
(g) Home purchase loan means any loan secured by and made for the
purpose of purchasing a dwelling.
(h) Metropolitan statistical area or MSA means a metropolitan
statistical area or a primary metropolitan statistical area, as defined
by the U.S. Office of Management and Budget.
[Reg. C, 54 FR 51362, Dec. 15, 1989, as amended at 56 FR 59857, Nov. 26,
1991; 59 FR 63704, Dec. 9, 1994]
Sec. 203.3 Exempt institutions.
(a) Exemption based on location, asset size, or number of home
purchase loans. (1) A bank, savings association, or credit union is
exempt from the requirements of this part for a given calendar year if
on the preceding December 31:
(i) The institution had neither a home office nor a branch office in
an MSA; or
(ii) The institution's total assets were at or below the asset
threshold established by the Board. The asset threshold was adjusted
from $10 million to $28 million as of December 31, 1996. For subsequent
years, the Board will adjust the threshold based on the year-to-year
change in the average of the Consumer Price Index for Urban Wage Earners
and Clerical Workers, not seasonally adjusted, for each twelve-month
period ending in November, with rounding to the nearest million. The
Board will publish any adjustment to the asset figure in December in the
staff commentary.
(2) A for-profit mortgage lending institution (other than a bank,
savings association, or credit union) is exempt from the requirements of
this part for a given calendar year if:
(i) The institution had neither a home office nor a branch office in
an MSA on the preceding December 31; or
(ii) The institution's total assets combined with those of any
parent corporation were $10 million or less on the preceding December
31, and the institution originated fewer than 100 home purchase loans
(including refinancings of home purchase loans) in the preceding
calendar year.
(b) Exemption based on state law. (1) A state-chartered or state-
licensed financial institution is exempt from the requirements of this
regulation if the Board determines that the institution is subject to a
state disclosure law that contains requirements substantially similar to
those imposed by this regulation and contains adequate provisions for
enforcement.
(2) Any state, state-chartered or state-licensed financial
institution, or association of such institutions may apply to the Board
for an exemption under this paragraph.
(3) An institution that is exempt under this paragraph shall submit
the data required by the state disclosure law to its state supervisory
agency for purposes of aggregation.
(c) Loss of exemption. (1) An institution losing an exemption that
was based on the criteria set forth in paragraph (a) of this section
shall comply with this part beginning with the calendar year following
the year in which it lost its exemption.
(2) An institution losing an exemption that was based on state law
under paragraph (b) of this section shall comply with this regulation
beginning with
[[Page 78]]
the calendar year following the year for which it last reported loan
data under the state disclosure law.
[Reg. C, 54 FR 51362, Dec. 15, 1989, as amended at 57 FR 56965, Dec. 2,
1992; 62 FR 28623, May 27, 1997; 63 FR 52142, Sept. 30, 1998]
Sec. 203.4 Compilation of loan data.
(a) Data format and itemization. A financial institution shall
collect data regarding applications for, and originations and purchases
of, home purchase and home improvement loans (including refinancings of
both) for each calendar year. These transactions shall be recorded,
within thirty calendar days after the end of each calendar quarter in
which final action is taken (such as origination or purchase of a loan,
or denial or withdrawal of an application), on a register in the format
prescribed in Appendix A of this part and shall include the following
items:
(1) A number for the loan or loan application, and the date the
application was received.
(2) The type and purpose of the loan.
(3) The owner-occupancy status of the property to which the loan
relates.
(4) The amount of the loan or application.
(5) The type of action taken, and the date.
(6) The location of the property to which the loan relates, by MSA,
state, county, and census tract, if the institution has a home or a
branch office in that MSA.
(7) The race or national origin and sex of the applicant or
borrower, and the gross annual income relied upon in processing the
application.
(8) The type of entity purchasing a loan that the institution
originates or purchases and then sells within the same calendar year.
(b) Collection of data on race or national origin, sex, and income.
(1) A financial institution shall collect data about the race or
national origin and sex of the applicant or borrower as prescribed in
appendix B. If the applicant or borrower chooses not to provide the
information, the lender shall note the data on the basis of visual
observation or surname, to the extent possible.
(2) Race or national origin, sex, and income data may but need not
be collected for:
(i) Loans purchased by the financial institution; or
(ii) Applications received or loans originated by a bank, savings
association, or credit union with assets on the preceding December 31 of
$30 million or less.
(c) Optional data. A financial institution may report the reasons it
denied a loan application.
(d) Excluded data. A financial institution shall not report:
(1) Loans originated or purchased by the financial institution
acting in a fiduciary capacity (such as trustee);
(2) Loans on unimproved land;
(3) Temporary financing (such as bridge or construction loans);
(4) The purchase of an interest in a pool of loans (such as
mortgage-participation certificates); or
(5) The purchase solely of the right to service loans.
(e) Data reporting under CRA for banks and savings associations with
total assets of $250 million or more and banks and savings associations
that are subsidiaries of a holding company whose total banking and
thrift assets are $1 billion or more. As required by agency regulations
that implement the Community Reinvestment Act, banks and savings
associations that had total assets of $250 million or more (or are
subsidiaries of a holding company with total banking and thrift assets
of $1 billion or more) as of December 31 for each of the immediately
preceding two years, shall also collect the location of property located
outside the MSAs in which the institution has a home or branch office,
or outside any MSAs.
[54 FR 51362, Dec. 15, 1989; 55 FR 695, Jan. 8, 1990, as amended at 56
FR 59857, Nov. 26, 1991; 56 FR 66343, Dec. 23, 1991; Reg. C, 59 FR
63704, Dec. 9, 1994; 60 FR 22225, May 4, 1995]
Effective Date Note: At 67 FR 43223, June 27, 2002, Sec. 203.4 was
amended by revising paragraph (a)(12) and adding new paragraph (a)(14),
effective Jan. 1, 2004. For the convenience of the user, the revised and
added text is set forth as follows:
Sec. 203.4 Compilation of loan data.
(a) Data format and itemization. * * *
(12) For originated loans subject to Regulation Z, 12 CFR part 226,
the difference between the loan's annual percentage rate (APR) and the
yield on Treasury securities having comparable periods of maturity, if
[[Page 79]]
that difference is equal to or greater than 3 percentage points for
loans secured by a first lien on a dwelling, or equal to or greater than
5 percentage points for loans secured by a subordinate lien on a
dwelling. The lender shall use the yield on Treasury securities as of
the 15th day of the preceding month if the rate is set between the 1st
and the 14th day of the month and as of the 15th day of the current
month if the rate is set on or after the 15th day, as prescribed in
appendix A to this part.
* * * * *
(14) The lien status of the loan or application (first lien,
subordinate lien, or not secured by a lien on a dwelling).
* * * * *
Sec. 203.5 Disclosure and reporting.
(a) Reporting to agency. By March 1 following the calendar year for
which the loan data are compiled, a financial institution shall send its
complete loan application register to the agency office specified in
Appendix A of this part, and shall retain a copy for its records for a
period of not less than three years.
(b) Public disclosure of statement. (1) A financial institution
shall make its mortgage loan disclosure statement (to be prepared by the
Federal Financial Institutions Examination Council) available to the
public at its home office no later than three business days after
receiving it from the Examination Council.
(2) In addition, a financial institution shall either:
(i) Make its disclosure statement available to the public (within
ten business days of receiving it) in at least one branch office in each
additional MSA where the institution has offices (the disclosure
statement need only contain data relating to the MSA where the branch is
located); or
(ii) Post the address for sending written requests for the
disclosure statement in the lobby of each branch office in an MSA where
the institution has offices, and mail or deliver a copy of the
disclosure statement, within fifteen calendar days of receiving a
written request (the disclosure statement need only contain data
relating to the MSA for which the request is made). Including the
address in the general notice required under paragraph (e) of this
section satisfies this requirement.
(c) Public disclosure of loan application register. A financial
institution shall make its loan application register available to the
public after modifying it in accordance with appendix A. An institution
shall make its modified register available following the calendar year
for which the data are compiled, by March 31 for a request received on
or before March 1, and within 30 days for a request received after March
1. The modified register need only contain data relating to the MSA for
which the request is made.
(d) Availability of data. A financial institution shall make its
modified register available to the public for a period of three years
and its disclosure statement available for a period of five years. An
institution shall make the data available for inspection and copying
during the hours the office is normally open to the public for business.
It may impose a reasonable fee for any cost incurred in providing or
reproducing the data.
(e) Notice of availability. A financial institution shall post a
general notice about the availability of its HMDA data in the lobby of
its home office and of each branch office located in an MSA. It shall
promptly upon request provide the location of the institution's offices
where the statement is available for inspection and copying, or it may
include the location in the notice.
[58 FR 13405, Mar. 11, 1993, as amended at Reg. C, 59 FR 63704, Dec. 9,
1994; 62 FR 28623, May 27, 1997]
Sec. 203.6 Enforcement.
(a) Administrative enforcement. A violation of the act or this
regulation is subject to administrative sanctions as provided in section
305 of the act, including the imposition of civil money penalties, where
applicable. Compliance is enforced by the agencies listed in appendix A
of this regulation.
(b) Bona fide errors. An error in compiling or recording loan data
is not a violation of the act or this regulation if it was unintentional
and occurred despite the maintenance of procedures
[[Page 80]]
reasonably adapted to avoid such errors.
[54 FR 51362, Dec. 15, 1989, as amended at 56 FR 59857, Nov. 26, 1991]
Appendix A to Part 203--Form and Instructions for Completion of HMDA
Loan/Application Register
Paperwork Reduction Act Notice
This report is required by law (12 U.S.C. 2801-2810 and 12 CFR part
203). An agency may not conduct or sponsor, and an organization is not
required to respond to, a collection of information unless it displays a
currently valid OMB Control Number. The OMB Control Numbers for this
information collection are 1557-0159, 3064-0046, 1550-0021, and 7100-
0247 for institutions reporting data to the Office of the Comptroller of
the Currency, the Federal Deposit Insurance Corporation, the Office of
Thrift Supervision, and the Federal Reserve System, respectively;
numbers for the National Credit Union Administration and the Department
of Housing and Urban Development are pending. Send comments regarding
this burden estimate or any other aspect of this collection of
information, including suggestions for reducing the burden, to the
respective agencies and to the Office of Information and Regulatory
Affairs, Office of Management and Budget, Washington, D.C. 20503.
I. Who Must File a Report
A. Depository Institutions
1. Subject to the exception discussed below, banks, savings
associations, and credit unions must complete a register listing data
about loan applications received, loans originated, and loans purchased
if on the preceding December 31 an institution:
a. Had assets of more than the asset threshold for coverage as
published by the Board each year in December, and
b. Had a home or a branch office in a ``metropolitan statistical
area'' or a ``primary metropolitan statistical area'' (both are referred
to in these instructions by the term ``MSA'').
2. The asset threshold was adjusted from $10 million to $28 million
as of December 31, 1996. Any adjustment to the asset threshold for
depository institutions will be published by the Board in December in
the staff commentary.
3. Example. If on December 31 you had a home or branch office in an
MSA and your assets exceeded the asset threshold, you must complete a
register that lists the home-purchase and home-improvement loans that
you originate or purchase (and also lists applications that did not
result in an origination) beginning January 1.
B. Depository Institutions--Exception
You need not complete a register--even if you meet the tests for
asset size and location--if your institution is a bank, savings
association, or credit union that made no first-lien home purchase loans
(including refinancings) on one-to-four-family dwellings in the
preceding calendar year. This exception does not apply in the case of
nondepository institutions.
C. Other Lending Institutions
Subject to the exception discussed below, for-profit mortgage
lending institutions (other than banks, savings associations, and credit
unions) must complete a register listing data about loan applications
received, loans originated, and loans purchased if the institution had a
home or branch office in an MSA on the preceding December 31, and
1. Had assets of more than $10 million (based on the combined assets
of the institution and any parent corporation) on the preceding December
31, or
2. Originated 100 or more home purchase loans (including
refinancings of such loans) during the preceding calendar year,
regardless of asset size.
D. Other Lending Institutions--Exception
You need not complete a register--even if you meet the tests for
location and asset size or number of home purchase loans--if your
institution is a for-profit mortgage lender (other than a bank, savings
association, or credit union) and home purchase loans that you
originated in the preceding calendar year (including refinancings) came
to less than 10 percent of your total loan origination volume, measured
in dollars.
E. If you are the subsidiary of a bank or savings association you
must complete a separate register for your institution. You will submit
the register, directly or through your parent, to the agency that
supervises your parent. (See paragraph VI.)
F. Institutions that are specifically exempted by the Federal
Reserve Board from complying with the federal Home Mortgage Disclosure
Act because they are covered by a similar state law on mortgage loan
disclosures must use the disclosure form required by their state law and
submit the data to their state supervisory agency.
II. Required Format and Reporting Procedures
A. Institutions must submit data to their supervisory agencies in an
automated, machine-readable form. The format must conform exactly to
that of form FR HMDA-LAR, including the order of columns, column
headings, etc. Contact your federal supervisory agency for information
regarding procedures and technical specifications for automated data
submission; in some cases, agencies also
[[Page 81]]
make software for automated data submission available to institutions.
The data must be edited before submission, using the edits included in
the agency-supplied software or equivalent edits in software available
from vendors or developed in-house. (Institutions that report 25 or
fewer entries on their HMDA-LAR may collect and report the data in paper
form. An institution that submits its register in nonautomated form must
send two copies that are typed or computer printed, and must use the
format of form FR HMDA-LAR (but need not use the form itself). Each page
must be numbered, and the total number of pages must be given (for
example, ``Page 1 of 3'').)
B. The required data are to be entered in the register for each loan
origination, each application acted on, and each loan purchased during
the calendar year. Your institution should decide on the procedure it
wants to follow--for example, whether to begin entering the required
data when an application is received, or to wait until final action is
taken (such as when a loan goes to closing or an application is denied).
Keep in mind that an application is to be reported in the calendar year
when final action is taken. Report loan originations in the year they go
to closing; if an application has been approved but has not yet gone to
closing at year-end, report it the following year.
C. Your institution may collect the data on separate registers at
different branches, or on separate registers for different loan types
(such as for home purchase or home improvement loans, or for loans on
multifamily dwellings). But make sure the application or loan numbers
(discussed under paragraph V.A.1., below) are unique.
D. Entries need not be grouped on your register by MSA, or
chronologically, or by census tract numbers, or in any other particular
order.
E. Applications and loans must be recorded on your register within
thirty calendar days after the end of the calendar quarter in which
final action (such as origination or purchase of a loan, or denial or
withdrawal of an application) is taken. The type of purchaser for loans
sold need not be included in these quarterly updates.
III. Submission of HMDA-LAR and Public Release of Data
A. You must submit the data for your institution to the office
specified by your supervisory agency no later than March 1 following the
calendar year for which the data are compiled. A list of the agencies
appears at the end of these instructions.
B. You must submit all required data to your supervisory agency in
one complete package, with the prescribed transmittal sheet. An officer
of your institution must certify to the accuracy of the data. Any
additional data submissions that become necessary (for example, because
you discover that data were omitted from the initial submission, or
because revisions are called for) also must be accompanied by a
transmittal sheet.
C. The transmittal sheet must state the total number of line entries
contained in the accompanying data submission. If the data submission
involves revisions or deletions of previously submitted data, state the
total of all line entries contained in that submission, including both
those representing revisions or deletions of previously submitted
entries, and those that are being resubmitted unchanged or are being
submitted for the first time. If you are a depository institution, you
also are asked to provide a list of the MSAs where you have a home or
branch office.
D. Availability of disclosure statement. 1. The Federal Financial
Institutions Examination Council (FFIEC) will prepare a disclosure
statement from the data you submit. Your disclosure statement will be
returned to the name and address indicated on the transmittal sheet.
Within three business days of receiving the disclosure statement, you
must make a copy available at your home office for inspection by the
public. For these purposes a business day is any calendar day other than
a Saturday, Sunday, or legal public holiday. You also must either:
a. Make your disclosure statement available to the public, within
ten business days of receiving it from the FFIEC, in at least one branch
office in each additional MSA where you have offices (the disclosure
statement need only contain data relating to properties in the MSA where
the branch office is located); or
b. Post in the lobby of each branch office in an MSA the address
where a written request for the disclosure statement may be sent, and
mail or deliver a copy of the statement to any person requesting it,
within fifteen calendar days of receiving a written request. The
disclosure statement need only contain data relating to the MSA for
which the request is made.
2. You may make the disclosure statement available in paper form or,
if the person requesting the data agrees, in automated form (such as by
PC diskette or computer tape).
E. Availability of modified loan application register.
1. To protect the privacy of applicants and borrowers, an
institution must modify its loan application register by removing the
following information before releasing it to the public: the application
or loan number, date application received, and date of action taken.
2. You may make the modified register available in paper or
automated form (such as by PC diskette or computer tape). Although you
are not required to make the modified loan application register
available
[[Page 82]]
in census-tract order, you are strongly encouraged to do so in order to
enhance its utility to users.
3. You must make your modified register available following the
calendar year for which the data are complied, by March 31 for a request
received on or before March 1, and within 30 days for a request received
after March 1. You are not required to prepare a modified loan
application register in advance of receiving a request from the public
for this information, but must be able to respond to a request within 30
days. A modified register need only reflect data relating to the MSA for
which the request is made.
F. Posters.
1.Suggested language. Some of the agencies provide HMDA posters that
you can use to inform the public of the availability of your HMDA data,
or you may create your own posters. If you print your own, the following
language is suggested but is not required:
Home Mortgage Disclosure Act Notice
The HMDA data about our residential mortgage lending are available
for review. The data show geographic distribution of loans and
applications; race, gender, and income of applicants and borrowers; and
information about loan approvals and denials. Inquire at this office
regarding the locations where HMDA data may be inspected.
2. Additional language for institutions making the disclosure
statement available upon request. For an institution that makes its
disclosure statement available upon request instead of at branch offices
must post a notice informing the public of the address to which a
request should be sent. For example, the institution could include the
following sentence in its general notice: ``To receive a copy of these
data send a written request to [address].''
IV. Types of Loans and Applications Covered and Excluded by HMDA
A. Types of Loans and Applications to be Reported
1. Report the data on home purchase and home improvement loans that
you originated (that is, loans that were closed in your name) and loans
that you purchased during the calendar year covered by the report.
Report these data even if the loans were subsequently sold by your
institution. Include refinancings of home purchase and home improvement
loans.
2. Report the data for applications for home purchase and home
improvement loans that did not result in originations--for example,
applications that your institution denied or that the applicant withdrew
during the calendar year covered by the report.
3. In the case of brokered loan applications or applications
forwarded to you through a correspondent, report as originations loans
that you approved and subsequently acquired according to a pre-closing
arrangement (whether or not they closed in your institution's name).
Additionally, report the data for all applications that did not result
in originations--for example, applications that your institution denied
or that the applicant withdrew during the calendar year covered by the
report (whether or not they would have closed in your institution's
name). For all of these loans and applications, report the race or
national origin, sex, and income information, unless your institution is
a bank, savings association, or credit union with assets of $30 million
or less on the preceding December 31.
4. Originations are to be reported only once. If you are the loan
broker or correspondent, do not report as originations loans that you
forwarded to another lender for approval prior to closing, and that were
approved and subsequently acquired by that lender (whether or not they
closed in your name).
5. Report applications that were received in the previous calendar
year but were acted upon during the calendar year covered by the current
register.
B. Data To Be Excluded
Do not report loans or applications for loans of the following
types:
1. Loans that, although secured by real estate, are made for
purposes other than home purchase, home improvement, or refinancing (for
example, do not report a loan secured by residential real property for
purposes of financing college tuition, a vacation, or goods for business
inventory).
2. Loans made in a fiduciary capacity (for example, by your trust
department).
3. Loans on unimproved land.
4. Construction or bridge loans and other temporary financing.
5. The purchase of an interest in a pool of loans (such as mortgage-
participation certificates).
6. The purchase solely of the right to service loans.
V. Instructions for Completion of Loan/Application Register
A. Application or Loan Information
1. Application or Loan Number
Enter an identifying number that can be used later to retrieve the
loan or application file. It can be any number of your choosing (not
exceeding 25 characters). You may use letters, numerals, or a
combination of both.
Make sure that all numbers are unique within your institution. If
your register contains data for branch offices, for example, you could
use a letter or a numerical code to identify the loans or applications
of different branches, or could assign a certain series of
[[Page 83]]
numbers to particular branches to avoid duplicate numbers. You are
strongly encouraged not to use the applicant's or borrower's name or
social security number, for privacy reasons.
2. Date application received. For paper submissions only, enter the
date the loan application was received by your institution by month,
day, and year, using numerals in the form MM/DD/CCYY (for example, 01/
15/1999). For institutions submitting data in electronic form, the
proper format is CCYYMMDD. If your institution normally records the date
shown on the application form, you may use that date instead. Enter
``NA'' for loans purchased by your institution.
3. Type. Indicate the type of loan or application by entering the
applicable code from the following:
1--Conventional (any loan other than FHA, VA, FSA, or RHS loans)
2--FHA-insured (Federal Housing Administration)
3--VA-guaranteed (Veterans Administration)
4--FSA/RHS-guaranteed (Farm Service Agency or Rural Housing Service)
4. Purpose
Indicate the purpose of the loan or application by entering the
applicable code from the following:
1--Home purchase (one-to-four family)
2--Home improvement (one-to-four family)
3--Refinancing (home purchase or home improvement, one-to-four family)
4--Multifamily dwelling (home purchase, home improvement, and
refinancings)
5. Explanation of Purpose Codes
Code 1: Home purchase.
a. This code applies to loans and applications made for the purpose
of purchasing a residential dwelling for one to four families, if the
loan is to be secured by the dwelling being purchased or by another
dwelling.
b. At your option, you may use code 1 for loans that are made for
home improvement purposes but are secured by a first lien, if you
normally classify such first-lien loans as home purchase loans.
Code 2: Home improvement.
a. Code 2 applies to loans and applications for loans if (i) a
portion of the proceeds is to be used for repairing, rehabilitating,
remodeling, or improving a one- to four-family residential dwelling, or
the real property upon which it is located, and (ii) the loan is
classified as a home improvement loan.
b. Report both secured and unsecured loans.
c. At your option, you may report data about home-equity lines of
credit--even if the credit line is not classified as a home improvement
loan. If you choose to do so, you may report a home-equity line of
credit as a home improvement loan if some portion of the proceeds will
be used for home improvement. (See Paragraph 8. ``Loan amount.'') If you
report originations of home-equity lines of credit, you must also report
applications for such loans that did not result in originations.
Code 3: Refinancings.
a. Use this code for refinancings (and applications for
refinancings) of loans secured by one- to four-family residential
dwellings. A refinancing involves the satisfaction of an existing
obligation that is replaced by a new obligation undertaken by the same
borrower. But do not report a refinancing if, under the loan agreement,
you are unconditionally obligated to refinance the obligation, or you
are obligated to refinance the obligation subject to conditions within
the borrower's control.
b. Use this code whether or not you were the original creditor on
the loan being refinanced, and whether or not the refinancing involves
an increase in the outstanding principal.
c. You may report all refinancings of loans secured by one- to four-
family residential dwellings, regardless of the purpose of or amount
outstanding on the original loan, and regardless of the amount of new
money (if any) that is for home purchase or home improvement purposes.
Code 4: Multifamily dwelling.
a. Use this code for loans and loan applications on dwellings for
five or more families, including home purchase loans, refinancings, and
loans for repairing, rehabilitation, and remodeling purposes.
b. Do not use this code for loans on individual condominium or
cooperative units; use codes 1, 2, or 3 for such loans, as applicable.
6. Owner Occupancy
Indicate whether the property to which the loan or loan application
relates is to be owner-occupied as a principal dwelling by entering the
applicable code from the following:
1--Owner-occupied as a principal dwelling
2--Not owner-occupied
3--Not applicable
7. Explanation of Codes
a. Use code 2 for second homes or vacation homes, as well as rental
properties.
b. Use code 2 only for nonoccupant loans, or applications for
nonoccupant loans, related to one-to-four family dwellings (including
individual condominium or cooperative units).
c. Use code 3 if the property to which the loan relates is a
multifamily dwelling; is not located in an MSA; or is located in an MSA
[[Page 84]]
in which your institution has neither a home nor a branch office.
d. For purchased loans, you may assume that the property will be
owner-occupied as a principal dwelling (code 1) unless the loan
documents or application contain information to the contrary.
8. Loan Amount
Enter the amount of the loan or application. Do not report loans
below $500. Show the amount in thousands rounding to the nearest
thousand ($500 should be rounded up to the next $1,000). For example, a
loan for $167,300 should be entered as 167 and one for $15,500 as 16.
a. For home purchase loans that you originate, enter the principal
amount of the loan as the loan amount. For home purchase loans that you
purchase, enter the unpaid principal balance of the loan at the time of
purchase as the loan amount.
b. For home improvement loans (both originations and purchases), you
may include unpaid finance charges in the loan amount if that is how you
record such loans on your books. For a multiple purpose loan classified
by you as a home improvement loan because it involves a home improvement
purpose, enter the full amount of the loan, not just the amount
specified for home improvement.
c. For home-equity lines of credit (if you have chosen to report
them), enter as the loan amount only that portion of the line that is
for home improvement purposes. Report the loan amount for applications
that did not result in originations in the same manner. Report only in
the year the line is established.
d. For refinancings of dwelling-secured loans, indicate the total
amount of the refinancing, including the amount outstanding on the
original loan and the amount of new money (if any).
e. For a loan application that was denied or withdrawn, enter the
amount applied for.
f. If you make a counteroffer for an amount different from the
amount initially applied for, and the counteroffer is accepted by the
applicant, report it as an origination for the amount of the loan
actually granted. If the applicant turns down the counteroffer or fails
to respond, report it as a denial for the amount initially requested.
B. Action Taken
1. Type of action. Indicate the type of action taken on the
application or loan by using one of the following codes. Do not report
any loan application still pending at the end of the calendar year; you
will report that application on your register for the year in which
final action is taken.
1--Loan originated
2--Application approved but not accepted
3--Application denied
4--Application withdrawn
5--File closed for incompleteness
6--Loan purchased by your institution
2. Explanation of Codes
a. Use code 1 for a loan that is originated, including one resulting
from a counteroffer (your offer to the applicant to make the loan on
different terms or in a different amount than initially applied for)
that the applicant accepts.
b. Use code 2 when an application is approved but the applicant (or
a loan broker or correspondent) fails to respond to your notification of
approval or your commitment letter within the specified time.
c. Use code 3 when an application is denied. This includes the
situation when an applicant turns down or fails to respond to your
counteroffer. Do not report as a withdrawn application or as an
application that was approved but not accepted.
d. Use code 4 only when an application is expressly withdrawn by the
applicant before a credit decision was made.
e. Use code 5 if you sent a written notice of incompleteness under
Sec. 202.9(c)(2) of Regulation B (Equal Credit Opportunity) and the
applicant failed to respond to your request for additional information
within the period of time specified in your notice.
3. Date of Action
For paper submissions only, enter the date by month, day, and year,
using numerals in the form MM/DD/CCYY (for example, 02/22/1999). For
institutions submitting data in electronic form, the proper format is
CCYYMMDD.
a. For loans originated, enter the settlement or closing date. For
loans purchased, enter the date of purchase by your institution.
b. For applications denied, applications approved but not accepted
by the applicant, and files closed for incompleteness, enter the date
that the action was taken by your institution or the date the notice was
sent to the applicant.
c. For applications withdrawn, enter the date you received the
applicant's express withdrawal; or you may enter the date shown on the
notification from the applicant, in the case of a written withdrawal.
C. Property Location
In these columns enter the applicable codes for the MSA, state,
county, and census tract for the property to which a loan relates. For
home purchase loans secured by one dwelling, but made for the purpose of
purchasing another dwelling, report the property location for the
property in which the security interest is to be taken. If the home
purchase loan is secured by more than
[[Page 85]]
one property, report the location data for the property being purchased.
(See paragraphs 5., 6., and 7. of paragraph V.C. of this appendix for
treatment of loans on property outside the MSAs in which you have
offices.)
1. MSA
For each loan or loan application, indicate the location of the
property by the MSA number. Enter only the MSA number, not the MSA name.
MSA boundaries are defined by the U.S. Office of Management and Budget;
use the boundaries that were in effect on January 1 of the calendar year
for which you are reporting. A listing of MSAs is available from your
regional supervisory agency or the FFIEC. (In these instructions, the
term MSA refers to both metropolitan statistical area and primary
metropolitan statistical area.)
2. State and County
You must use the Federal Information Processing Standard (FIPS) two-
digit numerical code for the state and the three-digit numerical code
for the county. These codes are available from your regional supervisory
agency or the FFIEC. Do not use the letter abbreviations used by the
U.S. Postal Service.
3. Census Tract
Indicate the census tract where the property is located.
a. Enter the code ``NA'' if the property is located in an area not
divided into census tracts on the U.S. Census Bureau's census-tract
outline maps (see paragraph 4. below).
b. If the property is located in a county with a population of
30,000 or less in the 2000 census (as determined by the Census Bureau's
2000 CPH-2 population series), enter ``NA'' (even if the population has
increased above 30,000 since 2000), or you may enter the census tract
number.
4. Census Tract Number
For the census tract number, consult the U.S. Census Bureau's Census
Tract/Street Index for 2000, and for addresses not listed in the index,
consult the Census Bureau's census tract outline maps. You must use the
maps from the Census Bureau's 2000 CPH-3 series, or equivalent 2000
census data from the Census Bureau (such as the Census TIGER/Line File)
or from a private publisher.
5. Outside-MSA
For loans on property located outside the MSAs in which you have a
home or branch office (or outside any MSA), you have two options. Under
option 1, you may enter the MSA, state, and county codes and the census
tract number. You may enter ``NA'' in the MSA or census tract column if
no code or number exists for the property. (Codes exist for all states
and counties.) If you choose option 1, the codes and tract number must
accurately identify the location for the property in question. Under
option 2, you may enter ``NA'' in all four columns, whether or not the
codes or number exist for the property.
6. Nondepository Lenders
If you are a for-profit mortgage lending institution (other than a
bank, savings association, or credit union), and in the preceding
calendar year you received applications for, or originated or purchased,
loans for home purchase or home improvement adding up to a total of five
or more for a given MSA, you are deemed to have a branch office in that
MSA, whether or not you have a physical office there. As a result, you
will have to enter the MSA, state, county, and census tract numbers for
any transactions in that MSA. Because you must keep accurate records
about lending within MSAs in the current calendar year in order to
report data accurately the following year, to comply with this rule you
may find it easier to enter the geographic information routinely for any
property located within any MSA.
7. Data Reporting Under CRA for Banks and Savings Associations With
Total Assets of $250 Million or More and Banks and Savings Associations
That Are Subsidiaries of a Holding Company Whose Total Banking and
Thrift Assets Are $1 Billion or More
If you are a bank or savings association with total assets of $250
million or more as of December 31 for each of the immediately preceding
two years, you must also enter the location of property located outside
the MSAs in which you have a home or branch office, or outside any MSA.
You must also enter this information if you are a bank or savings
association that is a subsidiary of a holding company with total banking
and thrift assets of $1 billion or more as of December 31 for each of
the immediately preceding two years.
D. Applicant Information--Race or National Origin, Sex, and Income
Appendix B of Regulation C contains instructions for the collection
of data on race or national origin and sex, and also contains a sample
form for data collection. The form is substantially similar to the form
prescribed by Sec. 202.13 of Regulation B (Equal Credit Opportunity) and
contained in appendix B to that regulation. You may use either form.
1. Applicability
You must report this applicant information for loans that you
originate as well as for applications that do not result in an
origination.
[[Page 86]]
a. You need not collect or report this information for loans
purchased. If you choose not to, enter the codes specified in paragraphs
3., 4., and 5. below for ``not applicable.''
b. If your institution is a bank, savings association, or credit
union that had assets of $30 million or less on the preceding December
31, you may--but need not--collect and report these data. If you choose
not to, enter the codes specified in paragraphs 3., 4., and 5. below for
``not applicable.''
c. If the borrower or applicant is not a natural person (a
corporation or partnership, for example), use the codes specified in
paragraphs 3., 4., and 5. below for ``not applicable.''
2. Mail, Internet, or Telephone Applications
All loan applications, including applications taken by mail,
Internet, or telephone, must use a collection form similar to that shown
in appendix B regarding race or national origin and sex. For
applications taken by telephone, the information in the collection form
must be stated orally by the lender, except for information that
pertains uniquely to applications taken in writing. If the applicant
does not provide these data in an application taken by mail, Internet or
telephone, enter the code for ``information not provided by applicant in
mail or telephone application'' specified in paragraphs V.D.3. and 4. of
this appendix. (See appendix B for complete information on the
collection of these data in mail, Internet, or telephone applications.)
3. Race or National Origin of Borrower or Applicant
Use the following codes to indicate the race or national origin of
the applicant or borrower under column ``A'' and of any co-applicant or
co-borrower under column ``CA.'' If there is more than one co-applicant,
provide this information only for the first co-applicant listed on the
application form. If there are no co-applicants or co-borrowers, enter
code 8 for ``not applicable'' in the co-applicant column.
1--American Indian or Alaskan Native
2--Asian or Pacific Islander
3--Black
4--Hispanic
5--White
6--Other
7--Information not provided by applicant in mail or telephone
application
8--Not applicable
4. Sex of Borrower or Applicant
Use the following codes to indicate the sex of the applicant or
borrower under column ``A'' and of any co-applicant or co-borrower under
column ``CA.'' If there is more than one co-applicant, provide this
information only for the first co-applicant listed on the application
form. If there are no co-applicants or co-borrowers, enter code 4 for
``not applicable.''
1--Male
2--Female
3--Information not provided by applicant in mail or telephone
application
4--Not applicable
5. Income
Enter the gross annual income that your institution relied upon in
making the credit decision.
a. Round all dollar amounts to the nearest thousand (round $500 up
to the next $1,000), and show in terms of thousands. For example,
$35,500 should be reported as 36.
b. For loans on multifamily dwellings, enter ``NA.''
c. If no income information is asked for or relied on in the credit
decision, enter ``NA.''
E. Type of Purchaser
1. Enter the applicable code to indicate whether a loan that your
institution originated or purchased was then sold to a secondary market
entity within the same calendar year:
0--Loan was not originated or was not sold in calendar year covered by
register
1--FNMA (Federal National Mortgage Association)
2--GNMA (Government National Mortgage Association)
3--FHLMC (Federal Home Loan Mortgage Corporation)
4--FAMC (Federal Agricultural Mortgage Corporation)
5--Commercial bank
6--Savings bank or savings association
7--Life insurance company
8--Affiliate institution
9--Other type of purchaser
2. Explanation of codes. a. Enter the code 0 for applications that
were denied, withdrawn, or approved but not accepted by the applicant;
and for files closed for incompleteness.
b. If you originated or purchased a loan and did not sell it during
that same calendar year, enter the code 0. If you sell the loan in a
succeeding year, you need not report the sale.
c. If you conditionally assign a loan to GNMA in connection with a
mortgage-backed security transaction, use code 2.
d. Loans ``swapped'' for mortgage-backed securities are to be
treated as sales; enter the type of entity receiving the loans that are
swapped as the purchaser.
e. Use code 8 for loans sold to an institution affiliated with you,
such as your subsidiary or a subsidiary of your parent corporation.
[[Page 87]]
F. Reasons for Denial
1. You are not required to enter the reasons for the denial of an
application. But if you choose to do so, you may indicate up to three
reasons by using the following codes:
1--Debt-to-income ratio
2--Employment history
3--Credit history
4--Collateral
5--Insufficient cash (downpayment, closing costs)
6--Unverifiable information
7--Credit application incomplete
8--Mortgage insurance denied
9--Other
2. Leave this column blank if the ``action taken'' on the
application is not a denial. For example, do not complete this column if
the application was withdrawn or the file was closed for incompleteness.
3. If your institution uses the model form for adverse action
contained in the appendix to Regulation B (Form C-1 in appendix C,
Sample Notification Form, which offers some 20 reasons for denial), the
following list shows which codes to enter.
a. Code 1 corresponds to: Income insufficient for amount of credit
requested, and Excessive obligations in relation to income.
b. Code 2 corresponds to: Temporary or irregular employment, and
Length of employment.
c. Code 3 corresponds to: Insufficient number of credit references
provided; Unacceptable type of credit references provided; No credit
file; Limited credit experience; Poor credit performance with us;
Delinquent past or present credit obligations with others; Garnishment,
attachment, foreclosure, repossession, collection action, or judgment;
and Bankruptcy.
d. Code 4 corresponds to: Value or type of collateral not
sufficient.
e. Code 6 corresponds to: Unable to verify credit references, Unable
to verify employment, Unable to verify income, and Unable to verify
residence.
f. Code 7 corresponds to: Credit application incomplete.
g. Code 9 corresponds to: Length of residence, Temporary residence,
and Other reasons specified on notice.
VI. Federal Supervisory Agencies
Send your loan/application register and direct any questions to the
office of your federal supervisory agency as specified below. If you are
the nondepository subsidiary of a bank, savings association, or credit
union, send the register to the supervisory agency for your parent
institution. Terms that are not defined in the Federal Deposit Insurance
Act (12 U.S.C. 1813(s)) shall have the meaning given to them in the
International Banking Act of 1978 (12 U.S.C. 3101).
A. National Banks and Their Subsidiaries and Federal Branches and
Federal Agencies of Foreign Banks.
District office of the Office of the Comptroller of the Currency for
the district in which the institution is located.
B. State Member Banks of the Federal Reserve System, Their Subsidiaries,
Subsidiaries of Bank Holding Companies, Branches and Agencies of Foreign
Banks (other than federal branches, federal agencies, and insured state
branches of foreign banks), Commercial Lending Companies Owned or
Controlled by Foreign Banks, and Organizations Operating Under Section
25 or 25A of the Federal Reserve Act.
Federal Reserve Bank serving the district in which the state member
bank is located; for institutions other than state member banks, the
Federal Reserve Bank specified by the Board of Governors.
C. Nonmember Insured Banks (except for federal savings banks) and Their
Subsidiaries and Insured State Branches of Foreign Banks.
Regional Director of the Federal Deposit Insurance Corporation for
the region in which the institution is located.
D. Savings Institutions Insured Under the Savings Association Insurance
Fund of the FDIC, Federally-Chartered Savings Banks Insured Under the
Bank Insurance Fund of the FDIC (But Not Including State-Chartered
Savings Banks Insured Under the Bank Insurance Fund), Their
Subsidiaries, and Subsidiaries of Savings Institution Holding Companies
Regional or other office specified by the Office of Thrift
Supervision.
E. Credit Unions
National Credit Union Administration, Office of Examination and
Insurance, 1776 G Street, NW., Washington, DC 20456.
F. Other Depository Institutions
Regional Director of the Federal Deposit Insurance Corporation for
the region in which the institution is located.
G. Other Mortgage Lending Institutions
Assistant Secretary for Housing, HMDA Reporting--Room 9233, U.S.
Department of Housing and Urban Development, 451 7th Street, SW.,
Washington, DC 20410.
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[GRAPHIC] [TIFF OMITTED] TR30SE98.022
[[Page 89]]
[GRAPHIC] [TIFF OMITTED] TR30SE98.023
Loan/Application Register Code Sheet
Use the following codes to complete the Loan/Application Register.
The instructions to the HMDA-LAR explain the proper use of each code.
[[Page 90]]
Application or Loan Information
Type:
1--Conventional (any loan other than FHA, VA, FSA, or RHS loans)
2--FHA-insured (Federal Housing Administration)
3--VA-guaranteed (Veterans Administration)
4--FSA/RHS-guaranteed (Farm Service Agency or Rural Housing Service)
Purpose:
1--Home purchase (one-to-four family)
2--Home improvement (one-to-four family)
3--Refinancing (home purchase or home improvement, one-to-four
family)
4--Multifamily dwelling (home purchase, home improvement, and
refinancings)
Owner-Occupancy:
1--Owner-occupied as a principal dwelling
2--Not owner-occupied
3--Not applicable
Action Taken:
1--Loan originated
2--Application approved but not accepted
3--Application denied by financial institution
4--Application withdrawn by applicant
5--File closed for incompleteness
6--Loan purchased by your institution
Applicant Information
Race or National Origin:
1--American Indian or Alaskan Native
2--Asian or Pacific Islander
3--Black
4--Hispanic
5--White
6--Other
7--Information not provided by applicant in mail or telephone
application
8--Not applicable
Sex:
1--Male
2--Female
3--Information not provided by applicant in mail or telephone
application
4--Not applicable
Type of Purchaser
0--Loan was not originated or was not sold in calendar year covered by
register
1--FNMA (Federal National Mortgage Association)
2--GNMA (Government National Mortgage Association)
3--FHLMC (Federal Home Loan Mortgage Corporation)
4--FAMC (Federal Agricultural Mortgage Corporation)
5--Commercial bank
6--Savings bank or savings association
7--Life insurance company
8--Affiliate institution
9--Other type of purchaser
Reasons for Denial (optional)
1--Debt-to-income ratio
2--Employment history
3--Credit history
4--Collateral
5--Insufficient cash (downpayment, closing costs)
6--Unverifiable information
7--Credit application incomplete
8--Mortgage insurance denied
9--Other
[Reg. C, 56 FR 59857, Nov. 26, 1991, as amended at 57 FR 20400, May 13,
1992; 57 FR 56965, 56967, Dec. 2, 1992; 58 FR 13405, Mar. 11, 1993; 59
FR 63704, Dec. 9, 1994; 60 FR 22225, May 4, 1995; 62 FR 28623, 28624,
May 27, 1997; 62 FR 33340, June 19, 1997; 63 FR 52143-52146, Sept. 30,
1998; 67 FR 30772, May 8, 2002; 67 FR 43217, June 27, 2002]
Effective Date Note: At 67 FR 43223, June 27, 2002, Appendix A was
amended by revising paragraphs I.A.8., I.D.2., and I.G.2., redesignating
I.G.2. as I.G.3., adding new I.G.2. and I.H., and revising the Loan/
Application Register and the Loan/Application Register Code Sheet,
effective Jan. 1, 2004. For the convenience of the user, the revised and
added text is set forth as follows:
Appendix A to Part 203--Form and Instructions for Completion of HMDA
Loan/Application Register
* * * * *
I. Instructions for Completion of Loan/Application Register
* * * * *
A. Application or Loan Information
* * * * *
8. Request for Preapproval of a Home Purchase Loan
Indicate whether the application or loan involved a request for
preapproval of a home purchase loan by entering the applicable code from
the following:
Code 1--Preapproval requested
Code 2--Preapproval not requested
Code 3--Not applicable
[[Page 91]]
a. Enter code 2 if your institution has a covered preapproval
program but the applicant does not request a preapproval.
b. Enter code 3 if your institution does not have a preapproval
program as defined in Sec. 203.2(b).
c. Enter code 3 for applications or loans for home improvement or
refinancing, and for purchased loans.
* * * * *
D. Applicant Information--Ethnicity, Race, Sex, and Income
* * * * *
2. Mail, Internet, or Telephone Applications. All loan applications,
including applications taken by mail, Internet, or telephone must use a
collection form similar to that shown in appendix B regarding ethnicity,
race, and sex. For applications taken by telephone, the information in
the collection form must be stated orally by the lender, except for
information that pertains uniquely to applications taken in writing. If
the applicant does not provide these data in an application taken by
mail or telephone or on the Internet, enter the code for ``information
not provided by applicant in mail, Internet, or telephone application''
specified in paragraphs I.D.3., 4., and 5. of this appendix. (See
appendix B for complete information on the collection of these data in
mail, Internet, or telephone applications.)
* * * * *
G. Pricing-Related Data
1. Rate Spread
a. For a home purchase loan, a refinancing, or a dwelling-secured
home improvement loan that you originated, report the spread between the
annual percentage rate (APR) and the applicable Treasury yield if the
spread is equal to or greater than 3 percentage points for first-lien
loans or 5 percentage points for subordinate-lien loans. To determine
whether the rate spread meets this threshold, use the Treasury yield for
securities of a comparable period of maturity as of the 15th day of a
given month, depending on when the interest rate was set, and use the
APR for the loan, as calculated and disclosed to the consumer under
Secs. 226.6 or 226.18 of Regulation Z (12 CFR part 226). Use the 15th
day of a given month for any loan on which the interest rate was set on
or after that 15th day through the 14th day of the next month. (For
example, if the rate is set on September 17, 2004, use the Treasury
yield as of September 15, 2004; if the interest rate is set on September
3, 2004, use the Treasury yield as of August 15, 2004). To determine the
applicable Treasury security yield, the financial institution must use
the table published on the FFIEC's Web site (http://www.ffiec.gov/hmda)
entitled ``Treasury Securities of Comparable Maturity under Regulation
C.''
b. If the loan is not subject to Regulation Z, or is a home
improvement loan that is not dwelling-secured, or is a loan that you
purchased, enter ``NA.''
c. Enter ``NA'' in the case of an application that does not result
in a loan origination.
d. Enter the rate spread to two decimal places, and use a leading
zero. For example, enter 03.29. If the difference between the APR and
the Treasury yield is a figure with more than two decimal places, round
the figure or truncate the digits beyond two decimal places.
e. If the difference between the APR and the Treasury yield is less
than 3 percentage points for a first-lien loan and less than 5
percentage points for a subordinate-lien loan, enter ``NA.''
2. Date the interest rate was set. The relevant date to use to
determine the Treasury yield is the date on which the loan's interest
rate was set by the financial institution for the final time before
closing. If an interest rate is set pursuant to a ``lock-in'' agreement
between the lender and the borrower, then the date on which the
agreement fixes the interest rate is the date the rate was set. If a
rate is re-set after a lock-in agreement is executed (for example,
because the borrower exercises a float-down option or the agreement
expires), then the relevant date is the date the rate is re-set for the
final time before closing. If no lock-in agreement is executed, then the
relevant date is the date on which the institution sets the rate for the
final time before closing.
* * * * *
H. Lien Status
Use the following codes for loans that you originate and for
applications that do not result in an origination:
Code 1--Secured by a first lien.
Code 2--Secured by a subordinate lien.
Code 3--Not secured by a lien.
Code 4--Not applicable (purchased loan).
a. Use Codes 1 through 3 for loans that you originate, as well as
for applications that do not result in an origination (applications that
are approved but not accepted, denied, withdrawn, or closed for
incompleteness).
b. Use Code 4 for loans that you purchase.
* * * * *
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[[Page 93]]
[GRAPHIC] [TIFF OMITTED] TR27JN02.008
[[Page 94]]
Appendix B to Part 203--Form and instructions for data collection on
race or national origin and sex
I. Instructions on collection of data on race or national origin and
sex.
A. Format.
You may list questions regarding the race or national origin and sex
of the applicant on your loan application form, or on a separate form
that refers to the application. (See the sample form below for
recommended language.)
B. Procedures.
1. You must ask for this information, but cannot require the
applicant to provide it.
2. If the applicant chooses not to provide the information for an
application taken in person, note this fact on the form and note the
data, to the extent possible, on the basis of visual observation or
surname.
3. Inform the applicant that the Federal government is requesting
this information in order to monitor compliance with Federal statutes
that prohibit lenders from discriminating against applicants on these
bases. Inform the applicant that if the information is not provided
where the application is taken in person, you are required to note the
data on the basis of visual observation or surname.
4. You must ask the applicant for this information (but you cannot
require the applicant to provide it) whether the application is taken in
person, by mail or telephone, or on the Internet. For applications taken
by telephone, the information in the collection form must be stated
orally by the lender, except for that information which pertains
uniquely to applications taken in writing. You need not provide the data
when you take an application by mail or telephone or on the Internet, if
the applicant fails to answer. You should indicate whether an
application was received by mail, telephone, or the Internet, if it is
not otherwise evident on the face of the application.
5. The ``other'' block is available only to the applicant who
chooses to indicate some other appropriate category for race or national
origin. If completing the form based on visual observation, do not use
this category; use one of the other five categories.
[GRAPHIC] [TIFF OMITTED] TC24SE91.019
[[Page 95]]
Effective Date Note: At 67 FR 43227, June 27, 2002, Appendix B was
amended by revising paragraph II.A, effective Jan. 1, 2004. For the
convenience of the user, the revised text is set forth as follows:
Appendix B to Part 203--Form and Instructions for Data Collection on
Ethnicity, Race, and Sex
* * * * *
II. Procedures
A. You must ask the applicant for this information (but you cannot
require the applicant to provide it) whether the application is taken in
person, by mail or telephone, or on the Internet. For applications taken
by telephone, the information in the collection form must be stated
orally by the lender, except for that information which pertains
uniquely to applications taken in writing.
* * * * *
Supplement I to Part 203--Staff Commentary
Introduction
1. Status and citations. The commentary in this supplement is the
vehicle by which the Division of Consumer and Community Affairs of the
Federal Reserve Board issues formal staff interpretations of Regulation
C (12 CFR part 203). The parenthetical citations given are references to
Appendix A to Regulation C, Form and Instructions for Completion of the
HMDA Loan/Application Register.
Section 203.1--Authority, Purpose, and Scope
1(c) Scope.
1. General. The comments in this section address issues affecting
coverage of institutions, exemptions from coverage, and data collection
requirements. (Appendix A of this part, I., IV., and V.)
2. Meaning of refinancing. A refinancing of a loan is the
satisfaction and replacement of an existing obligation by a new
obligation by the same borrower. The term ``refinancing'' refers to the
new obligation. If the existing obligation is not satisfied and
replaced, but is only renewed, modified, extended, or consolidated (as
in certain modification, extension, and consolidation agreements), the
transaction is not a refinancing for purposes of HMDA. (Appendix A of
this part, Paragraph V.A.5. Code 3.)
3. Refinancing--coverage. The regulation bases coverage, in part, on
whether an institution originates home purchase loans. For determining
whether an institution is subject to Regulation C or is exempt from
coverage, an origination of a home-purchase loan includes the
refinancing of a home-purchase loan. An institution may always determine
the actual purpose of the existing obligation (for example, by reference
to available documents). (Appendix A of this part, Paragraphs I.B.,
I.C., and I.D.) Alternatively, an institution may:
i. Rely on the statement of the applicant that the existing
obligation was (or was not) a home-purchase loan; or
ii. Assume that the new obligation is not a refinancing of a home-
purchase loan if either the existing obligation or the new obligation is
not secured by a first lien on the dwelling.
4. Refinancing--data collection. The regulation requires collection
and reporting of data on refinancings of home-purchase and home-
improvement loans. An institution may always determine the actual
purpose of the existing obligation (for example, by reference to
available documents). (Appendix A of this part, Paragraph V.A.5. Code
3.) Alternatively, an institution may:
i. Rely on the statement of the applicant that the existing
obligation was (or was not) a home-purchase or home-improvement loan; or
ii. Assume that the new obligation is a refinancing of a home-
purchase or home-improvement loan only if the existing obligation was
secured by a lien on a dwelling; or
iii. Assume that the new obligation is a refinancing of a home-
purchase or home-improvement loan only if the new obligation will be
secured by a lien on a dwelling.
5. The broker rule and the meaning of ``broker'' and ``investor.''
For the purposes of the guidance given in this commentary, an
institution that takes and processes a loan application and arranges for
another institution to acquire the loan at or after closing is acting as
a ``broker,'' and an institution that acquires a loan from a broker at
or after closing is acting as an ``investor.'' (The terms used in this
commentary may have different meanings in certain parts of the mortgage
lending industry and other terms may be used in place of these terms,
for example in the Federal Housing Administration mortgage insurance
programs.) Depending on the facts, a broker may or may not make a credit
decision on an application (and thus it may or may not have reporting
responsibilities). If the broker makes a credit decision, it reports
that decision; if it does not make a credit decision, it does not
report. If an investor reviews an application and makes a credit
decision prior to closing, the investor reports that decision. If the
investor does not review the application prior to closing, it reports
only the loans that it purchases; it does not report the loans it does
not purchase. Thus, an institution that makes a credit decision on an
application
[[Page 96]]
prior to closing reports that decision regardless of whose name the loan
closes in. (Appendix A of this part, Paragraphs IV.A. and V.B.)
6. Illustrations of the broker rule. Assume that, prior to closing,
four investors receive the same application from a broker; two deny it,
one approves it, and one approves it and acquires the loan. In these
circumstances, the first two report denials, the third reports the
transaction as approved but not accepted, and the fourth reports an
origination (whether the loan closes in the name of the broker or the
investor). Alternatively, assume that the broker denies a loan before
sending it to an investor; in this situation, the broker reports a
denial. (Appendix A of this part, Paragraphs IV.A. and V.B.)
7. Broker's use of investor's underwriting criteria. If a broker
makes a credit decision based on underwriting criteria set by an
investor, but without the investor's review prior to closing, the broker
has made the credit decision. The broker reports as an origination a
loan that it approves and closes, and reports as a denial an application
that it turns down (either because the application does not meet the
investor's underwriting guidelines or for some other reason). The
investor reports as purchases only those loans it purchases. (Appendix A
of this part, Paragraphs IV.A. and V.B.)
8. Insurance and other criteria. If an institution evaluates an
application based on the criteria or actions of a third party other than
an investor (such as a government or private insurer or guarantor), the
institution must report the action taken on the application (loan
originated, approved but not accepted, or denied, for example).
(Appendix A of this part, Paragraphs IV.A. and V.B.)
9. Credit decision of agent is decision of principal. If an
institution approves loans through the actions of an agent, the
institution must report the action taken on the application (loan
originated, approved but not accepted, or denied, for example). State
law determines whether one party is the agent of another. (Appendix A of
this part, Paragraphs IV.A. and V.B.)
10. Affiliate bank underwriting (250.250 review). If an institution
makes an independent evaluation of the creditworthiness of an applicant
(for example, as part of a pre-closing review by an affiliate bank under
12 CFR 250.250, which interprets section 23A of the Federal Reserve
Act), the institution is making a credit decision. If the institution
then acquires the loan, it reports the loan as an origination whether
the loan closes in the name of the institution or its affiliate. An
institution that does not acquire the loan but takes another action
reports that action. (Appendix A of this part, Paragraphs IV.A. and
V.B.)
11. Participation loan. An institution that originates a loan and
then sells partial interests to other institutions reports the loan as
an origination. An institution that acquires only a partial interest in
such a loan does not report the transaction even if it has participated
in the underwriting and origination of the loan. (Appendix A of this
part, Paragraphs I., II., IV., and V.)
12. Assumptions. An assumption occurs when an institution enters
into a written agreement accepting a new borrower as the obligor on an
existing obligation. An institution reports as a home-purchase loan an
assumption (or an application for an assumption) in the amount of the
outstanding principal. If a transaction does not involve a written
agreement between a new borrower and the institution, it is not an
assumption for HMDA purposes and is not reported. (Appendix A of this
part, Paragraphs IV.A. and V.B.)
Section 203.2--Definitions
2(b) Application.
1. Consistency with Regulation B. Board interpretations that appear
in the official staff commentary to Regulation B (Equal Credit
Opportunity, 12 CFR Part 202, Supplement I) are generally applicable to
the definition of an application under Regulation C. However, under
Regulation C the definition of an application does not include
prequalification requests. (Appendix A of this part, Paragraph IV.A.)
2. Prequalification. A prequalification request is a request by a
prospective loan applicant for a preliminary determination on whether
the prospective applicant would likely qualify for credit under an
institution's standards, or on the amount of credit for which the
prospective applicant would likely qualify. Some institutions evaluate
prequalification requests through a procedure that is separate from the
institution's normal loan application process; others use the same
process. In either case, Regulation C does not require an institution to
report prequalification requests on the HMDA-LAR, even though these
requests may constitute applications under Regulation B. (Appendix A of
this part, Paragraphs I. and IV.A.)
2(c) Branch office.
1. Credit union. For purposes of Regulation C, a ``branch'' of a
credit union is any office where member accounts are established or
loans are made, whether or not the office has been approved as a branch
by a federal or state agency. (See 12 U.S.C. 1752.) (Appendix A of this
part, Paragraphs I., V.A.7., and V.C.)
2. Depository institution. A branch of a depository institution does
not include a loan production office, the office of an affiliate, or the
office of a third party such as a loan broker. (Appendix A of this part,
Paragraphs I., V.A.7., and V.C.) (But see Appendix A of this part,
Paragraph V.C.7., which requires
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certain depository institutions to report property location even for
properties located outside those MSAs in which the institution has a
home or branch office.)
3. Nondepository institution. A branch of a nondepository
institution does not include the office of an affiliate or other third
party such as a loan broker. (Appendix A of this part, Paragraphs I.,
V.A.7., and V.C.) (But see Appendix A of this part, Paragraph V.C.6.,
which requires certain nondepository institutions to report property
location even in MSAs where they do not have a physical location.)
2(d) Dwelling.
1. Scope. The definition of ``dwelling'' is not limited to the
principal or other residence of the applicant or borrower, and thus
includes vacation or second homes and rental properties. A dwelling also
includes a mobile or manufactured home, a multifamily structure (such as
an apartment building), and a condominium or a cooperative unit.
Recreational vehicles such as boats or campers are not dwellings for
purposes of HMDA. (Appendix A of this part, Paragraphs I.B., IV., and
V.A.5.)
2(e) Financial institution.
1. Branches of foreign banks--treated as a bank. A federal branch or
a state-licensed insured branch of a foreign bank is a ``bank'' under
section 3(a)(1) of the Federal Deposit Insurance Act (12 U.S.C.
1813(a)), and is covered by HMDA if it meets the tests for a depository
institution found in Secs. 203.2(e)(1) and 203.3(a)(1) of Regulation C.
(Appendix A of this part, Paragraphs I.A. and I.B.)
2. Branches and offices of foreign banks--treated as a for-profit
mortgage lending institution. Federal agencies, state-licensed agencies,
state-licensed uninsured branches of foreign banks, commercial lending
companies owned or controlled by foreign banks, and entities operating
under section 25 or 25(a) of the Federal Reserve Act, 12 U.S.C. 601 and
611 (Edge Act and Agreement corporations) are not ``banks'' under the
Federal Deposit Insurance Act. These entities are nonetheless covered by
HMDA if they meet the tests for a nondepository mortgage lending
institution found in Secs. 203.2(e)(2) and 203.3(a)(2) of Regulation C.
(Appendix A of this part, Paragraphs I.C. and I.D.)
2(f) Home-improvement loan.
1. Definition. A home-improvement loan is a loan that is made for
the purpose of home improvement and that is classified by the
institution as a home-improvement loan. (Appendix A of this part,
Paragraphs IV. and V.A.5. Code 2.)
2. Statement of the applicant. An institution may rely on the oral
or written statement of an applicant regarding the proposed use of loan
proceeds. (Appendix A of this part, Paragraphs IV. and V.A.5. Code 2.c.)
3. Home-equity lines. An institution that has chosen to report home-
equity lines of credit reports as a home-improvement loan only the part
of a home-equity line that is intended for home improvement. An
institution that reports home-equity lines reports the disposition of
all applications, not just originations. (Appendix A of this part,
Paragraphs IV. and V.A.5. Code 2.c.)
4. Classification requirement. An institution has ``classified'' a
loan as a home-improvement loan if it has entered the loan on its books
as a home-improvement loan, or has otherwise coded or identified the
loan as a home-improvement loan. For example, an institution that has
booked a loan or reported it on a ``call report'' as a home-improvement
loan has classified it as a home-improvement loan. An institution may
also classify loans as home-improvement loans in other ways (for
example, by color-coding loan files). (Appendix A of this part,
Paragraphs IV. and V.A.5. Code 2.)
5. Improvements to real property. Home improvements include
improvements both to a dwelling and to the real property on which the
dwelling is located (for example, installation of a swimming pool,
construction of a garage, or landscaping). (Appendix A of this part,
Paragraphs IV. and V.A.5. Code 2.)
6. Commercial and other loans. A loan for improvement purposes
originated outside an institution's consumer lending division (such as a
loan to improve an apartment building made through the commercial loan
department) is reported if the institution classifies it as a home-
improvement loan. (Appendix A of this part, Paragraphs IV. and V.A.5.
Code 1.)
7. Multiple-purpose loan. A loan for home improvement and for other
purposes is treated as a home-improvement loan even if less than 50
percent of the total loan proceeds are to be used for improvement,
provided the institution classifies the loan as a home-improvement loan.
(Appendix A of this part, Paragraphs IV. and V.A.5. Code 2.) (But see
comment (2)(f)-3 of this supplement on home-equity lines of credit.)
8. Mixed-use property. A loan to improve property used for
residential and commercial purposes (for example, a building containing
apartment units and retail space) satisfies the purpose requirement if
the loan proceeds are primarily to improve the residential portion of
the property. If the loan proceeds are to improve the entire property
(for example, to replace the heating system), the loan satisfies the
purpose requirement if the property itself is primarily residential. An
institution may use any reasonable standard to determine the primary use
of the property, such as by square footage or by the income generated.
An institution may select the standard to apply on a case-by-case basis.
To report the loan as a home-improvement loan, the institution must also
classify it as such. (Appendix A of this part, Paragraphs IV. and V.A.5.
Code 2.)
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2(g) Home-purchase loan.
1. Multiple properties. A home-purchase loan includes a loan secured
by one dwelling and used to purchase another dwelling. (Appendix A of
this part, Paragraphs IV. and V.A.5. Code 1.)
2. Mixed-use property. A loan to purchase property used primarily
for residential purposes (for example, an apartment building containing
a convenience store) is a home-purchase loan. An institution may use any
reasonable standard to determine the primary use of the property, such
as by square footage or by the income generated. An institution may
select the standard to apply on a case-by-case basis. (Appendix A of
this part, Paragraphs IV.A., IV.B.1., and V.A.5. Code 1.)
3. Farm loan. A loan to purchase property used primarily for
agricultural purposes is not a home-purchase loan even if the property
includes a dwelling. An institution may use any reasonable standard to
determine the primary use of the property, such as by reference to the
exemption from Regulation X (Real Estate Settlement Procedures, 24 CFR
3500.5(b)(1)) for a loan on property of 25 acres or more. An institution
may select the standard to apply on a case-by-case basis. (Appendix A of
this part, Paragraphs IV.B.1. and V.A.5. Code 1.)
4. Commercial and other loans. A home-purchase loan includes a loan
originated outside an institution's residential mortgage lending
division (such as a loan for the purchase of an apartment building made
through the commercial loan department). For home-purchase loans, there
is no classification test. (Appendix A of this part, Paragraphs IV. and
V.A.5. Code 1.)
5. Construction and permanent financing. A home-purchase loan
includes both a combined construction/permanent loan and the permanent
financing that replaces a construction-only loan. It does not include a
construction-only loan, which is considered ``temporary financing''
under Regulation C and is not reported. (Appendix A of this part,
Paragraphs IV.A. and B.2, and V.A.5. Code 1.)
6. Home-equity line. An institution that has chosen to report home-
equity lines of credit reports as a home-purchase loan only the part
that is intended for home purchase. An institution may rely on the
applicant's oral or written statement about the proposed use of the
funds. An institution that reports home-equity lines reports the
disposition of all applications, not just the originations. (Appendix A
of this part, Paragraphs IV. and V.A.5. Code 1.)
Section 203.3--Exempt Institutions
3(a) Exemption based on location, asset size, or number of home-
purchase loans.
1. General. An institution that ceases to meet the tests for HMDA
coverage (such as the 10 percent test for nondepository institutions) or
becomes exempt may stop collecting HMDA data beginning with the next
calendar year. For example, a bank whose assets are at or below the
threshold on December 31 of a given year reports data for that full
calendar year, in which it was covered, but does not report data for the
succeeding calendar year. (Appendix A of this part, Paragraph I.)
2. Adjustment of exemption threshold for depository institutions.
For data collection in 2003, the asset-size exemption threshold is $32
million. Depository institutions with assets at or below $32 million are
exempt from collecting data for 2003.
3. Coverage after a merger. Several scenarios of data collection
responsibilities for the calendar year of a merger are described below.
Under all the scenarios, if the merger results in a covered institution,
that institution must begin data collection January 1 of the following
calendar year. (Appendix A of this part, Paragraph I.)
i. Two institutions are exempt from Regulation C because of asset
size. The institutions merge. No data collection is required for the
year of the merger (even if the merger results in a covered
institution).
ii. A covered institution and an exempt institution merge. The
covered institution is the surviving institution. For the year of the
merger, data collection is required for the covered institution's
transactions. Data collection is optional for transactions handled in
offices of the previously exempt institution.
iii. A covered institution and an exempt institution merge. The
exempt institution is the surviving institution, or a new institution is
formed. Data collection is required for transactions of the covered
institution that take place prior to the merger. Data collection is
optional for transactions taking place after the merger date.
iv. Two covered institutions merge. Data collection is required for
the entire year. The surviving or resulting institution files either a
consolidated submission or separate submissions for that year.
4. Mergers versus purchases in bulk. If a covered institution
acquires loans in bulk from another institution (for example, from the
receiver for a failed institution) but no merger or acquisition of an
institution is involved, the institution reports the loans as purchased
loans. (Appendix A of this part, Paragraph V.B.)
Section 203.4--Compilation of Loan Data
4(a) Data format and itemization.
1. Quarterly updating. An institution must make a good-faith effort
to record all data concerning covered transactions--loan originations
(including refinancings), loan purchases, and the disposition of
applications that did not result in originations--fully and accurately
within 30 days after the end of
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each calendar quarter. If some data are inaccurate or incomplete despite
this good-faith effort, the error or omission is not a violation of
Regulation C provided that the institution corrects and completes the
information prior to reporting the HMDA-LAR to its regulatory agency.
(Appendix A of this part, Paragraph II.E.)
2. Updating--agency requirements. Certain state or federal
regulations, such as the Federal Deposit Insurance Corporation's
regulations, may require an institution to update its data more
frequently than is required under Regulation C. (Appendix A of this
part, Paragraph II.E.)
3. Form of updating. An institution may maintain the quarterly
updates of the HMDA-LAR in electronic or any other format, provided the
institution can make the information available to its regulatory agency
in a timely manner upon request. (Appendix A of this part, Paragraph
II.E.)
Paragraph 4(a)(1) Application date.
1. Application date--consistency. In reporting the date of
application, an institution reports the date the application was
received or the date shown on the application. Although an institution
need not choose the same approach for its entire HMDA submission, it
should be generally consistent (such as by routinely using one approach
within a particular division of the institution or for a category of
loans). (Appendix A of this part, Paragraph V.A.2.)
2. Application date--application forwarded by a broker. For an
application forwarded by a broker, an institution reports the date the
application was received by the broker, the date the application was
received by the institution, or the date shown on the application.
Although an institution need not choose the same approach for its entire
HMDA submission, it should be generally consistent (such as by routinely
using one approach within a particular division of the institution or
for a category of loans). (Appendix A of this part, Paragraph V.A.2.)
3. Application date--reinstated application. If, within the same
calendar year, an applicant asks an institution to reinstate a
counteroffer that the applicant previously did not accept (or asks the
institution to reconsider an application that was denied, withdrawn, or
closed for incompleteness), the institution may treat that request as
the continuation of the earlier transaction or as a new transaction. If
the institution treats the request for reinstatement or reconsideration
as a new transaction, it report the date of the request as the
application date. (Appendix A of this part, Paragraph V.A.2.)
Paragraph 4(a)(2) Type and purpose.
1. Purpose--multiple-purpose loan. If a loan is for home improvement
and another covered purpose, an institution reports the loan as a home-
improvement loan if the institution classifies it as a home-improvement
loan. Otherwise the institution reports the loan as a home-purchase loan
or a refinancing, as appropriate. An institution may determine how to
report such loans on a case-by-case basis. (Appendix A of this part,
Paragraphs V.A.4. and 5.)
Paragraph 4(a)(3) Occupancy.
1. Occupancy--actual occupancy status. If a loan relates to
multifamily property, property located outside an MSA, or property in an
MSA where the institution has no home or branch office, the institution
may either report the actual occupancy status or report using the code
for ``not applicable.'' (A nondepository institution may be deemed to
have a home or branch office in an MSA under Sec. 203.2(c)(2) of
Regulation C.) (Appendix A of this part, Paragraph V.A.7.)
2. Occupancy--multiple properties. If a loan relates to multiple
properties, the institution reports the owner-occupancy status of the
property for which property location is being reported. (See the
comments to paragraphs 4(a)(6) Property location.) (Appendix A of this
part, Paragraphs V.A.6. and 7.)
Paragraph 4(a)(4) Loan amount.
1. Loan amount--counteroffer. If an applicant accepts a counteroffer
for an amount different from the amount initially requested, the
institution reports the loan amount granted. If an applicant does not
accept a counteroffer or fails to respond, the institution reports the
loan amount initially requested. (Appendix A of this part, Paragraph
V.A.8.f.)
2. Loan amount--multiple-purpose loan. Except in the case of a home-
equity line of credit, an institution reports the entire amount of the
loan, even if only a part of the proceeds is intended for home purchase
or home improvement. (Appendix A of this part, Paragraph V.A.8.)
3. Loan amount--home-equity line. An institution that reports home-
equity lines of credit reports only the part that is intended for home-
improvement or home-purchase purposes. An institution may rely on the
applicant's oral or written statement about the proposed use of the loan
proceeds. (Appendix A of this part, Paragraph V.A.8.c.)
4. Loan amount--assumption. An institution that enters into a
written agreement accepting a new party as the obligor on a loan reports
the amount of the outstanding principal on the assumption as the loan
amount. (Appendix A of this part, Paragraphs V.A.8.)
Paragraph 4(a)(5) Type of action taken and date.
1. Action taken--counteroffers. If an institution makes a
counteroffer to lend on terms different from the applicant's initial
request (for example, for a shorter loan maturity) and the applicant
does not accept the counteroffer or fails to respond, the institution
reports the action taken as a denial. (Appendix A of this part,
Paragraph V.B.)
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2. Action taken--rescinded transactions. If a borrower rescinds a
transaction after closing, the institution, on a case-by-case basis, may
report the transaction either as an origination or as an application
that was approved but not accepted. (Appendix A of this part, Paragraph
V.B.)
3. Action taken--purchased loans. An institution reports the loans
that it purchased during the calendar year, and does not report the
loans that it declined to purchase. (Appendix A of this part, Paragraph
V.B.)
4. Action taken--conditional approvals. If an institution issues a
loan approval subject to the applicant's meeting underwriting conditions
(other than customary loan commitment or loan closing conditions, such
as a ``clear title'' requirement or an acceptable property survey) and
the applicant does not meet them, the institution reports the action
taken as a denial. (Appendix A of this part, Paragraph V.B.)
5. Action taken date--approved but not accepted. For a loan approved
by an institution but not accepted by the applicant, the institution
reports using any reasonable date, such as the approval date, the
deadline for accepting the offer, or the date the file was closed.
Although an institution need not choose the same approach for its entire
HMDA submission, it should be generally consistent (such as by routinely
using one approach within a particular division of the institution or
for a category of loans). (Appendix A of this part, Paragraph V.B.3.b.)
6. Action taken date--originations. For loan originations, an
institution generally reports the settlement or closing date. For loan
originations that an institution acquires through a broker, the
institution reports either the settlement or closing date, or the date
the institution acquired the loan from the broker. If the disbursement
of funds takes place on a date later than the settlement or closing
date, the institution may use the date of disbursement. For a
construction/permanent loan, the institution reports either the
settlement or closing date, or the date the loan converts to the
permanent financing. Although an institution need not choose the same
approach for its entire HMDA submission, it should be generally
consistent (such as by routinely using one approach within a particular
division of the institution or for a category of loans). (Appendix A of
this part, Paragraph V.B.3.)
Paragraph 4(a)(6) Property location.
1. Property location--multiple properties (home improvement/
refinance of home improvement). For a home-improvement loan, an
institution reports the property being improved. If more than one
property is being improved, the institution reports the location of one
of the properties or reports the loan using multiple entries on its
HMDA-LAR (with unique identifiers) and allocating the loan amount among
the properties. (Appendix A of this part, Paragraph V.C.)
2. Property location--multiple properties (home purchase/refinance
of home purchase). For a home-purchase loan, an institution reports the
property taken as security. If an institution takes more than one
property as security, the institution reports the location of the
property being purchased if there is just one. If the loan is to
purchase multiple properties and is secured by multiple properties, the
institution reports the location of one of the properties or reports the
loan using multiple entries on its HMDA-LAR (with unique identifiers)
and allocating the loan amount among the properties. (Appendix A of this
part, Paragraph V.C.)
3. Property location--loans purchased from another institution. The
requirement to report the property location by census tract in an MSA
where the institution has a home or branch office applies not only to
loan applications and originations but also to loans purchased from
another institution. This includes loans purchased from an institution
that did not have a home or branch office in that MSA and did not
collect the property location information. (Appendix A of this part,
Paragraph V.C.)
4. Property location--mobile or manufactured home. If information
about the potential site of a mobile or manufactured home is not
available, an institution reports using the code for ``not applicable.''
(Appendix A of this part, Paragraph V.C.)
5. Property location--use of BNA. At its option, an institution may
report property location by using a block numbering area (BNA). The U.S.
Census Bureau, in conjunction with state agencies, has established BNAs
as statistical subdivisions of counties in which census tracts have not
been established. BNAs are generally identified in census data by
numbers in the range 9501 to 9999.99. (Appendix A of this part,
Paragraph V.C.4.)
Paragraph 4(a)(7) Applicant and income data.
1. Applicant data--completion by applicant. An institution reports
the monitoring information as provided by the applicant. For example, if
an applicant checks the ``other'' box the institution reports using the
``other'' code. (Appendix A of this part, Paragraph V.D.)
2. Applicant data--completion by lender. If an applicant fails to
provide the requested information for an application taken in person,
the institution reports the data on the basis of visual observation or
surname. As stated in paragraph I.B.5 to Appendix B of this part, the
institution does not use the ``other'' code, but selects from the
categories listed on the form. (Appendix A of this part, Paragraph V.D.)
3. Applicant data--application completed in person. When an
applicant meets in person with a lender to complete an application
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that was begun by mail or telephone, the institution must request the
monitoring information. If the meeting occurs after the application
process is complete, for example, at closing, the institution is not
required to obtain monitoring information. (Appendix A of this part,
Paragraph V.D.)
4. Applicant data--joint applicant. A joint applicant may enter the
government monitoring information on behalf of an absent joint
applicant. If the information is not provided, the institution reports
using the code for ``information not provided by applicant in mail or
telephone application.'' (Appendix A of this part, Paragraph V.D.)
5. Applicant data--video and other electronic application processes.
An institution that accepts applications through electronic media with a
video component treats the applications as taken in person and collects
the information about the race or national origin and sex of applicants.
An institution that accepts applications through electronic media
without a video component (for example, the Internet or facsimile)
treats the applications as accepted by mail. (Appendix A of this part,
Paragraph V.D.) (See Appendix B of this part for procedures to be used
for data collection.)
6. Income data--income relied upon. An institution reports the gross
annual income relied on in evaluating the creditworthiness of
applicants. For example, if an institution relies on an applicant's
salary to compute a debt-to-income ratio, but also relies on the
applicant's annual bonus to evaluate creditworthiness, the institution
reports the salary and the bonus to the extent relied upon. Similarly,
if an institution relies on the income of a cosigner to evaluate
creditworthiness, the institution includes this income to the extent
relied upon. But an institution does not include the income of a
guarantor who is only secondarily liable. (Appendix A of this part,
Paragraph V.D.5.)
7. Income data--co-applicant. If two persons jointly apply for a
loan and both list income on the application, but the institution relies
only on the income of one applicant in computing ratios and in
evaluating creditworthiness, the institution reports only the income
relied on. (Appendix A of this part, Paragraph V.D.5.)
8. Income data--loan to employee. An institution may report ``NA''
in the income field for loans to employees to protect their privacy,
even though the institution relied on their income in making its credit
decisions. (Appendix A of this part, Paragraph V.D.5.)
Paragraph 4(a)(8) Purchaser.
1. Type of purchaser--loan participation interests sold to more than
one entity. An institution that originates a loan, and then sells it to
more than one entity, reports the ``type of purchaser'' based on the
entity purchasing the greatest interest, if any. If an institution
retains a majority interest it does not report the sale. (Appendix A of
this part, Paragraph V.E.)
4(c) Optional data.
1. Agency requirements. Certain state or federal entities, such as
the Office of Thrift Supervision, require institutions to report the
reasons for denial even though this is optional reporting under HMDA and
Regulation C. (Appendix A of this part, Paragraph V.F.)
4(d) Excluded data.
1. Loan pool. The purchase of an interest in a loan pool (such as a
mortgage-participation certificate, a mortgage-backed security, or a
real estate mortgage investment conduit or ``REMIC'') is a purchase of
an interest in a security under HMDA and is not reported on the HMDA-
LAR. (Appendix A of this part, Paragraph IV.B.5.)
Section 203.5--Disclosure and Reporting
5(a) Reporting to agency.
1. Change in supervisory agency. If the supervisory agency for a
covered institution changes (as a consequence of a merger or a change in
the institution's charter, for example), the institution reports data to
its new supervisory agency for the year of the change and subsequent
years. (Appendix A of this part, Paragraphs I., III. and VI.)
2. Subsidiaries. An institution is a subsidiary of a bank or savings
association (for purposes of reporting HMDA data to the parent's
supervisory agency) if the bank or savings association holds or controls
an ownership interest that is greater than 50 percent of the
institution. (Appendix A of this part, Paragraph I.E. and VI.)
5(e) Notice of availability.
1. Poster--suggested text. The suggested wording of the poster text
provided in Appendix A of this part is optional. An institution may use
other text that meets the requirements of the regulation. (Appendix A of
this part, Paragraph III.F.)
Section 203.6--Enforcement
6(b) Bona fide errors.
1. Bona fide error--information from third parties. An institution
that obtains the property location information for applications and
loans from third parties (such as appraisers or vendors of ``geocoding''
services) is responsible for ensuring that the information reported on
its HMDA-LAR is correct. An incorrect entry for a census tract number is
a bona fide error, and is not a violation of the act or regulation,
provided that the institution maintains reasonable procedures to avoid
such errors (for example, by conducting periodic checks of the
information
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obtained from these third parties). (Appendix A of this part, Paragraph
V.C.)
[Reg. C, 60 FR 63396, Dec. 11, 1995, as amended at 62 FR 28626, May 27,
1997; 62 FR 66260, Dec. 18, 1997; 63 FR 70997, Dec. 23, 1998; 64 FR
70992, Dec. 20, 1999; 65 FR 80735, Dec. 22, 2000; 66 FR 66295, Dec. 26,
2001; 67 FR 79845, Dec. 31, 2002]
Effective Date Note: At 67 FR 7236, Feb. 15, 2002, part 203 was
revised, effective Jan. 1, 2003. At 67 FR 30771, May 8, 2002, the
effective date was delayed until Jan. 1, 2004. For the convenience of
the user, the revised text follows:
PART 203--HOME MORTGAGE DISCLOSURE (REGULATION C)
Sec.
203.1 Authority, purpose, and scope.
203.2 Definitions.
203.3 Exempt institutions.
203.4 Compilation of loan data.
203.5 Disclosure and reporting.
203.6 Enforcement.
Appendix A To Part 203--Form And Instructions for Completion of HMDA
Loan/Application Register
Appendix B To Part 203--Form And Instructions for Data Collection on
Ethnicity, Race, And Sex
Supplement I To Part 203--Staff Commentary
Authority: 12 U.S.C. 2801-2810.
Sec. 203.1 Authority, purpose, and scope.
(a) Authority. This regulation is issued by the Board of Governors
of the Federal Reserve System (``Board'') pursuant to the Home Mortgage
Disclosure Act (``HMDA'') (12 U.S.C. 2801 et seq.), as amended. The
information-collection requirements have been approved by the U.S.
Office of Management and Budget (``OMB'') under 44 U.S.C. 3501 et seq.
and have been assigned OMB numbers for institutions reporting data to
the Office of the Comptroller of the Currency (1557-0159), the Federal
Deposit Insurance Corporation (3064-0046), the Office of Thrift
Supervision (1550-0021), the Federal Reserve System (7100-0247), and the
Department of Housing and Urban Development (``HUD'') (2502-0529). A
number for the National Credit Union Administration is pending.
(b) Purpose. (1) This regulation implements the Home Mortgage
Disclosure Act, which is intended to provide the public with loan data
that can be used:
(i) To help determine whether financial institutions are serving the
housing needs of their communities;
(ii) To assist public officials in distributing public-sector
investment so as to attract private investment to areas where it is
needed; and
(iii) To assist in identifying possible discriminatory lending
patterns and enforcing antidiscrimination statutes.
(2) Neither the act nor this regulation is intended to encourage
unsound lending practices or the allocation of credit.
(c) Scope. This regulation applies to certain financial
institutions, including banks, savings associations, credit unions, and
other mortgage lending institutions, as defined in Sec. 203.2(e). The
regulation requires an institution to report data to its supervisory
agency about home purchase loans, home improvement loans, and
refinancings that it originates or purchases, or for which it receives
applications; and to disclose certain data to the public.
Sec. 203.2 Definitions.
In this regulation:
(a) Act means the Home Mortgage Disclosure Act (``HMDA'') (12 U.S.C.
2801 et seq.), as amended.
(b) Application. (1) In general. Application means an oral or
written request for a home purchase loan, a home improvement loan, or a
refinancing that is made in accordance with procedures used by a
financial institution for the type of credit requested.
(2) Preapproval programs. A request for preapproval for a home
purchase loan is an application under paragraph (b)(1) of this section
if the request is reviewed under a program in which the financial
institution, after a comprehensive analysis of the creditworthiness of
the applicant, issues a written commitment to the applicant valid for a
designated period of time to extend a home purchase loan up to a
specified amount. The written commitment may not be subject to
conditions other than:
(i) Conditions that require the identification of a suitable
property;
(ii) Conditions that require that no material change has occurred in
the applicant's financial condition or creditworthiness prior to
closing; and
(iii) Limited conditions that are not related to the financial
condition or creditworthiness of the applicant that the lender
ordinarily attaches to a traditional home mortgage application (such as
certification of a clear termite inspection).
(c) Branch office means:
(1) Any office of a bank, savings association, or credit union that
is approved as a branch by a federal or state supervisory agency, but
excludes free-standing electronic terminals such as automated teller
machines; and
(2) Any office of a for-profit mortgage-lending institution (other
than a bank, savings association, or credit union) that takes
applications from the public for home purchase loans, home improvement
loans, or refinancings. A for-profit mortgage-lending institution is
also deemed to have a branch
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office in a metropolitan area if, in the preceding calendar year, it
received applications for, originated, or purchased five or more home
purchase loans, home improvement loans, or refinancings related to
property located in that metropolitan area.
(d) Dwelling means a residential structure (whether or not attached
to real property) located in a state of the United States of America,
the District of Columbia, or the Commonwealth of Puerto Rico. The term
includes an individual condominium unit, cooperative unit, or mobile or
manufactured home.
(e) Financial institution means:
(1) A bank, savings association, or credit union that:
(i) On the preceding December 31 had assets in excess of the asset
threshold established and published annually by the Board for coverage
by the act, based on the year-to-year change in the average of the
Consumer Price Index for Urban Wage Earners and Clerical Workers, not
seasonally adjusted, for each twelve month period ending in November,
with rounding to the nearest million;
(ii) On the preceding December 31, had a home or branch office in a
metropolitan area;
(iii) In the preceding calendar year, originated at least one home
purchase loan (excluding temporary financing such as a construction
loan) or refinancing of a home purchase loan, secured by a first lien on
a one-to four-family dwelling; and
(iv) Meets one or more of the following three criteria:
(A) The institution is federally insured or regulated;
(B) The mortgage loan referred to in paragraph (e)(1)(iii) of this
section was insured, guaranteed, or supplemented by a federal agency; or
(C) The mortgage loan referred to in paragraph (e)(1)(iii) of this
section was intended by the institution for sale to Fannie Mae or
Freddie Mac; and
(2) A for-profit mortgage-lending institution (other than a bank,
savings association, or credit union) that:
(i) In the preceding calendar year, either:
(A) Originated home purchase loans, including refinancings of home
purchase loans, that equaled at least 10 percent of its loan-origination
volume, measured in dollars; or
(B) Originated home purchase loans, including refinancings of home
purchase loans, that equaled at least $25 million; and
(ii) On the preceding December 31, had a home or branch office in a
metropolitan area; and
(iii) Either:
(A) On the preceding December 31, had total assets of more than $10
million, counting the assets of any parent corporation; or
(B) In the preceding calendar year, originated at least 100 home
purchase loans, including refinancings of home purchase loans.
(f) Home-equity line of credit means an open-end credit plan secured
by a dwelling as defined in Regulation Z (Truth in Lending), 12 CFR part
226.
(g) Home improvement loan means:
(1) A loan secured by a lien on a dwelling that is for the purpose,
in whole or in part, of repairing, rehabilitating, remodeling, or
improving a dwelling or the real property on which it is located; and
(2) A non-dwelling secured loan that is for the purpose, in whole or
in part, of repairing, rehabilitating, remodeling, or improving a
dwelling or the real property on which it is located, and that is
classified by the financial institution as a home improvement loan.
(h) Home purchase loan means a loan secured by and made for the
purpose of purchasing a dwelling.
(i) Manufactured home means any residential structure as defined
under regulations of the Department of Housing and Urban Development
establishing manufactured home construction and safety standards (24 CFR
3280.2).
(j) Metropolitan area means a metropolitan area as defined by the
U.S. Office of Management and Budget.
(k) Refinancing means a new obligation that satisfies and replaces
an existing obligation by the same borrower, in which:
(1) For coverage purposes, the existing obligation is a home
purchase loan (as determined by the lender, for example, by reference to
available documents; or as stated by the applicant), and both the
existing obligation and the new obligation are secured by first liens on
dwellings; and
(2) For reporting purposes, both the existing obligation and the new
obligation are secured by liens on dwellings.
Sec. 203.3 Exempt institutions.
(a) Exemption based on state law. (1) A state-chartered or state-
licensed financial institution is exempt from the requirements of this
regulation if the Board determines that the institution is subject to a
state disclosure law that contains requirements substantially similar to
those imposed by this regulation and that contains adequate provisions
for enforcement.
(2) Any state, state-chartered or state-licensed financial
institution, or association of such institutions, may apply to the Board
for an exemption under paragraph (a) of this section.
(3) An institution that is exempt under paragraph (a) of this
section shall use the disclosure form required by its state law and
shall submit the data required by that law to its state supervisory
agency for purposes of aggregation.
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(b) Loss of exemption. An institution losing a state-law exemption
under paragraph (a) of this section shall comply with this regulation
beginning with the calendar year following the year for which it last
reported loan data under the state disclosure law.
Sec. 203.4 Compilation of loan data.
(a) Data format and itemization. A financial institution shall
collect data regarding applications for, and originations and purchases
of, home purchase loans, home improvement loans, and refinancings for
each calendar year. An institution is required to collect data regarding
requests under a preapproval program (as defined in Sec. 203.2(b)) only
if the preapproval request is denied or results in the origination of a
home purchase loan. All reportable transactions shall be recorded,
within thirty calendar days after the end of the calendar quarter in
which final action is taken (such as origination or purchase of a loan,
or denial or withdrawal of an application), on a register in the format
prescribed in Appendix A of this part. The data recorded shall include
the following items:
(1) An identifying number for the loan or loan application, and the
date the application was received.
(2) The type of loan or application.
(3) The purpose of the loan or application.
(4) Whether the application is a request for preapproval and whether
it resulted in a denial or in an origination.
(5) The property type to which the loan or application relates.
(6) The owner-occupancy status of the property to which the loan or
application relates.
(7) The amount of the loan or the amount applied for.
(8) The type of action taken, and the date.
(9) The location of the property to which the loan or application
relates, by metropolitan area, state, county, and census tract, if the
institution has a home or branch office in that metropolitan area.
(10) The ethnicity, race, and sex of the applicant or borrower, and
the gross annual income relied on in processing the application.
(11) The type of entity purchasing a loan that the institution
originates or purchases and then sells within the same calendar year
(this information need not be included in quarterly updates).
(12) For originated loans subject to Regulation Z, 12 CFR part 226,
in which the loan's annual percentage rate (APR) exceeds the yield on a
Treasury security with a comparable period of maturity (as of the 15th
day of the month immediately preceding the month in which the
application for the loan was received by the financial institution) by 3
percentage points for a loan secured by a first lien and by 5 percentage
points for a loan secured by a junior lien, the difference between the
APR and the yield on the comparable Treasury security.
(13) Whether the loan is subject to the Home Ownership and Equity
Protection Act of 1994.
(b) Collection of data on ethnicity, race, sex, and income. (1) A
financial institution shall collect data about the ethnicity, race, and
sex of the applicant or borrower as prescribed in Appendix B of this
part.
(2) Ethnicity, race, sex, and income data may but need not be
collected for loans purchased by the financial institution.
(c) Optional data. A financial institution may report:
(1) The reasons it denied a loan application;
(2) Requests for preapproval that are approved by the institution
but not accepted by the applicant; and
(3) Home-equity lines of credit made in whole or in part for the
purpose of home improvement or home purchase.
(d) Excluded data. A financial institution shall not report:
(1) Loans originated or purchased by the financial institution
acting in a fiduciary capacity (such as trustee);
(2) Loans on unimproved land;
(3) Temporary financing (such as bridge or construction loans);
(4) The purchase of an interest in a pool of loans (such as
mortgage-participation certificates, mortgage-backed securities, or real
estate mortgage investment conduits);
(5) The purchase solely of the right to service loans; or
(6) Loans acquired as part of a merger or acquisition, or as part of
the acquisition of all of the assets and liabilities of a branch office
as defined in Sec. 203.2(c)(1).
(e) Data reporting for banks and savings associations that are
required to report data on small business, small farm, and community
development lending under CRA. Banks and savings associations that are
required to report data on small business, small farm, and community
development lending under regulations that implement the Community
Reinvestment Act of 1977 (12 U.S.C. 2901 et seq.) shall also collect the
location of property located outside metropolitan areas in which the
institution has a home or branch office, or outside any metropolitan
areas.
Sec. 203.5 Disclosure and reporting.
(a) Reporting to agency. (1) By March 1 following the calendar year
for which the loan data are compiled, a financial institution shall send
its complete loan/application register to the agency office specified in
Appendix A of this part. The institution shall retain a copy for its
records for at least three years.
(2) A subsidiary of a bank or savings association shall complete a
separate loan/application register. The subsidiary shall submit
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the register, directly or through its parent, to the agency that
supervises its parent.
(b) Public disclosure of statement. (1) The Federal Financial
Institutions Examination Council (``FFIEC'') will prepare a disclosure
statement from the data each financial institution submits.
(2) An institution shall make its disclosure statement (prepared by
the FFIEC) available to the public at its home office no later than
three business days after receiving it from the FFIEC.
(3) In addition, an institution shall either:
(i) Make its disclosure statement available to the public, within
ten business days of receiving it, in at least one branch office in each
other metropolitan area where the institution has offices (the
disclosure statement need only contain data relating to the metropolitan
area where the branch is located); or
(ii) Post the address for sending written requests in the lobby of
each branch office in other metropolitan areas where the institution has
offices; and mail or deliver a copy of the disclosure statement within
fifteen calendar days of receiving a written request (the disclosure
statement need only contain data relating to the metropolitan area for
which the request is made). Including the address in the general notice
required under paragraph (e) of this section satisfies this requirement.
(c) Public disclosure of modified loan/application register. A
financial institution shall make its loan/application register available
to the public after removing the following information regarding each
entry: the application or loan number, the date that the application was
received, and the date action was taken. An institution shall make its
modified register available following the calendar year for which the
data are compiled, by March 31 for a request received on or before March
1, and within thirty calendar days for a request received after March 1.
The modified register need only contain data relating to the
metropolitan area for which the request is made.
(d) Availability of data. A financial institution shall make its
modified register available to the public for a period of three years
and its disclosure statement available for a period of five years. An
institution shall make the data available for inspection and copying
during the hours the office is normally open to the public for business.
It may impose a reasonable fee for any cost incurred in providing or
reproducing the data.
(e) Notice of availability. A financial institution shall post a
general notice about the availability of its HMDA data in the lobby of
its home office and of each branch office located in a metropolitan
area. An institution shall provide promptly upon request the location of
the institution's offices where the statement is available for
inspection and copying, or it may include the location in the lobby
notice.
(f) Loan aggregation and central data depositories. Using the loan
data submitted by financial institutions, the FFIEC will produce reports
for individual institutions and reports of aggregate data for each
metropolitan area, showing lending patterns by property location, age of
housing stock, and income level, sex, ethnicity, and race. These reports
will be available to the public at central data depositories located in
each metropolitan area. A listing of central data depositories can be
obtained from the Federal Financial Institutions Examination Council,
Washington, D.C. 20006.
Sec. 203.6 Enforcement.
(a) Administrative enforcement. A violation of the Act or this
regulation is subject to administrative sanctions as provided in section
305 of the Act, including the imposition of civil money penalties, where
applicable. Compliance is enforced by the agencies listed in section
305(b) of the Act (12 U.S.C. 2804(b).
(b) Bona fide errors. (1) An error in compiling or recording loan
data is not a violation of the act or this regulation if the error was
unintentional and occurred despite the maintenance of procedures
reasonably adapted to avoid such errors.
(2) An incorrect entry for a census tract number is deemed a bona
fide error, and is not a violation of the act or this regulation,
provided that the institution maintains procedures reasonably adapted to
avoid such errors.
(3) If an institution makes a good-faith effort to record all data
concerning covered transactions fully and accurately within thirty
calendar days after the end of each calendar quarter, and some data are
nevertheless inaccurate or incomplete, the error or omission is not a
violation of the act or this regulation provided that the institution
corrects or completes the information prior to submitting the loan/
application register to its regulatory agency.
Appendix A to Part 203--Form and Instructions for Completion of HMDA
Loan/Application Register
Paperwork Reduction Act Notice
This report is required by law (12 U.S.C. 2801-2810 and 12 CFR 203).
An agency may not conduct or sponsor, and an organization is not
required to respond to, a collection of information unless it displays a
valid Office of Management and Budget (OMB) Control Number. See 12 CFR
203.1(a) for the valid OMB Control Numbers, applicable to this
information collection. Send comments regarding this burden estimate or
any other aspect of this collection of information, including
suggestions for reducing the burden,
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to the respective agencies and to OMB, Office of Information and
Regulatory Affairs, Paperwork Reduction Project, Washington, DC 20503.
Be sure to reference the applicable agency and the OMB Control Number,
as found in 12 CFR 203.1(a), when submitting comments to OMB.
I. Instructions for Completion of Loan/Application Regsiter
A. Application or Loan Information
1. Application or Loan Number
a. Enter an identifying loan number that can be used later to
retrieve the loan or application file. It can be any number of your
institution's choosing (not exceeding 25 characters). You may use
letters, numerals, or a combination of both.
2. Date Application Received
a. Enter the date the loan application was received by your
institution by month, day, and year. If your institution normally
records the date shown on the application form you may use that date
instead. Enter ``NA'' for loans purchased by your institution. For paper
submissions only, use numerals in the form MM/DD/CCYY (for example, 01/
15/2003). For submissions in electronic form, the proper format is
CCYYMMDD.
3. Type of Loan or Application
Indicate the type of loan or application by entering the applicable
code from the following:
Code 1--Conventional (any loan other than FHA, VA, FSA, or RHS loans)
Code 2--FHA-insured (Federal Housing Administration)
Code 3--VA-guaranteed (Veterans Administration)
Code 4--FSA/RHS-guaranteed (Farm Service Agency or Rural Housing
Service)
4. Property Type
Indicate the property type by entering the applicable code from the
following:
Code 1--One-to four-family dwelling (other than manufactured housing)
Code 2--Manufactured housing
Code 3--Multifamily dwelling
a. Use Code 1, not Code 3, for loans on individual condominium or
cooperative units.
b. If you cannot determine (despite reasonable efforts to find out)
whether the loan or application relates to a manufactured home, use Code
1.
5. Purpose of Loan or Application
Indicate the purpose of the loan or application by entering the
applicable code from the following:
Code 1--Home purchase
Code 2--Home improvement
Code 3--Refinancing
a. Do not report a refinancing if, under the loan agreement, you
were unconditionally obligated to refinance the obligation, or you were
obligated to refinance the obligation subject to conditions within the
borrower's control.
6. Owner Occupancy
Indicate whether the property to which the loan or loan application
relates is to be owner-occupied as a principal residence by entering the
applicable code from the following:
Code 1--Owner-occupied as a principal dwelling
Code 2--Not owner-occupied as a principal dwelling
Code 3--Not applicable
a. For purchased loans, use Code 1 unless the loan documents or
application indicate that the property will not be owner-occupied as a
principal residence.
b. Use Code 2 for second homes or vacation homes, as well as for
rental properties.
c. Use Code 3 if the property to which the loan relates is a
multifamily dwelling; is not located in a metropolitan area; or is
located in a metropolitan area in which your institution has neither a
home nor a branch office. Alternatively, at your institution's option,
you may report the actual occupancy status, using Code 1 or 2 as
applicable.
7. Loan Amount
Enter the amount of the loan or application. Do not report loans
below $500. Show the amount in thousands, rounding to the nearest
thousand (round $500 up to the next $1,000). For example, a loan for
$167,300 should be entered as 167 and one for $15,500 as 16.
a. For a home purchase loan that you originated, enter the principal
amount of the loan.
b. For a home purchase loan that you purchased, enter the unpaid
principal balance of the loan at the time of purchase.
c. For a home improvement loan, enter the entire amount of the loan-
-including unpaid finance charges if that is how such loans are recorded
on your books--even if only a part of the proceeds is intended for home
improvement.
d. If you opt to report home-equity lines of credit, report only the
portion of the line intended for home improvement or home purchase.
e. For refinancings, indicate the total amount of the refinancing,
including both the amount outstanding on the original loan and any
amount of ``new money.''
f. For a loan application that was denied or withdrawn, enter the
amount applied for.
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8. Request for Preapproval
Indicate whether the application is a request for a preapproval by
entering the applicable code from the following:
Code 1--Preapproval requested
Code 2--Preapproval not requested
Code 3--Not applicable
a. Enter code 3 for applications or loans for home improvement or
refinancing, and for purchased loans.
B. Action Taken
1. Type of Action
Indicate the type of action taken on the application or loan by
using one of the following codes.
Code 1--Loan originated
Code 2--Application approved but not accepted
Code 3--Application denied
Code 4--Application withdrawn
Code 5--File closed for incompleteness
Code 6--Loan purchased by your institution
Code 7--Preapproval request denied
Code 8--Preapproval request approved but not accepted (optional
reporting)
a. Use Code 1 for a loan that is originated, including one resulting
from a request for preapproval.
b. For a counteroffer (your offer to the applicant to make the loan
on different terms or in a different amount from the terms or amount
applied for), use Code 1 if the applicant accepts. Use Code 3 if the
applicant turns down the counteroffer or does not respond.
c. Use Code 2 when the application is approved but the applicant (or
the loan broker or correspondent) fails to respond to your notification
of approval or your commitment letter within the specified time. Do not
use this code for a preapproval request.
d. Use Code 4 only when the application is expressly withdrawn by
the applicant before a credit decision is made. Do not use code 4 if a
request for preapproval is withdrawn; preapproval requests that are
withdrawn are not reported under HMDA.
e. Use Code 5 if you sent a written notice of incompleteness under
Sec. 202.9(c)(2) of Regulation B (Equal Credit Opportunity) and the
applicant did not respond to your request for additional information
within the period of time specified in your notice. Do not use this code
for requests for preapproval that are incomplete; these preapproval
requests are not reported under HMDA.
2. Date of Action
For paper submissions only, enter the date by month, day, and year,
using numerals in the form MM/DD/CCYY (for example, 02/22/2003). For
submissions in electronic form, the proper format is CCYYMMDD.
a. For loans originated, enter the settlement or closing date.
b. For loans purchased, enter the date of purchase by your
institution.
c. For applications and preapprovals denied, applications and
preapprovals approved but not accepted by the applicant, and files
closed for incompleteness, enter the date that the action was taken by
your institution or the date the notice was sent to the applicant.
d. For applications withdrawn, enter the date you received the
applicant's express withdrawal, or enter the date shown on the
notification from the applicant, in the case of a written withdrawal.
e. For preapprovals that lead to a loan origination, enter the date
of the origination.
C. Property Location
Except as otherwise provided, enter in these columns the applicable
codes for the metropolitan area, state, county, and census tract to
indicate the location of the property to which a loan relates.
1. Metropolitan area. For each loan or loan application, enter the
metropolitan area number. Metropolitan area boundaries are defined by
OMB; use the boundaries that were in effect on January 1 of the calendar
year for which you are reporting. A listing of metropolitan areas is
available from your supervisory agency or the FFIEC.
2. State and County
Use the Federal Information Processing Standard (FIPS) two-digit
numerical code for the state and the three-digit numerical code for the
county. These codes are available from your supervisory agency or the
FFIEC.
3. Census Tract
Indicate the census tract where the property is located.
Notwithstanding paragraph 6, if the property is located in a county with
a population of 30,000 or less in the 2000 census (as determined by the
Census Bureau's 2000 CPH-2 population series), enter ``NA'' (even if the
population has increased above 30,000 since 2000), or enter the census
tract number.
4. Census Tract Number
For the census tract number, consult the U.S. Census Bureau's Census
Tract/Street Index for 2000; for addresses not listed in the index,
consult the Census Bureau's census tract outline maps. Use the maps from
the Census Bureau's 2000 CPH-3 series, or equivalent 2000 census data
from the Census Bureau (such as the Census TIGER/Line file) or from a
private publisher.
[[Page 108]]
5. Property Located Outside Metropolitan Area
For loans on property located outside the metropolitan areas in
which an institution has a home or branch office, or for property
located outside of any metropolitan area, the institution may choose one
of the following two options. Under option one, the institution may
enter the metropolitan area, state and county codes and the census tract
number; and if the property is not located in any metropolitan area, it
may enter ``NA'' in the metropolitan area column. (Codes exist for all
states and counties and numbers exist for all census tracts.) Under this
first option, the codes and census tract number must accurately identify
the property location. Under the second option, which is not available
if paragraph 6 applies, an institution may enter ``NA'' in all four
columns, whether or not the codes or numbers exist for the property
location.
6. Data Reporting for Banks and Savings Associations Required To Report
Data on Small Business, Small Farm, and Community Development Lending
Under the CRA Regulations
If your institution is a bank or savings association that is
required to report data under the regulations that implement the CRA,
you must enter the property location on your HMDA/LAR even if the
property is outside metropolitan areas in which you have a home or
branch office, or is not located in any metropolitan area.
7. Requests for Preapproval
Notwithstanding paragraphs 1 through 6, if the application is a
request for preapproval that is denied or that is approved but not
accepted by the applicant, you may enter ``NA'' in all four columns.
D. Applicant Information--Ethnicity, Race, Sex, and Income
Appendix B contains instructions for the collection of data on
ethnicity, race, and sex, and also contains a sample form for data
collection.
1. Applicability
Report this information for loans that you originate as well as for
applications that do not result in an origination.
a. You need not collect or report this information for loans
purchased. If you choose not to, use the Codes for ``not applicable.''
b. If the borrower or applicant is not a natural person (a
corporation or partnership, for example), use the Codes for ``not
applicable.''
2. Mail, Internet, or Telephone Applications
Any loan applications mailed to applicants or made available to
applicants via the Internet must contain a collection form similar to
that shown in Appendix B regarding ethnicity, race, and sex. For
applications taken entirely by telephone, you may, but are not required
to, request the data on ethnicity, race, and sex. If the applicant does
not provide these data in an application taken by mail, Internet, or
telephone, enter the code for ``information not provided by applicant in
mail, Internet, or telephone application'' specified in paragraphs
I.D.3., 4., and 5. (See Appendix B for complete information on the
collection of these data in mail, Internet, or telephone applications.)
3. Ethnicity of Borrower or Applicant
Use the following codes to indicate the ethnicity of the applicant
or borrower under column ``A'' and of any co-applicant or co-borrower
under column ``CA.''
Code 1--Hispanic or Latino
Code 2--Not Hispanic or Latino
Code 3--Information not provided by applicant in mail, Internet, or
telephone application
Code 4--Not applicable
Code 5--No co-applicant
4. Race of Borrower or Applicant
Use the following Codes to indicate the race of the applicant or
borrower under column ``A'' and of any co-applicant or co-borrower under
column ``CA.''
Code 1--American Indian or Alaska Native
Code 2--Asian
Code 3--Black or African American
Code 4--Native Hawaiian or Other Pacific Islander
Code 5--White
Code 6--Information not provided by applicant in mail, Internet, or
telephone application
Code 7--Not applicable
Code 8--No co-applicant
a. If an applicant select more than one racial designation, enter
all Codes corresponding to the applicant's selections.
b. Use code 4 (for ethnicity) and code 7 (for race) for ``not
applicable'' only when the applicant or co-applicant is not a natural
person or when applicant or co-applicant information is unavailable
because the loan has been purchased by your institution.
c. If there is more than one co-applicant, provide the required
information only for the first co-applicant listed on the application
form. If there are no co-applicants or co-borrowers, use Code 5 (for
ethnicity) and Code 8 (for race) for ``no co-applicant'' in the co-
applicant column.
5. Sex of Borrower or Applicant
Use the following Codes to indicate the sex of the applicant or
borrower under column
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``A'' and of any co-applicant or co-borrower under column ``CA.''
Code 1--Male
Code 2--Female
Code 3--Information not provided by applicant in mail, Internet, or
telephone application
Code 4--Not applicable
Code 5--No co-applicant or co-borrower
a. Use code 4 for ``not applicable'' only when the applicant or co-
applicant is not a natural person or when applicant or co-applicant
information is unavailable because the loan has been purchased by your
institution.
b. If there is more than one co-applicant, provide the required
information only for the first co-applicant listed on the application
form. If there are no co-applicants or co-borrowers, use Code 5 for ``no
co-applicant'' in the co-applicant column.
6. Income
Enter the gross annual income that your institution relied on in
making the credit decision.
a. Round all dollar amounts to the nearest thousand (round $500 up
to the next $1,000), and show in thousands. For example, report $35,500
as 36.
b. For loans on multifamily dwellings, enter ``NA.''
c. If no income information is asked for or relied on in the credit
decision, enter ``NA.''
d. If the applicant or co-applicant is not a natural person or the
applicant or co-applicant information is unavailable because the loan
has been purchased by your institution, enter ``NA.''
E. Type of Purchaser
Enter the applicable code to indicate whether a loan that your
institution originated or purchased was then sold to a secondary market
entity within the same calendar year:
Code 0--Loan was not originated or was not sold in calendar year covered
by register
Code 1--Fannie Mae
Code 2--Ginnie Mae
Code 3--Freddie Mac
Code 4--Farmer Mac
Code 5--Private securitization
Code 6--Commercial bank, savings bank or savings association
Code 7--Life insurance company, credit union, mortgage bank, or finance
company
Code 8--Affiliate institution
Code 9--Other type of purchaser
a. Use Code 0 for applications that were denied, withdrawn, or
approved but not accepted by the applicant; and for files closed for
incompleteness.
b. Use Code 0 if you originated or purchased a loan and did not sell
it during that same calendar year. If you sell the loan in a succeeding
year, you need not report the sale.
c. Use Code 2 if you conditionally assign a loan to Ginnie Mae in
connection with a mortgage-backed security transaction.
d. Use Code 8 for loans sold to an institution affiliated with you,
such as your subsidiary or a subsidiary of your parent corporation.
F. Reasons for Denial
1. You may report the reason for denial, and you may indicate up to
three reasons, using the following codes. Leave this column blank if the
``action taken'' on the application is not a denial. For example, do not
complete this column if the application was withdrawn or the file was
closed for incompleteness.
Code 1--Debt-to-income ratio
Code 2--Employment history
Code 3--Credit history
Code 4--Collateral
Code 5--Insufficient cash (downpayment, closing costs)
Code 6--Unverifiable information
Code 7--Credit application incomplete
Code 8--Mortgage insurance denied
Code 9--Other
2. If your institution uses the model form for adverse action
contained in the Appendix to Regulation B (Form C-1 in Appendix C,
Sample Notification Form), use the foregoing codes as follows:
a. Code 1 for: Income insufficient for amount of credit requested,
and Excessive obligations in relation to income.
b. Code 2 for: Temporary or irregular employment, and Length of
employment.
c. Code 3 for: Insufficient number of credit references provided;
Unacceptable type of credit references provided; No credit file; Limited
credit experience; Poor credit performance with us; Delinquent past or
present credit obligations with others; Garnishment, attachment,
foreclosure, repossession, collection action, or judgment; and
Bankruptcy.
d. Code 4 for: Value or type of collateral not sufficient.
e. Code 6 for: Unable to verify credit references; Unable to verify
employment; Unable to verify income; and Unable to verify residence.
f. Code 7 for: Credit application incomplete.
g. Code 9 for: Length of residence; Temporary residence; and Other
reasons specified on notice.
G. Pricing-Related Data
1. Rate Spread
a. For a home purchase loan, a refinancing, or a dwelling-secured
home improvement loan that you originated, report the rate
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spread if the difference between the APR and the applicable Treasury
yield is equal to or greater than 3 percentage points for first-lien
loans or 5 percentage points for subordinate-lien loans. To determine
whether the rate spread meets this threshold, use the Treasury yield for
a comparable period of maturity as of the 15th day of the month
preceding the month in which the application for the loan was received
by the financial institution, and the annual percentage rate (APR) for
the loan, as calculated and disclosed under Sec. 226.6 or 226.18 of
Regulation Z (12 CFR part 226).
b. If the loan is not subject to Regulation Z, or involves a home
improvement loan that is not dwelling-secured, or involves a loan that
you purchased, enter ``NA.''
c. Enter ``NA'' in the case of an application that does not result
in a loan origination.
d. If the difference between the APR and the Treasury yield is less
than 3 percentage points for first-lien loans and 5 percentage points
for subordinate-lien loans, enter ``NA.''
e. Enter the rate spread to two decimal places, and use a leading
zero. For example, enter 03.29. If the difference between the APR and
the Treasury yield is a figure with more than two decimal places, round
the figure or truncate the digits beyond two decimal places.
2. HOEPA Status
a. For a loan that you originated or purchased that is subject to
the Home Ownership and Equity Protection Act of 1994 (HOEPA), as
implemented in Regulation Z (12 CFR 226.32), because the APR or the
points and fees on the loan exceed the HOEPA triggers, enter Code 1.
b. Enter code 2 in all other cases. For example, enter code 2 for a
loan that you originated or purchased that is not subject to the
requirements of HOEPA for any reason; also enter code 2 in the case of
an application that does not result in a loan origination.
II. Federal Supervisory Agencies
A. You are strongly encouraged to submit your loan/application
register via Internet e-mail. If you elect to use this method of
transmission and your institution is regulated by the Office of the
Comptroller of the Currency, the Federal Deposit Insurance Corporation,
the National Credit Union Administration, or the Office of Thrift
Supervision, then you should submit your institution's files to the
Internet e-mail address dedicated to that purpose by the Federal Reserve
Board, which can be found on the Web site of the FFIEC. If your
institution is regulated by one of the foregoing agencies and you elect
to submit your data by regular mail, then use the following address:
HMDA, Federal Reserve Board, Attention: HMDA Processing,(insert name of
your institution's regulatory agency), 20th & Constitution Ave, NW., MS
N502, Washington, DC 20551-0001.
B. If your institution is regulated by the Federal Reserve System,
you should use the Internet e-mail or regular mail address of your
district bank indicated on the Web site of the FFIEC. If your
institution is regulated by the Department of Housing and Urban
Development, then you should use the Internet e-mail or regular mail
address indicated on the Web site of the FFIEC.
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Appendix B to Part 203--Form and Instructions for Data Collection on
Ethnicity, Race, and Sex
I. Instructions on Collection of Data on Ethnicity, Race, and Sex
You may list questions regarding the ethnicity, race, and sex of the
applicant on your loan application form, or on a separate form that
refers to the application. (See the sample form below for model
language.)
II. Procedures
A. You must ask the applicant for this information (but you cannot
require the applicant to provide it) whether the application is taken in
person, by mail or on the Internet. When an application is taken
entirely by telephone, you may, but are not required to, ask for this
information.
B. Inform the applicant that the federal government requests this
information in order to monitor compliance with federal statutes that
prohibit lenders from discriminating against applicants on these bases.
Inform the applicant that if the information is not provided where the
application is taken in person, you are required to note the data on the
basis of visual observation or surname.
C. You must offer the applicant the option of selecting one or more
racial designations.
D. If the applicant chooses not to provide the information for an
application taken in person, note this fact on the form and then note
the applicant's ethnicity, race, and sex on the basis of visual
observation and surname, to the extent possible.
E. If the applicant declines to answer these questions or fails to
provide the information on an application taken by mail or telephone or
on the Internet, the data need not be provided. In such a case, indicate
that the application was received by mail, telephone, or Internet, if it
is not otherwise evident on the face of the application.
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Supplement I to Part 203--Staff Commentary
Introduction
1. Status. The commentary in this supplement is the vehicle by which
the Division of Consumer and Community Affairs of the Federal Reserve
Board issues formal staff interpretations of Regulation C (12 CFR part
203).
Section 203.1--Authority, Purpose, and Scope
1(c) Scope. 1. General. The comments in this section address issues
affecting coverage of institutions and exemptions from coverage.
2. The broker rule and the meaning of ``broker'' and ``investor.''
For the purposes of the guidance given in this commentary, an
institution that takes and processes a loan application and arranges for
another institution to acquire the loan at or after closing is acting as
a ``broker,'' and an institution that acquires a loan from a broker at
or after closing is acting as an ``investor.'' (The terms used in this
commentary may have different meanings in certain parts of the mortgage
lending industry, and other terms may be used in place of these terms,
for example in the Federal Housing Administration mortgage insurance
programs.) Depending on the facts, a broker may or may not make a credit
decision on an application (and thus it may or may not have reporting
responsibilities). If the broker makes a credit decision, it reports
that decision; if it does not make a credit decision, it does not
report. If an investor reviews an application and makes a credit
decision prior to closing, the investor reports that decision. If the
investor does not review the application prior to closing, it reports
only the loans that it purchases; it does not report the loans it does
not purchase. An institution that makes a credit decision on an
application prior to closing reports that decision regardless of whose
name the loan closes in.
3. Illustrations of the broker rule. Assume that, prior to closing,
four investors receive the same application from a broker; two deny it,
one approves it, and one approves it and acquires the loan. In these
circumstances, the first two report denials, the third reports the
transaction as approved but not accepted, and the fourth reports an
origination (whether the loan closes in the name of the broker or the
investor). Alternatively, assume that the broker denies a loan before
sending it to an investor; in this situation, the broker reports a
denial.
4. Broker's use of investor's underwriting criteria. If a broker
makes a credit decision based on underwriting criteria set by an
investor, but without the investor's review prior to closing, the broker
has made the credit decision. The broker reports as an origination a
loan that it approves and closes, and reports as a denial an application
that it turns down (either because the application does not meet the
investor's underwriting guidelines or for some other reason). The
investor reports as purchases only those loans it purchases.
5. Insurance and other criteria. If an institution evaluates an
application based on the criteria or actions of a third party other than
an investor (such as a government or private insurer or guarantor), the
institution must report the action taken on the application (loan
originated, approved but not accepted, or denied, for example).
6. Credit decision of agent is decision of principal. If an
institution approves loans through the actions of an agent, the
institution must report the action taken on the application (loan
originated, approved but not accepted, or denied, for example). State
law determines whether one party is the agent of another.
7. Affiliate bank underwriting (250.250 review). If an institution
makes an independent evaluation of the creditworthiness of an applicant
(for example, as part of a preclosing review by an affiliate bank under
12 CFR 250.250, which interprets section 23A of the Federal Reserve
Act), the institution is making a credit decision. If the institution
then acquires the loan, it reports the loan as an origination whether
the loan closes in the name of the institution or its affiliate. An
institution that does not acquire the loan but takes some other action
reports that action.
8. Participation loan. An institution that originates a loan and
then sells partial interests to other institutions reports the loan as
an origination. An institution that acquires only a partial interest in
such a loan does not report the transaction even if it has participated
in the underwriting and origination of the loan.
9. Assumptions. An assumption occurs when an institution enters into
a written agreement accepting a new borrower as the obligor on an
existing obligation. An institution reports as a home purchase loan an
assumption (or an application for an assumption) in the amount of the
outstanding principal. If a transaction does not involve a written
agreement between a new borrower and the institution, it is not an
assumption for HMDA purposes and is not reported.
Section 203.2--Definitions
2(b) Application. 1. Consistency with Regulation B. Board
interpretations that appear in the official staff commentary to
Regulation B (Equal Credit Opportunity, 12 CFR part 202, Supplement 1)
are generally applicable to the definition of an application under
Regulation C. However, under Regulation C the definition of an
application does not include prequalification requests.
[[Page 117]]
2. Prequalification. A prequalification request is a request by a
prospective loan applicant (other than a request for preapproval) for a
preliminary determination on whether the prospective applicant would
likely qualify for credit under an institution's standards, or for a
determination on the amount of credit for which the prospective
applicant would likely qualify. Some institutions evaluate
prequalification requests through a procedure that is separate from the
institution's normal loan application process; others use the same
process. In either case, Regulation C does not require an institution to
report prequalification requests on the HMDA/LAR, even though these
requests may constitute applications under Regulation B for purposes of
adverse action notices.
3. Requests for preapproval. To be a covered preapproval program,
the written commitment issued under the program must result from a full
review of the creditworthiness of the applicant, including such
verification of income, resources and other matters as is typically done
by the institution as part of its normal credit evaluation program. In
addition to conditions involving the identification of a suitable
property and verification that no material change has occurred in the
applicant's financial condition or creditworthiness, the written
commitment may be subject only to other conditions (unrelated to the
financial condition or creditworthiness of the applicant) that the
lender ordinarily attaches to a traditional home mortgage application
approval. These conditions are limited to conditions such as requiring
an acceptable title insurance binder or a certificate indicating clear
termite inspection, and, in the case where the applicant plans to use
the proceeds from the sale of the applicant's present home to purchase a
new home, a settlement statement showing adequate proceeds from the sale
of the present home.
2(c) Branch office. 1. Credit union. For purposes of Regulation C, a
``branch'' of a credit union is any office where member accounts are
established or loans are made, whether or not the office has been
approved as a branch by a federal or state agency. (See 12 U.S.C. 1752.)
2. Depository institution. A branch of a depository institution does
not include a loan production office, the office of an affiliate, or the
office of a third party such as a loan broker. (But see Appendix A,
Paragraph I.C.6, which requires certain depository institutions to
report property location even for properties located outside those
metropolitan areas in which the institution has a home or branch
office.)
3. Nondepository institution. For a nondepository institution,
``branch office'' does not include the office of an affiliate or other
third party such as a loan broker. (But note that certain nondepository
institutions must report property location even in metropolitan areas
where they do not have a physical location.)
2(d) Dwelling. 1. Coverage. The definition of ``dwelling'' is not
limited to the principal or other residence of the applicant or
borrower, and thus includes vacation or second homes and rental
properties. A dwelling also includes a multifamily structure such as an
apartment building.
2. Exclusions. Recreational vehicles such as boats or campers are
not dwellings for purposes of HMDA. Also excluded are transitory
residences such as hotels, hospitals, and college dormitories--whose
occupants have principal residences elsewhere.
2(e) Financial institution. 1. General. An institution that met the
test for coverage under HMDA in year 1, and then ceases to meet the test
(for example, because its assets fall below the threshold on December 31
of year 2) stops collecting HMDA data beginning with year 3. Similarly,
an institution that did not meet the coverage test for a given year, and
then meets the test in the succeeding year, begins collecting HMDA data
in the calendar year following the year in which it meets the test for
coverage. For example, a for-profit mortgage lending institution (other
than a bank, savings association, or credit union) that, in year 1,
falls below the thresholds specified in Sec. 203.2(e)(2)(ii)(A) and (B),
but meets one of them in year 2, need not collect data in year 2, but
begins collecting data in year 3.
2. Adjustment of exemption threshold for depository institutions.
Depository institutions with assets at or below $32 million are exempt
from collecting data for 2002.
3. Coverage after a merger. Several scenarios of data-collection
responsibilities for the calendar year of a merger are described below.
Under all the scenarios, if the merger results in a covered institution,
that institution must begin data collection January I of the following
calendar year.
i. Two institutions are not covered by Regulation C because of asset
size. The institutions merge. No data collection is required for the
year of the merger (even if the merger results in a covered
institution).
ii. A covered institution and an exempt institution merge. The
covered institution is the surviving institution. For the year of the
merger, data collection is required for the covered institution's
transactions. Data collection is optional for transactions handled in
offices of the previously exempt institution.
iii. A covered institution and an exempt institution merge. The
exempt institution is the surviving institution, or a new institution is
formed. Data collection is required for transactions of the covered
institution that take place prior to the merger. Data collection is
optional for transactions taking place after the merger date.
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iv. Two covered institutions merge. Data collection is required for
the entire year. The surviving or resulting institution files either a
consolidated submission or separate submissions for that year.
4. Originations. HMDA coverage depends in part on whether an
institution has originated home purchase loans. To determine whether
activities with respect to a particular loan constitute an origination,
institutions should consult, among other parts of the staff commentary,
the discussion of the broker rule under Secs. 203.1(c) and 203.4(a).
5. Branches of foreign banks--treated as banks. A federal branch or
a state-licensed insured branch of a foreign bank is a ``bank'' under
section 3(a)(1) of the Federal Deposit Insurance Act (12 U.S.C.
1813(a)), and is covered by HMDA if it meets the tests for a depository
institution found in Sec. 203.2(e)(1) of Regulation C.
6. Branches and offices of foreign banks--treated as for-profit
mortgage lending institutions. Federal agencies, state-licensed
agencies, state-licensed uninsured branches of foreign banks, commercial
lending companies owned or controlled by foreign banks, and entities
operating under section 25 or 25A of the Federal Reserve Act, 12 U.S.C.
601 and 611 (Edge Act and agreement corporations) are not ``banks''
under the Federal Deposit Insurance Act. These entities are nonetheless
covered by HMDA if they meet the tests for a for-profit nondepository
mortgage lending institution found in Sec. 203.2(e)(2) of Regulation C.
2(g) Home improvement loan. 1. Classification requirement for loans
not secured by a lien on a dwelling. An institution has ``classified'' a
loan that is not secured by a lien on a dwelling as a home improvement
loan if it has entered the loan on its books as a home improvement loan,
or has otherwise coded or identified the loan as a home improvement
loan. For example, an institution that has booked a loan or reported it
on a ``call report'' as a home improvement loan has classified it as a
home improvement loan. An institution may also classify loans as home
improvement loans in other ways (for example, by color-coding loan
files).
2. Improvements to real property. Home improvements include
improvements both to a dwelling and to the real property on which the
dwelling is located (for example, installation of a swimming pool,
construction of a garage, or landscaping).
3. Commercial and other loans. A home improvement loan may include a
loan originated outside an institution's residential mortgage lending
division (such as a loan to improve an apartment building made through
the commercial loan department).
4. Mixed-use property. A loan to improve property used for
residential and commercial purposes (for example, a building containing
apartment units and retail space) is a home improvement loan if the loan
proceeds are used primarily to improve the residential portion of the
property. If the loan proceeds are used to improve the entire property
(for example, to replace the heating system), the loan is a home
improvement loan if the property itself is primarily residential. An
institution may use any reasonable standard to determine the primary use
of the property, such as by square footage or by the income generated.
An institution may select the standard to apply on a case-by-case basis.
If the loan is unsecured, to report the loan as a home improvement loan
the institution must also have classified it as such.
5. Multiple-category loans. If a loan is a home improvement loan as
well as a refinancing, an institution reports the loan as a home
improvement loan.
2(h) Home purchase loan. 1. Multiple properties. A home purchase
loan includes a loan secured by one dwelling and used to purchase
another dwelling.
2. Mixed-use property. A dwelling-secured loan to purchase property
used primarily for residential purposes (for example, an apartment
building containing a convenience store) is a home purchase loan. An
institution may use any reasonable standard to determine the primary use
of the property, such as by square footage or by the income generated.
An institution may select the standard to apply on a case-by-case basis.
3. Farm loan. A loan to purchase property used primarily for
agricultural purposes is not a home purchase loan even if the property
includes a dwelling. An institution may use any reasonable standard to
determine the primary use of the property, such as by reference to the
exemption from Regulation X (Real Estate Settlement Procedures, 24 CFR
3500.5(b)(1)) for a loan on property of 25 acres or more. An institution
may select the standard to apply on a case-by-case basis.
4. Commercial and other loans. A home purchase loan may include a
loan originated outside an institution's residential mortgage lending
division (such as a loan for the purchase of an apartment building made
through the commercial loan department).
5. Construction and permanent financing. A home purchase loan
includes both a combined construction/permanent loan and the permanent
financing that replaces a construction-only loan. It does not include a
construction-only loan, which is considered ``temporary financing''
under Regulation C and is not reported.
6. Second mortgages that finance the downpayments on first
mortgages. If an institution making a first mortgage loan to a home
purchaser also makes a second mortgage loan to the same purchaser to
finance part or all the home purchaser's downpayment, the institution
reports each loan separately as a home purchase loan.
[[Page 119]]
7. Multiple-category loans. If a loan is a home purchase loan as
well as a home improvement loan, or a refinancing, an institution
reports the loan as a home purchase loan.
Section 203.4--Compilation of Loan Data
4(a) Data Format and Itemization. 1. Reporting requirements.
i. An institution reports data on loans that it originated and loans
that it purchased during the calendar year described in the report. An
institution reports these data even if the loans were subsequently sold
by the institution.
ii. An institution reports the data for loan applications that did
not result in originations--for example, applications that the
institution denied or that the applicant withdrew during the calendar
year covered by the report.
iii. In the case of brokered loan applications or applications
forwarded through a correspondent, the institution reports as
originations the loans that it approved and subsequently acquired per a
pre-closing arrangement (whether or not they closed in the institution's
name). Additionally, the institution reports the data for all
applications that did not result in originations--for example,
applications that the institution denied or that the applicant withdrew
during the calendar year covered by the report (whether or not they
would have closed in the institution's name). For all of these loans and
applications, the institution reports the required data regarding the
borrower's or applicant's ethnicity, race, sex, and income.
iv. Loan originations are to be reported only once. If the
institution is the loan broker or correspondent, it does not report as
originations the loans that it forwarded to another lender for approval
prior to closing, and that were approved and subsequently acquired by
that lender (whether or not they closed in the institution's name).
v. An institution reports applications that were received in the
previous calendar year but were acted upon during the calendar year
covered by the current register.
vi. A financial institution submits all required data to its
supervisory agency in one package, with the prescribed transmittal
sheet. An officer of the institution certifies to the accuracy of the
data.
vii. The transmittal sheet states the total number of line entries
contained in the accompanying data transmission.
2. Updating--agency requirements. Certain state or federal
regulations, such as the Federal Deposit Insurance Corporation's
regulations, may require an institution to update its data more
frequently than is required under Regulation C.
3. Form of quarterly updating. An institution may maintain the
quarterly updates of the HMDA/LAR in electronic or any other format,
provided the institution can make the information available to its
regulatory agency in a timely manner upon request.
4(a)(1) Application number and application date. 1. Application
date--consistency. In reporting the date of application, an institution
reports the date the application was received or the date shown on the
application. Although an institution need not choose the same approach
for its entire HMDA submission, it should be generally consistent (such
as by routinely using one approach within a particular division of the
institution or for a category of loans).
2. Application date--application forwarded by a broker. For an
application forwarded by a broker, an institution reports the date the
application was received by the broker, the date the application was
received by the institution, or the date shown on the application.
Although an institution need not choose the same approach for its entire
HMDA submission, it should be generally consistent (such as by routinely
using one approach within a particular division of the institution or
for a category of loans).
3. Application date--reinstated application. If, within the same
calendar year, an applicant asks an institution to reinstate a
counteroffer that the applicant previously did not accept (or asks the
institution to reconsider an application that was denied, withdrawn, or
closed for incompleteness), the institution may treat that request as
the continuation of the earlier transaction or as a new transaction. If
the institution treats the request for reinstatement or reconsideration
as a new transaction, it reports the date of the request as the
application date.
4. Application or loan number. An institution must ensure that each
identifying number is unique within the institution. If an institution's
register contains data for branch offices, for example, the institution
could use a letter or a numerical code to identify the loans or
applications of different branches, or could assign a certain series of
numbers to particular branches to avoid duplicate numbers. Institutions
are strongly encouraged not to use the applicant's or borrower's name or
social security number, for privacy reasons.
5. Application--year action taken. An institution must report an
application in the calendar year in which the institution takes final
action on the application.
Paragraph 4(a)(3) Purpose.
1. Purpose--statement of applicant. An institution may rely on the
oral or written statement of an applicant regarding the proposed use of
loan proceeds. For example, a lender could use a check-box, or a purpose
line, on a loan application to determine whether or not the applicant
intends to use loan proceeds for home improvement purposes.
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2. Purpose--multiple-purpose loan. If a loan is a home purchase loan
as well as a home improvement loan, or a refinancing, an institution
reports the loan as a home purchase loan. If a loan is a home
improvement loan as well as a refinancing, an institution reports the
loan as a home improvement loan.
Paragraph 4(a)(6) Occupancy.
1. Occupancy--multiple properties. If a loan relates to multiple
properties, the institution reports the owner occupancy status of the
property for which property location is being reported. (See the
comments to paragraph 4(a)(9), Property location.)
Paragraph 4(a)(7) Loan amount.
1. Loan amount--counteroffer. If an applicant accepts a counteroffer
for an amount different from the amount initially requested, the
institution reports the loan amount granted. If an applicant does not
accept a counteroffer or fails to respond, the institution reports the
loan amount initially requested.
2. Loan amount--multiple-purpose loan. Except in the case of a home-
equity line of credit, an institution reports the entire amount of the
loan, even if only a part of the proceeds is intended for home purchase
or home improvement.
3. Loan amount--home-equity line. An institution that has chosen to
report home-equity lines of credit reports only the part that is
intended for home-improvement or home-purchase purposes.
4. Loan amount--assumption. An institution that enters into a
written agreement accepting a new party as the obligor on a loan reports
the amount of the outstanding principal on the assumption as the loan
amount.
Paragraph 4(a)(8) Type of action taken and date.
1. Action taken--counteroffers. If an institution makes a
counteroffer to lend on terms different from the applicant's initial
request (for example, for a shorter loan maturity or in a different
amount) and the applicant does not accept the counteroffer or fails to
respond, the institution reports the action taken as a denial on the
original terms requested by the applicant.
2. Action taken--rescinded transactions. If a borrower rescinds a
transaction after closing, the institution may report the transaction
either as an origination or as an application that was approved but not
accepted.
3. Action taken--purchased loans. An institution reports the loans
that it purchased during the calendar year, and does not report the
loans that it declined to purchase.
4. Action taken--conditional approvals. If an institution issues a
loan approval subject to the applicant's meeting underwriting conditions
(other than customary loan commitment or loan-closing conditions, such
as a clear-title requirement or an acceptable property survey) and the
applicant does not meet them, the institution reports the action taken
as a denial.
5. Action taken date--approved but not accepted. For a loan approved
by an institution but not accepted by the applicant, the institution
reports any reasonable date, such as the approval date, the deadline for
accepting the offer, or the date the file was closed. Although an
institution need not choose the same approach for its entire HMDA
submission, it should be generally consistent (such as by routinely
using one approach within a particular division of the institution or
for a category of loans).
6. Action taken date--originations. For loan originations, an
institution generally reports the settlement or closing date. For loan
originations that an institution acquires through a broker, the
institution reports either the settlement or closing date, or the date
the institution acquired the loan from the broker. If the disbursement
of funds takes place on a date later than the settlement or closing
date, the institution may use the date of disbursement. For a
construction/permanent loan, the institution reports either the
settlement or closing date, or the date the loan converts to the
permanent financing. Although an institution need not choose the same
approach for its entire HMDA submission, it should be generally
consistent (such as by routinely using one approach within a particular
division of the institution or for a category of loans). Notwithstanding
this flexibility regarding the use of the closing date in connection
with reporting the date action was taken, the year in which an
origination goes to closing is the year in which the institution must
report the origination.
7. Action taken--pending applications. An institution does not
report any loan application still pending at the end of the calendar
year; it reports that application on its register for the year in which
final action is taken.
Paragraph 4(a)(9) Property location.
1. Property location--multiple properties (home improvement/
refinance of home improvement). For a home improvement loan, an
institution reports the property being improved. If more than one
property is being improved, the institution reports the location of one
of the properties or reports the loan using multiple entries on its
HMDA/LAR (with unique identifiers) and allocating the loan amount among
the properties.
2. Property location--multiple properties (home purchase/refinance
of home purchase). For a home purchase loan, an institution reports the
property taken as security. If an institution takes more than one
property as security, the institution reports the location of the
property being purchased if there is just one. If the loan is to
purchase multiple properties and is secured by multiple properties, the
institution reports the location of
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one of the properties or reports the loan using multiple entries on its
HMDA/LAR (with unique identifiers) and allocating the loan amount among
the properties.
3. Property location--loans purchased from another institution. The
requirement to report the property location by census tract in a
metropolitan area where the institution has a home or branch office
applies not only to loan applications and originations but also to loans
purchased from another institution. This includes loans purchased from
an institution that did not have a home or branch office in that
metropolitan area and did not collect the property-location information.
4. Property location--mobile or manufactured home. If information
about the potential site of a mobile or manufactured home is not
available, an institution reports using the code for ``not applicable.''
Paragraph 4(a)(10) Applicant and income data.
1. Applicant data--completion by applicant. An institution reports
the monitoring information as provided by the applicant. For example, if
an applicant checks the ``Asian'' box the institution reports using the
``Asian'' code.
2. Applicant data--completion by lender. If an applicant fails to
provide the requested information for an application taken in person,
the institution reports the data on the basis of visual observation or
surname.
3. Applicant data--application completed in person. When an
applicant meets in person with a lender to complete an application that
was begun by mail, Internet, or telephone, the institution must request
the monitoring information. If the meeting occurs after the application
process is complete, for example, at closing, the institution is not
required to obtain monitoring information.
4. Applicant data--joint applicant. A joint applicant may enter the
government monitoring information on behalf of an absent joint
applicant. If the information is not provided, the institution reports
using the code for ``information not provided by applicant in mail,
Internet, or telephone application.''
5. Applicant data--video and other electronic-application processes.
An institution that accepts applications through electronic media with a
video component treats the applications as taken in person and collects
the information about the ethnicity, race, and sex of applicants. An
institution that accepts applications through electronic media without a
video component (for example, the Internet or facsimile) treats the
applications as accepted by mail.
6. Income data--income relied on. An institution reports the gross
annual income relied on in evaluating the creditworthiness of
applicants. For example, if an institution relies on an applicant's
salary to compute a debt-to-income ratio but also relies on the
applicant's annual bonus to evaluate creditworthiness, the institution
reports the salary and the bonus to the extent relied upon. Similarly,
if an institution relies on the income of a cosigner to evaluate
creditworthiness, the institution includes this income to the extent
relied upon. But an institution does not include the income of a
guarantor who is only secondarily liable.
7. Income data--co-applicant. If two persons jointly apply for a
loan and both list income on the application, but the institution relies
only on the income of one applicant in computing ratios and in
evaluating creditworthiness, the institution reports only the income
relied on.
8. Income data--loan to employee. An institution may report ``NA''
in the income field for loans to its employees to protect their privacy,
even though the institution relied on their income in making its credit
decisions.
Paragraph 4(a)(11) Purchaser.
1. Type of purchaser--loan-participation interests sold to more than
one entity. An institution that originates a loan, and then sells it to
more than one entity, reports the ``type of purchaser'' based on the
entity purchasing the greatest interest, if any. If an institution
retains a majority interest, it does not report the sale.
2. Type of purchaser--swapped loans. Loans ``swapped'' for mortgage-
backed securities are to be treated as sales; the purchaser is the type
of entity receiving the loans that are swapped.
Paragraph 4(a)(12) Rate spread information.
1. Treasury securities. To determine the yield on a Treasury
security for the pricing information, lenders may use the Board's
``Selected Interest Rates'' (statistical release H-15) or the actual
auction results. Treasury auctions are held at different intervals for
the different types of securities. These figures are published by major
financial and metropolitan newspapers and are also available from
Federal Reserve Banks. Lenders must use the yield on the security that
has the nearest maturity at issuance to the loan's maturity. For
example, if a lender must compare the annual percentage rate to Treasury
securities with either 7-year or 10-year maturities, the annual
percentage rate for a 9-year loan is compared with securities that have
a 10-year maturity. If the loan maturity is exactly halfway between, the
annual percentage rate is compared with the Treasury security that has
the lower yield. For example, if the loan has a maturity of 20 years and
comparable securities have maturities of 10 years with a yield of 6.501
percent and 30 years with a yield of 6.906 percent, the annual
percentage rate is compared with the yield of 6.501 percent, the lower
of the two yields.
Paragraph 4(c)(3) Optional data--home-equity lines of credit.
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1. An institution that opts to report home-equity lines reports the
disposition of all applications, not just originations.
Paragraph 4(d) Excluded data.
1. Mergers, purchases in bulk, and branch acquisitions. If a covered
institution acquires loans in bulk from another institution (for
example, from the receiver for a failed institution) but no merger or
acquisition of the institution, or acquisition of a branch, is involved,
the institution reports the loans as purchased loans.
Section 203.5(a)--Disclosure and Reporting
Paragraph 5(a) Reporting to agency.
1. Submission of data. Institutions submit data to their supervisory
agencies in an automated, machine-readable form. The format must conform
to that of the HMDA/LAR. An institution should contact its federal
supervisory agency for information regarding procedures and technical
specifications for automated data submission; in some cases, agencies
also make software available for automated data submission. The data are
edited before submission, using the edits included in the agency-
supplied software or equivalent edits in software available from vendors
or developed in-house.
2. Submission in paper form. Institutions that report twenty-five or
fewer entries on their HMDA/LAR may collect and report the data in paper
form. An institution that submits its register in nonautomated form
sends two copies that are typed or computer printed and must use the
format of the HMDA/LAR (but need not use the form itself). Each page
must be numbered along with the total number of pages (for example,
``Page 1 of 3'').
3. Procedures for entering data. The required data are entered in
the register for each loan origination, each application acted on, and
each loan purchased during the calendar year. The institution should
decide on the procedure it wants to follow--for example, whether to
begin entering the required data, when an application is received, or to
wait until final action is taken (such as when a loan goes to closing or
an application is denied).
4. Options for collection. An institution may collect data on
separate registers at different branches, or on separate registers for
different loan types (such as for home purchase or home improvement
loans, or for loans on multifamily dwellings). Entries need not be
grouped on the register by metropolitan area, or chronologically, or by
census tract numbers, or in any other particular order.
5. Change in supervisory agency. If the supervisory agency for a
covered institution changes (as a consequence of a merger or a change in
the institution's charter, for example), the institution must report
data to its new supervisory agency beginning with the year of the
change.
6. Subsidiaries. An institution is a subsidiary of a bank or savings
association (for purposes of reporting HMDA data to the parent's
supervisory agency) if the bank or savings association holds or controls
an ownership interest that is greater than 50 percent of the
institution.
7. Transmittal sheet--additional data submissions. If an additional
data submission becomes necessary (for example, because the institution
discovers that data were omitted from the initial submission, or because
revisions are called for, that submission must be accompanied by a
transmittal sheet.
8. Transmittal sheet--revisions or deletions. If a data submission
involves revisions or deletions of previously submitted data, it must
state the total of all line entries contained in that submission,
including both those representing revisions or deletions of previously
submitted entries, and those that are being resubmitted unchanged or are
being submitted for the first time. Depository institutions must provide
a list of the metropolitan areas in which they have home or branch
offices.
Paragraph 5(b) Public disclosure of statement.
1. Business day. For purposes of Sec. 203.5, a business day is any
calendar day other than a Saturday, Sunday, or legal public holiday.
2. Format. An institution may make the disclosure statement
available in paper form or, if the person requesting the data agrees, in
automated form (such as by PC diskette or CD Rom).
Paragraph 5(c) Public disclosure of modified loan/application
register.
1. Format. An institution may make the modified register available
in paper or automated form (such as by PC diskette or computer tape).
Although institutions are not required to make the modified register
available in census tract order, they are strongly encouraged to do so
in order to enhance its utility to users.
Paragraph 5(e) Notice of availability.
1. Poster--suggested text. An institution may use any text that
meets the requirements of the regulation. Some of the federal financial
regulatory agencies and HUD provide HMDA posters that an institution can
use to inform the public of the availability of its HMDA data, or the
institution may create its own posters. If an institution prints its
own, the following language is suggested but is not required:
Home Mortgage Disclosure Act Notice
The HMDA data about our residential mortgage lending are available
for review. The data show geographic distribution of loans and
applications; ethnicity, race, sex, and income of applicants and
borrowers; and information about loan approvals and denials. Inquire at
this office regarding the locations where HMDA data may be inspected.
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2. Additional language for institutions making the disclosure
statement available on request. An institution that posts a notice
informing the public of the address to which a request should be sent
could include the following sentence, for example, in its general
notice: ``To receive a copy of these data send a written request to
[address].''
Section 203.6--Enforcement
Paragraph 6(b) Bona fide errors.
1. Bona fide error--information from third parties. An institution
that obtains the property-location information for applications and
loans from third parties (such as appraisers or vendors of ``geocoding''
services) is responsible for ensuring that the information reported on
its HMDA/LAR is correct.
Effective Date Note: At 67 FR 43227, June 27, 2002, Supplement I was
amended under Section 203.2-Definitions, by adding new heading 2(i)
Manufactured Home and new paragraph 1 and under Section 203.4-
Compilation of Loan Data, under Paragraph 4(a)(12), paragraph 1 is
revised and a new heading Paragraph 4(a)(14) and new paragraph 1 were
added, effective Jan. 1, 2004. For the convenience of the user, the
revised text is set forth as follows:
Supplement I to Part 203--Staff Commentary
* * * * *
Section 203.2--Definitions
* * * * *
2(i) Manufactured home.
1. Definition of a manufactured home. The definition in
Sec. 203.2(i) refers to the federal building code for factory-built
housing established by the Department of Housing and Urban Development
(HUD). The HUD code requires generally that housing be essentially ready
for occupancy upon leaving the factory and being transported to a
building site. Modular homes that meet all of the HUD code standards are
included in the definition because they are ready for occupancy upon
leaving the factory. Other factory-built homes, such as panelized and
pre-cut homes, generally do not meet the HUD code because they require a
significant amount of construction on site before they are ready for
occupancy. Loans and applications relating to manufactured homes that do
not meet the HUD code should not be identified as manufactured housing
under HMDA.
* * * * *
Section 203.4--Compilation of Loan Data
4(a) Data Format and Itemization. * * *
Paragraph 4(a)(12) Rate spread information.
1. Treasury securities of comparable maturity. To determine the
yield on a Treasury security, lenders must use the table entitled
``Treasury Securities of Comparable Maturity under Regulation C,'' which
will be published on the FFIEC's Web site (http://www.ffiec.gov/hmda)
and made available in paper form upon request. This table will provide,
for the 15th day of each month, Treasury security yields for every
available loan maturity. The applicable Treasury yield date will depend
on the date on which the financial institution set the interest rate on
the loan for the final time before closing. See Appendix A, Paragraphs
I.G.1. and 2.
* * * * *
Paragraph 4(a)(14) Lien status.
1. Determining lien status for applications and loans originated. i.
Lenders are required to report lien status for loans they originate and
applications that do not result in originations. Lien status is
determined by reference to the best information readily available to the
lender at the time final action is taken and to the lender's own
procedures. Thus, lenders may rely on the title search they routinely
perform as part of their underwriting procedures--for example, for home
purchase loans. Regulation C does not require lenders to perform title
searches solely to comply with HMDA reporting requirements. Lenders may
rely on other information that is readily available to them at the time
final action is taken and that they reasonably believe is accurate, such
as the applicant's statement on the application or the applicant's
credit report. For example, where the applicant indicates on the
application that there is a mortgage on the property or where the
applicant's credit report shows that the applicant has a mortgage--and
that mortgage is not going to be paid off as part of the transaction--
the lender may assume that the loan it originates is secured by a
subordinate lien. If the same application did not result in an
origination--for example, because the application is denied or
withdrawn--the lender would report the application as an application for
a subordinate-lien loan.
ii. Lenders may also consider their established procedures when
determining lien status for applications that do not result in
originations. For example, a consumer applies to a lender to refinance a
$100,000 first mortgage; the consumer also has a home equity line of
credit for $20,000. If the lender's practice in such a case is to ensure
that it will have first-lien position--through a subordination agreement
with the holder of the mortgage on the home equity line--then the
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lender should report the application as an application for a first-lien
loan.
* * * * *
PART 204--RESERVE REQUIREMENTS OF DEPOSITORY INSTITUTIONS (REGULATION D)--Table of Contents
Sec.
204.1 Authority, purpose and scope.
204.2 Definitions.
204.3 Computation and maintenance.
204.4 Transitional adjustments in mergers.
204.5 Emergency reserve requirement.
204.6 Supplemental reserve requirement.
204.7 Penalties.
204.8 International banking facilities.
204.9 Reserve requirement ratios.
Interpretations
204.121 Bankers' banks.
204.122 Secondary market activities of international banking facilities.
204.123 Sale of Federal funds by investment companies or trusts in which
the entire beneficial interest is held exclusively by
depository institutions.
204.124 Repurchase agreement involving shares of a money market mutual
fund whose portfolio consists wholly of United States Treasury
and Federal agency securities.
204.125 Foreign, international, and supranational entities referred to
in Secs. 204.2(c)(1)(iv)(E) and 204.8(a)(2)(i)(B)(5).
204.126 Depository institution participation in ``Federal funds''
market.
204.127 Nondepository participation in ``Federal funds'' market.
204.128 Deposits at foreign branches guaranteed by domestic office of a
depository institution.
204.130 Eligibility for NOW accounts.
204.131 Participation by a depository institution in the secondary
market for its own time deposits.
204.132 Treatment of loan strip participations.
204.133 Multiple savings deposits treated as a transaction account.
204.134 Linked time deposits and transaction accounts.
204.135 Shifting funds between depository institutions to make use of
the low reserve tranche.
204.136 Treatment of trust overdrafts for reserve requirement reporting
purposes.
Authority: 12 U.S.C. 248(a), 248(c), 371a, 461, 601, 611, and 3105.
Sec. 204.1 Authority, purpose and scope.
(a) Authority. This part is issued under the authority of section 19
(12 U.S.C. 461 et seq.) and other provisions of the Federal Reserve Act
and of section 7 of the International Banking Act of 1978 (12 U.S.C.
3105).
(b) Purpose. This part relates to reserves that depository
institutions are required to maintain for the purpose of facilitating
the implementation of monetary policy by the Federal Reserve System.
(c) Scope. (1) The following depository institutions are required to
maintain reserves in accordance with this part:
(i) Any insured bank as defined in section 3 of the Federal Deposit
Insurance Act (12 U.S.C. 1813(h)) or any bank that is eligible to apply
to become an insured bank under section 5 of such Act (12 U.S.C. 1815);
(ii) Any savings bank or mutual savings bank as defined in section 3
of the Federal Deposit Insurance Act (12 U.S.C. 1813(f), (g));
(iii) Any insured credit union as defined in section 101 of the
Federal Credit Union Act (12 U.S.C. 1752(7)) or any credit union that is
eligible to apply to become an insured credit union under section 201 of
such Act (12 U.S.C. 1781);
(iv) Any member as defined in section 2 of the Federal Home Loan
Bank Act (12 U.S.C. 1422(4)); and
(v) Any insured institution as defined in section 401 of the
National Housing Act (12 U.S.C. 1724(a)) or any institution which is
eligible to apply to become an insured institution under section 403 of
such Act (12 U.S.C. 1726).
(2) Except as may be otherwise provided by the Board, a foreign
bank's branch or agency located in the United States is required to
comply with the provisions of this part in the same manner and to the
same extent as if the branch or agency were a member bank, if its parent
foreign bank (i) has total worldwide consolidated bank assets in excess
of $1 billion; or (ii) is controlled by a foreign company or by a group
of foreign companies that own or control foreign banks that in the
aggregate have total worldwide consolidated bank assets in excess of $1
billion. In addition, any other foreign bank's branch located in the
United States that is eligible to apply to become an insured bank under
section 5 of the Federal Deposit Insurance Act (12 U.S.C. 1815) is
required to maintain
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reserves in accordance with this part as a nonmember depository
institution.
(3) Except as may be otherwise provided by the Board, an Edge
Corporation (12 U.S.C. 611 et seq.) or an Agreement Corporation (12
U.S.C. 601 et seq.) is required to comply with the provisions of this
part in the same manner and to the same extent as a member bank.
(4) This part does not apply to any financial institution that (i)
is organized solely to do business with other financial institutions;
(ii) is owned primarily by the financial institutions with which it does
business; and (iii) does not do business with the general public.
(5) The provisions of this part do not apply to any deposit that is
payable only at an office located outside the United States.
[45 FR 56018, Aug. 22, 1980]
Sec. 204.2 Definitions.
For purposes of this part, the following definitions apply unless
otherwise specified:
(a)(1) Deposit means:
(i) The unpaid balance of money or its equivalent received or held
by a depository institution in the usual course of business and for
which it has given or is obligated to give credit, either conditionally
or unconditionally, to an account, including interest credited, or which
is evidenced by an instrument on which the depository institution is
primarily liable;
(ii) Money received or held by a depository institution, or the
credit given for money or its equivalent received or held by the
depository institution in the usual course of business for a special or
specific purpose, regardless of the legal relationships established
thereby, including escrow funds, funds held as security for securities
loaned by the depository institution, funds deposited as advance payment
on subscriptions to United States government securities, and funds held
to meet its acceptances;
(iii) An outstanding teller's check, or an outstanding draft,
certified check, cashier's check, money order, or officer's check drawn
on the depository institution, issued in the usual course of business
for any purpose, including payment for services, dividends or purchases;
(iv) Any due bill or other liability or undertaking on the part of a
depository institution to sell or deliver securities to, or purchase
securities for the account of, any customer (including another
depository institution), involving either the receipt of funds by the
depository institution, regardless of the use of the proceeds, or a
debit to an account of the customer before the securities are delivered.
A deposit arises thereafter, if after three business days from the date
of issuance of the obligation, the depository institution does not
deliver the securities purchased or does not fully collateralize its
obligation with securities similar to the securities purchased. A
security is similar if it is of the same type and if it is of comparable
maturity to that purchased by the customer;
(v) Any liability of a depository institution's affiliate that is
not a depository institution, on any promissory note, acknowledgment of
advance, due bill, or similar obligation (written or oral), with a
maturity of less than one and one-half years, to the extent that the
proceeds are used to supply or to maintain the availability of funds
(other than capital) to the depository institution, except any such
obligation that, had it been issued directly by the depository
institution, would not constitute a deposit. If an obligation of an
affiliate of a depository institution is regarded as a deposit and is
used to purchase assets from the depository institution, the maturity of
the deposit is determined by the shorter of the maturity of the
obligation issued or the remaining maturity of the assets purchased. If
the proceeds from an affiliate's obligation are placed in the depository
institution in the form of a reservable deposit, no reserves need be
maintained against the obligation of the affiliate since reserves are
required to be maintained against the deposit issued by the depository
institution. However, the maturity of the deposit issued to the
affiliate shall be the shorter of the maturity of the affiliate's
obligation or the maturity of the deposit;
(vi) Credit balances;
[[Page 126]]
(vii) Any liability of a depository institution on any promissory
note, acknowledgment of advance, bankers' acceptance, or similar
obligation (written or oral), including mortgage-backed bonds, that is
issued or undertaken by a depository institution as a means of obtaining
funds, except any such obligation that:
(A) Is issued or undertaken and held for the account of:
(1) An office located in the United States of another depository
institution, foreign bank, Edge or Agreement Corporation, or New York
Investment (Article XII) Company;
(2) The United States government or an agency thereof; or
(3) The Export-Import Bank of the United States, Minbanc Capital
Corporation, the Government Development Bank for Puerto Rico, a Federal
Reserve Bank, a Federal Home Loan Bank, or the National Credit Union
Administration Central Liquidity Facility;
(B) Arises from a transfer of direct obligations of, or obligations
that are fully guaranteed as to principal and interest by, the United
States Government or any agency thereof that the depository institution
is obligated to repurchase;
(C) Is not insured by a Federal agency, is subordinated to the
claims of depositors, has a weighted average maturity of five years or
more, and is issued by a depository institution with the approval of, or
under the rules and regulations of, its primary Federal supervisor;
(D) Arises from a borrowing by a depository institution from a
dealer in securities, for one business day, of proceeds of a transfer of
deposit credit in a Federal Reserve Bank or other immediately available
funds (commonly referred to as Federal funds), received by such dealer
on the date of the loan in connection with clearance of securities
transactions; or
(E) Arises from the creation, discount and subsequent sale by a
depository institution of its bankers' acceptance of the type described
in paragraph 7 of section 13 of the Federal Reserve Act (12 U.S.C. 372).
(viii) Any liability of a depository institution that arises from
the creation after June 20, 1983, of a bankers' acceptance that is not
of the type described in paragraph 7 of section 13 of the Federal
Reserve Act (12 U.S.C. 372) except any such liability held for the
account of an entity specified in Sec. 204.2(a)(1)(vii)(A); or
(2) Deposit does not include:
(i) Trust funds received or held by the depository institution that
it keeps properly segregated as trust funds and apart from its general
assets or which it deposits in another institution to the credit of
itself as trustee or other fiduciary. If trust funds are deposited with
the commecial department of the depository institution or otherwise
mingled with its general assets, a deposit liability of the institution
is created;
(ii) An obligation that represents a conditional, contingent or
endorser's liability;
(iii) Obligations, the proceeds of which are not used by the
depository institution for purposes of making loans, investments, or
maintaining liquid assets such as cash or ``due from'' depository
institutions or other similar purposes. An obligation issued for the
purpose of raising funds to purchase business premises, equipment,
supplies, or similar assets is not a deposit;
(iv) Accounts payable;
(v) Hypothecated deposits created by payments on an installment loan
where (A) the amounts received are not used immediately to reduce the
unpaid balance due on the loan until the sum of the payments equals the
entire amount of loan principal and interest; (B) and where such amounts
are irrevocably assigned to the depository institution and cannot be
reached by the borrower or creditors of the borrower;
(vi) Dealer reserve and differential accounts that arise from the
financing of dealer installment accounts receivable, and which provide
that the dealer may not have access to the funds in the account until
the installment loans are repaid, as long as the depository institution
is not actually (as distinguished from contingently) obligated to make
credit or funds available to the dealer;
[[Page 127]]
(vii) A dividend declared by a depository institution for the period
intervening between the date of the declaration of the dividend and the
date on which it is paid;
(viii) An obligation representing a pass through account, as defined
in this section;
(ix) An obligation arising from the retention by the depository
institution of no more than a 10 per cent interest in a pool of
conventional 1-4 family mortgages that are sold to third parties;
(x) An obligation issued to a State or municipal housing authority
under a loan-to-lender program involving the issuance of tax exempt
bonds and the subsequent lending of the proceeds to the depository
institution for housing finance purposes;
(xi) Shares of a credit union held by the National Credit Union
Administration or the National Credit Union Administration Central
Liquidity Facility under a statutorily authorized assistance program;
and
(xii) Any liability of a United States branch or agency of a foreign
bank to another United States branch or agency of the same foreign bank,
or the liability of the United States office of an Edge Corporation to
another United States office of the same Edge Corporation.
(b)(1) Demand deposit means a deposit that is payable on demand, or
a deposit issued with an original maturity or required notice period of
less than seven days, or a deposit representing funds for which the
depository institution does not reserve the right to require at least
seven days' written notice of an intended withdrawal. Demand deposits
may be in the form of:
(i) Checking accounts;
(ii) Certified, cashier's, teller's, and officer's checks (including
such checks issued in payment of dividends);
(iii) Traveler's checks and money orders that are primary
obligations of the issuing institution;
(iv) Checks or drafts drawn by, or on behalf of, a non-United States
office of a depository institution on an account maintained at any of
the institution's United States offices;
(v) Letters of credit sold for cash or its equivalent;
(vi) Withheld taxes, withheld insurance and other withheld funds;
(vii) Time deposits that have matured or time deposits upon which
the contractually required notice of withdrawal as given and the notice
period has expired and which have not been renewed (either by action of
the depositor or automatically under the terms of the deposit
agreement); and
(viii) An obligation to pay, on demand or within six days, a check
(or other instrument, device, or arrangement for the transfer of funds)
drawn on the depository institution, where the account of the
institution's customer already has been debited.
(2) The term demand deposit also means deposits or accounts on which
the depository institution has reserved the right to require at least
seven days' written notice prior to withdrawal or transfer of any funds
in the account and from which the depositor is authorized to make
withdrawals or transfers in excess of the withdrawal or transfer
limitations specified in paragraph (d)(2) of this section for such an
account and the account is not a NOW account, or an ATS account or other
account that meets the criteria specified in either paragraph (b)(3)(ii)
or (iii) of this section.
(3) Demand deposit does not include:
(i) Any account that is a time deposit or a savings deposit under
this part;
(ii) Any deposit or account on which the depository institution has
reserved the right to require at least seven days' written notice prior
to withdrawal or transfer of any funds in the account and either--
(A) Is subject to check, draft, negotiable order of withdrawal,
share draft, or similar item, such as an account authorized by 12 U.S.C.
1832(a) (NOW account) and a savings deposit described in
Sec. 204.2(d)(2), provided that the depositor is eligible to hold a NOW
account; or
(B) From which the depositor is authorized to make transfers by
preauthorized transfer or telephonic (including data transmission)
agreement, order or instruction to another account or to a third party,
provided that the depositor is eligible to hold a NOW account;
[[Page 128]]
(iii) Any deposit or account on which the depository institution has
reserved the right to require at least seven days' written notice prior
to withdrawal or transfer of any funds in the account and from which
withdrawals may be made automatically through payment to the depository
institution itself or through transfer of credit to a demand deposit or
other account in order to cover checks or drafts drawn upon the
institution or to maintain a specified balance in, or to make periodic
transfers to such other account, such as accounts authorized by 12
U.S.C. 371a (automatic transfer account or ATS account), provided that
the depositor is eligible to hold an ATS account; or
(iv) IBF time deposits meeting the requirements of Sec. 204.8(a)(2).
(c)(1) Time deposit means:
(i) A deposit that the depositor does not have a right and is not
permitted to make withdrawals from within six days after the date of
deposit unless the deposit is subject to an early withdrawal penalty of
at least seven days' simple interest on amounts withdrawn within the
first six days after deposit.\1\ A time deposit from which partial early
withdrawals are permitted must impose additional early withdrawal
penalties of at least seven days' simple interest on amounts withdrawn
within six days after each partial withdrawal. If such additional early
withdrawal penalties are not imposed, the account ceases to be a time
deposit. The account may become a savings deposit if it meets the
requirements for a saving deposit; otherwise it becomes a transaction
account. Time deposit includes funds--
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\1\ A time deposit, or a portion thereof, may be paid during the
period when an early withdrawal penalty would otherwise be required
under this part without imposing an early withdrawal penalty specified
by this part:
(a) Where the time deposit is maintained in an individual retirement
account established in accordance with 26 U.S.C. 408 and is paid within
seven days after establishment of the individual retirement account
pursuant to 26 CFR 1.408-6(d)(4), where it is maintained in a Keogh
(H.R. 10) plan, or where it is maintained in a 401(k) plan under 26
U.S.C. 401(k); Provided that the depositor forfeits an amount at least
equal to the simple interest earned on the amount withdrawn;
(b) Where the depository institution pays all or a portion of a time
deposit representing funds contributed to an individual retirement
account or a Keogh (H.R.10) plan established pursuant to 26 U.S.C. 408
or 26 U.S.C. 401 or to a 401(k) plan established pursuant to 26 U.S.C.
401(k) when the individual for whose benefit the account is maintained
attains age 59\1/2\ or is disabled (as defined in 26 U.S.C. 72(m)(7)) or
thereafter;
(c) Where the depository institution pays that portion of a time
deposit on which federal deposit insurance has been lost as a result of
the merger of two or more federally insured banks in which the depositor
previously maintained separate time deposits, for a period of one year
from the date of the merger;
(d) Upon the death of any owner of the time deposit funds;
(e) When any owner of the time deposit is determined to be legally
incompetent by a court or other administrative body of competent
jurisdiction; or
(f) Where a time deposit is withdrawn within ten days after a
specified maturity date even though the deposit contract provided for
automatic renewal at the maturity date.
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(A) Payable on a specified date not less than seven days after the
date of deposit;
(B) Payable at the expiration of a specified time not less than
seven days after the date of deposit;
(C) Payable only upon written notice that is actually required to be
given by the depositor not less than seven days prior to withdrawal;
(D) Held in club accounts (such as Christmas club accounts and
vacation club accounts that are not maintained as savings deposits) that
are deposited under written contracts providing that no withdrawal shall
be made until a certain number of periodic deposits have been made
during a period of not less than three months even though some of the
deposits may be made within six days from the end of the period; or
(E) Share certificates and certificates of indebtedness issued by
credit unions, and certificate accounts and notice accounts issued by
savings and loan associations;
(ii) A savings deposit;
(iii) An IBF time deposit meeting the requirements of
Sec. 204.8(a)(2); and
(iv) Borrowings, regardless of maturity, represented by a promissory
note, an acknowledgment of advance, or
[[Page 129]]
similar obligation described in Sec. 204.2(a)(1)(vii) that is issued to,
or any bankers' acceptance (other than the type described in 12 U.S.C.
372) of the depository institution held by--
(A) Any office located outside the United States of another
depository institution or Edge or agreement corporation organized under
the laws of the United States;
(B) Any office located outside the United States of a foreign bank;
(C) A foreign national government, or an agency or instrumentality
thereof,\2\ engaged principally in activities which are ordinarily
performed in the United States by governmental entities;
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\2\ Other than states, provinces, municipalities, or other regional
or local governmental units or agencies or instrumentalities thereof.
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(D) An international entity of which the United States is a member;
or
(E) Any other foreign, international, or supranational entity
specifically designated by the Board.\3\
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\3\ The designated entities are specified in 12 CFR 204.125.
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(2) A time deposit may be represented by a transferable or
nontransferable, or a negotiable or nonnegotiable, certificate,
instrument, passbook, or statement, or by book entry or otherwise.
(d)(1) Savings deposit means a deposit or account with respect to
which the depositor is not required by the deposit contract but may at
any time be required by the depository institution to give written
notice of an intended withdrawal not less than seven days before
withdrawal is made, and that is not payable on a specified date or at
the expiration of a specified time after the date of deposit. The term
savings deposit includes a regular share account at a credit union and a
regular account at a savings and loan association.
(2) The term savings deposit also means: A deposit or account, such
as an account commonly known as a passbook savings account, a statement
savings account, or as a money market deposit account (MMDA), that
otherwise meets the requirements of Sec. 204.2(d)(1) and from which,
under the terms of the deposit contract or by practice of the depository
institution, the depositor is permitted or authorized to make no more
than six transfers and withdrawals, or a combination of such transfers
and withdrawals, per calendar month or statement cycle (or similar
period) of at least four weeks, to another account (including a
transaction account) of the depositor at the same institution or to a
third party by means of a preauthorized or automatic transfer, or
telephonic (including data transmission) agreement, order or
instruction, and no more than three of the six such transfers may be
made by check, draft, debit card, or similar order made by the depositor
and payable to third parties. A preauthorized transfer includes any
arrangement by the depository institution to pay a third party from the
account of a depositor upon written or oral instruction (including an
order received through an automated clearing house (ACH)) or any
arrangement by a depository institution to pay a third party from the
account of the depositor at a predetermined time or on a fixed schedule.
Such an account is not a transaction account by virtue of an arrangement
that permits transfers for the purpose of repaying loans and associated
expenses at the same depository institution (as originator or servicer)
or that permits transfers of funds from this account to another account
of the same depositor at the same institution or permits withdrawals
(payments directly to the depositor) from the account when such
transfers or withdrawals are made by mail, messenger, automated teller
machine, or in person or when such withdrawals are made by telephone
(via check mailed to the depositor) regardless of the number of such
transfers or withdrawals.\4\
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\4\ In order to ensure that no more than the permitted number of
withdrawals or transfers are made, for an account to come within the
definition in paragraph (d)(2) of this section, a depository institution
must either:
(a) Prevent withdrawals or transfers of funds from this account that
are in excess of the limits established by paragraph (d)(2) of this
section, or
(b) Adopt procedures to monitor those transfers on an ex post basis
and contact customers who exceed the established limits on more than an
occasional basis.
For customers who continue to violate those limits after they have
been contacted by the depository institution, the depository institution
must either close the account and place the funds in another account
that the depositor is eligible to maintain, or take away the transfer
and draft capacities of the account.
An account that authorizes withdrawals or transfers in excess of the
permitted number is a transaction account regardless of whether the
authorized number of transactions are actually made. For accounts
described in paragraph (d)(2) of this section, the institution at its
option may use, on a consistent basis, either the date on the check,
draft, or similar item, or the date the item is paid in applying the
limits imposed by that section.
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[[Page 130]]
(3) A deposit may continue to be classified as a savings deposit
even if the depository institution exercises its right to require notice
of withdrawal.
(4) Savings deposit does not include funds deposited to the credit
of the depository institution's own trust department where the funds
involved are utilized to cover checks or drafts. Such funds are
transaction accounts.
(e) Transaction account means a deposit or account from which the
depositor or account holder is permitted to make transfers or
withdrawals by negotiable or transferable instrument, payment order of
withdrawal, telephone transfer, or other similar device for the purpose
of making payments or transfers to third persons or others or from which
the depositor may make third party payments at an automated teller
machine (ATM) or a remote service unit, or other electronic device,
including by debit card, but the term does not include savings deposits
or accounts described in paragraph (d)(2) of this section even though
such accounts permit third party transfers. Transaction account
includes:
(1) Demand deposits;
(2) Deposits or accounts on which the depository institution has
reserved the right to require at least seven days' written notice prior
to withdrawal or transfer of any funds in the account and that are
subject to check, draft, negotiable order of withdrawal, share draft, or
other similar item, except accounts described in paragraph (d)(2) of
this section (savings deposits), but including accounts authorized by 12
U.S.C. 1832(a) (NOW accounts).
(3) Deposits or accounts on which the depository institution has
reserved the right to require at least seven days' written notice prior
to withdrawal or transfer of any funds in the account and from which
withdrawals may be made automatically through payment to the depository
institution itself or through transfer or credit to a demand deposit or
other account in order to cover checks or drafts drawn upon the
institution or to maintain a specified balance in, or to make periodic
transfers to such accounts, except accounts described in paragraph
(d)(2) of this section, but including accounts authorized by 12 U.S.C.
371a (automatic transfer accounts or ATS accounts).
(4) Deposits or accounts on which the depository institution has
reserved the right to require at least seven days' written notice prior
to withdrawal or transfer of any funds in the account and under the
terms of which, or by practice of the depository institution, the
depositor is permitted or authorized to make more than six withdrawals
per month or statement cycle (or similar period) of at least four weeks
for the purposes of transferring funds to another account of the
depositor at the same institution (including transaction account) or for
making payment to a third party by means of a preauthorized transfer, or
telephonic (including data transmission) agreement, order or
instruction, except accounts described in paragraph (d)(2) of this
section. An account that authorizes more than six such withdrawals in a
calendar month, or statement cycle (or similar period) of at least four
weeks, is a transaction account whether or not more than six such
transfers are made during such period. A preauthorized transfer includes
any arrangement by the depository institution to pay a third party from
the account of a depositor upon written or oral instruction (including
an order received through an automated clearing house (ACH)), or any
arrangement by a depository institution to pay a third party from the
account of the depositor at a predetermined time or on a fixed schedule.
Such an account is not a transaction account by virtue of an arrangement
that permits transfers for the purpose of repaying loans and associated
expenses at the same depository institution (as originator or servicer)
or that permits transfers of funds from
[[Page 131]]
this account to another account of the same depositor at the same
institution or permits withdrawals (payments directly to the depositor)
from the account when such transfers or withdrawals are made by mail,
messenger, automated teller machine or in person or when such
withdrawals are made by telephone (via check mailed to the depositor)
regardless of the number of such transfers or withdrawals.
(5) Deposits or accounts maintained in connection with an
arrangement that permits the depositor to obtain credit directly or
indirectly through the drawing of a negotiable or nonnegotiable check,
draft, order or instruction or other similar device (including telephone
or electronic order or instruction) on the issuing institution that can
be used for the purpose of making payments or transfers to third persons
or others or to a deposit account of the depositor.
(6) All deposits other than time and savings accounts, including
those accounts that are time and savings deposits in form but that the
Board has determined, by rule or order, to be transaction accounts.
(f)(1) Nonpersonal time deposit means:
(i) A time deposit, including an MMDA or any other savings deposit,
representing funds in which any beneficial interest is held by a
depositor which is not a natural person;
(ii) A time deposit, including an MMDA or any other savings deposit,
that represents funds deposited to the credit of a depositor that is not
a natural person, other than a deposit to the credit of a trustee or
other fiduciary if the entire beneficial interest in the deposit is held
by one or more natural persons;
(iii) A transferable time deposit. A time deposit is transferable
unless it contains a specific statement on the certificate, instrument,
passbook, statement or other form representing the account that it is
not transferable. A time deposit that contains a specific statement that
it is not transferable is not regarded as transferable even if the
following transactions can be effected: a pledge as collateral for a
loan, a transaction that occurs due to circumstances arising from death,
incompetency, marriage, divorce, attachment, or otherwise by operation
of law or a transfer on the books or records of the institution; and
(iv) A time deposit represented by a promissory note, an
acknowledgment of advance, or similar obligation described in paragraph
(a)(1)(vii) of this section that is issued to, or any bankers'
acceptance (other than the type described in 12 U.S.C. 372) of the
depository institution held by:
(A) Any office located outside the United States of another
depository institution or Edge or agreement corporation organized under
the laws of the United States;
(B) Any office located outside the United States of a foreign bank;
(C) A foreign national government, or an agency or instrumentality
thereof,\5\ engaged principally in activities which are ordinarily
performed in the United States by governmental entities;
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\5\ Other than states, provinces, municipalities, or other regional
or local governmental units or agencies or instrumentalities thereof.
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(D) An international entity of which the United States is a member;
or
(E) Any other foreign, international, or supranational entity
specifically designated by the Board.\6\
---------------------------------------------------------------------------
\6\ The designated entities are specified in 12 CFR 217.126.
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(2) Nonpersonal time deposit does not include nontransferable time
deposits to the credit of or in which the entire beneficial interest is
held by an individual pursuant to an individual retirement account or
Keogh (H.R. 10) plan under 26 U.S.C. 408, 401, or non-transferable time
deposits held by an employer as part of an unfunded deferred-
compensation plan established pursuant to subtitle D of the Revenue Act
of 1978 (Pub. L. 95-600, 92 Stat. 2763), or a 401(k) plan under 26
U.S.C. 401(k).
(g) Natural person means an individual or a sole proprietorship. The
term does not mean a corporation owned by an individual, a partnership
or other association.
(h) Eurocurrency liabilities means:
(1) For a depository institution or an Edge or Agreement Corporation
organized under the laws of the United States, the sum, if positive, of
the following:
[[Page 132]]
(i) Net balances due to its non-United States offices and its
international banking facilities (IBFs) from its United States offices;
(ii)(A) For a depository institution organized under the laws of the
United States, assets (including participations) acquired from its
United States offices and held by its non-United States offices, by its
IBF, or by non-United States offices of an affiliated Edge or Agreement
Corporation; \7\ or
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\7\ This paragraph does not apply to assets that were acquired by an
IBF from its establishing entity before the end of the second reserve
computation period after its establishment.
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(B) For an Edge or Agreement Corporation, assets (including
participations) acquired from its United States offices and held by its
non-United States offices, by its IBF, by non-United States offices of
its U.S. or foreign parent institution, or by non-United States offices
of an affiliated Edge or Agreement Corporation; and
(iii) Credit outstanding from its non-United States offices to
United States residents (other than assets acquired and net balances due
from its United States offices), except credit extended (A) from its
non-United States offices in the aggregate amount of $100,000 or less to
any United States resident, (B) by a non-United States office that at no
time during the computation period had credit outstanding to United
States residents exceeding $1 million, (C) to an international banking
facility, or (D) to an institution that will be maintaining reserves on
such credit pursuant to this part. Credit extended from non-United
States offices or from IBFs to a foreign branch, office, subsidiary,
affiliate of other foreign establishment (foreign affiliate) controlled
by one or more domestic corporations is not regarded as credit extended
to a United States resident if the proceeds will be used to finance the
operations outside the United States of the borrower or of other foreign
affiliates of the controlling domestic corporation(s).
(2) For a United States branch or agency of a foreign bank, the sum,
if positive, of the following:
(i) Net balances due to its foreign bank (including offices thereof
located outside the United States) and its international banking
facility after deducting an amount equal to 8 per cent of the following:
the United States branch's or agency's total assets less the sum of (A)
cash items in process of collection; (B) unposted debits; (C) demand
balances due from depository institutions organized under the laws of
the United States and from other foreign banks; (D) balances due from
foreign central banks; and (E) positive net balances due from its IBF,
its foreign bank, and the foreign bank's United States and non-United
States offices; and
(ii) Assets (including participations) acquired from the United
States branch or agency (other than assets required to be sold by
Federal or State supervisory authorities) and held by its foreign bank
(including offices thereof located outside the United States), by its
parent holding company, by non-United States offices or an IBF of an
affiliated Edge or Agreement Corporation, or by its IBFs.\8\
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\8\ See footnote 7.
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(i)(1) Cash item in process of collection means:
(i) Checks in the process of collection, drawn on a bank or other
depository institution that are payable immediately upon presentation in
the United States, including checks forwarded to a Federal Reserve Bank
in process of collection and checks on hand that will be presented for
payment or forwarded for collection on the following business day;
(ii) Government checks drawn on the Treasury of the United States
that are in the process of collection; and
(iii) Such other items in the process of collection, that are
payable immediately upon presentation in the United States and that are
customarily cleared or collected by depository institutions as cash
items, including:
(A) Drafts payable through another depository institution;
(B) Matured bonds and coupons (including bonds and coupons that have
been called and are payable on presentation);
(C) Food coupons and certificates;
(D) Postal and other money orders, and traveler's checks;
[[Page 133]]
(E) Amounts credited to deposit accounts in connection with
automated payment arrangements where such credits are made one business
day prior to the scheduled payment date to insure that funds are
available on the payment date;
(F) Commodity or bill of lading drafts payable immediately upon
presentation in the United States;
(G) Returned items and unposted debits; and
(H) Broker security drafts.
(2) Cash item in process of collection does not include items
handled as noncash collections and credit card sales slips and drafts.
(j) Net transaction accounts means the total amount of a depository
institution's transaction accounts less the deductions allowed under the
provisions of Sec. 204.3.
(k)(1) Vault cash means United States currency and coin owned and
held by a depository institution that may, at any time, be used to
satisfy depositors' claims.
(2) Vault cash includes United States currency and coin in transit
to a Federal Reserve Bank or a correspondent depository institution for
which the reporting depository institution has not yet received credit,
and United States currency and coin in transit from a Federal Reserve
Bank or a correspondent depository institution when the reporting
depository institution's account at the Federal Reserve or correspondent
bank has been charged for such shipment.
(3) Silver and gold coin and other currency and coin whose
numismatic or bullion value is substantially in excess of face value is
not vault cash for purposes of this part.
(l) Pass through account means a balance maintained by a depository
institution that is not a member bank, by a U.S. branch or agency of a
foreign bank, or by an Edge or Agreement Corporation, (1) in an
institution that maintains required reserve balances at a Federal
Reserve Bank, (2) in a Federal Home Loan Bank, (3) in the National
Credit Union Administration Central Liquidity Facility, or (4) in an
institution that has been authorized by the Board to pass through
required reserve balances if the institution, Federal Home Loan Bank, or
National Credit Union Administration Central Liquidity Facility
maintains the funds in the form of a balance in a Federal Reserve Bank
of which it is a member or at which it maintains an account in
accordance with rules and regulations of the Board.
(m)(1) Depository institution means:
(i) Any insured bank as defined in section 3 of the Federal Deposit
Insurance Act (12 U.S.C. 1813(h)) or any bank that is eligible to apply
to become an insured bank under section 5 of such Act (12 U.S.C. 1815);
(ii) Any savings bank or mutual savings bank as defined in section 3
of the Federal Deposit Insurance Act (12 U.S.C. 1813(f), (g));
(iii) Any insured credit union as defined in section 101 of the
Federal Credit Union Act (12 U.S.C. 1752(7)) or any credit union that is
eligible to apply to become an insured credit union under section 201 of
such Act (12 U.S.C. 1781);
(iv) Any member as defined in section 2 of the Federal Home Loan
Bank Act (12 U.S.C. 1422(4)); and
(v) Any insured institution as defined in section 401 of the
National Housing Act (12 U.S.C. 1724(a)) or any institution which is
eligible to apply to become an insured institution under section 403 of
such Act (12 U.S.C. 1726).
(2) Depository institution does not include international
organizations such as the World Bank, the Inter-American Development
Bank, and the Asian Development Bank.
(n) Member bank means a depository institution that is a member of
the Federal Reserve System.
(o) Foreign bank means any bank or other similar institution
organized under the laws of any country other than the United States or
organized under the laws of Puerto Rico, Guam, American Samoa, the
Virgin Islands, or other territory or possession of the United States.
(p) [Reserved]
(q) Affiliate includes any corporation, association, or other
organization:
(1) Of which a depository institution, directly or indirectly, owns
or controls either a majority of the voting shares or more than 50
percent of the numbers of shares voted for the election of its
[[Page 134]]
directors, trustees, or other persons exercising similar functions at
the preceding election, or controls in any manner the election of a
majority of its directors, trustees, or other persons exercising similar
functions;
(2) Of which control is held, directly or indirectly, through stock
ownership or in any other manner, by the shareholders of a depository
institution who own or control either a majority of the shares of such
depository institution or more than 50 percent of the number of shares
voted for the election of directors of such depository institution at
the preceding election, or by trustees for the benefit of the
shareholders of any such depository institution;
(3) Of which a majority of its directors, trustees, or other persons
exercising similar functions are directors of any one depository
institution; or
(4) Which owns or controls, directly or indirectly, either a
majority of the shares of capital stock of a depository institution or
more than 50 percent of the number of shares voted for the election of
directors, trustees or other persons exercising similar functions of a
depository institution at the preceding election, or controls in any
manner the election of a majority of the directors, trustees, or other
persons exercising similar functions of a depository institution, or for
the benefit of whose shareholders or members all or substantially all
the capital stock of a depository institution is held by trustees.
(r) United States means the States of the United States and the
District of Columbia.
(s) United States resident means (1) any individual residing (at the
time of the transaction) in the United States; (2) any corporation,
partnership, association or other entity organized in the United States
(domestic corporation); and (3) any branch or office located in the
United States of any entity that is not organized in the United States.
(t) Any deposit that is payable only at an office located outside
the United States means (1) a deposit of a United States resident \9\
that is in a denomination of $100,000 or more, and as to which the
depositor is entitled, under the agreement with the institution, to
demand payment only outside the United States or (2) a deposit of a
person who is not a United States resident \9\ as to which the depositor
is entitled, under the agreement with the institution, to demand payment
only outside the United States.
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\9\ A deposit of a foreign branch, office, subsidiary, affiliate or
other foreign establishment (foreign affiliate) controlled by one or
more domestic corporations is not regarded as a deposit of a United
States resident if the funds serve a purpose in connection with its
foreign or international business or that of other foreign affiliates of
the controlling domestic corporation(s).
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(u) Teller's check means a check drawn by a depository institution
on another depository institution, a Federal Reserve Bank, or a Federal
Home Loan Bank, or payable at or through a depository institution, a
Federal Reserve Bank, or a Federal Home Loan Bank, and which the drawing
depository institution engages or is obliged to pay upon dishonor.
[Reg. D, 45 FR 56018, Aug. 22, 1980, as amended at 46 FR 27092, May 18,
1981; 46 FR 32428, June 23, 1981; 47 FR 44707, Oct. 12, 1982; 48 FR
28973, June 24, 1983; 51 FR 9632, 9635, Mar. 20, 1986; 52 FR 47694,
47695, Dec. 16, 1987; 55 FR 50541, Dec. 7, 1990; 56 FR 15494, Apr. 17,
1991; 57 FR 38427, Aug. 25, 1992; 57 FR 40598, Sept. 4, 1992; 61 FR
69025, Dec. 31, 1996; 63 FR 64841, Nov. 24, 1998]
Sec. 204.3 Computation and maintenance.
(a) Maintenance and reporting of required reserves. (1) Maintenance.
A depository institution, a U.S. branch or agency of a foreign bank, and
an Edge or Agreement corporation shall maintain reserves against its
deposits and Eurocurrency liabilities in accordance with the procedures
prescribed in this section and Sec. 204.4 and the ratios prescribed in
Sec. 204.9. Reserve-deficiency charges shall be assessed for
deficiencies in required reserves in accordance with the provisions of
Sec. 204.7. For purposes of this part, the obligations of a majority-
owned (50 percent or more) U.S. subsidiary (except an Edge or Agreement
corporation) of a depository institution shall be regarded as
obligations of the parent depository institution.
(2) Reporting. (i) Every depository institution, U.S. branch or
agency of a
[[Page 135]]
foreign bank, and Edge or Agreement corporation shall file a report of
deposits (or any other required form or statement) directly with the
Federal Reserve Bank of its District, regardless of the manner in which
it chooses to maintain required reserve balances. A foreign bank's U.S.
branches and agencies and an Edge or Agreement corporation's offices
operating within the same state and the same Federal Reserve District
shall prepare and file a report of deposits on an aggregated basis.
(ii) A Federal Reserve Bank shall notify the reporting institution
of its reserve requirements. Where a pass-through arrangement exists,
the Reserve Bank will also notify the pass-through correspondent of its
respondent's required reserve balances.
(iii) The Board and the Federal Reserve Banks will not hold a pass-
through correspondent responsible for guaranteeing the accuracy of the
reports of deposits submitted by its respondents.
(3) Allocation of low reserve tranche and exemption from reserve
requirements. A depository institution, a foreign bank, or an Edge or
Agreement corporation shall, if possible, assign the low reserve tranche
and reserve requirement exemption prescribed in Sec. 204.9(a) to only
one office or to a group of offices filing a single aggregated report of
deposits. The amount of the reserve requirement exemption allocated to
an office or group of offices may not exceed the amount of the low
reserve tranche allocated to such office or offices. If the low reserve
tranche or reserve requirement exemption cannot be fully utilized by a
single office or by a group of offices filing a single report of
deposits, the unused portion of the tranche or exemption may be assigned
to other offices or groups of offices of the same institution until the
amount of the tranche (or net transaction accounts) or exemption (or
reservable liabilities) is exhausted. The tranche or exemption may be
reallocated each year concurrent with implementation of the indexed
tranche and exemption, or, if necessary during the course of the year to
avoid underutilization of the tranche or exemption, at the beginning of
a reserve computation period.
(b) Form and location of reserves. (1) A depository institution, a
U.S. branch or agency of a foreign bank, and an Edge or Agreement
corporation shall hold reserves in the form of vault cash, a balance
maintained directly with the Federal Reserve Bank in the Federal Reserve
District in which it is located, or, in the case of nonmember
institutions, with a pass-through correspondent in accordance with
Sec. 204.3(i).
(2) (i) For purposes of this section, a depository institution, a
U.S. branch or agency of a foreign bank, or an Edge or Agreement
corporation is located in the Federal Reserve District that contains the
location specified in the institution's charter, organizing certificate,
or license or, if no such location is specified, the location of its
head office, unless otherwise determined by the Board under paragraph
(b)(2)(ii) of this section.
(ii) If the location specified in paragraph (b)(2)(i) of this
section, in the Board's judgment, is ambiguous, would impede the ability
of the Board or the Federal Reserve Banks to perform their functions
under the Federal Reserve Act, or would impede the ability of the
institution to operate efficiently, the Board will determine the Federal
Reserve District in which the institution is located, after consultation
with the institution and the relevant Federal Reserve Banks. The
relevant Federal Reserve Banks are the Federal Reserve Bank whose
District contains the location specified in paragraph (b)(2)(i) of this
section and the Federal Reserve Bank in whose District the institution
is proposed to be located. In making this determination, the Board will
consider any applicable laws, the business needs of the institution, the
location of the institution's head office, the locations where the
institution performs its business, and the locations that would allow
the institution, the Board, and the Federal Reserve Banks to perform
their functions efficiently and effectively.
(c) Computation of required reserves for institutions that report on
a weekly basis. (1) Required reserves are computed on the basis of daily
average balances of deposits and Eurocurrency liabilities during a 14-
day period ending every
[[Page 136]]
second Monday (the computation period). Reserve requirements are
computed by applying the ratios prescribed in Sec. 204.9 to the classes
of deposits and Eurocurrency liabilities of the institution. In
determining the reserve balance that is required to be maintained with
the Federal Reserve, the average daily vault cash held during the
computation period is deducted from the amount of the institution's
required reserves.
(2) The reserve balance that is required to be maintained with the
Federal Reserve shall be maintained during a 14-day period (the
``maintenance period'') that begins on the third Thursday following the
end of a given computation period.
(d) Computation of required reserves for institutions that report on
a quarterly basis. For a depository institution that is permitted to
report quarterly, required reserves are computed on the basis of the
depository institution's daily average deposit balances during a seven-
day computation period that begins on the third Tuesday of March, June,
September, and December. In determining the reserve balance that such a
depository institution is required to maintain with the Federal Reserve,
the daily average vault cash held during the computation period is
deducted from the amount of the institution's required reserves. The
reserve balance that is required to be maintained with the Federal
Reserve shall be maintained during a corresponding period that begins on
the fourth Thursday following the end of the institution's computation
period and ends on the fourth Wednesday after the close of the
institution's next computation period.
(e) Computation of transaction accounts. Overdrafts in demand
deposit or other transaction accounts are not to be treated as negative
demand deposits or negative transaction accounts and shall not be netted
since overdrafts are properly reflected on an institution's books as
assets. However, where a customer maintains multiple transaction
accounts with a depository institution, overdrafts in one account
pursuant to a bona fide cash management arrangement are permitted to be
netted against balances in other related transaction accounts for
reserve requirement purposes.
(f) Deductions allowed in computing reserves. (1) In determining the
reserve balance required under this part, the amount of cash items in
process of collection and balances subject to immediate withdrawal due
from other depository institutions located in the United States
(including such amounts due from United States branches and agencies of
foreign banks and Edge and agreement corporations) may be deducted from
the amount of gross transaction accounts. The amount that may be
deducted may not exceed the amount of gross transaction accounts.
(2) United States branches and agencies of a foreign bank may not
deduct balances due from another United States branch or agency of the
same foreign bank, and United States offices of an Edge or Agreement
Corporation may not deduct balances due from another United States
office of the same Edge Corporation.
(3) Balances ``due from other depository institutions'' do not
include balances due from Federal Reserve Banks, pass through accounts,
or balances (payable in dollars or otherwise) due from banking offices
located outside the United States. An institution exercising fiduciary
powers may not include in ``balances due from other depository
institutions'' amounts of trust funds deposited with other banks and due
to it as a trustee or other fiduciary.
(g) Availability of cash items as reserves. Cash items forwarded to
a Federal Reserve Bank for collection and credit shall not be counted as
part of the reserve balance to be carried with the Federal Reserve until
the expiration of the time specified in the appropriate time schedule
established under Regulation J, ``Collection of Checks and Other Items
and Transfers of Funds'' (12 CFR part 210). If a depository institution
draws against items before that time, the charge will be made to its
reserve account if the balance is sufficient to pay it; any resulting
impairment of reserve balances will be subject to the penalties provided
by law and to the reserve deficiency charges provided by this part.
However, the Federal Reserve Bank may, at its
[[Page 137]]
discretion, refuse to permit the withdrawal or other use of credit given
in a reserve account for any time for which the Federal Reserve bank has
not received payment in actually and finally collected funds.
(h) Carryover of excesses or deficiencies. Any excess or deficiency
in a depository institution's account that is held directly or
indirectly with a Federal Reserve Bank shall be carried over and applied
to that account in the next maintenance period as specified in this
paragraph. The amount of any such excess or deficiency that is carried
over shall not exceed the greater of:
(1) The amount obtained by multiplying .04 times the sum of the
depository institution's required reserves and the depository
institution's required clearing balance, if any, and then subtracting
from this product the depository institution's required charge-free
band, if any; or
(2) $50,000, minus the depository institution's required charge-free
band, if any. Any carryover not offset during the next period may not be
carried over to subsequent periods.
(i) Pass-through rules. (1) Procedure. (i) A nonmember depository
institution, a U.S. branch or agency of a foreign bank, or an Edge or
Agreement corporation required to maintain reserve balances (respondent)
may select only one institution to pass through its required reserve
balances, unless otherwise permitted by Federal Reserve Bank in whose
district the respondent is located. Eligible institutions through which
respondent required reserve balances may be passed (correspondents) are
Federal Home Loan Banks, the National Credit Union Administration
Central Liquidity Facility, and depository institutions, U.S. branches
or agencies of foreign banks, and Edge and Agreement corporations that
maintain required reserve balances at a Federal Reserve office. In
addition, the Board reserves the right to permit other institutions, on
a case-by-case basis, to serve as pass-through correspondents. The
correspondent chosen must subsequently pass through the required reserve
balances of its respondents directly to a Federal Reserve Bank. The
correspondent placing funds with a Federal Reserve Bank on behalf of
respondents will be responsible for account maintenance as described in
paragraphs (i)(2) and (i)(3) of this section.
(ii) Respondents or correspondents may institute, terminate, or
change pass-through arrangements for the maintenance of required reserve
balances by providing all documentation required for the establishment
of the new arrangement or termination of the existing arrangement to the
Federal Reserve Banks involved within the time period provided for such
a change by those Reserve Banks.
(2) Account maintenance. A correspondent that passes through
required reserve balances of respondents shall maintain such balances,
along with the correspondent's own required reserve balances (if any),
in a single commingled account at the Federal Reserve Bank in whose
District the correspondent is located, unless otherwise permitted by the
Reserve Bank. The balances held by the correspondent in an account at a
Reserve Bank are the property of the correspondent and represent a
liability of the Reserve Bank solely to the correspondent, regardless of
whether the funds represent the reserve balances of another institution
that have been passed through the correspondent.
(3) Responsibilities of parties. (i) Each individual depository
institution, U.S. branch or agency of a foreign bank, or Edge or
Agreement corporation is responsible for maintaining its required
reserve balance either directly with a Federal Reserve Bank or through a
pass-through correspondent.
(ii) A pass-through correspondent shall be responsible for assuring
the maintenance of the appropriate aggregate level of its respondents'
required reserve balances. A Federal Reserve Bank will compare the total
reserve balance required to be maintained in each account with the total
actual reserve balance held in such account for purposes of determining
required reserve deficiencies, imposing or waiving charges for
deficiencies in required reserves, and for other reserve maintenance
purposes. A charge for a deficiency in the aggregate level of the
required reserve balance will be imposed
[[Page 138]]
by the Reserve Bank on the correspondent maintaining the account.
(iii) Each correspondent is required to maintain detailed records
for each of its respondents in a manner that permits Federal Reserve
Banks to determine whether the respondent has provided a sufficient
required reserve balance to the correspondent. A correspondent passing
through a respondent's reserve balance shall maintain records and make
such reports as the Board or Reserve Bank requires in order to insure
the correspondent's compliance with its responsibilities for the
maintenance of a respondent's reserve balance. Such records shall be
available to the Reserve Banks as required.
(iv) The Federal Reserve Bank may terminate any pass-through
relationship in which the correspondent is deficient in its
recordkeeping or other responsibilities.
(v) Interest paid on supplemental reserves (if such reserves are
required under Sec. 204.6) held by a respondent will be credited to the
account maintained by the correspondent.
[45 FR 56018, Aug. 22, 1980, as amended at 45 FR 58100, Sept. 2, 1980;
45 FR 81537, Dec. 11, 1980; 46 FR 32430, June 23, 1981; 47 FR 44707,
Oct. 12, 1982; 47 FR 55206, Dec. 8, 1982; 48 FR 17335, 17336, Apr. 22,
1983; 51 FR 9635, Mar. 20, 1986; 55 FR 50541, Dec. 7, 1990; 57 FR 38417,
38427, Aug. 25, 1992; 61 FR 69025, Dec. 31, 1996; 62 FR 34616, June 27,
1997; 62 FR 59778, Nov. 5, 1997; 63 FR 15071, Mar. 30, 1998]
Sec. 204.4 Transitional adjustments in mergers.
In cases of mergers and consolidations of depository institutions,
the amount of reserves that shall be maintained by the surviving
institution shall be reduced by an amount determined by multiplying the
amount by which the required reserves during the computation period
immediately preceding the date of the merger (computed as if the
depository institutions had merged) exceeds the sum of the actual
required reserves of each depository institution during the same
computation period, times the appropriate percentage as specified in the
following schedule:
------------------------------------------------------------------------
Percentage
applied to
difference
Maintenance periods occurring during quarters following to compute
merger or consolidation amount to
be
subtracted
------------------------------------------------------------------------
1........................................................... 87.5
2........................................................... 75.0
3........................................................... 62.5
4........................................................... 50.0
5........................................................... 37.5
6........................................................... 25.0
7........................................................... 12.5
8 and succeeding............................................ 0
------------------------------------------------------------------------
[61 FR 69025, Dec. 31, 1996]
Sec. 204.5 Emergency reserve requirement.
(a) Finding by Board. The Board may impose, after consulting with
the appropriate committees of Congress, additional reserve requirements
on depository institutions at any ratio on any liability upon a finding
by at least five members of the Board that extraordinary circumstances
require such action.
(b) Term. Any action taken under this section shall be valid for a
period not exceeding 180 days, and may be extended for further periods
of up to 180 days each by affirmative action of at least five members of
the Board for each extension.
(c) Reports to Congress. The Board shall transmit promptly to
Congress a report of any exercise of its authority under this paragraph
and the reasons for the exercise of authority.
(d) Reserve requirements. At present, there are no emergency reserve
requirements imposed under this section.
[45 FR 56018, Aug. 22, 1980]
Sec. 204.6 Supplemental reserve requirement.
(a) Finding by Board. Upon the affirmative vote of at least five
members of the Board and after consultation with the Board of Directors
of the Federal Deposit Insurance Corporation, the Federal Home Loan Bank
Board, and the National Credit Union Administration Board, the Board may
impose a supplemental reserve requirement on every depository
institution of not
[[Page 139]]
more than 4 percent of its total transaction accounts. A supplemental
reserve requirement may be imposed if:
(1) The sole purpose of the requirement is to increase the amount of
reserves maintained to a level essential for the conduct of monetary
policy;
(2) The requirement is not imposed for the purpose of reducing the
cost burdens resulting from the imposition of basic reserve
requirements;
(3) Such requirement is not imposed for the purpose of increasing
the amount of balances needed for clearing purposes; and
(4) On the date on which supplemental reserve requirements are
imposed, the total amount of basic reserve requirements is not less than
the amount of reserves that would be required on transaction accounts
and nonpersonal time deposits under the initial reserve ratios
established by the Monetary Control Act of 1980 (Pub. L. 96-221) in
effect on September 1, 1980.
(b) Term. (1) If a supplemental reserve requirement has been imposed
for a period of one year or more, the Board shall review and determine
the need for continued maintenance of supplemental reserves and shall
transmit annual reports to the Congress regarding the need for
continuing such requirement.
(2) Any supplemental reserve requirement shall terminate at the
close of the first 90-day period after the requirement is imposed during
which the average amount of supplemental reserves required are less than
the amount of reserves which would be required if the ratios in effect
on September 1, 1980, were applied.
(c) Earnings Participation Account. A depository institutions's
supplemental reserve requirement shall be maintained by the Federal
Reserve Banks in an Earnings Participation Account. Such balances shall
receive earnings to be paid by the Federal Reserve Banks during each
calendar quarter at a rate not to exceed the rate earned on the
securities portfolio of the Federal Reserve System during the previous
calendar quarter. Additional rules and regulations maybe prescribed by
the Board concerning the payment of earnings on Earnings Participation
Accounts by Federal Reserve Banks.
(d) Report to Congress. The Board shall transmit promptly to the
Congress a report stating the basis for exercising its authority to
require a supplemental reserve under this section.
(e) Reserve requirements. At present, there are no supplemental
reserve requirements imposed under this section.
[45 FR 56018, Aug. 22, 1980, as amended at 45 FR 81537, Dec. 11, 1980]
Sec. 204.7 Penalties.
(a) Charges for deficiencies--(1) Assessment of charges.
Deficiencies in a depository institution's required reserve balance,
after application of the carryover provided in Sec. 204.3(h) are subject
to reserve deficiency charges. Federal Reserve Banks are authorized to
assess charges for deficiencies in required reserves at a rate of 2
percent per year above the lowest rate in effect for borrowings from the
Federal Reserve Bank on the first day of the calendar month in which the
deficiencies occurred. Charges shall be assessed on the basis of daily
average deficiencies during each maintenance period. Reserve Banks may,
as an alternative to levying monetary charges, after consideration of
the circumstances involved, permit a depository institution to eliminate
deficiencies in its required reserve balance by maintaining additional
reserves during subsequent reserve maintenance periods.
(2) Waivers. (i) Reserve Banks may waive the charges for reserve
deficiencies except when the deficiency arises out of a depository
institution's gross negligence or conduct that is inconsistent with the
principles and purposes of reserve requirements. Each Reserve Bank has
adopted guidelines that provide for waivers of small charges. The
guidelines also provide for waiving the charge once during a two-year
period for any deficiency that does not exceed a certain percentage of
the depository institution's required reserves. Decisions by Reserve
Banks to waive charges in other situations are based on an evaluation of
the circumstances in each individual case and the depository
institution's reserve maintenance record. If a depository institution
has demonstrated a lack of due regard for the proper maintenance of
required reserves, the Reserve Bank
[[Page 140]]
may decline to exercise the waiver privilege and assess all charges
regardless of amount or reason for the deficiency.
(ii) In individual cases, where a federal supervisory authority
waives a liquidity requirement, or waives the penalty for failing to
satisfy a liquidity requirement, the Reserve Bank in the District where
the involved depository institution is located shall waive the reserve
requirement imposed under this part for such depository institution when
requested by the federal supervisory authority involved.
(b) Penalties for Violations. Violations of this part may be subject
to assessment of civil money penalties by the Board under authority of
section 19(1) of the Federal Reserve Act (12 U.S.C 505) as implemented
in 12 CFR part 263. In addition, the Board and any other Federal
financial institution supervisory authority may enforce this part with
respect to depository institutions subject to their jurisdiction under
authority conferred by law to undertake cease and desist proceedings.
[44 FR 56018, Aug. 22, 1980, as amended at 56 FR 15495, Apr. 17, 1991;
61 FR 69025, Dec. 31, 1996]
Effective Date Note: At 67 FR 67787, Nov. 7, 2002, Sec. 204.7 was
amended by revising the second sentence of paragraph (a)(1), effective
Jan. 9, 2003. For the convenience of the user the revised text follows:
Sec. 204.7 Penalties.
(a) * * *
(1) * * * Federal Reserve Banks are authorized to assess charges for
deficiencies in required reserves at a rate of 1 percentage point per
year above the primary credit rate, as provided in Sec. 201.51(a) of
this chapter, in effect for borrowings from the Federal Reserve Bank on
the first day of the calendar month in which the deficiencies occurred.
* * *
* * * * *
Sec. 204.8 International banking facilities.
(a) Definitions. For purposes of this part, the following
definitions apply:
(1) International banking facility or IBF means a set of asset and
liability accounts segregated on the books and records of a depository
institution, United States branch or agency of a foreign bank, or an
Edge or Agreement Corporation that includes only international banking
facility time deposits and international banking facility extensions of
credit.
(2) International banking facility time deposit or IBF time deposit
means a deposit, placement, borrowing or similar obligation represented
by a promissory note, acknowledgment of advance, or similar instrument
that is not issued in negotiable or bearer form, and
(i)(A) That must remain on deposit at the IBF at least overnight;
and
(B) That is issued to
(1) Any office located outside the United States of another
depository institution organized under the laws of the United States or
of an Edge or Agreement Corporation;
(2) Any office located outside the United States of a foreign bank;
(3) A United States office or a non-United States office of the
entity establishing the IBF;
(4) Another IBF; or
(5) A foreign national government, or an agency or instrumentality
thereof,\10\ engaged principally in activities which are ordinarily
performed in the United States by governmental entities; an
international entity of which the United States is a member; or any
other foreign international or supranational entity specifically
designated by the Board;\11\ or
---------------------------------------------------------------------------
\10\ Other than states, provinces, municipalities, or other regional
or local governmental units or agencies or instrumentalities thereof.
\11\ The designated entities are specified in 12 CFR 204.125.
---------------------------------------------------------------------------
(ii) (A) That is payable
(1) On a specified date not less than two business days after the
date of deposit;
(2) Upon expiration of a specified period of time not less than two
business days after the date of deposit; or
(3) Upon written notice that actually is required to be given by the
depositor not less than two business days prior to the date of
withdrawal;
(B) That represents funds deposited to the credit of a non-United
States resident or a foreign branch, office, subsidiary, affiliate, or
other foreign establishment (foreign affiliate) controlled by one or
more domestic corporations provided that such funds are
[[Page 141]]
used only to support the operations outside the United States of the
depositor or of its affiliates located outside the United States; and
(C) That is maintained under an agreement or arrangement under which
no deposit or withdrawal of less than $100,000 is permitted, except that
a withdrawal of less than $100,000 is permitted if such withdrawal
closes an account.
(3) International banking facility extension of credit or IBF loan
means any transaction where an IBF supplies funds by making a loan, or
placing funds in a deposit account. Such transactions may be represented
by a promissory note, security, acknowledgment of advance, due bill,
repurchase agreement, or any other form of credit transaction. Such
credit may be extended only to:
(i) Any office located outside the United States of another
depository institution organized under the laws of the United States or
of an Edge or Agreement Corporation;
(ii) Any office located outside the United States of a foreign bank;
(iii) A United States or a non-United States office of the
institution establishing the IBF;
(iv) Another IBF;
(v) A foreign national government, or an agency or instrumentality
thereof,\12\ engaged principally in activities which are ordinarily
performed in the United States by governmental entities; an
international entity of which the United States is a member; or any
other foreign international or supranational entity specifically
designated by the Board; \13\ or
---------------------------------------------------------------------------
\12\ See footnote 10.
\13\ See footnote 11.
---------------------------------------------------------------------------
(vi) A non-United States resident or a foreign branch, office,
subsidiary, affiliate or other foreign establishment (foreign affiliate)
controlled by one or more domestic corporations provided that the funds
are used only to finance the operations outside the United States of the
borrower or of its affiliates located outside the United States.
(b) Acknowledgment of use of IBF deposits and extensions of credit.
An IBF shall provide written notice to each of its customers (other than
those specified in Sec. 204.8(a)(2)(i)(B) and Sec. 204.8(a)(3) (i)
through (v)) at the time a deposit relationship or a credit relationship
is first established that it is the policy of the Board of Governors of
the Federal Reserve System that deposits received by international
banking facilities may be used only to support the depositor's
operations outside the United States as specified in
Sec. 204.8(a)(2)(ii)(B) and that extensions of credit by IBFs may be
used only to finance operations outside of the United States as
specified in Sec. 204.8(a)(3)(vi). In the case of loans to or deposits
from foreign affiliates of U.S. residents, receipt of such notice must
be acknowledged in writing whenever a deposit or credit relationship is
first established with the IBF.
(c) Exemption from reserve requirements. An institution that is
subject to the reserve requirements of this part is not required to
maintain reserves against its IBF time deposits or IBF loans. Deposit-
taking activities of IBFs are limited to accepting only IBF time
deposits and lending activities of IBFs are restricted to making only
IBF loans.
(d) Establishment of an international banking facility. A depository
institution, an Edge or Agreement Corporation or a United States branch
or agency of a foreign bank may establish an IBF in any location where
it is legally authorized to engage in IBF business. However, only one
IBF may be established for each reporting entity that is required to
submit a Report of Transaction Accounts, Other Deposits and Vault Cash
(Form FR 2900).
(e) Notification to Federal Reserve. At least fourteen days prior to
the first reserve computation period that an institution intends to
establish an IBF it shall notify the Federal Reserve Bank of the
district in which it is located of its intent. Such notification shall
include a statement of intention by the institution that it will comply
with the rules of this part concerning IBFs, including restrictions on
sources and uses of funds, and recordkeeping and accounting
requirements. Failure to comply with the requirements of this part shall
subject the institution to reserve requirements under this part or
[[Page 142]]
result in the revocation of the institution's ability to operate an IBF.
(f) Recordkeeping requirements. A depository institution shall
segregate on its books and records the asset and liability accounts of
its IBF and submit reports concerning the operations of its IBF as
required by the Board.
[46 FR 32429, June 23, 1981, as amended at 51 FR 9636, Mar. 20, 1986; 56
FR 15495, Apr. 17, 1991; 61 FR 69025, Dec. 31, 1996]
Sec. 204.9 Reserve requirement ratios.
The following reserve ratios are prescribed for all depository
institutions, Edge and Agreement corporations, and United States
branches and agencies of foreign banks:
------------------------------------------------------------------------
Category Reserve requirement
------------------------------------------------------------------------
Net transaction accounts:
$0 to $6.0 million.................... 0 percent of amount.
Over $6.0 million and up to $42.1 3 percent of amount.
million.
Over $42.1 million.................... $1,083,000 plus 10 percent
of amount over $42.1
million.
Nonpersonal time deposits............. 0 percent.
Eurocurrency liabilities.............. 0 percent.
------------------------------------------------------------------------
[Reg. D, 67 FR 62636, Oct. 8, 2002]
Interpretations
Sec. 204.121 Bankers' banks.
(a)(1) The Federal Reserve Act, as amended by the Monetary Control
Act of 1980 (title I of Pub. L. 96-221), imposes Federal reserve
requirements on depository institutions that maintain transaction
accounts or nonpersonal time deposits. Under section 19(b)(9), however,
a depository institution is not required to maintain reserves if it:
(i) Is organized solely to do business with other financial
institutions;
(ii) Is owned primarily by the financial institutions with which it
does business; and
(iii) Does not do business with the general public.
Depository institutions that satisfy all of these requirements are
regarded as bankers' banks.
(2) In its application of these requirements to specific
institutions, the Board will use the following standards:
(i) A depository institution may be regarded as organized solely to
do business with other depository institutions even if, as an incidental
part to its activities, it does business to a limited extent with
entities other than depository institutions. The extent to which the
institution may do business with other entities and continue to be
regarded as a bankers' bank is specified in paragraph (a)(2)(iii) of
this section.
(ii) A depository institution will be regarded as being owned
primarily by the institutions with which it does business if 75 per cent
or more of its capital is owned by other depository institutions. The 75
per cent or more ownership rule applies regardless of the type of
depository institution.
(iii) A depository institution will not be regarded as doing
business with the general public if it meets two conditions. First, the
range of customers with which the institution does business must be
limited to depository institutions, including subsidiaries or
organizations owned by depository institutions; directors, officers or
employees of the same or other depository institutions; individuals
whose accounts are acquired at the request of the institution's
supervisory authority due to the actual or impending failure of another
depository institution; share insurance funds; and depository
institution trade associations. Second, the extent to which the
depository institution makes loans to, or investments in, the above
entities (other than depository institutions) cannot exceed 10 per cent
of total assets, and the extent to which it receives deposits (or shares
if the institution does not receive deposits) from or issues other
liabilities to the above entities (other than depository institutions)
cannot exceed 10 per cent of total liabilities (or net worth if the
institution does not receive deposits).
If a depository institution is unable to meet all of these requirements
on a continuing basis, it will not be regarded as a bankers' bank and
will be required to satisfy Federal reserve requirements on all of its
transaction accounts and nonpersonal time deposits.
(b) (1) Section 19(c)(1) of the Federal Reserve Act, as amended by
the Monetary Control Act of 1980 (title I of Pub. L. 96-221) provides
that Federal reserve requirements may be satisfied by the maintenance of
vault cash or balances
[[Page 143]]
in a Federal Reserve Bank. Depository institutions that are not members
of the Federal Reserve System may also satisfy reserve requirements by
maintaining a balance in another depository institution that maintains
required reserve balances at a Federal Reserve Bank, in a Federal Home
Loan Bank, or in the National Credit Union Administration Central
Liquidity Facility if the balances maintained by such institutions are
subsequently passed through to the Federal Reserve Bank.
(2) On August 27, 1980, the Board announced the procedures that will
apply to such pass-through arrangements (45 FR 58099). Section
204.3(i)(1) provides that the Board may permit, on a case-by-case basis,
depository institutions that are not themselves required to maintain
reserves (bankers' banks) to act as pass-through correspondents if
certain criteria are satisfied. The Board has determined that a bankers'
bank may act as a pass-through correspondent if it enters into an
agreement with the Federal Reserve to accept responsibility for the
maintenance of pass-through reserve accounts in accordance with
Regulation D (12 CFR 204.3(i)) and if the Federal Reserve is satisfied
that the quality of management and financial resources of the
institution are adequate in order to enable the institution to serve as
a pass-through correspondent in accordance with Regulation D.
Satisfaction of these criteria will assure that pass-through
arrangements are maintained properly without additional financial risk
to the Federal Reserve.
(3) In order to determine uniformly the adequacy of managerial and
financial resources, the Board will consult with the Federal supervisor
for the type of institution under consideration. Because the Board does
not possess direct experience with supervising depository institutions
other than commerical banks, and does not intend to involve itself in
the direct supervision of such institutions, it will request the
National Credit Union Administration to review requests from credit
unions that qualify as bankers' banks and the Federal Home Loan Bank
Board to review requests from savings and loan associations that qualify
as bankers' banks, regardless of charter or insurance status. (The
Board, itself, will consider requests from all commercial banks that
qualify as bankers' banks.) If the Federal supervisor does not find the
institution's managerial or financial resources to be adequate, the
Board will not permit the institution to act as a pass-through
correspondent. In order to assure the continued adequacy of managerial
and financial resources, it is anticipated that the appropriate Federal
supervisor will, on a periodic basis, review and evaluate the managerial
and financial resources of the institution in order to determine whether
it should continue to be permitted to act as a pass-through
correspondent. It is anticipated that, with respect to state chartered
institutions, the Federal supervisor may discuss the request with the
institute State supervisor. The Board believes that this procedure will
promote uniformity of treatment for all types of bankers' banks, and
provide consistent advice concerning managerial ability and financial
strength from supervisory authorities that are in a better position to
evaluate these criteria for depository institutions that are not
commerical banks.
(4) Requests for a determination as to whether a depository
institution will be regarded as a bankers' bank for purposes of the
Federal Reserve Act or for permission to act as a pass-through
correspondent may be addressed to the Federal Reserve Bank in whose
District the main office of the despository institution is located or to
the Secretary, Board of Governors of the Federal Reserve System,
Washington, DC 20551. The Board will act promptly on all requests
received directly or through Federal Reserve Banks.
[45 FR 69879, Oct. 22, 1980]
Sec. 204.122 Secondary market activities of international banking facilities.
(a) Questions have been raised concerning the extent to which
international banking facilities may purchase (or sell) IBF-eligible
assets such as loans (including loan participations), securities, CDs,
and bankers' acceptances from (or to) third parties. Under the Board's
regulations, as specified in Sec. 204.8 of Regulation D, IBFs are
limited, with respect to making loans
[[Page 144]]
and accepting deposits, to dealing only with certain customers, such as
other IBFs and foreign offices of other organizations, and with the
entity establishing the IBF. In addition, an IBF may extend credit to a
nonbank customer only to finance the borrower's non-U.S. operations and
may accept deposits from a nonbank customer that are used only to
support the depositor's non-U.S. business.
(b) Consistent with the Board's intent, IBFs may purchase IBF-
eligible assets \1\ from, or sell such assets to, any domestic or
foreign customer provided that the transactions are at arm's length
without recourse. However, an IBF of a U.S. depository institution may
not purchase assets from, or sell such assets to, any U.S. affiliate of
the institution establishing the IBF; an IBF of an Edge or Agreement
corporation may not purchase assets from, or sell assets to, any U.S.
affiliate of the Edge or Agreement corporation or to U.S. branches of
the Edge or Agreement corporation or to U.S. branches of the Edge or
Agreement corporation other than the branch \2\ establishing the IBF;
and an IBF of a U.S. branch or agency of a foreign bank may not purchase
assets from, or sell assets to any U.S. affiliates of the foreign bank
or to any other U.S. branch or agency of the same foreign bank.\2\ (This
would not pevent an IBF from purchasing (or selling) assets directly
from (or to) any IBF, including an IBF of an affiliate, or to the
institution establishing the IBF; such purchases from the institution
establishing the IBF would continue to be subject to Eurocurrency
reserve requirements except during the initial four-week transition
period.) Since repurchase agreements are regarded as loans, transactions
involving repurchase agreements are permitted only with customers who
are otherwise eligible to deal with IBFs, as specified in Regulation D.
---------------------------------------------------------------------------
\1\ In order for an asset to be eligible to be held by an IBF, the
obligor or issuer of the instrument, or in the case of bankers'
acceptances, the customer and any endorser or acceptor, must be an IBF-
eligible customer.
\2\ Branches of Edge or Agreement corporations and agencies and
branches of foreign banks that file a consolidated report for reserve
requirements purposes (FR 2900) are considered to be the establishing
entity of an IBF.
---------------------------------------------------------------------------
(c) In the case of purchases of assets, in order to determine that
the Board's use-of-proceeds requirement has been met, it is necessary
for the IBF (1) to ascertain that the applicable IBF notices and
acknowledgments have been provided, or (2) in the case of loans or
securities, to review the documentation underlying the loan or security,
or accompanying the security (e.g., the prospectus or offering
statement), to determine that the proceeds are being used only to
finance the obligor's operations outside the U.S., or (3) in the case of
loans, to obtain a statement from either the seller or borrower that the
proceeds are being used only to finance operations outside the U.S., or
in the case of securities, to obtain such a statement from the obligor,
or (4) in the case of bankers' acceptances, to review the underlying
documentation to determine that the proceeds are being used only to
finance the parties' operations outside the United States.
(d) Under the Board's regulations, IBFs are not permitted to issue
negotiable Euro-CDs, bankers' acceptances, or similar instruments.
Accordingly, consistent with the Board's intent in this area, IBFs may
sell such instruments issued by third parties that qualify as IBF-
eligible assets provided that the IBF, its establishing institution and
any affiliate of the institution establishing the IBF do not endorse,
accept, or otherwise guarantee the instrument.
[46 FR 62812, Dec. 29, 1981, as amended at 52 FR 47694, Dec. 16, 1987]
Sec. 204.123 Sale of Federal funds by investment companies or trusts in which the entire beneficial interest is held exclusively by depository institutions.
(a) The Federal Reserve Act, as amended by the Monetary Control Act
of 1980 (Title I of Pub. L. 96-221) imposes Federal Reserve requirements
on transaction accounts and nonpersonnel time deposits held by
depository institutions. The Board is empowered under the Act to
determine what types of obligations shall be deemed a deposit.
Regulation D--Reserve Requirements of Depository Institutions exempts
[[Page 145]]
from the definition of deposit those obligations of a depository
institution that are issued or undertaken and held for the account of a
domestic office of another depository institution (12 CFR
204.2(a)(1)(vii)(A)(1)). These exemptions from the definition of deposit
are known collectively as the Federal funds or interbank exemption.
(b) Title IV of the Depository Institutions Deregulation and
Monetary Control Act of 1980 authorizes Federal savings and loan
associations to invest in open-ended management investment companies
provided the funds' investment portfolios are limited to the types of
investments that a Federal savings and loan association could hold
without limit as to percentage of assets (12 U.S.C. 1464(c)(1)(Q)). Such
investments include mortgages, U.S. Government and agency securities,
securities of states and political subdivisions, sales of Federal funds
and deposits held at banks insured by the Federal Deposit Insurance
Corporation. The Federal Credit Union Act authorizes Federal credit
unions to aggregate their funds in trusts provided the trust is limited
to such investments that Federal credit unions could otherwise make.
Such investments include loans to credit union members, obligations of
the U.S. government or secured by the U.S. government, loans to other
credit unions, shares or accounts held at savings and loan associations
or mutual savings banks insured by FSLIC or FDIC, sales of Federal funds
and shares of any central credit union whose investments are
specifically authorized by the board of directors of the Federal credit
union making the investment (12 U.S.C. 1757(7)).
(c) The Board has considered whether an investment company or trust
whose entire beneficial interest is held by depository institutions, as
defined in Regulation D, would be eligible for the Federal funds
exemption from Reserve requirements and interest rate limitations. The
Board has determined that such investment companies or trusts are
eligible to participate in the Federal funds market because, in effect,
they act as mere conduits for the holders of their beneficial interest.
To be regarded by the Board as acting as a conduit and, thus, be
eligible for participation in the Federal funds market, an investment
company or trust must meet each of the following conditions:
(1) The entire beneficial interest in the investment company or
trust must be held by depository institutions, as defined in Regulation
D. These institutions presently may participate directly in the Federal
funds market. If the entire beneficial interest in the investment
company or trust is held only by depository institutions, the Board will
regard the investment company or trust as a mere conduit for the holders
of its beneficial interest.
(2) The assets of the investment company or trust must be limited to
investments that all of the holders of the beneficial interest could
make directly without limit.
(3) Holders of the beneficial interest in the investment company or
trust must not be allowed to make third party payments from their
accounts with the investment company or trust. The Board does not regard
an investment company or trust that offers third party payment
capabilities or other similar services which actively transform the
nature of the funds passing between the holders of the beneficial
interest and the Federal funds market as mere conduits.
The Board expects that the above conditions will be included in
materials filed by an investment company or trust with the appropriate
regulatory agencies.
(d) The Board believes that permitting sales of Federal funds by
investment companies or trusts whose beneficial interests are held
exclusively by depository institutions, that invest solely in assets
that the holders of their beneficial interests can otherwise invest in
without limit, and do not provide third party payment capabilities offer
the potential for an increased yield for thrifts. This is consistent
with Congressional intent to provide thrifts with convenient liquidity
vehicles.
[47 FR 8987, Mar. 3, 1982, as amended at 52 FR 47695, Dec. 16, 1987]
[[Page 146]]
Sec. 204.124 Repurchase agreement involving shares of a money market mutual fund whose portfolio consists wholly of United States Treasury and Federal agency
securities.
(a) The Federal Reserve Act, as amended by the Monetary Control Act
of 1980 (title I of Pub. L. 96-221) imposes Federal reserve requirements
on transaction accounts and nonpersonal time deposits held by depository
institutions. The Board is empowered under the Act to determine what
types of obligations shall be deemed a deposit (12 U.S.C. 461).
Regulation D--Reserve Requirements of Depository Institutions exempts
from the definition of deposit those obligations of a depository
institution that arise from a transfer of direct obligations of, or
obligations that are fully guaranteed as to principal and interest by,
the United States government or any agency thereof that the depository
institution is obligated to repurchase (12 CFR 204.2(a)(1)(vii)(B)).
(b) The National Bank Act provides that a national bank may purchase
for its own account investment securities under limitations and
restrictions as the Comptroller may prescribe (12 U.S.C. 24, [para]7).
The statute defines investment securities to mean marketable obligations
evidencing indebtedness of any person in the form of bonds, notes, and
debentures. The Act further limits a national bank's holdings of any one
security to no more than an amount equal to 10 percent of the bank's
capital stock and surplus. However, these limitations do not apply to
obligations issued by the United States, general obligations of any
state and certain obligations of Federal agencies. In addition,
generally a national bank is not permitted to purchase for its own
account stock of any corporation. These restrictions also apply to state
member banks (12 U.S.C. 335).
(c) The Comptroller of the Currency has permitted national banks to
purchase for their own accounts shares of open-end investment companies
that are purchased and sold at par (i.e., money market mutual funds)
provided the portfolios of such companies consist solely of securities
that a national bank may purchase directly (Banking Bulletin B-83-58).
The Board of Governors has permitted state member banks to purchase, to
the extent permitted under applicable state law, shares of money market
mutual funds (MMMF) whose portfolios consist solely of securities that
the state member bank may purchase directly (12 CFR 208.123).
(d) The Board has determined that an obligation arising from a
repurchase agreement involving shares of a MMMF whose portfolio consists
wholly of securities of the United States government or any agency
thereof \1\ would not be a deposit for purposes of Regulations D and Q.
The Board believes that a repurchase agreement involving shares of such
a MMMF is the functional equivalent of a repurchase agreement directly
involving United States government or agency obligations. A purchaser of
shares of a MMMF obtains an interest in a pro rata portion of the assets
that comprise the MMMF's portfolio. Accordingly, regardless of whether
the repurchase agreement involves United States government or agency
obligations directly or shares in a MMMF whose portfolio consists
entirely of United States government or agency obligations, an equitable
and undivided interest in United States and agency government
obligations is being transferred. Moreover, the Board believes that this
interpretation will further the purpose of the exemption in Regulations
D and Q for repurchase agreements involving United States government or
Federal obligations by enhancing the market for such obligations.
---------------------------------------------------------------------------
\1\ The term United States government or any agency thereof as used
herein shall have the same meaning as in Sec. 204.2(a)(1)(vii)(B) of
Regulation D, 12 CFR 204.2(a)(1)(vii)(B).
[50 FR 13011, Apr. 2, 1985, as amended at 52 FR 47695, Dec. 16, 1987]
Sec. 204.125 Foreign, international, and supranational entities referred to in Secs. 204.2(c)(1)(iv)(E) and 204.8(a)(2)(i)(B)(5).
The entities referred to in Secs. 204.2(c)(1)(iv)(E) and
204.8(a)(2)(i)(B)(5) are:
Europe
Bank for International Settlements.
European Atomic Energy Community.
[[Page 147]]
European Central Bank.
European Coal and Steel Community.
The European Communities.
European Development Fund.
European Economic Community.
European Free Trade Association.
European Fund.
European Investment Bank.
Latin America
Andean Development Corporation.
Andean Subregional Group.
Caribbean Development Bank.
Caribbean Free Trade Association
Caribbean Regional Development Agency.
Central American Bank for Economic Integration.
The Central American Institute for Industrial Research and Technology.
Central American Monetary Stabilization Fund.
East Caribbean Common Market.
Latin American Free Trade Association.
Organization for Central American States.
Permanent Secretariat of the Central American General Treaty of Economic
Integration.
River Plate Basin Commission.
Africa
African Development Bank.
Banque Centrale des Etats de l'Afrique Equatorial et du Cameroun.
Banque Centrale des Etats d`Afrique del'Ouest.
Conseil de l'Entente.
East African Community.
Organisation Commune Africaine et Malagache.
Organization of African Unity.
Union des Etats de l'Afrique Centrale.
Union Douaniere et Economique de l'Afrique Centrale.
Union Douaniere des Etats de l`Afrique de l'Ouest.
Asia
Asia and Pacific Council.
Association of Southeast Asian Nations.
Bank of Taiwan.
Korea Exchange Bank.
Middle East
Central Treaty Organization.
Regional Cooperation for Development.
[Reg. D, 52 FR 47695, Dec. 16, 1987, as amended at 56 FR 15495, Apr. 17,
1991; 65 FR 12917, Mar. 10, 2000]
Sec. 204.126 Depository institution participation in ``Federal funds'' market.
(a) Under Sec. 204.2(a)(1)(vii)(A), there is an exemption from
Regulation D for member bank obligations in nondeposit form to another
bank. To assure the effectiveness of the limitations on persons who sell
Federal funds to depository institutions, Regulation D applies to
nondocumentary obligations undertaken by a depository institution to
obtain funds for use in its banking business, as well as to documentary
obligations. Under Sec. 204.2(a)(1)(vii) of Regulation D, a depository
institution's liability under informal arrangements as well as those
formally embodied in a document are within the coverage of Regulation D.
(b) The exemption in Sec. 204.2(a)(1)(vii)(A) applies to obligations
owed by a depository institution to a domestic office of any entity
listed in that section (the exempt institutions). The exempt
institutions explicitly include another depository institution, foreign
bank, Edge or agreement corporation, New York Investment (article XII)
Company, the Export-Import Bank of the United States, Minbanc Capital
Corp., and certain other credit sources. The term exempt institutions
also includes subsidiaries of depository institutions:
(1) That engage in businesses in which their parents are authorized
to engage; or
(2) The stock of which by statute is explicitly eligible for
purchase by national banks.
(c) To assure that this exemption for liabilities to exempt
institutions is not used as a means by which nondepository institutions
may arrange through an exempt institution to sell Federal funds to a
depository institution, obligations within the exemption must be issued
to an exempt institution for its own account. In view of this
requirement, a depository institution that purchases Federal funds
should ascertain the character (not necessarily the identity) of the
actual seller in order to justify classification of its liability on the
transaction as Federal funds purchased rather than as a deposit. Any
exempt institution that has given general assurance to the purchasing
depository institution that sales by it of Federal funds ordinarily will
be for its own account and thereafter executes such transactions for the
account of others, should disclose the nature of the actual lender with
respect to each
[[Page 148]]
such transaction. If it fails to do so, the depository institution would
be deemed by the Board as indirectly violating section 19 of the Federal
Reserve Act and Regulation D.
[52 FR 47695, Dec. 16, 1987]
Sec. 204.127 Nondepository participation in ``Federal funds'' market.
(a) The Board has considered whether the use of interdepository
institution loan participations (IDLPs) which involve participation by
third parties other than depository institutions in Federal funds
transactions, comes within the exemption from deposit classification for
certain obligations owed by a depository institution to an institution
exempt in Sec. 204.2(a)(1)(vii)(A) of Regulation D. An IDLP transaction
is one through which an institution that has sold Federal funds to a
depository institution, subsequently sells or participates out that
obligation to a nondepository third party without notifying the
obligated institution.
(b) The Board's interpretation regarding Federal funds transactions
(12 CFR 204.126) clarified that a depository institutions's liability
must be issued to an exempt institution described in
Sec. 204.2(a)(1)(vii)(A) of Regulation D for its own account in order to
come within the nondeposit exemption for interdepository liabilities.
The Board regards transactions which result in third parties gaining
access to the Federal funds market as contrary to the exemption
contained in Sec. 204.2(a)(1)(vii)(A) of Regulation D regardless of
whether the nondepository institution third party is a party to the
initial transaction or thereafter becomes a participant in the
transaction through purchase of all or part of the obligation held by
the selling depository institution.
(c) The Board regards the notice requirements set out in 12 CFR
204.126 as applicable to IDLP-type transactions as described herein so
that a depository institution selling Federal funds must provide to the
purchaser--
(1) Notice of its intention, at the time of the initial transaction,
to sell or participate out its loan contract to a nondepository third
party, and
(2) Full and prompt notice whenever it (the selling depository
institution) subsequently sells or participates out its loan contract to
a non-depository third party.
[52 FR 47695, Dec. 16, 1987]
Sec. 204.128 Deposits at foreign branches guaranteed by domestic office of a depository institution.
(a) In accepting deposits at branches abroad, some depository
institutions may enter into agreements from time to time with depositors
that in effect guarantee payment of such deposits in the United States
if the foreign branch is precluded from making payment. The question has
arisen whether such deposits are subject to Regulation D, and this
interpretation is intended as clarification.
(b) Section 19 of the Federal Reserve Act which establishes reserve
requirements does not apply to deposits of a depository institution
``payable only at an office thereof located outside of the States of the
United States and the District of Columbia'' (12 U.S.C. 371a; 12 CFR
204.1(c)(5)). The Board rule in 1918 that the requirements of section 19
as to reserves to be carried by member banks do not apply to foreign
branches (1918 Fed. Res. Bull. 1123). The Board has also defined the
phrase Any deposit that is payable only at an office located outside the
United States, in Sec. 204.2(t) of Regulation D, 12 CFR 204.2(t).
(c) The Board believes that this exemption from reserve requirements
should be limited to deposits in foreign branches as to which the
depositor is entitled, under his agreement with the depository
institution, to demand payment only outside the United States,
regardless of special circumstances. The exemption is intended
principally to enable foreign branches of U.S. depository institutions
to compete on a more nearly equal basis with banks in foreign countries
in accordance with the laws and regulations of those countries. A
customer who makes a deposit that is payable solely at a foreign branch
of the depository institution assumes whatever risk may exist that the
foreign country in which a branch is located might impose restrictions
on withdrawals. When payment of a deposit in a foreign branch is
guaranteed by a promise of payment at an office in
[[Page 149]]
the United States if not paid at the foreign office, the depositor no
longer assumes this risk but enjoys substantially the same rights as if
the deposit had been made in a U.S. office of the depository
institution. To assure the effectiveness of Regulation D and to prevent
evasions thereof, the Board considers that such guaranteed foreign-
branch deposits must be subject to that regulation.
(d) Accordingly, a deposit in a foreign branch of a depository
institution that is guaranteed by a domestic office is subject to the
reserve requirements of Regulation D the same as if the deposit had been
made in the domestic office. This interpretation is not designed in any
respect to prevent the head office of a U.S. bank from repaying
borrowings from, making advances to, or supplying capital funds to its
foreign branches, subject to Eurocurrency liability reserve
requirements.
[52 FR 47696, Dec. 16, 1987]
Sec. 204.130 Eligibility for NOW accounts.
(a) Summary. In response to many requests for rulings, the Board has
determined to clarify the types of entities that may maintain NOW
accounts at member banks.
(b) Individuals. (1) Any individual may maintain a NOW account
regardless of the purposes that the funds will serve. Thus, deposits of
an individual used in his or her business including a sole proprietor or
an individual doing business under a trade name is eligible to maintain
a NOW account in the individual's name or in the ``DBA'' name. However,
other entities organized or operated to make a profit such as
corporations, partnerships, associations, business trusts, or other
organizations may not maintain NOW accounts.
(2) Pension funds, escrow accounts, security deposits, and other
funds held under various agency agreements may also be classified as NOW
accounts if the entire beneficial interest is held by individuals or
other entities eligible to maintain NOW accounts directly. The Board
believes that these accounts are similar in nature to trust accounts and
should be accorded identical treatment. Therefore, such funds may be
regarded as eligible for classification as NOW accounts.
(c) Nonprofit organizations. (1) A nonprofit organization that is
operated primarily for religious, philanthropic, charitable,
educational, political or other similar purposes may maintain a NOW
account. The Board regards the following kinds of organizations as
eligible for NOW accounts under this standard if they are not operated
for profit:
(i) Organizations described in section 501(c)(3) through (13), and
(19) of the Internal Revenue Code (26 U.S.C. (I.R.C. 1954) section
501(c)(3) through (13) and (19));
(ii) Political organizations described in section 527 of the
Internal Revenue Code (26 U.S.C. (I.R.C. 1954) section 527); and
(iii) Homeowners and condominium owners associations described in
section 528 of the Internal Revenue Code (26 U.S.C. (I.R.C. 1954)
section 528), including housing cooperative associations that perform
similar functions.
(2) All organizations that are operated for profit are not eligible
to maintain NOW accounts at depository institutions.
(3) The following types of organizations described in the cited
provisions of the Internal Revenue Code are among those not eligible to
maintain NOW accounts:
(i) Credit unions and other mutual depository institutions described
in section 501(c)(14) of the Internal Revenue Code (26 U.S.C. (I.R.C.
1954) section 501(c)(14));
(ii) Mutual insurance companies described in section 501(c)(15) of
the Internal Revenue Code (26 U.S.C. (I.R.C. 1954) section 501(c)(15));
(iii) Crop financing organizations described in section 501(c)(16)
of the Internal Revenue Code (26 U.S.C. (I.R.C. 1954) section
501(c)(16));
(iv) Organizations created to function as part of a qualified group
legal services plan described in section 501(c)(20) of the Internal
Revenue Code (26 U.S.C. (I.R.C. 1954) section 501(c)(20)); or
(v) Farmers' cooperatives described in section 521 of the Internal
Revenue Code (26 U.S.C. (I.R.C. 1954) section 521).
(d) Governmental units. Governmental units are generally eligible to
maintain NOW accounts at member banks. NOW
[[Page 150]]
accounts may consist of funds in which the entire beneficial interest is
held by the United States, any State of the United States, county,
municipality, or political subdivision thereof, the District of
Columbia, the Commonwealth of Puerto Rico, American Samoa, Guam, any
territory or possession of the United States, or any political
subdivision thereof.
(e) Funds held by a fiduciary. Under current provisions, funds held
in a fiduciary capacity (either by an individual fiduciary or by a
corporate fiduciary such as a bank trust department or a trustee in
bankruptcy), including those awaiting distribution or investment, may be
held in the form of NOW accounts if all of the beneficiaries are
otherwise eligible to maintain NOW accounts. The Board believes that
such a classification should continue since fiduciaries are required to
invest even temporarily idle balances to the greatest extent feasible in
order to responsibly carry out their fiduciary duties. The availability
of NOW accounts provides a convenient vehicle for providing a short-term
return on temporarily idle trust funds of beneficiaries eligible to
maintain accounts in their own names.
(f) Grandfather provision. In order to avoid unduly disrupting
account relationships, a NOW account established at a member bank on or
before August 31, 1981, that represents funds of a nonqualifying entity
that previously qualified to maintain a NOW account may continue to be
maintained in a NOW account.
[52 FR 47697, Dec. 16, 1987]
Sec. 204.131 Participation by a depository institution in the secondary market for its own time deposits.
(a) Background. In 1982, the Board issued an interpretation
concerning the effect of a member bank's purchase of its own time
deposits in the secondary market in order to ensure compliance with
regulatory restrictions on the payment of interest on time deposits,
with the prohibition against payment of interest on demand deposits, and
with regulatory requirements designed to distinguish between time
deposits and demand deposits for federal reserve requirement purposes
(47 FR 37878, Aug. 27, 1982). The interpretation was designed to ensure
that the regulatory early withdrawal penalties in Regulation Q used to
achieve these three purposes were not evaded through the purchase by a
member bank or its affiliate of a time deposit of the member bank prior
to the maturity of the deposit.
(b) Because the expiration of the Depository Institutions
Deregulation Act (title II of Pub. L. 96-221) on April 1, 1986, removed
the authority to set interest rate ceilings on deposits, one of the
purposes for adopting the interpretation was eliminated. The removal of
the authority to set interest rate ceilings on deposits required the
Board to revise the early withdrawal penalties which were also used to
distinguish between types of deposits for reserve requirement purposes.
Effective April 1, 1986, the Board amended its Regulation D to
incorporate early withdrawal penalties applicable to all depository
institutions for this purpose (51 FR 9629, Mar. 20, 1986). Although the
new early withdrawal penalties differ from the penalties used to enforce
interest rate ceilings, secondary market purchases still effectively
shorten the maturities of deposits and may be used to evade reserve
requirements. This interpretation replaces the prior interpretation and
states the application of the new early withdrawal penalties to
purchases by depository institutions and their affiliates of the
depository institution's time deposits. The interpretation applies only
to situations in which the Board's regulatory penalties apply.
(c) Secondary market purchases under the rule. The Board has
determined that a depository institution purchasing a time deposit it
has issued should be regarded as having paid the time deposit prior to
maturity. The effect of the transaction is that the depository
institution has cancelled a liability as opposed to having acquired an
asset for its portfolio. Thus, the depository institution is required to
impose any early withdrawal penalty required by Regulation D on the
party from whom it purchases the instrument by deducting the amount of
the penalty from the purchase price. The Board recognizes, however, that
secondary market sales of time deposits are often done without regard to
the
[[Page 151]]
identity of the original owner of the deposit. Such sales typically
involve a pool of time deposits with the price based on the aggregate
face value and average rate of return on the deposits. A depository
institution purchasing time deposits from persons other than the person
to whom the deposit was originally issued should be aware of the parties
named on each of the deposits it is purchasing but through failure to
inspect the deposits prior to the purchase may not be aware at the time
it purchases a pool of time deposits that it originally issued one or
more of the deposits in the pool. In such cases, if a purchasing
depository institution does not wish to assess an applicable early
withdrawal penalty, the deposit may be sold immediately in the secondary
market as an alternative to imposing the early withdrawal penalty.
(d) Purchases by affiliates. On a consolidated basis, if an
affiliate (as defined in Sec. 204.2(q) of Regulation D) of a depository
institution purchases a CD issued by the depository institution, the
purchase does not reduce their consolidated liabilities and could be
accomplished primarily to assist the depository institution in avoiding
the requirements of the Board's Regulation D. Because the effect of the
early withdrawal penalty rule could be easily circumvented by purchases
of time deposits by affiliates, such purchases are also regarded as an
early withdrawals of the time deposit, and the purchase should be
treated as if the depository institution made the purchase directly.
Thus, the regulatory requirements for early withdrawal penalties apply
to affiliates of a depository institution as well as to the institution
itself.
(e) Depository institution acting as broker. The Board believes that
it is permissible for a depository institution to facilitate the
secondary market for its own time deposits by finding a purchaser for a
time deposit that a customer is trying to sell. In such instances, the
depository institution will not be paying out any of its own funds, and
the depositor does not have a guarantee that the depository institution
will actually be able to find a buyer.
(f) Third-party market-makers. A depository institution may also
establish and advertise arrangements whereby an unaffiliated third party
agrees in advance to purchase time deposits issued by the institution.
The Board would not regard these transactions as inconsistent with the
purposes that the early withdrawal penalty is intended to serve unless a
depository institution pays a fee to the third party purchaser as
compensation for making the purchases or to remove the risk from
purchasing the deposits. In this regard, any interim financing provided
to such a third party by a depository institution in connection with the
institution's secondary market activity involving the institution's time
deposits must be made substantially on the same terms, including
interest rates and collateral, as those prevailing at the same time for
comparable transactions with other similarly situated persons and may
not involve more than the normal risk of repayment.
(g) Reciprocal arrangements. Finally, while a depository institution
may enter into an arrangement with an unaffiliated third party wherein
the third party agrees to stand ready to purchase time deposits held by
the depository institution's customers, the Board will regard a
reciprocal arrangement with another depository institution for purchase
of each other's time deposits as a circumvention of the early withdrawal
penalty rule and the purposes it is designed to serve.
[52 FR 47697, Dec. 16, 1987]
Sec. 204.132 Treatment of loan strip participations.
(a) Effective March 31, 1988, the glossary section of the
instructions for the Report of Condition and Income (FFIEC 031-034; OMB
control number 7100-0036; available from a depository institution's
primary federal regulator) (Call Report) was amended to clarify that
certain short-term loan participation arrangements (sometimes known or
styled as loan strips or strip participations) are regarded as
borrowings rather than sales for Call Report purposes in certain
circumstances. Through this interpretation, the Board is clarifying that
such transactions should be treated as deposits for purposes of
Regulation D.
(b) These transactions involve the sale (or placement) of a short-
term
[[Page 152]]
loan by a depository institution that has been made under a long-term
commitment of the depository institution to advance funds. For example,
a 90-day loan made under a five-year revolving line of credit may be
sold to or placed with a third party by the depository institution
originating the loan. The depository institution originating the loan is
obligated to renew the 90-day note itself (by advancing funds to its
customer at the end of the 90-day period) in the event the original
participant does not wish to renew the credit. Since, under these
arrangements, the depository institution is obligated to make another
loan at the end of 90 days (absent any event of default on the part of
the borrower), the depository institution selling the loan or
participation in effect must buy back the loan or participation at the
maturity of the 90-day loan sold to or funded by the purchaser at the
option of the purchaser. Accordingly, these transactions bear the
essential characteristics of a repurchase agreement and, therefore, are
reportable and reservable under Regulation D.
(c) Because many of these transactions give rise to deposit
liabilities in the form of promissory notes, acknowledgments of advance
or similar obligations (written or oral) as described in
Sec. 204.2(a)(1)(vii) of Regulation D, the exemptions from the
definition of deposit incorporated in that section may apply to the
liability incurred by a depository institution when it offers or
originates a loan strip facility. Thus, for example, loan strips sold to
domestic offices of other depository institutions are exempt from
Regulation D under Sec. 204.2(a)(1)(vii)(A)(1) because they are
obligations issued or undertaken and held for the account of a U.S.
office of another depository institution. Similarly, some of these
transactions result in Eurocurrency liabilities and are reportable and
reservable as such.
[53 FR 24931, July 1, 1988]
Sec. 204.133 Multiple savings deposits treated as a transaction account.
(a) Authority. Under section 19(a) of the Federal Reserve Act, the
Board is authorized to define the terms used in section 19, and to
prescribe regulations to implement and prevent evasions of the
requirements of that section. Section 19(b) establishes general reserve
requirements on transaction accounts and nonpersonal time deposits.
Under section 19(b)(1)(F), the Board also is authorized to determine, by
regulation or order, that an account or deposit is a transaction account
if such account is used directly or indirectly for the purpose of making
payments to third persons or others. This interpretation is adopted
under these authorities.
(b) Background. Under Regulation D, 12 CFR 204.2(d)(2), the term
``savings deposit'' includes a deposit or an account that meets the
requirements of Sec. 204.2(d)(1) and from which, under the terms of the
deposit contract or by practice of the depository institution, the
depositor is permitted or authorized to make up to six transfers or
withdrawals per month or statement cycle of at least four weeks. The
depository institution may authorize up to three of these six transfers
to be made by check, draft, debit card, or similar order drawn by the
depositor and payable to third parties. If more than six transfers (or
more than three third party transfers by check, etc.) are permitted or
authorized per month or statement cycle, the depository institution may
not classify the account as a savings deposit. If the depositor, during
the period, makes more than six transfers or withdrawals (or more than
three third party transfers by check, etc.), the depository institution
may, depending upon the facts and circumstances, be required by
Regulation D (Footnote 5 at Sec. 204.2(d)(2)) to reclassify or close the
account.
(c) Use of multiple savings deposits. Depository institutions have
asked for guidance as to when a depositor may maintain more than one
savings deposit and be permitted to make all the transfers or
withdrawals authorized for savings deposits under Regulation D from each
savings deposit. The Board has determined that, if a depository
institution suggests or otherwise promotes the establishment of or
operation of multiple savings accounts with transfer capabilities in
order to permit transfers and withdrawals in excess of those permitted
by Regulation D for an
[[Page 153]]
individual savings account, the accounts generally should be considered
to be transaction accounts. This determination applies regardless of
whether the deposits have entirely separate account numbers or are
subsidiary accounts of a master deposit account. Multiple savings
accounts, however, should not be considered to be transaction accounts
if there is a legitimate purpose, other than increasing the number of
transfers or withdrawals, for opening more than one savings deposit.
(d) Examples. The distinction between appropriate and inappropriate
uses of multiple accounts is illustrated by the following examples:
Example 1. (i) X wishes to open an account that maximizes his
interest earnings but also permits X to draw up to ten checks a month
against the account. X's Bank suggests an arrangement under which X
establishes four savings deposits at Bank. Under the arrangement, X
deposits funds in the first account and then draws three checks against
that account. X then instructs Bank to transfer all funds in excess of
the amount of the three checks to the second account and draws an
additional three checks. Funds are continually shifted between accounts
when additional checks are drawn so that no more than three checks are
drawn against each account each month.
(ii) Suggesting the use of four savings accounts in the name of X in
this example is designed solely to permit the customer to exceed the
transfer limitations on savings accounts. Accordingly, the savings
accounts should be classified as transaction accounts.
Example 2. (i) X is trustee of separate trusts for each of his four
children. X's Bank suggests that X, as trustee, open a savings deposit
in a depository institution for each of his four children in order to
ensure an independent accounting of the funds held by each trust.
(ii) X's Bank's suggestion to use four savings deposits in the name
of X in this example is appropriate, and the third party transfers from
one account should not be considered in determining whether the transfer
and withdrawal limit was exceeded on any other account. X established a
legitimate purpose, the segregation of the trust assets, for each
account separate from the need to make third party transfers.
Furthermore, there is no indication, such as by the direct or indirect
transfer of funds from one account to another, that the accounts are
being used for any purpose other than to make transfers to the
appropriate trust.
Example 3. (i) X opens four savings accounts with Bank. X regularly
draws up to three checks against each account and transfers funds
between the accounts in order to ensure that the checks on the separate
accounts are covered. X's Bank did not suggest or otherwise promote the
arrangement.
(ii) X's Bank may treat the multiple accounts as savings deposits
for Regulation D purposes, even if it discovers that X is using the
accounts to increase the transfer limits applicable to savings accounts
because X's Bank did not suggest or otherwise promote the establishment
of or operation of the arrangement.
[57 FR 38427, Aug. 25, 1992]
Sec. 204.134 Linked time deposits and transaction accounts.
(a) Authority. Under section 19(a) of the Federal Reserve Act (12
U.S.C. 461(a)), the Board is authorized to define the terms used in
section 19, and to prescribe regulations to implement and prevent
evasions of the requirements of that section. Section 19(b)(2)
establishes general reserve requirements on transaction accounts and
nonpersonal time deposits. Under section 19(b)(1)(F), the Board also is
authorized to determine, by regulation or order, that an account or
deposit is a transaction account if such account is used directly or
indirectly for the purpose of making payments to third persons or
others. This interpretation is adopted under these authorities.
(b) Linked time deposits and transaction accounts. Some depository
institutions are offering or proposing to offer account arrangements
under which a group of participating depositors maintain transaction
accounts and time deposits with a depository institution in an
arrangement under which each depositor may draw checks up to the
aggregate amount held by that depositor in these accounts. Under this
account arrangement, at the end of the day funds over a specified
balance in each depositor's transaction account are swept from the
transaction account into a commingled time deposit. A separate time
deposit is opened on each business day with the balance of deposits
received that day, as well as the proceeds of any time deposit that has
matured that day that are not used to pay checks or withdrawals from the
transaction accounts. The time deposits, which generally have maturities
of seven days, are
[[Page 154]]
staggered so that one or more time deposits mature each business day.
Funds are apportioned among the various time deposits in a manner
calculated to minimize the possibility that the funds available on any
given day would be insufficient to pay all items presented.
(1) The time deposits involved in such an arrangement may be held
directly by the depositor or indirectly through a trust or other
arrangement. The individual depositor's interest in time deposits may be
identifiable, with an agreement by the depositors that balances held in
the arrangement may be used to pay checks drawn by other depositors
participating in the arrangement, or the depositor may have an undivided
interest in a series of time deposits.
(2) Each day funds from the maturing time deposits are available to
pay checks or other charges to the depositor's transaction account. The
depository institution's decision concerning whether to pay checks drawn
on an individual depositor's transaction account is based on the
aggregate amount of funds that the depositor has invested in the
arrangement, including any amount that may be invested in unmatured time
deposits. Only if checks drawn by all participants in the arrangement
exceed the total balance of funds available that day (i.e. funds from
the time deposit that has matured that day as well as any deposits made
to participating accounts during the day) is a time deposit withdrawn
prior to maturity so as to incur an early withdrawal penalty. The
arrangement may be marketed as providing the customer unlimited access
to its funds with a high rate of interest.
(c) Determination. In these arrangements, the aggregate deposit
balances of all participants generally vary by a comparatively small
amount, allowing the time deposits maturing on any day safely to cover
any charges to the depositors' transaction accounts and avoiding any
early withdrawal penalties. Thus, this arrangement substitutes time
deposit balances for transaction accounts balances with no practical
restrictions on the depositors' access to their funds, and serves no
business purpose other than to allow the payment of higher interest
through the avoidance of reserve requirements. As the time deposits may
be used to provide funds indirectly for the purposes of making payments
or transfers to third persons, the Board has determined that the time
deposits should be considered to be transaction accounts for the
purposes of Regulation D.
[57 FR 38428, Aug. 25, 1992]
Sec. 204.135 Shifting funds between depository institutions to make use of the low reserve tranche.
(a) Authority. Under section 19(a) of the Federal Reserve Act (12
U.S.C. 461(a)) the Board is authorized to define terms used in section
19, and to prescribe regulations to implement and to prevent evasions of
the requirements of that section. Section 19(b)(2) establishes general
reserve requirements on transaction accounts and nonpersonal time
deposits. In addition to its authority to define terms under section
19(a), section 19(g) of the Federal Reserve Act also give the Board the
specific authority to define terms relating to deductions allowed in
reserve computation, including ``balances due from other banks.'' This
interpretation is adopted under these authorities.
(b) Background. (1) Currently, the Board requires reserves of zero,
three, or ten percent on transaction accounts, depending upon the amount
of transaction deposits in the depository institution, and of zero
percent on nonpersonal time deposits. In determining its reserve balance
under Regulation D, a depository institution may deduct the balances it
maintains in another depository institution located in the United States
if those balances are subject to immediate withdrawal by the depositing
depository institution (Sec. 204.3(f)). This deduction is commonly known
as the ``due from'' deduction. In addition, Regulation D at
Sec. 204.2(a)(1)(vii)(A) exempts from the definition of ``deposit'' any
liability of a depository institution on a promissory note or similar
obligation that is issued or undertaken and held for the account of an
office located in the United States of another depository institution.
Transactions falling within this exemption from the
[[Page 155]]
definition of ``deposit'' include federal funds or ``fed funds''
transactions.
(2) Under section 19(b)(2) of the Federal Reserve Act (12 U.S.C.
461(b)(2)), the Board is required to impose reserves of three percent on
total transaction deposits at or below an amount determined under a
formula. Transaction deposits falling within this amount are in the
``low reserve tranche.'' Currently the low reserve tranche runs up to
$42.2 million. Under section 19(b)(11) of the Federal Reserve Act (12
U.S.C. 461(b)(11)) the Board is also required to impose reserves of zero
percent on reservable liabilities at or below an amount determined under
a formula. Currently that amount is $3.6 million.
(c) Shifting funds between depository institutions. The Board is
aware that certain depository institutions with transaction account
balances in an amount greater than the low reserve tranche have entered
into transactions with affiliated depository institutions that have
transaction account balances below the maximum low reserve tranche
amount. These transactions are intended to lower the transaction
reserves of the larger depository institution and leave the economic
position of the smaller depository institutions unaffected, and have no
apparent purpose other than to reduce required reserves of the larger
institution. The larger depository institution places funds in a demand
deposit at a small domestic depository institution. The larger
depository institution considers those funds to be subject to the ``due
from'' deduction, and accordingly reduces its transaction reserves in
the amount of the demand deposit. The larger depository institution then
reduces its transaction account reserves by 10 percent of the deposited
amount. The small depository institution, because it is within the low
reserve tranche, must maintain transaction account reserves of 3 percent
on the funds deposited by the larger depository institution. The small
depository institution then transfers all but 3 percent of the funds
deposited by the larger depository institution back to the larger
depository institution in a transaction that qualifies as a ``fed
funds'' transaction. The 3 percent not transferred to the larger
depository institution is the amount of the larger depository
institution's deposit that the small depository institution must
maintain as transaction account reserves. Because the larger depository
institution books this second part of the transaction as a ``fed funds''
transaction, the larger depository institution does not maintain
reserves on the funds that it receives back from the small depository
institution. As a consequence, the larger depository institution has
available for its use 97 percent of the amount transferred to the small
depository institution. Had the larger depository institution not
entered into the transaction, it would have maintained transaction
account reserves of 10 percent on that amount, and would have had only
90 percent of that amount for use in its business.
(d) Determination. The Board believes that the practice described
above generally is a device to evade the reserves imposed by Regulation
D. Consequently, the Board has determined that, in the circumstances
described above, the larger depository institution depositing funds in
the smaller institution may not take a ``due from'' deduction on account
of the funds in the demand deposit account if, and to the extent that,
funds flow back to the larger depository institution from the small
depository institution by means of a transaction that is exempt from
transaction account reserve requirements.
[57 FR 38429, Aug. 25, 1992]
Sec. 204.136 Treatment of trust overdrafts for reserve requirement reporting purposes.
(a) Authority. Under section 19(a) of the Federal Reserve Act (12
U.S.C. 461(a)), the Board is authorized to define the terms used in
section 19, and to prescribe regulations to implement and prevent
evasions of the requirements of that section. Section 19(b) establishes
general reserve requirements on transaction accounts and nonpersonal
time deposits. Under section 19(b)(1)(F), the Board also is authorized
to determine, by regulation or order, that an account or deposit is a
transaction account if such account is used directly or indirectly for
the purpose of making payments to third persons or
[[Page 156]]
others. This interpretation is adopted under these authorities.
(b) Netting of trust account balances. (1) Not all depository
institutions have treated overdrafts in trust accounts administered by a
trust department in the same manner when calculating the balance in a
commingled transaction account in the depository institution for the
account of the trust department of the institution. In some cases,
depository institutions carry the aggregate of the positive balances in
the individual trust accounts as the balance on which reserves are
computed for the commingled account. In other cases depository
institutions net positive balances in some trust accounts against
negative balances in other trust accounts, thus reducing the balance in
the commingled account and lowering the reserve requirements. Except in
limited circumstances, negative balances in individual trust accounts
should not be netted against positive balances in other trust accounts
when determining the balance in a trust department's commingled
transaction account maintained in a depository institution's commercial
department. The netting of positive and negative balances has the effect
of reducing the aggregate of a commingled transaction account reported
by the depository institution to the Federal Reserve and reduces the
reserves the institution must hold against transaction accounts under
Regulation D. Unless the governing trust agreement or state law
authorizes the depository institution, as trustee, to lend money in one
trust to another trust, the negative balances in effect, for purposes of
Regulation D, represent a loan from the depository institution.
Consequently, negative balances in individual trust accounts should not
be netted against positive balances in other individual trust accounts,
and the balance in any transaction account containing commingled trust
balances should reflect positive or zero balances for each individual
trust.
(2) For example, where a trust department engages in securities
lending activities for trust accounts, overdrafts might occur because of
the trust department's attempt to ``normalize'' the effects of timing
delays between the depository institution's receipt of the cash
collateral from the broker and the trust department's posting of the
transaction to the lending trust account. When securities are lent from
a trust customer to a broker that pledges cash as collateral, the broker
usually transfers the cash collateral to the depository institution on
the day that the securities are made available. While the institution
has the use of the funds from the time of the transfer, the trust
department's normal posting procedures may not reflect receipt of the
cash collateral by the individual account until the next day. On the day
that the loan is terminated, the broker returns the securities to the
lending trust account and the trust customer's account is debited for
the amount of the cash collateral that is returned by the depository
institution to the broker. The trust department, however, often does not
liquidate the investment made with the cash collateral until the day
after the loan terminates, a delay that normally causes a one day
overdraft in the trust account. Regulation D requires that, on the day
the loan is terminated, the depository institution regard the negative
balance in the customer's account as zero for reserve requirement
reporting purposes and not net the overdraft against positive balances
in other accounts.
(c) Procedures. In order to meet the requirements of Regulation D, a
depository institution must have procedures to determine the aggregate
of trust department transaction account balances for Regulation D on a
daily basis. The procedures must consider only the positive balances in
individual trust accounts without netting negative balances except in
those limited circumstances where loans are legally permitted from one
trust to another, or where offsetting is permitted pursuant to trust law
or written agreement, or where the amount that caused the overdraft is
still available in a settlement, suspense or other trust account within
the trust department and may be used to offset the overdraft.
[57 FR 38429, Aug. 25, 1992]
[[Page 157]]
PART 205--ELECTRONIC FUND TRANSFERS (REGULATION E)--Table of Contents
Sec.
205.1 Authority and purpose.
205.2 Definitions.
205.3 Coverage.
205.4 General disclosure requirements; jointly offered services.
205.5 Issuance of access devices.
205.6 Liability of consumer for unauthorized transfers.
205.7 Initial disclosures.
205.8 Change in terms notice; error resolution notice.
205.9 Receipts at electronic terminals; periodic statements.
205.10 Preauthorized transfers.
205.11 Procedures for resolving errors.
205.12 Relation to other laws.
205.13 Administrative enforcement; record retention.
205.14 Electronic fund transfer service provider not holding consumer's
account.
205.15 Electronic fund transfer of government benefits.
205.16 Disclosures at automated teller machines.
205.17 Requirements for electronic communication.
Appendix A to Part 205--Model Disclosure Clauses and Forms
Appendix B to Part 205--Federal Enforcement Agencies
Appendix C to Part 205--Issuance of Staff Interpretations
Supplement I to Part 205--Official Staff Interpretations
Authority: 15 U.S.C. 1693b.
Source: Reg. E, 61 FR 19669, May 2, 1996, unless otherwise noted.
Sec. 205.1 Authority and purpose.
(a) Authority. The regulation in this part, known as Regulation E,
is issued by the Board of Governors of the Federal Reserve System
pursuant to the Electronic Fund Transfer Act (15 U.S.C. 1693 et seq.).
The information-collection requirements have been approved by the Office
of Management and Budget under 44 U.S.C. 3501 et seq. and have been
assigned OMB No. 7100-0200.
(b) Purpose. This part carries out the purposes of the Electronic
Fund Transfer Act, which establishes the basic rights, liabilities, and
responsibilities of consumers who use electronic fund transfer services
and of financial institutions that offer these services. The primary
objective of the act and this part is the protection of individual
consumers engaging in electronic fund transfers.
Sec. 205.2 Definitions.
For purposes of this part, the following definitions apply:
(a)(1) Access device means a card, code, or other means of access to
a consumer's account, or any combination thereof, that may be used by
the consumer to initiate electronic fund transfers.
(2) An access device becomes an accepted access device when the
consumer:
(i) Requests and receives, or signs, or uses (or authorizes another
to use) the access device to transfer money between accounts or to
obtain money, property, or services;
(ii) Requests validation of an access device issued on an
unsolicited basis; or
(iii) Receives an access device in renewal of, or in substitution
for, an accepted access device from either the financial institution
that initially issued the device or a successor.
(b)(1) Account means a demand deposit (checking), savings, or other
consumer asset account (other than an occasional or incidental credit
balance in a credit plan) held directly or indirectly by a financial
institution and established primarily for personal, family, or household
purposes.
(2) The term does not include an account held by a financial
institution under a bona fide trust agreement.
(c) Act means the Electronic Fund Transfer Act (title IX of the
Consumer Credit Protection Act, 15 U.S.C. 1693 et seq.).
(d) Business day means any day on which the offices of the
consumer's financial institution are open to the public for carrying on
substantially all business functions.
(e) Consumer means a natural person.
(f) Credit means the right granted by a financial institution to a
consumer to defer payment of debt, incur debt and defer its payment, or
purchase property or services and defer payment therefor.
(g) Electronic fund transfer is defined in Sec. 205.3.
(h) Electronic terminal means an electronic device, other than a
telephone
[[Page 158]]
operated by a consumer, through which a consumer may initiate an
electronic fund transfer. The term includes, but is not limited to,
point-of-sale terminals, automated teller machines, and cash dispensing
machines.
(i) Financial institution means a bank, savings association, credit
union, or any other person that directly or indirectly holds an account
belonging to a consumer, or that issues an access device and agrees with
a consumer to provide electronic fund transfer services.
(j) Person means a natural person or an organization, including a
corporation, government agency, estate, trust, partnership,
proprietorship, cooperative, or association.
(k) Preauthorized electronic fund transfer means an electronic fund
transfer authorized in advance to recur at substantially regular
intervals.
(l) State means any state, territory, or possession of the United
States; the District of Columbia; the Commonwealth of Puerto Rico; or
any political subdivision of the above in this paragraph (l).
(m) Unauthorized electronic fund transfer means an electronic fund
transfer from a consumer's account initiated by a person other than the
consumer without actual authority to initiate the transfer and from
which the consumer receives no benefit. The term does not include an
electronic fund transfer initiated:
(1) By a person who was furnished the access device to the
consumer's account by the consumer, unless the consumer has notified the
financial institution that transfers by that person are no longer
authorized;
(2) With fraudulent intent by the consumer or any person acting in
concert with the consumer; or
(3) By the financial institution or its employee.
Sec. 205.3 Coverage.
(a) General. This part applies to any electronic fund transfer that
authorizes a financial institution to debit or credit a consumer's
account. Generally, this part applies to financial institutions. For
purposes of Secs. 205.10 (b), (d), and (e) and 205.13, this part applies
to any person.
(b) Electronic fund transfer. The term electronic fund transfer
means any transfer of funds that is initiated through an electronic
terminal, telephone, computer, or magnetic tape for the purpose of
ordering, instructing, or authorizing a financial institution to debit
or credit an account. The term includes, but is not limited to:
(1) Point-of-sale transfers;
(2) Automated teller machine transfers;
(3) Direct deposits or withdrawals of funds;
(4) Transfers initiated by telephone; and
(5) Transfers resulting from debit card transactions, whether or not
initiated through an electronic terminal.
(c) Exclusions from coverage. The term electronic fund transfer does
not include:
(1) Checks. Any transfer of funds originated by check, draft, or
similar paper instrument; or any payment made by check, draft, or
similar paper instrument at an electronic terminal.
(2) Check guarantee or authorization. Any transfer of funds that
guarantees payment or authorizes acceptance of a check, draft, or
similar paper instrument but that does not directly result in a debit or
credit to a consumer's account.
(3) Wire or other similar transfers. Any transfer of funds through
Fedwire or through a similar wire transfer system that is used primarily
for transfers between financial institutions or between businesses.
(4) Securities and commodities transfers. Any transfer of funds the
primary purpose of which is the purchase or sale of a security or
commodity, if the security or commodity is:
(i) Regulated by the Securities and Exchange Commission or the
Commodity Futures Trading Commission;
(ii) Purchased or sold through a broker-dealer regulated by the
Securities and Exchange Commission or through a futures commission
merchant regulated by the Commodity Futures Trading Commission; or
(iii) Held in book-entry form by a Federal Reserve Bank or federal
agency.
(5) Automatic transfers by account-holding institution. Any transfer
of
[[Page 159]]
funds under an agreement between a consumer and a financial institution
which provides that the institution will initiate individual transfers
without a specific request from the consumer:
(i) Between a consumer's accounts within the financial institution;
(ii) From a consumer's account to an account of a member of the
consumer's family held in the same financial institution; or
(iii) Between a consumer's account and an account of the financial
institution, except that these transfers remain subject to
Sec. 205.10(e) regarding compulsory use and sections 915 and 916 of the
act regarding civil and criminal liability.
(6) Telephone-initiated transfers. Any transfer of funds that:
(i) Is initiated by a telephone communication between a consumer and
a financial institution making the transfer; and
(ii) Does not take place under a telephone bill-payment or other
written plan in which periodic or recurring transfers are contemplated.
(7) Small institutions. Any preauthorized transfer to or from an
account if the assets of the account-holding financial institution were
$100 million or less on the preceding December 31. If assets of the
account-holding institution subsequently exceed $100 million, the
institution's exemption for preauthorized transfers terminates one year
from the end of the calendar year in which the assets exceed $100
million. Preauthorized transfers exempt under this paragraph (c)(7)
remain subject to Sec. 205.10(e) regarding compulsory use and sections
915 and 916 of the act regarding civil and criminal liability.
Sec. 205.4 General disclosure requirements; jointly offered services.
(a)(1) Form of disclosures. Disclosures required under this part
shall be clear and readily understandable, in writing, and in a form the
consumer may keep. A financial institution may use commonly accepted or
readily understandable abbreviations in complying with the disclosure
requirements of this part.
(2) Foreign language disclosures. Disclosures required under this
part may be made in a language other than English, provided that the
disclosures are made available in English upon the consumer's request.
(b) Additional information; disclosures required by other laws. A
financial institution may include additional information and may combine
disclosures required by other laws (such as the Truth in Lending Act (15
U.S.C. 1601 et seq.) or the Truth in Savings Act (12 U.S.C. 4301 et
seq.)) with the disclosures required by this part.
(c) Electronic communication. For rules governing the electronic
delivery of disclosures, including the definition of electronic
communication, see Sec. 205.17.
(d) Multiple accounts and account holders--(1) Multiple accounts. A
financial institution may combine the required disclosures into a single
statement for a consumer who holds more than one account at the
institution.
(2) Multiple account holders. For joint accounts held by two or more
consumers, a financial institution need provide only one set of the
required disclosures and may provide them to any of the account holders.
(e) Services offered jointly. Financial institutions that provide
electronic fund transfer services jointly may contract among themselves
to comply with the requirements that this part imposes on any or all of
them. An institution need make only the disclosures required by
Secs. 205.7 and 205.8 that are within its knowledge and within the
purview of its relationship with the consumer for whom it holds an
account.
[Reg. E, 61 FR 19669, May 2, 1996, as amended at 63 FR 14532, Mar. 25,
1998; 66 FR 17793, Apr. 4, 2001]
Sec. 205.5 Issuance of access devices.
(a) Solicited issuance. Except as provided in paragraph (b) of this
section, a financial institution may issue an access device to a
consumer only:
(1) In response to an oral or written request for the device; or
(2) As a renewal of, or in substitution for, an accepted access
device whether issued by the institution or a successor.
(b) Unsolicited issuance. A financial institution may distribute an
access
[[Page 160]]
device to a consumer on an unsolicited basis if the access device is:
(1) Not validated, meaning that the institution has not yet
performed all the procedures that would enable a consumer to initiate an
electronic fund transfer using the access device;
(2) Accompanied by a clear explanation that the access device is not
validated and how the consumer may dispose of it if validation is not
desired;
(3) Accompanied by the disclosures required by Sec. 205.7, of the
consumer's rights and liabilities that will apply if the access device
is validated; and
(4) Validated only in response to the consumer's oral or written
request for validation, after the institution has verified the
consumer's identity by a reasonable means.
Sec. 205.6 Liability of consumer for unauthorized transfers.
(a) Conditions for liability. A consumer may be held liable, within
the limitations described in paragraph (b) of this section, for an
unauthorized electronic fund transfer involving the consumer's account
only if the financial institution has provided the disclosures required
by Sec. 205.7(b)(1), (2), and (3). If the unauthorized transfer involved
an access device, it must be an accepted access device and the financial
institution must have provided a means to identify the consumer to whom
it was issued.
(b) Limitations on amount of liability. A consumer's liability for
an unauthorized electronic fund transfer or a series of related
unauthorized transfers shall be determined as follows:
(1) Timely notice given. If the consumer notifies the financial
institution within two business days after learning of the loss or theft
of the access device, the consumer's liability shall not exceed the
lesser of $50 or the amount of unauthorized transfers that occur before
notice to the financial institution.
(2) Timely notice not given. If the consumer fails to notify the
financial institution within two business days after learning of the
loss or theft of the access device, the consumer's liability shall not
exceed the lesser of $500 or the sum of:
(i) $50 or the amount of unauthorized transfers that occur within
the two business days, whichever is less; and
(ii) The amount of unauthorized transfers that occur after the close
of two business days and before notice to the institution, provided the
institution establishes that these transfers would not have occurred had
the consumer notified the institution within that two-day period.
(3) Periodic statement; timely notice not given. A consumer must
report an unauthorized electronic fund transfer that appears on a
periodic statement within 60 days of the financial institution's
transmittal of the statement to avoid liability for subsequent
transfers. If the consumer fails to do so, the consumer's liability
shall not exceed the amount of the unauthorized transfers that occur
after the close of the 60 days and before notice to the institution, and
that the institution establishes would not have occurred had the
consumer notified the institution within the 60-day period. When an
access device is involved in the unauthorized transfer, the consumer may
be liable for other amounts set forth in paragraphs (b)(1) or (b)(2) of
this section, as applicable.
(4) Extension of time limits. If the consumer's delay in notifying
the financial institution was due to extenuating circumstances, the
institution shall extend the times specified above to a reasonable
period.
(5) Notice to financial institution. (i) Notice to a financial
institution is given when a consumer takes steps reasonably necessary to
provide the institution with the pertinent information, whether or not a
particular employee or agent of the institution actually receives the
information.
(ii) The consumer may notify the institution in person, by
telephone, or in writing.
(iii) Written notice is considered given at the time the consumer
mails the notice or delivers it for transmission to the institution by
any other usual means. Notice may be considered constructively given
when the institution becomes aware of circumstances leading to the
reasonable belief that an unauthorized transfer to or from the
[[Page 161]]
consumer's account has been or may be made.
(6) Liability under state law or agreement. If state law or an
agreement between the consumer and the financial institution imposes
less liability than is provided by this section, the consumer's
liability shall not exceed the amount imposed under the state law or
agreement.
Sec. 205.7 Initial disclosures.
(a) Timing of disclosures. A financial institution shall make the
disclosures required by this section at the time a consumer contracts
for an electronic fund transfer service or before the first electronic
fund transfer is made involving the consumer's account.
(b) Content of disclosures. A financial institution shall provide
the following disclosures, as applicable:
(1) Liability of consumer. A summary of the consumer's liability,
under Sec. 205.6 or under state or other applicable law or agreement,
for unauthorized electronic fund transfers.
(2) Telephone number and address. The telephone number and address
of the person or office to be notified when the consumer believes that
an unauthorized electronic fund transfer has been or may be made.
(3) Business days. The financial institution's business days.
(4) Types of transfers; limitations. The type of electronic fund
transfers that the consumer may make and any limitations on the
frequency and dollar amount of transfers. Details of the limitations
need not be disclosed if confidentiality is essential to maintain the
security of the electronic fund transfer system.
(5) Fees. Any fees imposed by the financial institution for
electronic fund transfers or for the right to make transfers.
(6) Documentation. A summary of the consumer's right to receipts and
periodic statements, as provided in Sec. 205.9, and notices regarding
preauthorized transfers as provided in Secs. 205.10(a), and 205.10(d).
(7) Stop payment. A summary of the consumer's right to stop payment
of a preauthorized electronic fund transfer and the procedure for
placing a stop-payment order, as provided in Sec. 205.10(c).
(8) Liability of institution. A summary of the financial
institution's liability to the consumer under section 910 of the act for
failure to make or to stop certain transfers.
(9) Confidentiality. The circumstances under which, in the ordinary
course of business, the financial institution may provide information
concerning the consumer's account to third parties.
(10) Error resolution. A notice that is substantially similar to
Model Form A-3 as set out in Appendix A of this part concerning error
resolution.
(11) ATM fees. A notice that a fee may be imposed by an automated
teller machine operator as defined in Sec. 205.16(a)(1), when the
consumer initiates an electronic fund transfer or makes a balance
inquiry, and by any network used to complete the transaction.
[Reg. E, 61 FR 19669, May 2, 1996, as amended at 66 FR 13412, Mar. 6,
2001]
Sec. 205.8 Change in terms notice; error resolution notice.
(a) Change in terms notice--(1) Prior notice required. A financial
institution shall mail or deliver a written notice to the consumer, at
least 21 days before the effective date, of any change in a term or
condition required to be disclosed under Sec. 205.7(b) if the change
would result in:
(i) Increased fees for the consumer;
(ii) Increased liability for the consumer;
(iii) Fewer types of available electronic fund transfers; or
(iv) Stricter limitations on the frequency or dollar amount of
transfers.
(2) Prior notice exception. A financial institution need not give
prior notice if an immediate change in terms or conditions is necessary
to maintain or restore the security of an account or an electronic fund
transfer system. If the institution makes such a change permanent and
disclosure would not jeopardize the security of the account or system,
the institution shall notify the consumer in writing on or with the next
regularly scheduled periodic statement or within 30 days of making the
change permanent.
[[Page 162]]
(b) Error resolution notice. For accounts to or from which
electronic fund transfers can be made, a financial institution shall
mail or deliver to the consumer, at least once each calendar year, an
error resolution notice substantially similar to the model form set
forth in Appendix A of this part (Model Form A-3). Alternatively, an
institution may include an abbreviated notice substantially similar to
the model form error resolution notice set forth in Appendix A of this
part (Model Form A-3), on or with each periodic statement required by
Sec. 205.9(b).
Sec. 205.9 Receipts at electronic terminals; periodic statements.
(a) Receipts at electronic terminals. A financial institution shall
make a receipt available to a consumer at the time the consumer
initiates an electronic fund transfer at an electronic terminal. The
receipt shall set forth the following information, as applicable:
(1) Amount. The amount of the transfer. A transaction fee may be
included in this amount, provided the amount of the fee is disclosed on
the receipt and displayed on or at the terminal.
(2) Date. The date the consumer initiates the transfer.
(3) Type. The type of transfer and the type of the consumer's
account(s) to or from which funds are transferred. The type of account
may be omitted if the access device used is able to access only one
account at that terminal.
(4) Identification. A number or code that identifies the consumer's
account or accounts, or the access device used to initiate the transfer.
The number or code need not exceed four digits or letters to comply with
the requirements of this paragraph (a)(4).
(5) Terminal location. The location of the terminal where the
transfer is initiated, or an identification such as a code or terminal
number. Except in limited circumstances where all terminals are located
in the same city or state, if the location is disclosed, it shall
include the city and state or foreign country and one of the following:
(i) The street address; or
(ii) A generally accepted name for the specific location; or
(iii) The name of the owner or operator of the terminal if other
than the account-holding institution.
(6) Third party transfer. The name of any third party to or from
whom funds are transferred.
(b) Periodic statements. For an account to or from which electronic
fund transfers can be made, a financial institution shall send a
periodic statement for each monthly cycle in which an electronic fund
transfer has occurred; and shall send a periodic statement at least
quarterly if no transfer has occurred. The statement shall set forth the
following information, as applicable:
(1) Transaction information. For each electronic fund transfer
occurring during the cycle:
(i) The amount of the transfer;
(ii) The date the transfer was credited or debited to the consumer's
account;
(iii) The type of transfer and type of account to or from which
funds were transferred;
(iv) For a transfer initiated by the consumer at an electronic
terminal (except for a deposit of cash or a check, draft, or similar
paper instrument), the terminal location described in paragraph (a)(5)
of this section; and
(v) The name of any third party to or from whom funds were
transferred.
(2) Account number. The number of the account.
(3) Fees. The amount of any fees assessed against the account during
the statement period for electronic fund transfers, for the right to
make transfers, or for account maintenance.
(4) Account balances. The balance in the account at the beginning
and at the close of the statement period.
(5) Address and telephone number for inquiries. The address and
telephone number to be used for inquiries or notice of errors, preceded
by ``Direct inquiries to'' or similar language. The address and
telephone number provided on an error resolution notice under
Sec. 205.8(b) given on or with the statement satisfies this requirement.
(6) Telephone number for preauthorized transfers. A telephone number
the consumer may call to ascertain whether preauthorized transfers to
the consumer's account have occurred, if the
[[Page 163]]
financial institution uses the telephone-notice option under
Sec. 205.10(a)(1)(iii).
(c) Exceptions to the periodic statement requirement for certain
accounts--(1) Preauthorized transfers to accounts. For accounts that may
be accessed only by preauthorized transfers to the account the following
rules apply:
(i) Passbook accounts. For passbook accounts, the financial
institution need not provide a periodic statement if the institution
updates the passbook upon presentation or enters on a separate document
the amount and date of each electronic fund transfer since the passbook
was last presented.
(ii) Other accounts. For accounts other than passbook accounts, the
financial institution must send a periodic statement at least quarterly.
(2) Intra-institutional transfers. For an electronic fund transfer
initiated by the consumer between two accounts of the consumer in the
same institution, documenting the transfer on a periodic statement for
one of the two accounts satisfies the periodic statement requirement.
(3) Relationship between paragraphs (c)(1) and (c)(2) of this
section. An account that is accessed by preauthorized transfers to the
account described in paragraph (c)(1) of this section and by intra-
institutional transfers described in paragraph (c)(2) of this section,
but by no other type of electronic fund transfers, qualifies for the
exceptions provided by paragraph (c)(1) of this section .
(d) Documentation for foreign-initiated transfers. The failure by a
financial institution to provide a terminal receipt for an electronic
fund transfer or to document the transfer on a periodic statement does
not violate this part if:
(1) The transfer is not initiated within a state; and
(2) The financial institution treats an inquiry for clarification or
documentation as a notice of error in accordance with Sec. 205.11.
Sec. 205.10 Preauthorized transfers.
(a) Preauthorized transfers to consumer's account--(1) Notice by
financial institution. When a person initiates preauthorized electronic
fund transfers to a consumer's account at least once every 60 days, the
account-holding financial institution shall provide notice to the
consumer by:
(i) Positive notice. Providing oral or written notice of the
transfer within two business days after the transfer occurs; or
(ii) Negative notice. Providing oral or written notice, within two
business days after the date on which the transfer was scheduled to
occur, that the transfer did not occur; or
(iii) Readily-available telephone line. Providing a readily
available telephone line that the consumer may call to determine whether
the transfer occurred and disclosing the telephone number on the initial
disclosure of account terms and on each periodic statement.
(2) Notice by payor. A financial institution need not provide notice
of a transfer if the payor gives the consumer positive notice that the
transfer has been initiated.
(3) Crediting. A financial institution that receives a preauthorized
transfer of the type described in paragraph (a)(1) of this section shall
credit the amount of the transfer as of the date the funds for the
transfer are received.
(b) Written authorization for preauthorized transfers from
consumer's account. Preauthorized electronic fund transfers from a
consumer's account may be authorized only by a writing signed or
similarly authenticated by the consumer. The person that obtains the
authorization shall provide a copy to the consumer.
(c) Consumer's right to stop payment--(1) Notice. A consumer may
stop payment of a preauthorized electronic fund transfer from the
consumer's account by notifying the financial institution orally or in
writing at least three business days before the scheduled date of the
transfer.
(2) Written confirmation. The financial institution may require the
consumer to give written confirmation of a stop-payment order within 14
days of an oral notification. An institution that requires written
confirmation shall inform the consumer of the requirement and provide
the address where confirmation must be sent when the consumer gives the
oral notification. An oral stop-payment order ceases to be binding after
14 days if the consumer
[[Page 164]]
fails to provide the required written confirmation.
(d) Notice of transfers varying in amount--(1) Notice. When a
preauthorized electronic fund transfer from the consumer's account will
vary in amount from the previous transfer under the same authorization
or from the preauthorized amount, the designated payee or the financial
institution shall send the consumer written notice of the amount and
date of the transfer at least 10 days before the scheduled date of
transfer.
(2) Range. The designated payee or the institution shall inform the
consumer of the right to receive notice of all varying transfers, but
may give the consumer the option of receiving notice only when a
transfer falls outside a specified range of amounts or only when a
transfer differs from the most recent transfer by more than an agreed-
upon amount.
(e) Compulsory use--(1) Credit. No financial institution or other
person may condition an extension of credit to a consumer on the
consumer's repayment by preauthorized electronic fund transfers, except
for credit extended under an overdraft credit plan or extended to
maintain a specified minimum balance in the consumer's account.
(2) Employment or government benefit. No financial institution or
other person may require a consumer to establish an account for receipt
of electronic fund transfers with a particular institution as a
condition of employment or receipt of a government benefit.
Sec. 205.11 Procedures for resolving errors.
(a) Definition of error--(1) Types of transfers or inquiries
covered. The term error means:
(i) An unauthorized electronic fund transfer;
(ii) An incorrect electronic fund transfer to or from the consumer's
account;
(iii) The omission of an electronic fund transfer from a periodic
statement;
(iv) A computational or bookkeeping error made by the financial
institution relating to an electronic fund transfer;
(v) The consumer's receipt of an incorrect amount of money from an
electronic terminal;
(vi) An electronic fund transfer not identified in accordance with
Secs. 205.9 or 205.10(a); or
(vii) The consumer's request for documentation required by
Secs. 205.9 or 205.10(a) or for additional information or clarification
concerning an electronic fund transfer, including a request the consumer
makes to determine whether an error exists under paragraphs (a)(1) (i)
through (vi) of this section.
(2) Types of inquiries not covered. The term error does not include:
(i) A routine inquiry about the consumer's account balance;
(ii) A request for information for tax or other recordkeeping
purposes; or
(iii) A request for duplicate copies of documentation.
(b) Notice of error from consumer--(1) Timing; contents. A financial
institution shall comply with the requirements of this section with
respect to any oral or written notice of error from the consumer that:
(i) Is received by the institution no later than 60 days after the
institution sends the periodic statement or provides the passbook
documentation, required by Sec. 205.9, on which the alleged error is
first reflected;
(ii) Enables the institution to identify the consumer's name and
account number; and
(iii) Indicates why the consumer believes an error exists and
includes to the extent possible the type, date, and amount of the error,
except for requests described in paragraph (a)(1)(vii) of this section.
(2) Written confirmation. A financial institution may require the
consumer to give written confirmation of an error within 10 business
days of an oral notice. An institution that requires written
confirmation shall inform the consumer of the requirement and provide
the address where confirmation must be sent when the consumer gives the
oral notification.
(3) Request for documentation or clarifications. When a notice of
error is based on documentation or clarification that the consumer
requested
[[Page 165]]
under paragraph (a)(1)(vii) of this section, the consumer's notice of
error is timely if received by the financial institution no later than
60 days after the institution sends the information requested.
(c) Time limits and extent of investigation--(1) Ten-day period. A
financial institution shall investigate promptly and, except as
otherwise provided in this paragraph (c), shall determine whether an
error occurred within 10 business days of receiving a notice of error.
The institution shall report the results to the consumer within three
business days after completing its investigation. The institution shall
correct the error within one business day after determining that an
error occurred.
(2) Forty-five day period. If the financial institution is unable to
complete its investigation within 10 business days, the institution may
take up to 45 days from receipt of a notice of error to investigate and
determine whether an error occurred, provided the institution does the
following:
(i) Provisionally credits the consumer's account in the amount of
the alleged error (including interest where applicable) within 10
business days of receiving the error notice. If the financial
institution has a reasonable basis for believing that an unauthorized
electronic fund transfer has occurred and the institution has satisfied
the requirements of Sec. 205.6(a), the institution may withhold a
maximum of $50 from the amount credited. An institution need not
provisionally credit the consumer's account if:
(A) The institution requires but does not receive written
confirmation within 10 business days of an oral notice of error; or
(B) The alleged error involves an account that is subject to
Regulation T (Securities Credit by Brokers and Dealers, 12 CFR part
220);
(ii) Informs the consumer, within two business days after the
provisional crediting, of the amount and date of the provisional
crediting and gives the consumer full use of the funds during the
investigation;
(iii) Corrects the error, if any, within one business day after
determining that an error occurred; and
(iv) Reports the results to the consumer within three business days
after completing its investigation (including, if applicable, notice
that a provisional credit has been made final).
(3) Extension of time periods. The time periods in paragraphs (c)(1)
and (c)(2) of this section are extended as follows:
(i) The applicable time is 20 business days in place of 10 business
days under paragraphs (c)(1) and (c)(2) of this section if the notice of
error involves an electronic fund transfer to or from the account within
30 days after the first deposit to the account was made.
(ii) The applicable time is 90 days in place of 45 days under
paragraph (c)(2) of this section, for completing an investigation, if a
notice of error involves an electronic fund transfer that:
(A) Was not initiated within a state;
(B) Resulted from a point-of-sale debit card transaction; or
(C) Occurred within 30 days after the first deposit to the account
was made.
(4) Investigation. With the exception of transfers covered by
Sec. 205.14, a financial institution's review of its own records
regarding an alleged error satisfies the requirements of this section
if:
(i) The alleged error concerns a transfer to or from a third party;
and
(ii) There is no agreement between the institution and the third
party for the type of electronic fund transfer involved.
(d) Procedures if financial institution determines no error or
different error occurred. In addition to following the procedures
specified in paragraph (c) of this section, the financial institution
shall follow the procedures set forth in this paragraph (d) if it
determines that no error occurred or that an error occurred in a manner
or amount different from that described by the consumer:
(1) Written explanation. The institution's report of the results of
its investigation shall include a written explanation of the
institution's findings and shall note the consumer's right to request
the documents that the institution relied on in making its
determination. Upon request, the institution shall promptly provide
copies of the documents.
[[Page 166]]
(2) Debiting provisional credit. Upon debiting a provisionally
credited amount, the financial institution shall:
(i) Notify the consumer of the date and amount of the debiting;
(ii) Notify the consumer that the institution will honor checks,
drafts, or similar instruments payable to third parties and
preauthorized transfers from the consumer's account (without charge to
the consumer as a result of an overdraft) for five business days after
the notification. The institution shall honor items as specified in the
notice, but need honor only items that it would have paid if the
provisionally credited funds had not been debited.
(e) Reassertion of error. A financial institution that has fully
complied with the error resolution requirements has no further
responsibilities under this section should the consumer later reassert
the same error, except in the case of an error asserted by the consumer
following receipt of information provided under paragraph (a)(1)(vii) of
this section.
[Reg. E, 61 FR 19669, May 2, 1996, as amended at 63 FR 52118, Sept. 29,
1998]
Sec. 205.12 Relation to other laws.
(a) Relation to Truth in Lending. (1) The Electronic Fund Transfer
Act and this part govern:
(i) The addition to an accepted credit card, as defined in
Regulation Z (12 CFR 226.12(a)(2), footnote 21), of the capability to
initiate electronic fund transfers;
(ii) The issuance of an access device that permits credit extensions
(under a preexisting agreement between a consumer and a financial
institution) only when the consumer's account is overdrawn or to
maintain a specified minimum balance in the consumer's account; and
(iii) A consumer's liability for an unauthorized electronic fund
transfer and the investigation of errors involving an extension of
credit that occurs under an agreement between the consumer and a
financial institution to extend credit when the consumer's account is
overdrawn or to maintain a specified minimum balance in the consumer's
account.
(2) The Truth in Lending Act and Regulation Z (12 CFR part 226),
which prohibit the unsolicited issuance of credit cards, govern:
(i) The addition of a credit feature to an accepted access device;
and
(ii) Except as provided in paragraph (a)(1)(ii) of this section, the
issuance of a credit card that is also an access device.
(b) Preemption of inconsistent state laws--(1) Inconsistent
requirements. The Board shall determine, upon its own motion or upon the
request of a state, financial institution, or other interested party,
whether the act and this part preempt state law relating to electronic
fund transfers. Only state laws that are inconsistent with the act and
this part are preempted and then only to the extent of the
inconsistency. A state law is not inconsistent with the act and this
part if it is more protective of consumers.
(2) Standards for determination. State law is inconsistent with the
requirements of the act and this part if it:
(i) Requires or permits a practice or act prohibited by the federal
law;
(ii) Provides for consumer liability for unauthorized electronic
fund transfers that exceeds the limits imposed by the federal law;
(iii) Allows longer time periods than the federal law for
investigating and correcting alleged errors, or does not require the
financial institution to credit the consumer's account during an error
investigation in accordance with Sec. 205.11(c)(2)(i); or
(iv) Requires initial disclosures, periodic statements, or receipts
that are different in content from those required by the federal law
except to the extent that the disclosures relate to consumer rights
granted by the state law and not by the federal law.
(c) State exemptions--(1) General rule. Any state may apply for an
exemption from the requirements of the act or this part for any class of
electronic fund transfers within the state. The Board shall grant an
exemption if it determines that:
(i) Under state law the class of electronic fund transfers is
subject to requirements substantially similar to those imposed by the
federal law; and
(ii) There is adequate provision for state enforcement.
[[Page 167]]
(2) Exception. To assure that the federal and state courts continue
to have concurrent jurisdiction, and to aid in implementing the act:
(i) No exemption shall extend to the civil liability provisions of
section 915 of the act; and
(ii) When the Board grants an exemption, the state law requirements
shall constitute the requirements of the federal law for purposes of
section 915 of the act, except for state law requirements not imposed by
the federal law.
Sec. 205.13 Administrative enforcement; record retention.
(a) Enforcement by federal agencies. Compliance with this part is
enforced by the agencies listed in Appendix B of this part.
(b) Record retention. (1) Any person subject to the act and this
part shall retain evidence of compliance with the requirements imposed
by the act and this part for a period of not less than two years from
the date disclosures are required to be made or action is required to be
taken.
(2) Any person subject to the act and this part having actual notice
that it is the subject of an investigation or an enforcement proceeding
by its enforcement agency, or having been served with notice of an
action filed under sections 910, 915, or 916(a) of the act, shall retain
the records that pertain to the investigation, action, or proceeding
until final disposition of the matter unless an earlier time is allowed
by court or agency order.
Sec. 205.14 Electronic fund transfer service provider not holding consumer's account.
(a) Provider of electronic fund transfer service. A person that
provides an electronic fund transfer service to a consumer but that does
not hold the consumer's account is subject to all requirements of this
part if the person:
(1) Issues a debit card (or other access device) that the consumer
can use to access the consumer's account held by a financial
institution; and
(2) Has no agreement with the account-holding institution regarding
such access.
(b) Compliance by service provider. In addition to the requirements
generally applicable under this part, the service provider shall comply
with the following special rules:
(1) Disclosures and documentation. The service provider shall give
the disclosures and documentation required by Secs. 205.7, 205.8, and
205.9 that are within the purview of its relationship with the consumer.
The service provider need not furnish the periodic statement required by
Sec. 205.9(b) if the following conditions are met:
(i) The debit card (or other access device) issued to the consumer
bears the service provider's name and an address or telephone number for
making inquiries or giving notice of error;
(ii) The consumer receives a notice concerning use of the debit card
that is substantially similar to the notice contained in Appendix A of
this part;
(iii) The consumer receives, on or with the receipts required by
Sec. 205.9(a), the address and telephone number to be used for an
inquiry, to give notice of an error, or to report the loss or theft of
the debit card;
(iv) The service provider transmits to the account-holding
institution the information specified in Sec. 205.9(b)(1), in the format
prescribed by the automated clearinghouse system used to clear the fund
transfers;
(v) The service provider extends the time period for notice of loss
or theft of a debit card, set forth in Sec. 205.6(b) (1) and (2), from
two business days to four business days after the consumer learns of the
loss or theft; and extends the time periods for reporting unauthorized
transfers or errors, set forth in Secs. 205.6(b)(3) and 205.11(b)(1)(i),
from 60 days to 90 days following the transmittal of a periodic
statement by the account-holding institution.
(2) Error resolution. (i) The service provider shall extend by a
reasonable time the period in which notice of an error must be received,
specified in Sec. 205.11(b)(1)(i), if a delay resulted from an initial
attempt by the consumer to notify the account-holding institution.
(ii) The service provider shall disclose to the consumer the date on
which it initiates a transfer to effect a provisional credit in
accordance with Sec. 205.11(c)(2)(ii).
[[Page 168]]
(iii) If the service provider determines an error occurred, it shall
transfer funds to or from the consumer's account, in the appropriate
amount and within the applicable time period, in accordance with
Sec. 205.11(c)(2)(i).
(iv) If funds were provisionally credited and the service provider
determines no error occurred, it may reverse the credit. The service
provider shall notify the account-holding institution of the period
during which the account-holding institution must honor debits to the
account in accordance with Sec. 205.11(d)(2)(ii). If an overdraft
results, the service provider shall promptly reimburse the account-
holding institution in the amount of the overdraft.
(c) Compliance by account-holding institution. The account-holding
institution need not comply with the requirements of the act and this
part with respect to electronic fund transfers initiated through the
service provider except as follows:
(1) Documentation. The account-holding institution shall provide a
periodic statement that describes each electronic fund transfer
initiated by the consumer with the access device issued by the service
provider. The account-holding institution has no liability for the
failure to comply with this requirement if the service provider did not
provide the necessary information; and
(2) Error resolution. Upon request, the account-holding institution
shall provide information or copies of documents needed by the service
provider to investigate errors or to furnish copies of documents to the
consumer. The account-holding institution shall also honor debits to the
account in accordance with Sec. 205.11(d)(2)(ii).
Sec. 205.15 Electronic fund transfer of government benefits.
(a) Government agency subject to regulation. (1) A government agency
is deemed to be a financial institution for purposes of the act and this
part if directly or indirectly it issues an access device to a consumer
for use in initiating an electronic fund transfer of government benefits
from an account, other than needs-tested benefits in a program
established under state or local law or administered by a state or local
agency. The agency shall comply with all applicable requirements of the
act and this part, except as provided in this section.
(2) For purposes of this section, the term account means an account
established by a government agency for distributing government benefits
to a consumer electronically, such as through automated teller machines
or point-of-sale terminals, but does not include an account for
distributing needs-tested benefits in a program established under state
or local law or administered by a state or local agency.
(b) Issuance of access devices. For purposes of this section, a
consumer is deemed to request an access device when the consumer applies
for government benefits that the agency disburses or will disburse by
means of an electronic fund transfer. The agency shall verify the
identity of the consumer receiving the device by reasonable means before
the device is activated.
(c) Alternative to periodic statement. A government agency need not
furnish the periodic statement required by Sec. 205.9(b) if the agency
makes available to the consumer:
(1) The consumer's account balance, through a readily available
telephone line and at a terminal (such as by providing balance
information at a balance-inquiry terminal or providing it, routinely or
upon request, on a terminal receipt at the time of an electronic fund
transfer); and
(2) A written history of the consumer's account transactions that is
provided promptly in response to an oral or written request and that
covers at least 60 days preceding the date of a request by the consumer.
(d) Modified requirements. A government agency that does not furnish
periodic statements, in accordance with paragraph (c) of this section,
shall comply with the following special rules:
(1) Initial disclosures. The agency shall modify the disclosures
under Sec. 205.7(b) by disclosing:
(i) Account balance. The means by which the consumer may obtain
information concerning the account balance, including a telephone
number. The agency provides a notice substantially similar to the notice
contained
[[Page 169]]
in paragraph A-5 in Appendix A of this part.
(ii) Written account history. A summary of the consumer's right to
receive a written account history upon request, in place of the periodic
statement required by Sec. 205.7(b)(6), and the telephone number to call
to request an account history. This disclosure may be made by providing
a notice substantially similar to the notice contained in paragraph A-5
in Appendix A of this part.
(iii) Error resolution. A notice concerning error resolution that is
substantially similar to the notice contained in paragraph A-5 in
Appendix A of this part, in place of the notice required by
Sec. 205.7(b)(10).
(2) Annual error resolution notice. The agency shall provide an
annual notice concerning error resolution that is substantially similar
to the notice contained in paragraph A-5 in appendix A, in place of the
notice required by Sec. 205.8(b).
(3) Limitations on liability. For purposes of Sec. 205.6(b)(3),
regarding a 60-day period for reporting any unauthorized transfer that
appears on a periodic statement, the 60-day period shall begin with
transmittal of a written account history or other account information
provided to the consumer under paragraph (c) of this section.
(4) Error resolution. The agency shall comply with the requirements
of Sec. 205.11 in response to an oral or written notice of an error from
the consumer that is received no later than 60 days after the consumer
obtains the written account history or other account information, under
paragraph (c) of this section, in which the error is first reflected.
[Reg. E, 61 FR 19669, May 2, 1996, as amended at 62 FR 43469, Aug. 14,
1997]
Sec. 205.16 Disclosures at automated teller machines.
(a) Definition. Automated teller machine operator means any person
that operates an automated teller machine at which a consumer initiates
an electronic fund transfer or a balance inquiry and that does not hold
the account to or from which the transfer is made, or about which an
inquiry is made.
(b) General. An automated teller machine operator that imposes a fee
on a consumer for initiating an electronic fund transfer or a balance
inquiry shall:
(1) Provide notice that a fee will be imposed for providing
electronic fund transfer services or a balance inquiry; and
(2) Disclose the amount of the fee.
(c) Notice requirement. An automated teller machine operator must
comply with the following:
(1) On the machine. Post the notice required by paragraph (b)(l) of
this section in a prominent and conspicuous location on or at the
automated teller machine; and
(2) Screen or paper notice. Provide the notice required by
paragraphs (b)(1) and (b)(2) of this section either by showing it on the
screen of the automated teller machine or by providing it on paper,
before the consumer is committed to paying a fee.
(d) Temporary exemption. Through December 31, 2004, the notice
requirement in paragraph (c)(2) of this section does not apply to any
automated teller machine that lacks the technical capability to provide
such information.
(e) Imposition of fee. An automated teller machine operator may
impose a fee on a consumer for initiating an electronic fund transfer or
a balance inquiry only if
(1) The consumer is provided the notices required under paragraph
(c) of this section, and
(2) The consumer elects to continue the transaction or inquiry after
receiving such notices.
[Reg. E, 66 FR 13412, Mar. 6, 2001]
Sec. 205.17 Requirements for electronic communication.
(a) Definition. Electronic communication means a message transmitted
electronically between a financial institution and a consumer in a
format that allows visual text to be displayed on equipment, for
example, a personal computer monitor.
(b) General rule. In accordance with the Electronic Signatures in
Global and National Commerce Act (the E-Sign Act), 15 U.S.C. 7001 et
seq., and the
[[Page 170]]
rules of this part, a financial institution may provide by electronic
communication any disclosure required by this part to be in writing.
(c) Address or location to receive electronic communication. A
financial institution that uses electronic communication to provide
disclosures required by this part shall:
(1) Send the disclosure to the consumer's electronic address; or
(2) Make the disclosure available at another location such as an
Internet web site; and
(i) Alert the consumer of the disclosure's availability by sending a
notice to the consumer's electronic address (or to a postal address, at
the financial institution's option). The notice shall identify the
account involved and the address of the Internet web site or other
location where the disclosure is available; and
(ii) Make the disclosure available for at least 90 days from the
date the disclosure first becomes available or from the date of the
notice alerting the consumer of the disclosure, whichever comes later.
(d) Redelivery. When a disclosure provided by electronic
communication is returned to a financial institution undelivered, the
financial institution shall take reasonable steps to attempt redelivery
using information in its files.
(e) Persons other than financial institutions. Persons other than a
financial institution that are required to comply with this part may use
electronic communication in accordance with the requirements of
Sec. 205.17, as applicable.
[Reg. E, 66 FR 17793, Apr. 4, 2001]
Appendix A to Part 205--Model Disclosure Clauses and Forms
Table of Contents
A---Model Clauses for unsolicited issuance (Sec. 205.5(b)(2))
A-2--Model clauses for initial disclosures (Sec. 205.7(b))
A-3--Model forms for error resolution notice (Secs. 205.7(b)(10) and
205.8(b))
A-4--Model form for service-providing institutions
(Sec. 205.14(b)(1)(ii))
A-5--Model forms for government agencies (Sec. 205.15(d)(1) and (2))
A-1--Model Clauses For Unsolicited Issuance (Sec. 205.5(b)(2))
(a) Accounts using cards. You cannot use the enclosed card to
transfer money into or out of your account until we have validated it.
If you do not want to use the card, please (destroy it at once by
cutting it in half).
[Financial institution may add validation instructions here.]
(b) Accounts using codes. You cannot use the enclosed code to
transfer money into or out of your account until we have validated it.
If you do not want to use the code, please (destroy this notice at
once).
[Financial institution may add validation instructions here.]
A-2--Model Clauses For Initial Disclosures (Sec. 205.7(b))
(a) Consumer Liability (Sec. 205.7(b)(1)). (Tell us AT ONCE if you
believe your [card] [code] has been lost or stolen. Telephoning is the
best way of keeping your possible losses down. You could lose all the
money in your account (plus your maximum overdraft line of credit). If
you tell us within 2 business days, you can lose no more than $50 if
someone used your [card][code] without your permission. (If you believe
your [card] [code] has been lost or stolen, and you tell us within 2
business days after you learn of the loss or theft, you can lose no more
than $50 if someone used your [card] [code] without your permission.)
If you do NOT tell us within 2 business days after you learn of the
loss or theft of your [card] [code], and we can prove we could have
stopped someone from using your [card] [code] without your permission if
you had told us, you could lose as much as $500.
Also, if your statement shows transfers that you did not make, tell
us at once. If you do not tell us within 60 days after the statement was
mailed to you, you may not get back any money you lost after the 60 days
if we can prove that we could have stopped someone from taking the money
if you had told us in time.
If a good reason (such as a long trip or a hospital stay) kept you
from telling us, we will extend the time periods.
(b) Contact in event of unauthorized transfer (Sec. 205.7(b)(2)). If
you believe your [card] [code] has been lost or stolen or that someone
has transferred or may transfer money from your account without your
permission, call:
[Telephone number]
or write:
[Name of person or office to be notified]
[Address]
(c) Business days (Sec. 205.7(b)(3)). For purposes of these
disclosures, our business days are (Monday through Friday) (Monday
through Saturday) (any day including Saturdays and Sundays). Holidays
are (not) included.
[[Page 171]]
(d) Transfer types and limitations (Sec. 205.7(b)(4))--(1) Account
access. You may use your [card][code] to:
(i) Withdraw cash from your [checking] [or] [savings] account.
(ii) Make deposits to your [checking] [or] [savings] account.
(iii) Transfer funds between your checking and savings accounts
whenever you request.
(iv) Pay for purchases at places that have agreed to accept the
[card] [code].
(v) Pay bills directly [by telephone] from your [checking] [or]
[savings] account in the amounts and on the days you request.
Some of these services may not be available at all terminals.
(2) Limitations on frequency of transfers.--(i) You may make only
[insert number, e.g., 3] cash withdrawals from our terminals each
[insert time period, e.g., week].
(ii) You can use your telephone bill-payment service to pay [insert
number] bills each [insert time period] [telephone call].
(iii) You can use our point-of-sale transfer service for [insert
number] transactions each [insert time period].
(iv) For security reasons, there are limits on the number of
transfers you can make using our [terminals] [telephone bill-payment
service] [point-of-sale transfer service].
(3) Limitations on dollar amounts of transfers--(i) You may withdraw
up to [insert dollar amount] from our terminals each [insert time
period] time you use the [card] [code].
(ii) You may buy up to [insert dollar amount] worth of goods or
services each [insert time period] time you use the [card] [code] in our
point-of-sale transfer service.
(e) Fees (Sec. 205.7(b)(5))--(1) Per transfer charge. We will charge
you [insert dollar amount] for each transfer you make using our
[automated teller machines] [telephone bill-payment service] [point-of-
sale transfer service].
(2) Fixed charge. We will charge you [insert dollar amount] each
[insert time period] for our [automated teller machine service]
[telephone bill-payment service] [point-of-sale transfer service].
(3) Average or minimum balance charge. We will only charge you for
using our [automated teller machines] [telephone bill-payment service]
[point-of-sale transfer service] if the [average] [minimum] balance in
your [checking account] [savings account] [accounts] falls below [insert
dollar amount]. If it does, we will charge you [insert dollar amount]
each [transfer] [insert time period].
(f) Confidentiality (Sec. 205.7(b)(9)). We will disclose information
to third parties about your account or the transfers you make:
(i) Where it is necessary for completing transfers, or
(ii) In order to verify the existence and condition of your account
for a third party, such as a credit bureau or merchant, or
(iii) In order to comply with government agency or court orders, or
(iv) If you give us your written permission.
(g) Documentation (Sec. 205.7(b)(6))--(1) Terminal transfers. You
can get a receipt at the time you make any transfer to or from your
account using one of our [automated teller machines] [or] [point-of-sale
terminals].
(2) Preauthorized credits. If you have arranged to have direct
deposits made to your account at least once every 60 days from the same
person or company, (we will let you know if the deposit is [not] made.)
[the person or company making the deposit will tell you every time they
send us the money] [you can call us at (insert telephone number) to find
out whether or not the deposit has been made].
(3) Periodic statements. You will get a [monthly] [quarterly]
account statement (unless there are no transfers in a particular month.
In any case you will get the statement at least quarterly).
(4) Passbook account where the only possible electronic fund
transfers are preauthorized credits. If you bring your passbook to us,
we will record any electronic deposits that were made to your account
since the last time you brought in your passbook.
(h) Preauthorized payments (Sec. 205.7(b) (6), (7) and (8);
Sec. 205.10(d))--(1) Right to stop payment and procedure for doing so.
If you have told us in advance to make regular payments out of your
account, you can stop any of these payments. Here's how:
Call us at [insert telephone number], or write us at [insert
address], in time for us to receive your request 3 business days or more
before the payment is scheduled to be made. If you call, we may also
require you to put your request in writing and get it to us within 14
days after you call. (We will charge you [insert amount] for each stop-
payment order you give.)
(2) Notice of varying amounts. If these regular payments may vary in
amount, [we] [the person you are going to pay] will tell you, 10 days
before each payment, when it will be made and how much it will be. (You
may choose instead to get this notice only when the payment would differ
by more than a certain amount from the previous payment, or when the
amount would fall outside certain limits that you set.)
(3) Liability for failure to stop payment of preauthorized transfer.
If you order us to stop one of these payments 3 business days or more
before the transfer is scheduled, and we do not do so, we will be liable
for your losses or damages.
(i) Financial institution's liability (Sec. 205.7(b)(8)). If we do
not complete a transfer to or from your account on time or in the
correct amount according to our agreement with you, we will be liable
for your losses or damages. However, there are some exceptions. We will
not be liable, for instance:
[[Page 172]]
(1) If, through no fault of ours, you do not have enough money in
your account to make the transfer.
(2) If the transfer would go over the credit limit on your overdraft
line.
(3) If the automated teller machine where you are making the
transfer does not have enough cash.
(4) If the [terminal] [system] was not working properly and you knew
about the breakdown when you started the transfer.
(5) If circumstances beyond our control (such as fire or flood)
prevent the transfer, despite reasonable precautions that we have taken.
(6) There may be other exceptions stated in our agreement with you.
(j) ATM fees (Sec. 205.7(b)(11)). When you use an ATM not owned by
us, you may be charged a fee by the ATM operator [or any network used]
(and you may be charged a fee for a balance inquiry even if you do not
complete a fund transfer).
A-3--Model Forms For Error Resolution Notice (Secs. 205.7(b)(10) and
205.8(b))
(a) Initial and annual error resolution notice (Secs. 205.7(b)(10)
and 205.8(b)).
In Case of Errors or Questions About Your Electronic Transfers
Telephone us at [insert telephone number] Write us at [insert address]
[or E-mail us at [insert electronic mail address]] as soon as you can,
if you think your statement or receipt is wrong or if you need more
information about a transfer listed on the statement or receipt. We must
hear from you no later than 60 days after we sent the FIRST statement on
which the problem or error appeared.
(1) Tell us your name and account number (if any).
(2) Describe the error or the transfer you are unsure about, and
explain as clearly as you can why you believe it is an error or why you
need more information.
(3) Tell us the dollar amount of the suspected error.
If you tell us orally, we may require that you send us your
complaint or question in writing within 10 business days.
We will determine whether an error occurred within 10 business days
after we hear from you and will correct any error promptly. If we need
more time, however, we may take up to 45 days to investigate your
complaint or question. If we decide to do this, we will credit your
account within 10 business days for the amount you think is in error, so
that you will have the use of the money during the time it takes us to
complete our investigation. If we ask you to put your complaint or
question in writing and we do not receive it within 10 business days, we
may not credit your account.
For errors involving new accounts, point-of-sale, or foreign-
initiated transactions, we may take up to 90 days to investigate your
complaint or question. For new accounts, we may take up to 20 business
days to credit your account for the amount you think is in error.
We will tell you the results within three business days after
completing our investigation. If we decide that there was no error, we
will send you a written explanation. You may ask for copies of the
documents that we used in our investigation.
(b) Error resolution notice on periodic statements (Sec. 205.8(b)).
A-4--Model Form For Service-providing Institutions
(Sec. 205.14(b)(1)(ii))
ALL QUESTIONS ABOUT TRANSACTIONS MADE WITH YOUR (NAME OF CARD) CARD
MUST BE DIRECTED TO US (NAME OF SERVICE PROVIDER), AND NOT TO THE BANK
OR OTHER FINANCIAL INSTITUTION WHERE YOU HAVE YOUR ACCOUNT. We are
responsible for the [name of service] service and for resolving any
errors in transactions made with your [name of card] card.
We will not send you a periodic statement listing transactions that
you make using your [name of card] card. The transactions will appear
only on the statement issued by your bank or other financial
institution. SAVE THE RECEIPTS YOU ARE GIVEN WHEN YOU USE YOUR [NAME OF
CARD] CARD, AND CHECK THEM AGAINST THE ACCOUNT STATEMENT YOU RECEIVE
FROM YOUR BANK OR OTHER FINANCIAL INSTITUTION. If you have any questions
about one of these transactions, call or write us at [telephone number
and address] [the telephone number and address indicated below].
IF YOUR [NAME OF CARD] CARD IS LOST OR STOLEN, NOTIFY US AT ONCE by
calling or writing to us at [telephone number and address].
A-5--Model Forms For Government Agencies(Sec. 205.15(d)(1) and (2))
(a) Disclosure by government agencies of information about obtaining
account balances and account histories (Sec. 205.15(d)(1)(i) and (ii)).
You may obtain information about the amount of benefits you have
remaining by calling [telephone number]. That information is also
available [on the receipt you get when you make a transfer with your
card at (an ATM)(a POS terminal)][when you make a balance inquiry at an
ATM][when you make a balance inquiry at specified locations].
You also have the right to receive a written summary of transactions
for the 60 days preceding your request by calling [telephone number].
[Optional: Or you may request the summary by contacting your
caseworker.]
(b) Disclosure of error resolution procedures for government
agencies that do not provide
[[Page 173]]
periodic statements (Sec. 205.15(d)(1)(iii) and (d)(2)).
In Case of Errors or Questions About Your Electronic Transfers
Telephone us at [telephone number] Write us at [insert address] [or E-
mail us at [insert electronic mail address]] as soon as you can, if you
think an error has occurred in your [EBT][agency's name for program]
account. We must hear from you no later than 60 days after you learn of
the error. You will need to tell us:
[sbull] Your name and [case] [file] number.
[sbull] Why you believe there is an error, and the dollar amount
involved.
[sbull] Approximately when the error took place.
If you tell us orally, we may require that you send us your complaint or
question in writing within 10 business days.
We will determine whether an error occurred within 10 business days
after we hear from you and will correct any error promptly. If we need
more time, however, we may take up to 45 days to investigate your
complaint or question. If we decide to do this, we will credit your
account within 10 business days for the amount you think is in error, so
that you will have the use of the money during the time it takes us to
complete our investigation. If we ask you to put your complaint or
question in writing and we do not receive it within 10 business days, we
may not credit your account.
For errors involving new accounts, point-of-sale, or foreign-
initiated transactions, we may take up to 90 days to investigate your
complaint or question. For new accounts, we may take up to 20 business
days to credit your account for the amount you think is in error.
We will tell you the results within three business days after
completing our investigation. If we decide that there was no error, we
will send you a written explanation. You may ask for copies of the
documents that we used in our investigation.
If you need more information about our error resolution procedures,
call us at [telephone number][the telephone number shown above].
[Reg. E, 61 FR 19669, May 2, 1996, as amended at 63 FR 52118, Sept. 29,
1998; 66 FR 13412, Mar. 6, 2001; 66 FR 17793, Apr. 4, 2001]
Appendix B to Part 205--Federal Enforcement Agencies
The following list indicates which Federal agency enforces
Regulation E (12 CFR part 205) for particular classes of institutions.
Any questions concerning compliance by a particular institution should
be directed to the appropriate enforcing agency. Terms that are not
defined in the Federal Deposit Insurance Act (12 U.S.C. 1813(s)) shall
have the meaning given to them in the International Banking Act of 1978
(12 U.S.C. 3101).
National banks, and Federal branches and Federal agencies of foreign
banks
District office of the Office of the Comptroller of the Currency
where the institution is located.
State member banks, branches and agencies of foreign banks (other than
Federal branches, Federal agencies, and insured state branches of
foreign banks), commercial lending companies owned or controlled by
foreign banks, and organizations operating under section 25 or 25(a) of
the Federal Reserve Act
Federal Reserve Bank serving the District in which the institution
is located.
Nonmember insured banks and insured state branches of foreign banks
Federal Deposit Insurance Corporation regional director for the
region in which the institution is located.
Savings institutions insured under the Savings Association Insurance
Fund of the FDIC and federally-chartered savings banks insured under the
Bank Insurance Fund of the FDIC (but not including state-chartered
savings banks insured under the Bank Insurance Fund)
Office of Thrift Supervision Regional Director for the region in
which the institution is located.
Federal Credit Unions
Division of Consumer Affairs, National Credit Union Administration,
1775 Duke Street, Alexandria, Virginia 22314-3428
Air Carriers
Assistant General Counsel for Aviation Enforcement and Proceedings,
Department of Transportation, 400 Seventh Street, S.W., Washington, D.C.
20590.
Brokers and Dealers
Division of Market Regulation, Securities and Exchange Commission,
Washington, D.C. 20549.
Retailers, Consumer Finance Companies, Certain Other Financial
Institutions, and all others not covered above
Federal Trade Commission, Electronic Fund Transfers, Washington,
D.C. 20580.
Appendix C to Part 205--Issuance of Staff Interpretations
Official Staff Interpretations
Pursuant to section 915(d) of the act, the Board has designated the
director and other
[[Page 174]]
officials of the Division of Consumer and Community Affairs as officials
``duly authorized'' to issue, at their discretion, official staff
interpretations of this part. Except in unusual circumstances, such
interpretations will not be issued separately but will be incorporated
in an official commentary to this part, which will be amended
periodically.
Requests for Issuance of Official Staff Interpretations
A request for an official staff interpretation shall be in writing
and addressed to the Director, Division of Consumer and Community
Affairs, Board of Governors of the Federal Reserve System, Washington,
D.C. 20551. The request shall contain a complete statement of all
relevant facts concerning the issue, including copies of all pertinent
documents.
Scope of Interpretations
No staff interpretations will be issued approving financial
institutions' forms or statements. This restriction does not apply to
forms or statements whose use is required or sanctioned by a government
agency.
Supplement I to Part 205--Official Staff Interpretations
Section 205.2--Definitions
2(a) Access Device
1. Examples. The term access device includes debit cards, personal
identification numbers (PINs), telephone transfer and telephone bill
payment codes, and other means that may be used by a consumer to
initiate an electronic fund transfer (EFT) to or from a consumer
account. The term does not include magnetic tape or other devices used
internally by a financial institution to initiate electronic transfers.
2. Checks used to capture information. The term ``access device''
does not include a check or draft used to capture the MICR (Magnetic Ink
Character Recognition) encoding to initiate a one-time ACH debit. For
example, if a consumer authorizes a one-time ACH debit from the
consumer's account using a blank, partially completed, or fully
completed and signed check for the merchant to capture the routing,
account, and serial numbers to initiate the debit, the check is not an
access device. (Although the check is not an access device under
Regulation E, the transaction is nonetheless covered by the regulation.
See comment 3(b)-1(v).)
2(b) Account
1. Consumer asset account. The term consumer asset account includes:
i. Club accounts, such as vacation clubs. In many cases, however,
these accounts are exempt from the regulation under Sec. 205.3(c)(5)
because all electronic transfers to or from the account have been
preauthorized by the consumer and involve another account of the
consumer at the same institution.
ii. A retail repurchase agreement (repo), which is a loan made to a
financial institution by a consumer that is collateralized by government
or government-insured securities.
2. Examples of accounts not covered by Regulation E (12 CFR part
205) include:
i. Profit-sharing and pension accounts established under a trust
agreement, which are exempt under Sec. 205.2(b)(2).
ii. Escrow accounts, such as those established to ensure payment of
items such as real estate taxes, insurance premiums, or completion of
repairs or improvements.
iii. Accounts for accumulating funds to purchase U.S. savings bonds.
Paragraph 2(b)(2)
1. Bona fide trust agreements. The term bona fide trust agreement is
not defined by the act or regulation; therefore, financial institutions
must look to state or other applicable law for interpretation.
2. Custodial agreements. An account held under a custodial agreement
that qualifies as a trust under the Internal Revenue Code, such as an
individual retirement account, is considered to be held under a trust
agreement for purposes of Regulation E.
2(d) Business Day
1. Duration. A business day includes the entire 24-hour period
ending at midnight, and a notice required by the regulation is effective
even if given outside normal business hours. The regulation does not
require, however, that a financial institution make telephone lines
available on a 24-hour basis.
2. Substantially all business functions. ``Substantially all
business functions'' include both the public and the back-office
operations of the institution. For example, if the offices of an
institution are open on Saturdays for handling some consumer
transactions (such as deposits, withdrawals, and other teller
transactions), but not for performing internal functions (such as
investigating account errors), then Saturday is not a business day for
that institution. In this case, Saturday does not count toward the
business-day standard set by the regulation for reporting lost or stolen
access devices, resolving errors, etc.
3. Short hours. A financial institution may determine, at its
election, whether an abbreviated day is a business day. For example, if
an institution engages in substantially all business functions until
noon on Saturdays instead of its usual 3:00 p.m. closing, it may
consider Saturday a business day.
[[Page 175]]
4. Telephone line. If a financial institution makes a telephone line
available on Sundays for reporting the loss or theft of an access
device, but performs no other business functions, Sunday is not a
business day under the ``substantially all business functions''
standard.
2(h) Electronic Terminal
1. Point-of-sale (POS) payments initiated by telephone. Because the
term electronic terminal excludes a telephone operated by a consumer, a
financial institution need not provide a terminal receipt when:
i. A consumer uses a debit card at a public telephone to pay for the
call.
ii. A consumer initiates a transfer by a means analogous in function
to a telephone, such as by home banking equipment or a facsimile
machine.
2. POS terminals. A POS terminal that captures data electronically,
for debiting or crediting to a consumer's asset account, is an
electronic terminal for purposes of Regulation E even if no access
device is used to initiate the transaction. (See Sec. 205.9 for receipt
requirements.)
3. Teller-operated terminals. A terminal or other computer equipment
operated by an employee of a financial institution is not an electronic
terminal for purposes of the regulation. However, transfers initiated at
such terminals by means of a consumer's access device (using the
consumer's PIN, for example) are EFTs and are subject to other
requirements of the regulation. If an access device is used only for
identification purposes or for determining the account balance, the
transfers are not EFTs for purposes of the regulation.
2(k) Preauthorized Electronic Fund Transfer
1. Advance authorization. A ``preauthorized electronic fund
transfer'' under Regulation E is one authorized by the consumer in
advance of a transfer that will take place on a recurring basis, at
substantially regular intervals, and will require no further action by
the consumer to initiate the transfer. In a bill-payment system, for
example, if the consumer authorizes a financial institution to make
monthly payments to a payee by means of EFTs, and the payments take
place without further action by the consumer, the payments are
preauthorized EFTs. In contrast, if the consumer must take action each
month to initiate a payment (such as by entering instructions on a
touch-tone telephone or home computer), the payments are not
preauthorized EFTs.
2(m) Unauthorized Electronic Fund Transfer
1. Transfer by institution's employee. A consumer has no liability
for erroneous or fraudulent transfers initiated by an employee of a
financial institution.
2. Authority. If a consumer furnishes an access device and grants
authority to make transfers to a person (such as a family member or co-
worker) who exceeds the authority given, the consumer is fully liable
for the transfers unless the consumer has notified the financial
institution that transfers by that person are no longer authorized.
3. Access device obtained through robbery or fraud. An unauthorized
EFT includes a transfer initiated by a person who obtained the access
device from the consumer through fraud or robbery.
4. Forced initiation. An EFT at an automated teller machine (ATM) is
an unauthorized transfer if the consumer has been induced by force to
initiate the transfer.
5. Reversal of direct deposits. The reversal of a direct deposit
made in error is not an unauthorized EFT when it involves:
i. A credit made to the wrong consumer's account;
ii. A duplicate credit made to a consumer's account; or
iii. A credit in the wrong amount (for example, when the amount
credited to the consumer's account differs from the amount in the
transmittal instructions).
Section 205.3--Coverage
3(a) General
1. Accounts covered. The requirements of the regulation apply only
to an account for which an agreement for EFT services to or from the
account has been entered into between:
i. The consumer and the financial institution (including an account
for which an access device has been issued to the consumer, for
example);
ii. The consumer and a third party (for preauthorized debits or
credits, for example), when the account-holding institution has received
notice of the agreement and the fund transfers have begun.
2. Automated clearing house (ACH) membership. The fact that
membership in an ACH requires a financial institution to accept EFTs to
accounts at the institution does not make every account of that
institution subject to the regulation.
3. Foreign applicability. Regulation E applies to all persons
(including branches and other offices of foreign banks located in the
United States) that offer EFT services to residents of any state,
including resident aliens. It covers any account located in the United
States through which EFTs are offered to a resident of a state. This is
the case whether or not a particular transfer takes place in the United
States and whether or not the financial institution is chartered in the
United States or a foreign country. The regulation does not apply to a
foreign branch of a U.S. bank unless the EFT services are
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offered in connection with an account in a state as defined in
Sec. 205.2(l).
3(b) Electronic Fund Transfer
1. Fund transfers covered. The term electronic fund transfer
includes:
i. A deposit made at an ATM or other electronic terminal (including
a deposit in cash or by check) provided a specific agreement exists
between the financial institution and the consumer for EFTs to or from
the account to which the deposit is made.
ii. A transfer sent via ACH. For example, social security benefits
under the U.S. Treasury's direct-deposit program are covered, even if
the listing of payees and payment amounts reaches the account-holding
institution by means of a computer printout from a correspondent bank.
iii. A preauthorized transfer credited or debited to an account in
accordance with instructions contained on magnetic tape, even if the
financial institution holding the account sends or receives a composite
check.
iv. A transfer from the consumer's account resulting from a debit-
card transaction at a merchant location, even if no electronic terminal
is involved at the time of the transaction, if the consumer's asset
account is subsequently debited for the amount of the transfer.
v. A transfer via ACH where a consumer has provided a check to
enable the merchant or other payee to capture the routing, account, and
serial numbers to initiate the transfer, whether the check is blank,
partially completed, or fully completed and signed; whether the check is
presented at POS or is mailed to a merchant or other payee or lockbox
and later converted to an EFT; or whether the check is retained by the
consumer, the merchant or other payee, or the payee's financial
institution.
vi. A payment made by a bill payer under a bill-payment service
available to a consumer via computer or other electronic means, unless
the terms of the bill-payment service explicitly state that all
payments, or all payments to a particular payee or payees, will be
solely by check, draft, or similar paper instrument drawn on the
consumer's account, and the payee or payees that will be paid in this
manner are identified to the consumer.
2. Fund transfers not covered. The term electronic fund transfer
does not include:
i. A payment that does not debit or credit a consumer asset account,
such as a payroll allotment to a creditor to repay a credit extension
(which is deducted from salary).
ii. A payment made in currency by a consumer to another person at an
electronic terminal.
iii. A preauthorized check drawn by the financial institution on the
consumer's account (such as an interest or other recurring payment to
the consumer or another party), even if the check is computer-generated.
3. Authorization of one-time EFT initiated using MICR encoding on a
check. A consumer authorizes a one-time EFT (in providing a check to a
merchant or other payee for the MICR encoding), where the consumer
receives notice that the transaction will be processed as an EFT and
completes the transaction. Examples of notice include, but are not
limited to, signage at POS and written statements.
3(c) Exclusions From Coverage
Paragraph 3(c)(1)--Checks
1. Re-presented checks. The electronic re-presentment of a returned
check is not covered by Regulation E because the transaction originated
by check. Regulation E does apply, however, to any fee authorized by the
consumer to be debited electronically from the consumer's account
because the check was returned for insufficient funds. Authorization
occurs where the consumer has received notice that a fee imposed for
returned checks will be debited electronically from the consumer's
account.
2. Check used to capture information for a one-time EFT. See comment
3(b)-1(v).
Paragraph 3(c)(2)--Check Guarantee or Authorization
1. Memo posting. Under a check guarantee or check authorization
service, debiting of the consumer's account occurs when the check or
draft is presented for payment. These services are exempt from coverage,
even when a temporary hold on the account is memo-posted electronically
at the time of authorization.
Paragraph 3(c)(3)--Wire or Other Similar Transfers
1. Fedwire and ACH. If a financial institution makes a fund transfer
to a consumer's account after receiving funds through Fedwire or a
similar network, the transfer by ACH is covered by the regulation even
though the Fedwire or network transfer is exempt.
2. Article 4A. Financial institutions that offer telephone-initiated
Fedwire payments are subject to the requirements of UCC section 4A-202,
which encourages verification of Fedwire payment orders pursuant to a
security procedure established by agreement between the consumer and the
receiving bank. These transfers are not subject to Regulation E and the
agreement is not considered a telephone plan if the service is offered
separately from a telephone bill-payment or other prearranged plan
subject to Regulation E. The Board's Regulation J (12 CFR part 210)
specifies the rules applicable to funds
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handled by Federal Reserve Banks. To ensure that the rules for all fund
transfers through Fedwire are consistent, the Board used its preemptive
authority under UCC section 4A-107 to determine that subpart B of
Regulation J (12 CFR part 210), including the provisions of Article 4A,
applies to all fund transfers through Fedwire, even if a portion of the
fund transfer is governed by the EFTA. The portion of the fund transfer
that is governed by the EFTA is not governed by subpart B of Regulation
J (12 CFR part 210).
3. Similar fund transfer systems. Fund transfer systems that are
similar to Fedwire include the Clearing House Interbank Payments System
(CHIPS), Society for Worldwide Interbank Financial Telecommunication
(SWIFT), Telex, and transfers made on the books of correspondent banks.
Paragraph 3(c)(4)--Securities and Commodities Transfers
1. Coverage. The securities exemption applies to securities and
commodities that may be sold by a registered broker-dealer or futures
commission merchant, even when the security or commodity itself is not
regulated by the Securities and Exchange Commission or the Commodity
Futures Trading Commission.
2. Example of exempt transfer. The exemption applies to a transfer
involving a transfer initiated by a telephone order to a stockbroker to
buy or sell securities or to exercise a margin call.
3. Examples of nonexempt transfers. The exemption does not apply to
a transfer involving:
i. A debit card or other access device that accesses a securities or
commodities account such as a money market mutual fund and that the
consumer uses for purchasing goods or services or for obtaining cash.
ii. A payment of interest or dividends into the consumer's account
(for example, from a brokerage firm or from a Federal Reserve Bank for
government securities).
Paragraph 3(c)(5)--Automatic Transfers by Account-Holding Institution
1. Automatic transfers exempted. The exemption applies to:
i. Electronic debits or credits to consumer accounts for check
charges, stop-payment charges, NSF charges, overdraft charges,
provisional credits, error adjustments, and similar items that are
initiated automatically on the occurrence of certain events.
ii. Debits to consumer accounts for group insurance available only
through the financial institution and payable only by means of an
aggregate payment from the institution to the insurer.
iii. EFTs between a thrift institution and its paired commercial
bank in the state of Rhode Island, which are deemed under state law to
be intra-institutional.
iv. Automatic transfers between a consumer's accounts within the
same financial institution, even if the account holders on the two
accounts are not identical.
2. Automatic transfers not exempted. Transfers between accounts of
the consumer at affiliated institutions (such as between a bank and its
subsidiary or within a holding company) are not intra-institutional
transfers, and thus do not qualify for the exemption.
Paragraph 3(c)(6)--Telephone-Initiated Transfers
1. Written plan or agreement. A transfer that the consumer initiates
by telephone is covered by Regulation E if the transfer is made under a
written plan or agreement between the consumer and the financial
institution making the transfer. A written statement available to the
public or to account holders that describes a service allowing a
consumer to initiate transfers by telephone constitutes a plan--for
example, a brochure, or material included with periodic statements. The
following, however, do not by themselves constitute a written plan or
agreement:
i. A hold-harmless agreement on a signature card that protects the
institution if the consumer requests a transfer.
ii. A legend on a signature card, periodic statement, or passbook
that limits the number of telephone-initiated transfers the consumer can
make from a savings account because of reserve requirements under
Regulation D (12 CFR part 204).
iii. An agreement permitting the consumer to approve by telephone
the rollover of funds at the maturity of an instrument.
2. Examples of covered transfers. When a written plan or agreement
has been entered into, a transfer initiated by a telephone call from a
consumer is covered even though:
i. An employee of the financial institution completes the transfer
manually (for example, by means of a debit memo or deposit slip).
ii. The consumer is required to make a separate request for each
transfer.
iii. The consumer uses the plan infrequently.
iv. The consumer initiates the transfer via a facsimile machine.
v. The consumer initiates the transfer using a financial
institution's audio-response or voice-response telephone system.
Paragraph 3(c)(7)--Small Institutions
1. Coverage. This exemption is limited to preauthorized transfers;
institutions that offer other EFTs must comply with the applicable
sections of the regulation as to such services. The preauthorized
transfers remain subject to sections 913, 915, and 916 of the act
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and Sec. 205.10(e), and are therefore exempt from UCC Article 4A.
Section 205.4--General Disclosure Requirements; Jointly Offered Services
4(a) Form of Disclosures
1. General. Although no particular rules govern type size, number of
pages, or the relative conspicuousness of various terms, the disclosures
must be in a clear and readily understandable written form that the
consumer may retain. Numbers or codes are considered readily
understandable if explained elsewhere on the disclosure form.
2. Foreign language disclosures. Disclosures may be made in
languages other than English, provided they are available in English
upon request.
Section 205.5--Issuance of Access Devices
1. Coverage. The provisions of this section limit the circumstances
under which a financial institution may issue an access device to a
consumer. Making an additional account accessible through an existing
access device is equivalent to issuing an access device and is subject
to the limitations of this section.
5(a) Solicited Issuance
Paragraph 5(a)(1)
1. Joint account. For a joint account, a financial institution may
issue an access device to each account holder if the requesting holder
specifically authorizes the issuance.
2. Permissible forms of request. The request for an access device
may be written or oral (for example, in response to a telephone
solicitation by a card issuer).
Paragraph 5(a)(2)
1. One-for-one rule. In issuing a renewal or substitute access
device, a financial institution may not provide additional devices. For
example, only one new card and PIN may replace a card and PIN previously
issued. If the replacement device permits either additional or fewer
types of electronic fund transfer services, a change-in-terms notice or
new disclosures are required.
2. Renewal or substitution by a successor institution. A successor
institution is an entity that replaces the original financial
institution (for example, following a corporate merger or acquisition)
or that acquires accounts or assumes the operation of an EFT system.
5(b) Unsolicited Issuance
1. Compliance. A financial institution may issue an unsolicited
access device (such as the combination of a debit card and PIN) if the
institution's ATM system has been programmed not to accept the access
device until after the consumer requests and the institution validates
the device. Merely instructing a consumer not to use an unsolicited
debit card and PIN until after the institution verifies the consumer's
identity does not comply with the regulation.
2. PINS. A financial institution may impose no liability on a
consumer for unauthorized transfers involving an unsolicited access
device until the device becomes an ``accepted access device'' under the
regulation. A card and PIN combination may be treated as an accepted
access device once the consumer has used it to make a transfer.
3. Functions of PIN. If an institution issues a PIN at the
consumer's request, the issuance may constitute both a way of validating
the debit card and the means to identify the consumer (required as a
condition of imposing liability for unauthorized transfers).
4. Verification of identity. To verify the consumer's identity, a
financial institution may use any reasonable means, such as a
photograph, fingerprint, personal visit, signature comparison, or
personal information about the consumer. However, even if reasonable
means were used, if an institution fails to verify correctly the
consumer's identity and an imposter succeeds in having the device
validated, the consumer is not liable for any unauthorized transfers
from the account.
Section 205.6--Liability of Consumer for Unauthorized Transfers
6(a) Conditions for Liability
1. Means of identification. A financial institution may use various
means for identifying the consumer to whom the access device is issued,
including but not limited to:
i. Electronic or mechanical confirmation (such as a PIN).
ii. Comparison of the consumer's signature, fingerprint, or
photograph.
2. Multiple users. When more than one access device is issued for an
account, the financial institution may, but need not, provide a separate
means to identify each user of the account.
6(b) Limitations on Amount of Liability
1. Application of liability provisions. There are three possible
tiers of consumer liability for unauthorized EFTs depending on the
situation. A consumer may be liable for (1) up to $50; (2) up to $500;
or (3) an unlimited amount depending on when the unauthorized EFT
occurs. More than one tier may apply to a given situation because each
corresponds to a different (sometimes overlapping) time period or set of
conditions.
2. Consumer negligence. Negligence by the consumer cannot be used as
the basis for imposing greater liability than is permissible under
Regulation E. Thus, consumer behavior that may constitute negligence
under state law, such as writing the PIN on a debit
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card or on a piece of paper kept with the card, does not affect the
consumer's liability for unauthorized transfers. (However, refer to
comment 2(m)-2 regarding termination of the authority of given by the
consumer to another person.)
3. Limits on liability. The extent of the consumer's liability is
determined solely by the consumer's promptness in reporting the loss or
theft of an access device. Similarly, no agreement between the consumer
and an institution may impose greater liability on the consumer for an
unauthorized transfer than the limits provided in Regulation E.
Paragraph 6(b)(1)--Timely Notice Given
1. $50 limit applies. The basic liability limit is $50. For example,
the consumer's card is lost or stolen on Monday and the consumer learns
of the loss or theft on Wednesday. If the consumer notifies the
financial institution within two business days of learning of the loss
or theft (by midnight Friday), the consumer's liability is limited to
$50 or the amount of the unauthorized transfers that occurred before
notification, whichever is less.
2. Knowledge of loss or theft of access device. The fact that a
consumer has received a periodic statement that reflects unauthorized
transfers may be a factor in determining whether the consumer had
knowledge of the loss or theft, but cannot be deemed to represent
conclusive evidence that the consumer had such knowledge.
3. Two-business-day rule. The two-business-day period does not
include the day the consumer learns of the loss or theft or any day that
is not a business day. The rule is calculated based on two 24-hour
periods, without regard to the financial institution's business hours or
the time of day that the consumer learns of the loss or theft. For
example, a consumer learns of the loss or theft at 6 p.m. on Friday.
Assuming that Saturday is a business day and Sunday is not, the two-
business-day period begins on Saturday and expires at 11:59 p.m. on
Monday, not at the end of the financial institution's business day on
Monday.
Paragraph 6(b)(2)--Timely Notice Not Given
1. $500 limit applies. The second tier of liability is $500. For
example, the consumer's card is stolen on Monday and the consumer learns
of the theft that same day. The consumer reports the theft on Friday.
The $500 limit applies because the consumer failed to notify the
financial institution within two business days of learning of the theft
(which would have been by midnight Wednesday). How much the consumer is
actually liable for, however, depends on when the unauthorized transfers
take place. In this example, assume a $100 unauthorized transfer was
made on Tuesday and a $600 unauthorized transfer on Thursday. Because
the consumer is liable for the amount of the loss that occurs within the
first two business days (but no more than $50), plus the amount of the
unauthorized transfers that occurs after the first two business days and
before the consumer gives notice, the consumer's total liability is $500
($50 of the $100 transfer plus $450 of the $600 transfer, in this
example). But if $600 was taken on Tuesday and $100 on Thursday, the
consumer's maximum liability would be $150 ($50 of the $600 plus $100).
Paragraph 6(b)(3)--Periodic Statement; Timely Notice Not Given
1. Unlimited liability applies. The standard of unlimited liability
applies if unauthorized transfers appear on a periodic statement, and
may apply in conjunction with the first two tiers of liability. If a
periodic statement shows an unauthorized transfer made with a lost or
stolen debit card, the consumer must notify the financial institution
within 60 calendar days after the periodic statement was sent;
otherwise, the consumer faces unlimited liability for all unauthorized
transfers made after the 60-day period. The consumer's liability for
unauthorized transfers before the statement is sent, and up to 60 days
following, is determined based on the first two tiers of liability: up
to $50 if the consumer notifies the financial institution within two
business days of learning of the loss or theft of the card and up to
$500 if the consumer notifies the institution after two business days of
learning of the loss or theft.
2. Transfers not involving access device. The first two tiers of
liability do not apply to unauthorized transfers from a consumer's
account made without an access device. If, however, the consumer fails
to report such unauthorized transfers within 60 calendar days of the
financial institution's transmittal of the periodic statement, the
consumer may be liable for any transfers occurring after the close of
the 60 days and before notice is given to the institution. For example,
a consumer's account is electronically debited for $200 without the
consumer's authorization and by means other than the consumer's access
device. If the consumer notifies the institution within 60 days of the
transmittal of the periodic statement that shows the unauthorized
transfer, the consumer has no liability. However, if in addition to the
$200, the consumer's account is debited for a $400 unauthorized transfer
on the 61st day and the consumer fails to notify the institution of the
first unauthorized transfer until the 62nd day, the consumer may be
liable for the full $400.
Paragraph 6(b)(4)--Extension of Time Limits
1. Extenuating circumstances. Examples of circumstances that require
extension of the
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notification periods under this section include the consumer's extended
travel or hospitalization.
Paragraph 6(b)(5)--Notice to Financial Institution
1. Receipt of notice. A financial institution is considered to have
received notice for purposes of limiting the consumer's liability if
notice is given in a reasonable manner, even if the consumer notifies
the institution but uses an address or telephone number other than the
one specified by the institution.
2. Notice by third party. Notice to a financial institution by a
person acting on the consumer's behalf is considered valid under this
section. For example, if a consumer is hospitalized and unable to report
the loss or theft of an access device, notice is considered given when
someone acting on the consumer's behalf notifies the bank of the loss or
theft. A financial institution may require appropriate documentation
from the person representing the consumer to establish that the person
is acting on the consumer's behalf.
3. Content of notice. Notice to a financial institution is
considered given when a consumer takes reasonable steps to provide the
institution with the pertinent account information. Even when the
consumer is unable to provide the account number or the card number in
reporting a lost or stolen access device or an unauthorized transfer,
the notice effectively limits the consumer's liability if the consumer
otherwise identifies sufficiently the account in question. For example,
the consumer may identify the account by the name on the account and the
type of account in question.
Section 205.7--Initial Disclosures
7(a) Timing of Disclosures
1. Early disclosures. Disclosures given by a financial institution
earlier than the regulation requires (for example, when the consumer
opens a checking account) need not be repeated when the consumer later
enters into an agreement with a third party who will initiate
preauthorized transfers to or from the consumer's account, unless the
terms and conditions differ from those that the institution previously
disclosed. On the other hand, if an agreement is directly between the
consumer and the account-holding institution, disclosures must be given
in close proximity to the event requiring disclosure, for example, when
the consumer contracts for a new service.
2. Lack of advance notice of a transfer. Where a consumer authorizes
a third party to debit or credit the consumer's account, an account-
holding institution that has not received advance notice of the transfer
or transfers must provide the required disclosures as soon as reasonably
possible after the first debit or credit is made, unless the institution
has previously given the disclosures.
3. Addition of new accounts. If a consumer opens a new account
permitting EFTs at a financial institution, and the consumer already has
received Regulation E disclosures for another account at that
institution, the institution need only disclose terms and conditions
that differ from those previously given.
4. Addition of EFT services. If an EFT service is added to a
consumer's account and is subject to terms and conditions different from
those described in the initial disclosures, disclosures for the new
service are required. The disclosures must be provided when the consumer
contracts for the new service or before the first EFT is made using the
new service.
5. Addition of service in interchange systems. If a financial
institution joins an interchange or shared network system (which
provides access to terminals operated by other institutions),
disclosures are required for additional EFT services not previously
available to consumers if the terms and conditions differ from those
previously disclosed.
6. Disclosures covering all EFT services offered. An institution may
provide disclosures covering all EFT services that it offers, even if
some consumers have not arranged to use all services.
7(b) Content of Disclosures
Paragraph 7(b)(1)--Liability of Consumer
1. No liability imposed by financial institution. If a financial
institution chooses to impose zero liability for unauthorized EFTs, it
need not provide the liability disclosures. If the institution later
decides to impose liability, however, it must first provide the
disclosures.
2. Preauthorized transfers. If the only EFTs from an account are
preauthorized transfers, liability could arise if the consumer fails to
report unauthorized transfers reflected on a periodic statement. To
impose such liability on the consumer, the institution must have
disclosed the potential liability and the telephone number and address
for reporting unauthorized transfers.
3. Additional information. At the institution's option, the summary
of the consumer's liability may include advice on promptly reporting
unauthorized transfers or the loss or theft of the access device.
Paragraph 7(b)(2)--Telephone Number and Address
1. Disclosure of telephone numbers. An institution may use the same
or different telephone numbers in the disclosures for the purpose of:
i. Reporting the loss or theft of an access device or possible
unauthorized transfers;
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ii. Inquiring about the receipt of a preauthorized credit;
iii. Stopping payment of a preauthorized debit;
iv. Giving notice of an error.
2. Location of telephone number. The telephone number need not be
incorporated into the text of the disclosure; for example, the
institution may instead insert a reference to a telephone number that is
readily available to the consumer, such as ``Call your branch office.
The number is shown on your periodic statement.'' However, an
institution must provide a specific telephone number and address, on or
with the disclosure statement, for reporting a lost or stolen access
device or a possible unauthorized transfer.
Paragraph 7(b)(4)--Types of Transfers; Limitations
1. Security limitations. Information about limitations on the
frequency and dollar amount of transfers generally must be disclosed in
detail, even if related to security aspects of the system. If the
confidentiality of certain details is essential to the security of an
account or system, these details may be withheld (but the fact that
limitations exist must still be disclosed). For example, an institution
limits cash ATM withdrawals to $100 per day. The institution may
disclose that daily withdrawal limitations apply and need not disclose
that the limitations may not always be in force (such as during periods
when its ATMs are off-line).
2. Restrictions on certain deposit accounts. A limitation on account
activity that restricts the consumer's ability to make EFTs must be
disclosed even if the restriction also applies to transfers made by
nonelectronic means. For example, Regulation D (12 CFR Part 204)
restricts the number of payments to third parties that may be made from
a money market deposit account; an institution that does not execute
fund transfers in excess of those limits must disclose the restriction
as a limitation on the frequency of EFTs.
3. Preauthorized transfers. Financial institutions are not required
to list preauthorized transfers among the types of transfers that a
consumer can make.
Paragraph 7(b)(5)--Fees
1. Disclosure of EFT fees. An institution is required to disclose
all fees for EFTs or the right to make them. Others fees (for example,
minimum-balance fees, stop-payment fees, or account overdrafts) may, but
need not, be disclosed (but see Regulation DD, 12 CFR Part 230. An
institution is not required to disclose fees for inquiries made at an
ATM since no transfer of funds is involved.
2. Fees also applicable to non-EFT. A per-item fee for EFTs must be
disclosed even if the same fee is imposed on nonelectronic transfers. If
a per-item fee is imposed only under certain conditions, such as when
the transactions in the cycle exceed a certain number, those conditions
must be disclosed. Itemization of the various fees may be provided on
the disclosure statement or on an accompanying document that is
referenced in the statement.
3. Interchange system fees. Fees paid by the account-holding
institution to the operator of a shared or interchange ATM system need
not be disclosed, unless they are imposed on the consumer by the
account-holding institution. Fees for use of an ATM that are debited
directly from the consumer's account by an institution other than the
account-holding institution (for example, fees included in the transfer
amount) need not be disclosed. (See Sec. 205.7(b)(11) for the general
notice requirement regarding fees that may be imposed by ATM operators
and by a network used to complete the transfer.)
Paragraph 7(b)(9)--Confidentiality
1. Information provided to third parties. An institution must
describe the circumstances under which any information relating to an
account to or from which EFTs are permitted will be made available to
third parties, not just information concerning those EFTs. The term
``third parties'' includes affiliates such as other subsidiaries of the
same holding company.
Paragraph 7(b)(10)--Error Resolution
1. Substantially similar. The error resolution notice must be
substantially similar to the model form in appendix A of part 205. An
institution may use different wording so long as the substance of the
notice remains the same, may delete inapplicable provisions (for
example, the requirement for written confirmation of an oral
notification), and may substitute substantive state law requirements
affording greater consumer protection than Regulation E.
2. Extended time-period for certain transactions. To take advantage
of the longer time periods for resolving errors under Sec. 205.11(c)(3)
(for new accounts as defined in Regulation CC (12 CFR part 229),
transfers initiated outside the United States, or transfers resulting
from POS debit-card transactions), a financial institution must have
disclosed these longer time periods. Similarly, an institution that
relies on the exception from provisional crediting in Sec. 205.11(c)(2)
for accounts subject to Regulation T (12 CFR part 220) must have
disclosed accordingly.
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Section 205.8--Change-in-Terms Notice; Error Resolution Notice
8(a) Change-in-Terms Notice
1. Form of notice. No specific form or wording is required for a
change-in-terms notice. The notice may appear on a periodic statement,
or may be given by sending a copy of a revised disclosure statement,
provided attention is directed to the change (for example, in a cover
letter referencing the changed term).
2. Changes not requiring notice. The following changes do not
require disclosure:
i. Closing some of an institution's ATMs;
ii. Cancellation of an access device.
3. Limitations on transfers. When the initial disclosures omit
details about limitations because secrecy is essential to the security
of the account or system, a subsequent increase in those limitations
need not be disclosed if secrecy is still essential. If, however, an
institution had no limits in place when the initial disclosures were
given and now wishes to impose limits for the first time, it must
disclose at least the fact that limits have been adopted. (See also
Sec. 205.7(b)(4) and the related commentary.)
4. Change in telephone number or address. When a financial
institution changes the telephone number or address used for reporting
possible unauthorized transfers, a change-in-terms notice is required
only if the institution will impose liability on the consumer for
unauthorized transfers under Sec. 205.6. (See also Sec. 205.6(a) and the
related commentary.)
8(b) Error Resolution Notice
1. Change between annual and periodic notice. If an institution
switches from an annual to a periodic notice, or vice versa, the first
notice under the new method must be sent no later than 12 months after
the last notice sent under the old method.
2. Exception for new accounts. For new accounts, disclosure of the
longer error resolution time periods under Sec. 205.11(c)(3) is not
required in the annual error resolution notice or in the notice that may
be provided with each periodic statement as an alternative to the annual
notice.
Section 205.9--Receipts at Electronic Terminals; Periodic Statements
9(a) Receipts at Electronic Terminals
1. Receipts furnished only on request. The regulation requires that
a receipt be ``made available.'' A financial institution may program its
electronic terminals to provide a receipt only to consumers who elect to
receive one.
2. Third party providing receipt. An account-holding institution may
make terminal receipts available through third parties such as merchants
or other financial institutions.
3. Inclusion of promotional material. A financial institution may
include promotional material on receipts if the required information is
set forth clearly (for example, by separating it from the promotional
material). In addition, a consumer may not be required to surrender the
receipt or that portion containing the required disclosures in order to
take advantage of a promotion.
4. Transfer not completed. The receipt requirement does not apply to
a transfer that is initiated but not completed (for example, if the ATM
is out of currency or the consumer decides not to complete the
transfer).
5. Receipts not furnished due to inadvertent error. If a receipt is
not provided to the consumer because of a bona fide unintentional error,
such as when a terminal runs out of paper or the mechanism jams, no
violation results if the financial institution maintains procedures
reasonably adapted to avoid such occurrences.
6. Multiple transfers. If the consumer makes multiple transfers at
the same time, the financial institution may document them on a single
or on separate receipts.
Paragraph 9(a)(1)--Amount
1. Disclosure of transaction fee. The required display of a fee
amount on or at the terminal may be accomplished by displaying the fee
on a sign at the terminal or on the terminal screen for a reasonable
duration. Displaying the fee on a screen provides adequate notice, as
long as a consumer is given the option to cancel the transaction after
receiving notice of a fee. (See Sec. 205.16 for the notice requirements
applicable to ATM operators that impose a fee for providing EFT
services.)
2. Relationship between Sec. 205.9(a)(1) and Sec. 205.16. The
requirements of Secs. 205.9(a)(1) and 205.16 are similar but not
identical.
i. Section 205.9(a)(1) requires that if the amount of the transfer
as shown on the receipt will include the fee, then the fee must be
disclosed either on a sign on or at the terminal, or on the terminal
screen. Section 205.16 requires disclosure both on a sign on or at the
terminal (in a prominent and conspicuous location) and on the terminal
screen. Section 205.16 permits disclosure on a paper notice as an
alternative to the on-screen disclosure.
ii. The disclosure of the fee on the receipt under Sec. 205.9(a)(1)
cannot be used to comply with the alternative paper disclosure procedure
under Sec. 205.16, if the receipt is provided at the completion of the
transaction because, pursuant to the statute, the paper notice must be
provided before the consumer is committed to paying the fee.
iii. Section 205.9(a)(1) applies to any type of electronic terminal
as defined in Regulation E (for example, to POS terminals as well as
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to ATMs), while Sec. 205.16 applies only to ATMs.
Paragraph 9(a)(2)--Date
1. Calendar date. The receipt must disclose the calendar date on
which the consumer uses the electronic terminal. An accounting or
business date may be disclosed in addition if the dates are clearly
distinguished.
Paragraph 9(a)(3)--Type
1. Identifying transfer and account. Examples identifying the type
of transfer and the type of the consumer's account include ``withdrawal
from checking,'' ``transfer from savings to checking,'' or ``payment
from savings.''
2. Exception. Identification of an account is not required when the
consumer can access only one asset account at a particular time or
terminal, even if the access device can normally be used to access more
than one account. For example, the consumer may be able to access only
one particular account at terminals not operated by the account-holding
institution, or may be able to access only one particular account when
the terminal is off-line. The exception is available even if, in
addition to accessing one asset account, the consumer also can access a
credit line.
3. Access to multiple accounts. If the consumer can use an access
device to make transfers to or from different accounts of the same type,
the terminal receipt must specify which account was accessed, such as
``withdrawal from checking I'' or ``withdrawal from checking II.'' If
only one account besides the primary checking account can be debited,
the receipt can identify the account as ``withdrawal from other
account.''
4. Generic descriptions. Generic descriptions may be used for
accounts that are similar in function, such as share draft or NOW
accounts and checking accounts. In a shared system, for example, when a
credit union member initiates transfers to or from a share draft account
at a terminal owned or operated by a bank, the receipt may identify a
withdrawal from the account as a ``withdrawal from checking.''
5. Point-of-sale transactions. There is no prescribed terminology
for identifying a transfer at a merchant's POS terminal. A transfer may
be identified, for example, as a purchase, a sale of goods or services,
or a payment to a third party. When a consumer obtains cash from a POS
terminal in addition to purchasing goods, or obtains cash only, the
documentation need not differentiate the transaction from one involving
the purchase of goods.
Paragraph 9(a)(5)--Terminal Location
1. Options for identifying terminal. The institution may provide
either:
i. The city, state or foreign country, and the information in
Secs. 205.9(a)(5) (i), (ii), or (iii), or
ii. A number or a code identifying the terminal. If the institution
chooses the second option, the code or terminal number identifying the
terminal where the transfer is initiated may be given as part of a
transaction code.
2. Omission of city name. The city may be omitted if the generally
accepted name (such as a branch name) contains the city name.
3. Omission of a state. A state may be omitted from the location
information on the receipt if:
i. All the terminals owned or operated by the financial institution
providing the statement (or by the system in which it participates) are
located in that state, or
ii. All transfers occur at terminals located within 50 miles of the
financial institutions's main office.
4. Omission of a city and state. A city and state may be omitted if
all the terminals owned or operated by the financial institution
providing the statement (or by the system in which it participates) are
located in the same city.
Paragraph 9(a)(5)(i)
1. Street address. The address should include number and street (or
intersection); the number (or intersecting street) may be omitted if the
street alone uniquely identifies the terminal location.
Paragraph 9(a)(5)(ii)
1. Generally accepted name. Examples of a generally accepted name
for a specific location include a branch of the financial institution, a
shopping center, or an airport.
Paragraph 9(a)(5)(iii)
1. Name of owner or operator of terminal. Examples of an owner or
operator of a terminal are a financial institution or a retail merchant.
Paragraph 9(a)(6)--Third Party Transfer
1. Omission of third-party name. The receipt need not disclose the
third-party name if the name is provided by the consumer in a form that
is not machine readable (for example, if the consumer indicates the
payee by depositing a payment stub into the ATM). If, on the other hand,
the consumer keys in the identity of the payee, the receipt must
identify the payee by name or by using a code that is explained
elsewhere on the receipt.
2. Receipt as proof of payment. Documentation required under the
regulation constitutes prima facie proof of a payment to another person,
except in the case of a terminal receipt documenting a deposit.
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9(b) Periodic Statements
1. Periodic cycles. Periodic statements may be sent on a cycle that
is shorter than monthly. The statements must correspond to periodic
cycles that are reasonably equal, that is, do not vary by more than four
days from the regular cycle. The requirement of reasonably equal cycles
does not apply when an institution changes cycles for operational or
other reasons, such as to establish a new statement day or date.
2. Interim statements. Generally, a financial institution must
provide periodic statements for each monthly cycle in which an EFT
occurs, and at least quarterly if a transfer has not occurred. Where
EFTs occur between regularly-scheduled cycles, interim statements must
be provided. For example, if an institution issues quarterly statements
at the end of March, June, September and December, and the consumer
initiates an EFT in February, an interim statement for February must be
provided. If an interim statement contains interest or rate information,
the institution must comply with Regulation DD, 12 CFR 230.6.
3. Inactive accounts. A financial institution need not send
statements to consumers whose accounts are inactive as defined by the
institution.
4. Statement pickup. A financial institution may permit, but may not
require, consumers to pick up their periodic statements at the financial
institution.
5. Periodic statements limited to EFT activity. A financial
institution that uses a passbook as the primary means for displaying
account activity, but also allows the account to be debited
electronically, may provide a periodic statement requirement that
reflects only the EFTs and other required disclosures (such as charges,
account balances, and address and telephone number for inquiries). (See
Sec. 205.9(c)(1)(i) for the exception applicable to preauthorized
transfers for passbook accounts.)
6. Codes and accompanying documents. To meet the documentation
requirements for periodic statements, a financial institution may:
i. Include copies of terminal receipts to reflect transfers
initiated by the consumer at electronic terminals;
ii. Enclose posting memos, deposit slips, and other documents that,
together with the statement, disclose all the required information;
iii. Use codes for names of third parties or terminal locations and
explain the information to which the codes relate on an accompanying
document.
Paragraph 9(b)(1)--Transaction Information
1. Information obtained from others. While financial institutions
must maintain reasonable procedures to ensure the integrity of data
obtained from another institution, a merchant, or other third parties,
verification of each transfer that appears on the periodic statement is
not required.
Paragraph 9(b)(1)(i)
1. Incorrect deposit amount. If a financial institution determines
that the amount actually deposited at an ATM is different from the
amount entered by the consumer, the institution need not immediately
notify the consumer of the discrepancy. The periodic statement
reflecting the deposit may show either the correct amount of the deposit
or the amount entered by the consumer along with the institution's
adjustment.
Paragraph 9(b)(1)(iii)
1. Type of transfer. There is no prescribed terminology for
describing a type of transfer. Placement of the amount of the transfer
in the debit or the credit column is sufficient if other information on
the statement, such as a terminal location or third-party name, enables
the consumer to identify the type of transfer.
Paragraph 9(b)(1)(iv)
1. Nonproprietary terminal in network. An institution need not
reflect on the periodic statement the street addresses, identification
codes, or terminal numbers for transfers initiated in a shared or
interchange system at a terminal operated by an institution other than
the account-holding institution. The statement must, however, specify
the entity that owns or operates the terminal, plus the city and state.
Paragraph 9(b)(1)(v)
1. Recurring payments by government agency. The third-party name for
recurring payments from federal, state, or local governments need not
list the particular agency. For example, ``U.S. gov't'' or ``N.Y. sal''
will suffice.
2. Consumer as third-party payee. If a consumer makes an electronic
fund transfer to another consumer, the financial institution must
identify the recipient by name (not just by an account number, for
example).
3. Terminal location/third party. A single entry may be used to
identify both the terminal location and the name of the third party to
or from whom funds are transferred. For example, if a consumer purchases
goods from a merchant, the name of the party to whom funds are
transferred (the merchant) and the location of the terminal where the
transfer is initiated will be satisfied by a disclosure such as ``XYZ
Store, Anytown, Ohio.''
4. Account-holding institution as third party. Transfers to the
account-holding institution
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(by ATM, for example) must show the institution as the recipient, unless
other information on the statement (such as, ``loan payment from
checking'') clearly indicates that the payment was to the account-
holding institution.
5. Consistency in third-party identity. The periodic statement must
disclose a third-party name as it appeared on the receipt, whether it
was, for example, the ``dba'' (doing business as) name of the third
party or the parent corporation's name.
6. Third-party identity on deposits at electronic terminal. A
financial institution need not identify third parties whose names appear
on checks, drafts, or similar paper instruments deposited to the
consumer's account at an electronic terminal.
Paragraph 9(b)(3)--Fees
1. Disclosure of fees. The fees disclosed may include fees for EFTs
and for other nonelectronic services, and both fixed fees and per-item
fees; they may be given as a total or may be itemized in part or in
full.
2. Fees in interchange system. An account-holding institution must
disclose any fees it imposes on the consumer for EFTs, including fees
for ATM transactions in an interchange or shared ATM system. Fees for
use of an ATM imposed on the consumer by an institution other than the
account-holding institution and included in the amount of the transfer
by the terminal-operating institution need not be separately disclosed
on the periodic statement.
3. Finance charges. The requirement to disclose any fees assessed
against the account does not include a finance charge imposed on the
account during the statement period.
Paragraph 9(b)(4)--Account Balances
1. Opening and closing balances. The opening and closing balances
must reflect both EFTs and other account activity.
Paragraph 9(b)(5)--Address and Telephone Number for Inquiries
1. Telephone number. A single telephone number, preceded by the
``direct inquiries to'' language, will satisfy the requirements of
Sec. 205.9(b)(5) and (6).
Paragraph 9(b)(6)--Telephone Number for Preauthorized Transfers
1. Telephone number. See comment 9(b)(5)-1.
9(c) Exceptions to the Periodic Statement Requirements for Certain
Accounts
1. Transfers between accounts. The regulation provides an exception
from the periodic statement requirement for certain intra-institutional
transfers between a consumer's accounts. The financial institution must
still comply with the applicable periodic statement requirements for any
other EFTs to or from the account. For example, a Regulation E statement
must be provided quarterly for an account that also receives payroll
deposits electronically, or for any month in which an account is also
accessed by a withdrawal at an ATM.
Paragraph 9(c)(1)--Preauthorized Transfers to Accounts
1. Accounts that may be accessed only by preauthorized transfers to
the account. The exception for ``accounts that may be accessed only by
preauthorized transfers to the account'' includes accounts that can be
accessed by means other than EFTs, such as checks. If, however, an
account may be accessed by any EFT other than preauthorized credits to
the account, such as preauthorized debits or ATM transactions, the
account does not qualify for the exception.
2. Reversal of direct deposits. For direct-deposit-only accounts, a
financial institution must send a periodic statement at least quarterly.
A reversal of a direct deposit to correct an error does not trigger the
monthly statement requirement when the error represented a credit to the
wrong consumer's account, a duplicate credit, or a credit in the wrong
amount. (See also comment 2(m)-5.)
9(d) Documentation for Foreign-Initiated Transfers
1. Foreign-initiated transfers. An institution must make a good
faith effort to provide all required information for foreign-initiated
transfers. For example, even if the institution is not able to provide a
specific terminal location, it should identify the country and city in
which the transfer was initiated.
Section 205.10--Preauthorized Transfers
10(a) Preauthorized Transfers to Consumer's Account
Paragraph 10(a)(1)--Notice by Financial Institution
1. Content. No specific language is required for notice regarding
receipt of a preauthorized transfer. Identifying the deposit is
sufficient; however, simply providing the current account balance is
not.
2. Notice of credit. A financial institution may use different
methods of notice for various types or series of preauthorized
transfers, and the institution need not offer consumers a choice of
notice methods.
3. Positive notice. A periodic statement sent within two business
days of the scheduled transfer, showing the transfer, can serve as
notice of receipt.
4. Negative notice. The absence of a deposit entry (on a periodic
statement sent within two business days of the scheduled transfer date)
will serve as negative notice.
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5. Telephone notice. If a financial institution uses the telephone
notice option, it should be able in most instances to verify during a
consumer's initial call whether a transfer was received. The institution
must respond within two business days to any inquiry not answered
immediately.
6. Phone number for passbook accounts. The financial institution may
use any reasonable means necessary to provide the telephone number to
consumers with passbook accounts that can only be accessed by
preauthorized credits and that do not receive periodic statements. For
example, it may print the telephone number in the passbook, or include
the number with the annual error resolution notice.
7. Telephone line availability. To satisfy the readily-available
standard, the financial institution must provide enough telephone lines
so that consumers get a reasonably prompt response. The institution need
only provide telephone service during normal business hours. Within its
primary service area, an institution must provide a local or toll-free
telephone number. It need not provide a toll-free number or accept
collect long-distance calls from outside the area where it normally
conducts business.
10(b) Written Authorization for Preauthorized Transfers From Consumer's
Account
1. Preexisting authorizations. The financial institution need not
require a new authorization before changing from paper-based to
electronic debiting when the existing authorization does not specify
that debiting is to occur electronically or specifies that the debiting
will occur by paper means. A new authorization also is not required when
a successor institution begins collecting payments.
2. Authorization obtained by third party. The account-holding
financial institution does not violate the regulation when a third-party
payee fails to obtain the authorization in writing or fails to give a
copy to the consumer; rather, it is the third-party payee that is in
violation of the regulation.
3. Written authorization for preauthorized transfers. The
requirement that preauthorized EFTs be authorized by the consumer ``only
by a writing'' cannot be met by a payee's signing a written
authorization on the consumer's behalf with only an oral authorization
from the consumer. A tape recording of a telephone conversation with a
consumer who agrees to preauthorized debits also does not constitute
written authorization for purposes of this provision.
4. Use of a confirmation form. A financial institution or designated
payee may comply with the requirements of this section in various ways.
For example, a payee may provide the consumer with two copies of a
preauthorization form, and ask the consumer to sign and return one and
to retain the second copy.
5. Similarly authenticated. The similarly authenticated standard
permits signed, written authorizations to be provided electronically.
The writing and signature requirements of this section are satisfied by
complying with the Electronic Signatures in Global and National Commerce
Act, 15 U.S.C. 7001 et seq., which defines electronic records and
electronic signatures. Examples of electronic signatures include, but
are not limited to, digital signatures and security codes. A security
code need not originate with the account-holding institution. The
authorization process should evidence the consumer's identity and assent
to the authorization. The person that obtains the authorization must
provide a copy of the terms of the authorization to the consumer either
electronically or in paper form. Only the consumer may authorize the
transfer and not, for example, a third-party merchant on behalf of the
consumer.
6. Requirements of an authorization. An authorization is valid if it
is readily identifiable as such and the terms of the preauthorized
transfer are clear and readily understandable.
7. Bona fide error. Consumers sometimes authorize third-party
payees, by telephone or on-line, to submit recurring charges against a
credit card account. If the consumer indicates use of a credit card
account when in fact a debit card is being used, the payee does not
violate the requirement to obtain a written authorization if the failure
to obtain written authorization was not intentional and resulted from a
bona fide error, and if the payee maintains procedures reasonably
adapted to avoid any such error. If the payee is unable to determine, at
the time of the authorization, whether a credit or debit card number is
involved, and later finds that the card used is a debit card, the payee
must obtain a written and signed or (where appropriate) a similarly
authenticated authorization as soon as reasonably possible, or cease
debiting the consumer's account.
10(c) Consumer's Right To Stop Payment
1. Stop-payment order. The financial institution must honor an oral
stop-payment order made at least three business days before a scheduled
debit. If the debit item is resubmitted, the institution must continue
to honor the stop-payment order (for example, by suspending all
subsequent payments to the payee-originator until the consumer notifies
the institution that payments should resume).
2. Revocation of authorization. Once a financial institution has
been notified that the consumer's authorization is no longer valid, it
must block all future payments for the
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particular debit transmitted by the designated payee-originator. The
institution may not wait for the payee-originator to terminate the
automatic debits. The institution may confirm that the consumer has
informed the payee-originator of the revocation (for example, by
requiring a copy of the consumer's revocation as written confirmation to
be provided within fourteen days of an oral notification). If the
institution does not receive the required written confirmation within
the fourteen-day period, it may honor subsequent debits to the account.
10(d) Notice of Transfers Varying in Amount
Paragraph 10(d)(1)--Notice
1. Preexisting authorizations. A financial institution holding the
consumer's account does not violate the regulation if the designated
payee fails to provide notice of varying amounts.
Paragraph 10(d)(2)--Range
1. Range. A financial institution or designated payee that elects to
offer the consumer a specified range of amounts for debiting (in lieu of
providing the notice of transfers varying in amount) must provide an
acceptable range that could be anticipated by the consumer. For example,
if the transfer is for payment of a gas bill, an appropriate range might
be based on the highest bill in winter and the lowest bill in summer.
10(e) Compulsory Use
Paragraph 10(e)(1)--Credit
1. Loan payments. Creditors may not require repayment of loans by
electronic means on a preauthorized, recurring basis. A creditor may
offer a program with a reduced annual percentage rate or other cost-
related incentive for an automatic repayment feature, provided the
program with the automatic payment feature is not the only loan program
offered by the creditor for the type of credit involved. Examples
include:
i. Mortgages with graduated payments in which a pledged savings
account is automatically debited during an initial period to supplement
the monthly payments made by the borrower.
ii. Mortgage plans calling for preauthorized biweekly payments that
are debited electronically to the consumer's account and produce a lower
total finance charge.
2. Overdraft. A financial institution may require the automatic
repayment of an overdraft credit plan even if the overdraft extension is
charged to an open-end account that may be accessed by the consumer in
ways other than by overdrafts.
Paragraph 10(e)(2)--Employment or Government Benefit
1. Payroll. An employer (including a financial institution) may not
require its employees to receive their salary by direct deposit to any
particular institution. An employer may require direct deposit of salary
by electronic means if employees are allowed to choose the institution
that will receive the direct deposit. Alternatively, an employer may
give employees the choice of having their salary deposited at a
particular institution (designated by the employer) or receiving their
salary by another means, such as by check or cash.
Section 205.11--Procedures for Resolving Errors
11(a) Definition of Error
1. Terminal location. With regard to deposits at an ATM, a
consumer's request for the terminal location or other information
triggers the error resolution procedures, but the financial institution
need only provide the ATM location if it has captured that information.
2. Verifying an account debit or credit. If the consumer contacts
the financial institution to ascertain whether a payment (for example,
in a home-banking or bill-payment program) or any other type of EFT was
debited to the account, or whether a deposit made via ATM, preauthorized
transfer, or any other type of EFT was credited to the account, without
asserting an error, the error resolution procedures do not apply.
3. Loss or theft of access device. A financial institution is
required to comply with the error resolution procedures when a consumer
reports the loss or theft of an access device if the consumer also
alleges possible unauthorized use as a consequence of the loss or theft.
4. Error asserted after account closed. The financial institution
must comply with the error resolution procedures when a consumer
properly asserts an error, even if the account has been closed.
5. Request for documentation or information. A request for
documentation or other information must be treated as an error unless it
is clear that the consumer is requesting a duplicate copy for tax or
other record-keeping purposes.
11(b) Notice of Error From Consumer
Paragraph 11(b)(1)--Timing; Contents
1. Content of error notice. The notice of error is effective even if
it does not contain the consumer's account number, so long as the
financial institution is able to identify the account in question. For
example, the consumer could provide a Social Security
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number or other unique means of identification.
2. Investigation pending receipt of information. While a financial
institution may request a written, signed statement from the consumer
relating to a notice of error, it may not delay initiating or completing
an investigation pending receipt of the statement.
3. Statement held for consumer. When a consumer has arranged for
periodic statements to be held until picked up, the statement for a
particular cycle is deemed to have been transmitted on the date the
financial institution first makes the statement available to the
consumer.
4. Failure to provide statement. When a financial institution fails
to provide the consumer with a periodic statement, a request for a copy
is governed by this section if the consumer gives notice within 60 days
from the date on which the statement should have been transmitted.
5. Discovery of error by institution. The error resolution
procedures of this section apply when a notice of error is received from
the consumer, and not when the financial institution itself discovers
and corrects an error.
6. Notice at particular phone number or address. A financial
institution may require the consumer to give notice only at the
telephone number or address disclosed by the institution, provided the
institution maintains reasonable procedures to refer the consumer to the
specified telephone number or address if the consumer attempts to give
notice to the institution in a different manner.
Paragraph 11(b)(2)--Written Confirmation
1. Written confirmation-of-error notice. If the consumer sends a
written confirmation of error to the wrong address, the financial
institution must process the confirmation through normal procedures. But
the institution need not provisionally credit the consumer's account if
the written confirmation is delayed beyond 10 business days in getting
to the right place because it was sent to the wrong address.
11(c) Time Limits and Extent of Investigation
1. Notice to consumer. Unless otherwise indicated in this section,
the financial institution may provide the required notices to the
consumer either orally or in writing.
2. Written confirmation of oral notice. A financial institution must
begin its investigation promptly upon receipt of an oral notice. It may
not delay until it has received a written confirmation.
3. Charges for error resolution. If a billing error occurred,
whether as alleged or in a different amount or manner, the financial
institution may not impose a charge related to any aspect of the error-
resolution process (including charges for documentation or
investigation). Since the act grants the consumer error-resolution
rights, the institution should avoid any chilling effect on the good-
faith assertion of errors that might result if charges are assessed when
no billing error has occurred.
4. Correction without investigation. A financial institution may
make, without investigation, a final correction to a consumer's account
in the amount or manner alleged by the consumer to be in error, but must
comply with all other applicable requirements of Sec. 205.11.
5. Correction notice. A financial institution may include the notice
of correction on a periodic statement that is mailed or delivered within
the 10-business-day or 45-calendar-day time limits and that clearly
identifies the correction to the consumer's account. The institution
must determine whether such a mailing will be prompt enough to satisfy
the requirements of this section, taking into account the specific facts
involved.
6. Correction of an error. If the financial institution determines
an error occurred, within either the 10-day or 45-day period, it must
correct the error (subject to the liability provisions of Secs. 205.6
(a) and (b)) including, where applicable, the crediting of interest and
the refunding of any fees imposed by the institution. In a combined
credit/EFT transaction, for example, the institution must refund any
finance charges incurred as a result of the error. The institution need
not refund fees that would have been imposed whether or not the error
occurred.
7. Extent of required investigation. A financial institution
complies with its duty to investigate, correct, and report its
determination regarding an error described in Sec. 205.11(a)(1)(vii) by
transmitting the requested information, clarification, or documentation
within the time limits set forth in Sec. 205.11(c). If the institution
has provisionally credited the consumer's account in accordance with
Sec. 205.11(c)(2), it may debit the amount upon transmitting the
requested information, clarification, or documentation.
Paragraph 11(c)(2)(i)
1. Compliance with all requirements. Financial institutions exempted
from provisionally crediting a consumer's account under
Sec. 205.11(c)(2)(i) (A) and (B) must still comply with all other
requirements of Sec. 205.11.
Paragraph 11(c)(3)--Extension of Time Periods
1. POS debit card transactions. The extended deadlines for
investigating errors resulting from POS debit card transactions apply to
all debit card transactions, including those for cash only, at
merchants' POS terminals,
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and also including mail and telephone orders. The deadlines do not apply
to transactions at an ATM, however, even though the ATM may be in a
merchant location.
Paragraph 11(c)(4)--Investigation
1. Third parties. When information or documentation requested by the
consumer is in the possession of a third party with whom the financial
institution does not have an agreement, the institution satisfies the
error resolution requirement by so advising the consumer within the
specified time period.
2. Scope of investigation. When an alleged error involves a payment
to a third party under the financial institution's telephone bill-
payment plan, a review of the institution's own records is sufficient,
assuming no agreement exists between the institution and the third party
concerning the bill-payment service.
3. POS transfers. When a consumer alleges an error involving a
transfer to a merchant via a POS terminal, the institution must verify
the information previously transmitted when executing the transfer. For
example, the financial institution may request a copy of the sales
receipt to verify that the amount of the transfer correctly corresponds
to the amount of the consumer's purchase.
4. Agreement. An agreement that a third party will honor an access
device is an agreement for purposes of this paragraph. A financial
institution does not have an agreement for purposes of
Sec. 205.11(c)(4)(ii) solely because it participates in transactions
that occur under the federal recurring payments programs, or that are
cleared through an ACH or similar arrangement for the clearing and
settlement of fund transfers generally, or because it agrees to be bound
by the rules of such an arrangement.
11(d) Procedures if Financial Institution Determines No Error or
Different Error Occurred
1. Error different from that alleged. When a financial institution
determines that an error occurred in a manner or amount different from
that described by the consumer, it must comply with the requirements of
both Sec. 205.11 (c) and (d), as relevant. The institution may give the
notice of correction and the explanation separately or in a combined
form.
Paragraph 11(d)(1)--Written Explanation
1. Request for documentation. When a consumer requests copies of
documents, the financial institution must provide the copies in an
understandable form. If an institution relied on magnetic tape it must
convert the applicable data into readable form, for example, by printing
it and explaining any codes.
Paragraph 11(d)(2)--Debiting Provisional Credit
1. Alternative procedure for debiting of credited funds. The
financial institution may comply with the requirements of this section
by notifying the consumer that the consumer's account will be debited
five business days from the transmittal of the notification, specifying
the calendar date on which the debiting will occur.
2. Fees for overdrafts. The financial institution may not impose
fees for items it is required to honor under Sec. 205.11. It may,
however, impose any normal transaction or item fee that is unrelated to
an overdraft resulting from the debiting. If the account is still
overdrawn after five business days, the institution may impose the fees
or finance charges to which it is entitled, if any, under an overdraft
credit plan.
11(e) Reassertion of Error
1. Withdrawal of error; right to reassert. The financial institution
has no further error resolution responsibilities if the consumer
voluntarily withdraws the notice alleging an error. A consumer who has
withdrawn an allegation of error has the right to reassert the
allegation unless the financial institution had already complied with
all of the error resolution requirements before the allegation was
withdrawn. The consumer must do so, however, within the original 60-day
period.
Section 205.12--Relation to Other Laws
12(a) Relation to Truth in Lending
1. Determining applicable regulation. i. For transactions involving
access devices that also function as credit cards, whether Regulation E
or Regulation Z (12 CFR part 226) applies depends on the nature of the
transaction. For example, if the transaction solely involves an
extension of credit, and does not include a debit to a checking account
(or other consumer asset account), the liability limitations and error
resolution requirements of Regulation Z apply. If the transaction debits
a checking account only (with no credit extended), the provisions of
Regulation E apply. If the transaction debits a checking account but
also draws on an overdraft line of credit attached to the account,
Regulation E's liability limitations apply, in addition to Secs. 226.13
(d) and (g) of Regulation Z (which apply because of the extension of
credit associated with the overdraft feature on the checking account).
If a consumer's access device is also a credit card and the device is
used to make unauthorized withdrawals from a checking account, but also
is used to obtain unauthorized cash advances directly from a line of
credit that is separate from the checking account, both Regulation E and
Regulation Z apply.
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ii. The following examples illustrate these principles:
A. A consumer has a card that can be used either as a credit card or
a debit card. When used as a debit card, the card draws on the
consumer's checking account. When used as a credit card, the card draws
only on a separate line of credit. If the card is stolen and used as a
credit card to make purchases or to get cash advances at an ATM from the
line of credit, the liability limits and error resolution provisions of
Regulation Z apply; Regulation E does not apply.
B. In the same situation, if the card is stolen and is used as a
debit card to make purchases or to get cash withdrawals at an ATM from
the checking account, the liability limits and error resolution
provisions of Regulation E apply; Regulation Z does not apply.
C. In the same situation, assume the card is stolen and used both as
a debit card and as a credit card; for example, the thief makes some
purchases using the card as a debit card, and other purchases using the
card as a credit card. Here, the liability limits and error resolution
provisions of Regulation E apply to the unauthorized transactions in
which the card was used as a debit card, and the corresponding
provisions of Regulation Z apply to the unauthorized transactions in
which the card was used as a credit card.
D. Assume a somewhat different type of card, one that draws on the
consumer's checking account and can also draw on an overdraft line of
credit attached to the checking account. There is no separate line of
credit, only the overdraft line, associated with the card. In this
situation, if the card is stolen and used, the liability limits and the
error resolution provisions of Regulation E apply. In addition, if the
use of the card has resulted in accessing the overdraft line of credit,
the error resolution provisions of Sec. 226.13(d) and (g) of Regulation
Z also apply, but not the other error resolution provisions of
Regulation Z.
2. Issuance rules. For access devices that also constitute credit
cards, the issuance rules of Regulation E apply if the only credit
feature is a preexisting credit line attached to the asset account to
cover overdrafts (or to maintain a specified minimum balance).
Regulation Z (12 CFR part 226) rules apply if there is another type of
credit feature, for example, one permitting direct extensions of credit
that do not involve the asset account.
12(b) Preemption of Inconsistent State Laws
1. Specific determinations. The regulation prescribes standards for
determining whether state laws that govern EFTs are preempted by the act
and the regulation. A state law that is inconsistent may be preempted
even if the Board has not issued a determination. However, nothing in
Sec. 205.12(b) provides a financial institution with immunity for
violations of state law if the institution chooses not to make state
disclosures and the Board later determines that the state law is not
preempted.
2. Preemption determination. The Board determined that certain
provisions in the state law of Michigan are preempted by the federal
law, effective March 30, 1981:
i. Definition of unauthorized use. Section 5(4) is preempted to the
extent that it relates to the section of state law governing consumer
liability for unauthorized use of an access device.
ii. Consumer liability for unauthorized use of an account. Section
14 is inconsistent with Sec. 205.6 and is less protective of the
consumer than the federal law. The state law places liability on the
consumer for the unauthorized use of an account in cases involving the
consumer's negligence. Under the federal law, a consumer's liability for
unauthorized use is not related to the consumer's negligence and depends
instead on the consumer's promptness in reporting the loss or theft of
the access device.
iii. Error resolution. Section 15 is preempted because it is
inconsistent with Sec. 205.11 and is less protective of the consumer
than the federal law. The state law allows financial institutions up to
70 days to resolve errors, whereas the federal law generally requires
errors to be resolved within 45 days.
iv. Receipts and periodic statements. Sections 17 and 18 are
preempted because they are inconsistent with Sec. 205.9. The state
provisions require a different disclosure of information than does the
federal law. The receipt provision is also preempted because it allows
the consumer to be charged for receiving a receipt if a machine cannot
furnish one at the time of a transfer.
Section 205.13--Administrative Enforcement; Record Retention
13(b) Record Retention
1. Requirements. A financial institution need not retain records
that it has given disclosures and documentation to each consumer; it
need only retain evidence demonstrating that its procedures reasonably
ensure the consumers' receipt of required disclosures and documentation.
Section 205.14--Electronic Fund Transfer Service Provider Not Holding
Consumer's Account
14(a) Electronic Fund Transfer Service Providers Subject to Regulation
1. Applicability. This section applies only when a service provider
issues an access device to a consumer for initiating transfers to or
from the consumer's account at a financial institution and the two
entities have no agreement regarding this EFT service. If the
[[Page 191]]
service provider does not issue an access device to the consumer for
accessing an account held by another institution, it does not qualify
for the treatment accorded by Sec. 205.14. For example, this section
does not apply to an institution that initiates preauthorized payroll
deposits to consumer accounts on behalf of an employer. By contrast,
Sec. 205.14 can apply to an institution that issues a code for
initiating telephone transfers to be carried out through the ACH from a
consumer's account at another institution. This is the case even if the
consumer has accounts at both institutions.
2. ACH agreements. The ACH rules generally do not constitute an
agreement for purposes of this section. However, an ACH agreement under
which members specifically agree to honor each other's debit cards is an
``agreement,'' and thus this section does not apply.
14(b) Compliance by Electronic Fund Transfer Service Provider
1. Liability. The service provider is liable for unauthorized EFTs
that exceed limits on the consumer's liability under Sec. 205.6.
Paragraph 14(b)(1)--Disclosures and Documentation
1. Periodic statements from electronic fund transfer service
provider. A service provider that meets the conditions set forth in this
paragraph does not have to issue periodic statements. A service provider
that does not meet the conditions need only include on periodic
statements information about transfers initiated with the access device
it has issued.
Paragraph 14(b)(2)--Error Resolution
1. Error resolution. When a consumer notifies the service provider
of an error, the EFT service provider must investigate and resolve the
error in compliance with Sec. 205.11 as modified by Sec. 205.14(b)(2).
If an error occurred, any fees or charges imposed as a result of the
error, either by the service provider or by the account-holding
institution (for example, overdraft or dishonor fees) must be reimbursed
to the consumer by the service provider.
14(c) Compliance by Account-Holding Institution
Paragraph 14(c)(1)
1. Periodic statements from account-holding institution. The
periodic statement provided by the account-holding institution need only
contain the information required by Sec. 205.9(b)(1).
Section 205.16--Disclosures at Automated Teller Machines
16(b) General
Paragraph 16(b)(1)
1. Specific notices. An ATM operator that imposes a fee for a
specific type of transaction such as a cash withdrawal, but not a
balance inquiry, may provide a general statement that a fee will be
imposed for providing EFT services or may specify the type of EFT for
which a fee is imposed.
Section 205.17--Requirements for Electronic Communication
17(b) General Rule
1. Relationship to the E-Sign Act. The E-Sign Act authorizes the use
of electronic disclosures. It does not affect any requirement imposed
under this part other than a provision that requires disclosures to be
in paper form, and it does not affect the content or timing of
disclosures. Electronic disclosures are subject to the regulation's
format, timing, and retainability rules and the clear and readily
understandable standard. For example, to satisfy the clear and readily
understandable standard for disclosures, electronic disclosures must use
visual text.
2. Clear and readily understandable standard. A financial
institution must provide electronic disclosures using a clear and
readily understandable format. Also, in accordance with the E-Sign Act:
i. The institution must disclose the requirements for accessing and
retaining disclosures in that format;
ii. The consumer must demonstrate the ability to access the
information electronically and affirmatively consent to electronic
delivery; and
iii. The institution must provide the disclosures in accordance with
the specified requirements.
3. Timing and effective delivery when a consumer signs up for an EFT
service on-line. When a consumer contracts for an EFT service on the
Internet and will be able immediately to initiate a fund transfer, a
financial institution satisfies the timing requirements under this part
if, at the time the consumer contracts for the service or before the
first transfer is made, the disclosures automatically appear on the
screen, even if multiple screens are required to view the entire
disclosure. Or a financial institution may provide a link to electronic
disclosures, as long as consumers cannot bypass the link and they are
required to access the disclosures before initiating the first transfer.
The institution is not required to confirm that the consumer has read
the disclosures.
[[Page 192]]
4. Timing and effective delivery for disclosures provided
periodically. Disclosures provided by e-mail are timely based on when
the disclosures are sent. Disclosures posted at an Internet web site,
such as periodic statements or change-in-terms and other notices, are
timely when the financial institution has both made the disclosures
available and sent a notice alerting the consumer that the disclosures
have been posted. For example, under Sec. 205.8(a), institution offering
accounts with EFT services must provide a change-in-terms notice to
consumers at least 21 days in advance of certain changes. For a change-
in-terms notice posted on the Internet, an institution must both post
the notice and notify consumers of its availability at least 21 days in
advance of the change.
5. Retainability of disclosures. Financial institutions satisfy the
requirement that disclosures be in a form that the consumer may keep if
electronic disclosures are delivered in a format that is capable of
being retained (such as by printing or storing electronically). The
format must also be consistent with the information required to be
provided under section 101(c)(1)(C)(i) of the E-Sign Act (15 U.S.C.
7001(c)(1)(C)(i)) about the hardware and software requirements for
accessing and retaining electronic disclosures.
6. Disclosures provided on financial institution's equipment. A
financial institution that controls the equipment providing electronic
disclosures to consumers (for example, an ATM or computer terminal in a
financial institution's lobby) must ensure that the equipment satisfies
the regulation's requirements to provide timely disclosures in a clear
and readily understandable format and in a form that the consumer may
keep. For example, if disclosures are required at the time of an on-line
transaction, the disclosures must be sent to the consumer's e-mail
address or must be made available at another location such as the
financial institution's Internet web site, unless the financial
institution provides a printer that automatically prints the
disclosures.
17(c) Address or Location To Receive Electronic Communication
Paragraph 17(c)(1)
1. Electronic address. A consumer's electronic address is an e-mail
address that is not limited to receiving communications transmitted
solely by the financial institution.
Paragraph 17(c)(2)
1. Identifying account involved. A financial institution may
identify a specific account in a variety of ways and is not required to
identify an account by reference to the account number. For example,
where the consumer has only one checking account, and no confusion would
result, the institution may refer to ``your checking account.'' If the
consumer has two checking accounts, the institution may, for example,
differentiate accounts based on names for different checking account
programs or by using a truncated account number.
2. 90-day rule. The actual disclosures provided to the consumer must
be available for at least 90 days, but the financial institution has
discretion to determine whether they should be available at the same
location for the entire period.
17(d) Redelivery
1. E-mail returned as undeliverable. If an e-mail to the consumer
(containing an alert notice or other disclosure) is returned as
undeliverable, the redelivery requirement is satisfied if, for example,
the institution sends the disclosure to a different e-mail address or
postal address that the institution has on file for the consumer.
Sending the disclosure a second time to the same electronic address is
not sufficient if the institution has a different address for the
consumer on file.
17(e) Persons Other Than Financial Institutions
1. Electronic disclosures. Entities other than financial
institutions, such as merchants, are subject to certain provisions of
Regulation E, including Secs. 205.10(b) and (d). These entities too may
use electronic communication to provide disclosures required to be in
writing.
Appendix A--Model Disclosure Clauses and Forms
1. Review of forms. The Board will not review or approve disclosure
forms or statements for financial institutions. However, the Board has
issued model clauses for institutions to use in designing their
disclosures. If an institution uses these clauses accurately to reflect
its service, the institution is protected from liability for failure to
make disclosures in proper form.
2. Use of the forms. The appendix contains model disclosure clauses
for optional use by financial institutions to facilitate compliance with
the disclosure requirements of Secs. 205.5(b)(2) and (b)(3), 205.6(a),
205.7, 205.8(b), 205.14(b)(1)(ii) and 205.15(d)(7) and (d)(2). The use
of appropriate clauses in making disclosures will protect a financial
institution from liability under sections 915 and 916 of the act
provided the clauses accurately reflect the institution's EFT services.
3. Altering the clauses. Financial institutions may use clauses of
their own design in conjunction with the Board's model clauses. The
inapplicable words or portions of phrases in parentheses should be
deleted. The catchlines are not part of the clauses and need not be
used. Financial institutions may make alterations, substitutions, or
additions in the
[[Page 193]]
clauses to reflect the services offered, such as technical changes
(including the substitution of a trade name for the word ``card,''
deletion of inapplicable services, or substitution of lesser liability
limits). Several of the model clauses include references to a telephone
number and address. Where two or more of these clauses are used in a
disclosure, the telephone number and address may be referenced and need
not be repeated.
[Reg. E, 61 FR 19686, May 2, 1996, as amended at 66 FR 13412, Mar. 6,
2001; 66 FR 15192, Mar. 16, 2001; 66 FR 17794, Apr. 4, 2001]
PART 206--LIMITATIONS ON INTERBANK LIABILITIES (REGULATION F)--Table of Contents
Sec.
206.1 Authority, purpose, and scope.
206.2 Definitions.
206.3 Prudential standards.
206.4 Credit exposure.
206.5 Capital levels of correspondents.
206.6 Waiver.
206.7 Transition provisions.
Authority: Section 308 of Public Law 102-242, 105 Stat. 2236, 12
U.S.C. 371b-2.
Source: Reg. F, 57 FR 60106, Dec. 18, 1992, unless otherwise noted.
Sec. 206.1 Authority, purpose, and scope.
(a) Authority and purpose. This part (Regulation F, 12 CFR part 206)
is issued by the Board of Governors of the Federal Reserve System
(Board) to implement section 308 of the Federal Deposit Insurance
Corporation Improvements Act of 1991 (Act), 12 U.S.C. 371b-2. The
purpose of this part is to limit the risks that the failure of a
depository institution would pose to insured depository institutions.
(b) Scope. This part applies to all depository institutions insured
by the Federal Deposit Insurance Corporation.
Sec. 206.2 Definitions.
As used in this part, unless the context requires otherwise:
(a) Bank means an insured depository institution, as defined in
section 3 of the Federal Deposit Insurance Act (12 U.S.C. 1813), and
includes an insured national bank, state bank, District bank, or savings
association, and an insured branch of a foreign bank.
(b) Commonly-controlled correspondent means a correspondent that is
commonly controlled with the bank and for which the bank is subject to
liability under section 5(e) of the Federal Deposit Insurance Act. A
correspondent is considered to be commonly controlled with the bank if:
(1) 25 percent or more of any class of voting securities of the bank
and the correspondent are owned, directly or indirectly, by the same
depository institution or company; or
(2) Either the bank or the correspondent owns 25 percent or more of
any class of voting securities of the other.
(c) Correspondent means a U.S. depository institution or a foreign
bank, as defined in this part, to which a bank has exposure, but does
not include a commonly controlled correspondent.
(d) Exposure means the potential that an obligation will not be paid
in a timely manner or in full. ``Exposure'' includes credit and
liquidity risks, including operational risks, related to intraday and
interday transactions.
(e) Foreign bank means an institution that: (1) Is organized under
the laws of a country other than the United States;
(2) Engages in the business of banking;
(3) Is recognized as a bank by the bank supervisory or monetary
authorities of the country of the bank's organization;
(4) Receives deposits to a substantial extent in the regular course
of business; and
(5) Has the power to accept demand deposits.
(f) Primary federal supervisor has the same meaning as the term
``appropriate Federal banking agency'' in section 3(q) of the Federal
Deposit Insurance Act (12 U.S.C. 1813(q)).
(g) Total capital means the total of a bank's Tier 1 and Tier 2
capital under the risk-based capital guidelines provided by the bank's
primary federal supervisor. For an insured branch of a foreign bank
organized under the laws of a country that subscribes to the principles
of the Basle Capital Accord, ``total capital'' means total Tier 1 and
Tier 2 capital as calculated under the standards of that country. For an
insured branch of a foreign bank organized under the laws of a country
that does not subscribe to the principles of
[[Page 194]]
the Basle Capital Accord, ``total capital'' means total Tier 1 and Tier
2 capital as calculated under the provisions of the Accord.
(h) U.S. depository institution means a bank, as defined in
Sec. 206.2(a) of this part, other than an insured branch of a foreign
bank.
Sec. 206.3 Prudential standards.
(a) General. A bank shall establish and maintain written policies
and procedures to prevent excessive exposure to any individual
correspondent in relation to the condition of the correspondent.
(b) Standards for selecting correspondents. (1) A bank shall
establish policies and procedures that take into account credit and
liquidity risks, including operational risks, in selecting
correspondents and terminating those relationships.
(2) Where exposure to a correspondent is significant, the policies
and procedures shall require periodic reviews of the financial condition
of the correspondent and shall take into account any deterioration in
the correspondent's financial condition. Factors bearing on the
financial condition of the correspondent include the capital level of
the correspondent, level of nonaccrual and past due loans and leases,
level of earnings, and other factors affecting the financial condition
of the correspondent. Where public information on the financial
condition of the correspondent is available, a bank may base its review
of the financial condition of a correspondent on such information, and
is not required to obtain non-public information for its review.
However, for those foreign banks for which there is no public source of
financial information, a bank will be required to obtain information for
its review.
(3) A bank may rely on another party, such as a bank rating agency
or the bank's holding company, to assess the financial condition of or
select a correspondent, provided that the bank's board of directors has
reviewed and approved the general assessment or selection criteria used
by that party.
(c) Internal limits on exposure. (1) Where the financial condition
of the correspondent and the form of maturity of the exposure create a
significant risk that payments will not be made in full or in a timely
manner, a bank's policies and procedures shall limit the bank's exposure
to the correspondent, either by the establishment of internal limits or
by other means. Limits shall be consistent with the risk undertaken,
considering the financial condition and the form and maturity of
exposure to the correspondent. Limits may be fixed as to amount of
flexible, based on such factors as the monitoring of exposure and the
financial condition of the correspondent. Different limits may be set
for different forms of exposure, different products, and different
maturities.
(2) A bank shall structure transactions with a correspondent or
monitor exposure to a correspondent, directly or through another party,
to ensure that its exposure ordinarily does not exceed the bank's
internal limits, including limits established for credit exposure,
except for occasional excesses resulting from unusual market
disturbances, market movements favorable to the bank, increases in
activity, operational problems, or other unusual circumstances.
Generally, monitoring may be done on a retrospective basis. The level of
monitoring required depends on:
(i) The extent to which exposure approaches the bank's internal
limits;
(ii) The volatility of the exposure; and
(iii) The financial condition of the correspondent.
(3) A bank shall establish appropriate procedures to address
excesses over its internal limits.
(d) Review by board of directors. The policies and procedures
established under this section shall be reviewed and approved by the
bank's board of directors at least annually.
Sec. 206.4 Credit exposure.
(a) Limits on credit exposure. (1) The policies and procedures on
exposure established by a bank under Sec. 206.3(c) of this part shall
limit a bank's interday credit exposure to an individual correspondent
to not more than 25 percent of the bank's total capital, unless the
[[Page 195]]
bank can demonstrate that its correspondent is at least adequately
capitalized, as defined in Sec. 206.5(a) of this part.
(2) Where a bank is no longer able to demonstrate that a
correspondent is at least adequately capitalized for the purposes of
Sec. 206.4(a) of this part, including where the bank cannot obtain
adequate information concerning the capital ratios of the correspondent,
the bank shall reduce its credit exposure to comply with the
requirements of Sec. 206.4(a)(1) of this part within 120 days after the
date when the current Report of Condition and Income or other relevant
report normally would be available.
(b) Calculation of credit exposure. Except as provided in
Secs. 206.4 (c) and (d) of this part, the credit exposure of a bank to a
correspondent shall consist of the bank's assets and off-balance sheet
items that are subject to capital requirements under the capital
adequacy guidelines of the bank's primary federal supervisor, and that
involve claims on the correspondent or capital instruments issued by the
correspondent. For this purpose, off-balance sheet items shall be valued
on the basis of current exposure. The term ``credit exposure'' does not
include exposure related to the settlement of transactions, intraday
exposure, transactions in an agency or similar capacity where losses
will be passed back to the principal of other party, or other sources of
exposure that are not covered by the capital adequacy guidelines.
(c) Netting. Transactions covered by netting agreements that are
valid and enforceable under all applicable laws may be netted in
calculating credit exposure.
(d) Exclusions. A bank may exclude the following from the
calculation of credit exposure to a correspondent:
(1) Transactions, including reverse repurchase agreements, to the
extent that the transactions are secured by government securities or
readily marketable collateral, as defined in paragraph (f) of this
section, based on the current market value of the collateral;
(2) The proceeds of checks and other cash items deposited in an
account at a correspondent that are not yet available for withdrawal;
(3) Quality assets, as defined in paragraph (f) of this section, on
which the correspondent is secondarily liable, or obligations of the
correspondent on which a creditworthy obligor in addition to the
correspondent is available, including but not limited to:
(i) Loans to third parties secured by stock or debt obligations of
the correspondent;
(ii) Loans to third parties purchased from the correspondent with
recourse;
(iii) Loans or obligations of third parties backed by stand-by
letters of credit issued by the correspondent; or
(iv) Obligations of the correspondent backed by stand-by letters of
credit issued by a creditworthy third party;
(4) exposure that results from the merger with or acquisition of
another bank for one year after that merger or acquisition is
consummated; and
(5) The portion of the bank's exposure to the correspondent that is
covered by federal deposit insurance.
(e) Credit exposure of subsidiaries. In calculating credit exposure
to a correspondent under this part, a bank shall include credit exposure
to the correspondent of any entity that the bank is required to
consolidate on its Report of Condition and Income or Thrift Financial
Report.
(f) Definitions. As used in this section:
(1) Government securities means obligations of, or obligations fully
guaranteed as to principal and interest by, the United States government
or any department, agency, bureau, board, commission, or establishment
of the United States, or any corporation wholly owned, directly or
indirectly, by the United States.
(2) Readily marketable collateral means financial instruments or
bullion that may be sold in ordinary circumstances with reasonable
promptness at a fair market value determined by quotations based on
actual transactions on an auction or a similarly available daily bid-
ask-price market.
(3)(i) Quality asset means an asset:
(A) That is not in a nonaccrual status;
(B) On which principal or interest is not more than thirty days past
due; and
[[Page 196]]
(C) Whose terms have not been renegotiated or compromised due to the
deteriorating financial conditions of the additional obligor.
(ii) An asset is not considered a ``quality asset'' if any other
loans to the primary obligor on the asset have been classified as
``substandard,'' ``doubtful,'' or ``loss,'' or treated as ``other loans
specially mentioned'' in the most recent report of examination or
inspection of the bank or an affiliate prepared by either a federal or a
state supervisory agency.
Sec. 206.5 Capital levels of correspondents.
(a) Adequately capitalized correspondents.\1\ For the purpose of
this part, a correspondent is considered adequately capitalized if the
correspondent has:
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\1\ As used in this part, the term ``adequately capitalized'' is
similar but not identical to the definition of that term as used for the
purposes of the prompt corrective action standards. See, e.g. 12 CFR
part 208, subpart B.
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(1) A total risk-based capital ratio, as defined in paragraph (e)(1)
of this section, of 8.0 percent or greater;
(2) A Tier 1 risk-based capital ratio, as defined in paragraph
(e)(2) of this section, of 4.0 percent or greater; and
(3) A leverage ratio, as defined in paragraph (e)(3) of this
section, of 4.0 percent or greater.
(b) Frequency of monitoring capital levels. A bank shall obtain
information to demonstrate that a correspondent is at least adequately
capitalized on a quarterly basis, either from the most recently
available Report of Condition and Income, Thrift Financial Report,
financial statement, or bank rating report for the correspondent. For a
foreign bank correspondent for which quarterly financial statements or
reports are not available, a bank shall obtain such information on as
frequent a basis as such information is available. Information obtained
directly from a correspondent for the purpose of this section should be
based on the most recently available Report of Condition and Income,
Thrift Financial Report, or financial statement of the correspondent.
(c) Foreign banks. A correspondent that is a foreign bank may be
considered adequately capitalized under this section without regard to
the minimum leverage ratio required under paragraph (a)(3) of this
section.
(d) Reliance on information. A bank may rely on information as to
the capital levels of a correspondent obtained from the correspondent, a
bank rating agency, or other party that it reasonably believes to be
accurate.
(e) Definitions. For the purposes of this section:
(1) Total risk-based capital ratio means the ratio of qualifying
total capital to weighted risk assets.
(2) Tier 1 risk-based capital ratio means the ratio of Tier 1
capital to weighted risk assets.
(3) Leverage ratio means the ratio of Tier 1 capital to average
total consolidated assets, as calculated in accordance with the capital
adequacy guidelines of the correspondent's primary federal supervisor.
(f) Calculation of capital ratios. (i) For a correspondent that is a
U.S. depository institution, the ratios shall be calculated in
accordance with the capital adequacy guidelines of the correspondent's
primary federal supervisor.
(ii) For a correspondent that is a foreign bank organized in a
country that has adopted the risk-based framework of the Basle Capital
Accord, the ratios shall be calculated in accordance with the capital
adequacy guidelines of the appropriate supervisory authority of the
country in which the correspondent is chartered.
(iii) For a correspondent that is a foreign bank organized in a
country that has not adopted the risk-based framework of the Basle
Capital Accord, the ratios shall be calculated in accordance with the
provisions of the Basle Capital Accord.
Sec. 206.6 Waiver.
The Board may waive the application of Sec. 206.4(a) of this part to
a bank if the primary Federal supervisor of the bank advises the Board
that the bank is not reasonably able to obtain necessary services,
including payment-related services and placement of funds, without
incurring exposure to a correspondent in excess of the otherwise
applicable limit.
[[Page 197]]
Sec. 206.7 Transition provisions.
(a) Beginning on June 19, 1993, a bank shall comply with the
prudential standards prescribed under Sec. 206.3 of this part.
(b) Beginning on June 19, 1994, a bank shall comply with the limit
on credit exposure to an individual correspondent required under
Sec. 206.4(a) of this part, but for a period of one year after this date
the limit shall be 50 percent of the bank's total capital.
PART 207--DISCLOSURE AND REPORTING OF CRA-RELATED AGREEMENTS (REGULATION G)--Table of Contents
Sec.
207.1 Purpose and scope of this part.
207.2 Definition of covered agreement.
207.3 CRA communications.
207.4 Fulfillment of the CRA.
207.5 Related agreements considered a single agreement.
207.6 Disclosure of covered agreements.
207.7 Annual reports.
207.8 Release of information under FOIA.
207.9 Compliance provisions.
207.10 Transition provisions.
207.11 Other definitions and rules of construction used in this part.
Authority: 12 U.S.C. 1831y.
Source: Reg. G, 66 FR 2092, Jan. 10, 2001, unless otherwise noted.
Sec. 207.1 Purpose and scope of this part.
(a) General. This part implements section 711 of the Gramm-Leach-
Bliley Act (12 U.S.C. 1831y). That section requires any nongovernmental
entity or person, insured depository institution, or affiliate of an
insured depository institution that enters into a covered agreement to--
(1) Make the covered agreement available to the public and the
appropriate Federal banking agency; and
(2) File an annual report with the appropriate Federal banking
agency concerning the covered agreement.
(b) Scope of this part. The provisions of this part apply to--
(1) State member banks and their subsidiaries;
(2) Bank holding companies;
(3) Affiliates of bank holding companies, other than banks, savings
associations and subsidiaries of banks and savings associations; and
(4) Nongovernmental entities or persons that enter into covered
agreements with any company listed in paragraph (b)(1) through (3) of
this section.
(c) Relation to Community Reinvestment Act. This part does not
affect in any way the Community Reinvestment Act of 1977 (12 U.S.C. 2901
et seq.), the Board's Regulation BB (12 CFR part 228), or the Board's
interpretations or administration of that Act or regulation.
(d) Examples.--(1) The examples in this part are not exclusive.
Compliance with an example, to the extent applicable, constitutes
compliance with this part.
(2) Examples in a paragraph illustrate only the issue described in
the paragraph and do not illustrate any other issues that may arise in
this part.
Sec. 207.2 Definition of covered agreement.
(a) General definition of covered agreement. A covered agreement is
any contract, arrangement, or understanding that meets all of the
following criteria--
(1) The agreement is in writing.
(2) The parties to the agreement include--
(i) One or more insured depository institutions or affiliates of an
insured depository institution; and
(ii) One or more nongovernmental entities or persons (referred to
hereafter as NGEPs).
(3) The agreement provides for the insured depository institution or
any affiliate to--
(i) Provide to one or more individuals or entities (whether or not
parties to the agreement) cash payments, grants, or other consideration
(except loans) that have an aggregate value of more than $10,000 in any
calendar year; or
(ii) Make to one or more individuals or entities (whether or not
parties to the agreement) loans that have an aggregate principal amount
of more than $50,000 in any calendar year.
(4) The agreement is made pursuant to, or in connection with, the
fulfillment of the Community Reinvestment Act of 1977 (12 U.S.C. 2901 et
seq.) (CRA), as defined in Sec. 207.4.
[[Page 198]]
(5) The agreement is with a NGEP that has had a CRA communication as
described in Sec. 207.3 prior to entering into the agreement.
(b) Examples concerning written arrangements or understandings--(1)
Example 1. A NGEP meets with an insured depository institution and
states that the institution needs to make more community development
investments in the NGEP's community. The NGEP and insured depository
institution do not reach an agreement concerning the community
development investments the institution should make in the community,
and the parties do not reach any mutual arrangement or understanding.
Two weeks later, the institution unilaterally issues a press release
announcing that it has established a general goal of making $100 million
of community development grants in low- and moderate-income
neighborhoods served by the insured depository institution over the next
5 years. The NGEP is not identified in the press release. The press
release is not a written arrangement or understanding.
(2) Example 2. A NGEP meets with an insured depository institution
and states that the institution needs to offer new loan programs in the
NGEP's community. The NGEP and the insured depository institution reach
a mutual arrangement or understanding that the institution will provide
additional loans in the NGEP's community. The institution tells the NGEP
that it will issue a press release announcing the program. Later, the
insured depository institution issues a press release announcing the
loan program. The press release incorporates the key terms of the
understanding reached between the NGEP and the insured depository
institution. The written press release reflects the mutual arrangement
or understanding of the NGEP and the insured depository institution and
is, therefore, a written arrangement or understanding.
(3) Example 3. An NGEP sends a letter to an insured depository
institution requesting that the institution provide a $15,000 grant to
the NGEP. The insured depository institution responds in writing and
agrees to provide the grant in connection with its annual grant program.
The exchange of letters constitutes a written arrangement or
understanding.
(c) Loan agreements that are not covered agreements. A covered
agreement does not include--
(1) Any individual loan that is secured by real estate; or
(2) Any specific contract or commitment for a loan or extension of
credit to an individual, business, farm, or other entity, or group of
such individuals or entities, if--
(i) The funds are loaned at rates that are not substantially below
market rates; and
(ii) The loan application or other loan documentation does not
indicate that the borrower intends or is authorized to use the borrowed
funds to make a loan or extension of credit to one or more third
parties.
(d) Examples concerning loan agreements--(1) Example 1. An insured
depository institution provides an organization with a $1 million loan
that is documented in writing and is secured by real estate owned or to-
be-acquired by the organization. The agreement is an individual mortgage
loan and is exempt from coverage under paragraph (c)(1) of this section,
regardless of the interest rate on the loan or whether the organization
intends or is authorized to re-loan the funds to a third party.
(2) Example 2. An insured depository institution commits to provide
a $500,000 line of credit to a small business that is documented by a
written agreement. The loan is made at rates that are within the range
of rates offered by the institution to similarly situated small
businesses in the market and the loan documentation does not indicate
that the small business intends or is authorized to re-lend the borrowed
funds. The agreement is exempt from coverage under paragraph (c)(2) of
this section.
(3) Example 3. An insured depository institution offers small
business loans that are guaranteed by the Small Business Administration
(SBA). A small business obtains a $75,000 loan, documented in writing,
from the institution under the institution's SBA loan program. The loan
documentation does not indicate that the borrower intends
[[Page 199]]
or is authorized to re-lend the funds. Although the rate charged on the
loan is well below that charged by the institution on commercial loans,
the rate is within the range of rates that the institution would charge
a similarly situated small business for a similar loan under the SBA
loan program. Accordingly, the loan is not made at substantially below
market rates and is exempt from coverage under paragraph (c)(2) of this
section.
(4) Example 4. A bank holding company enters into a written
agreement with a community development organization that provides that
insured depository institutions owned by the bank holding company will
make $250 million in small business loans in the community over the next
5 years. The written agreement is not a specific contract or commitment
for a loan or an extension of credit and, thus, is not exempt from
coverage under paragraph (c)(2) of this section. Each small business
loan made by the insured depository institution pursuant to this general
commitment would, however, be exempt from coverage if the loan is made
at rates that are not substantially below market rates and the loan
documentation does not indicate that the borrower intended or was
authorized to re-lend the funds.
(e) Agreements that include exempt loan agreements. If an agreement
includes a loan, extension of credit or loan commitment that, if
documented separately, would be exempt under paragraph (c) of this
section, the exempt loan, extension of credit or loan commitment may be
excluded for purposes of determining whether the agreement is a covered
agreement.
(f) Determining annual value of agreements that lack schedule of
disbursements. For purposes of paragraph (a)(3) of this section, a
multi-year agreement that does not include a schedule for the
disbursement of payments, grants, loans or other consideration by the
insured depository institution or affiliate, is considered to have a
value in the first year of the agreement equal to all payments, grants,
loans and other consideration to be provided at any time under the
agreement.
Sec. 207.3 CRA communications.
(a) Definition of CRA communication. A CRA communication is any of
the following--
(1) Any written or oral comment or testimony provided to a Federal
banking agency concerning the adequacy of the performance under the CRA
of the insured depository institution, any affiliated insured depository
institution, or any CRA affiliate.
(2) Any written comment submitted to the insured depository
institution that discusses the adequacy of the performance under the CRA
of the institution and must be included in the institution's CRA public
file.
(3) Any discussion or other contact with the insured depository
institution or any affiliate about--
(i) Providing (or refraining from providing) written or oral
comments or testimony to any Federal banking agency concerning the
adequacy of the performance under the CRA of the insured depository
institution, any affiliated insured depository institution, or any CRA
affiliate;
(ii) Providing (or refraining from providing) written comments to
the insured depository institution that concern the adequacy of the
institution's performance under the CRA and must be included in the
institution's CRA public file; or
(iii) The adequacy of the performance under the CRA of the insured
depository institution, any affiliated insured depository institution,
or any CRA affiliate.
(b) Discussions or contacts that are not CRA communications--(1)
Timing of contacts with a Federal banking agency. An oral or written
communication with a Federal banking agency is not a CRA communication
if it occurred more than 3 years before the parties entered into the
agreement.
(2) Timing of contacts with insured depository institutions and
affiliates. A communication with an insured depository institution or
affiliate is not a CRA communication if the communication occurred--
(i) More than 3 years before the parties entered into the agreement,
in the case of any written communication;
(ii) More than 3 years before the parties entered into the
agreement, in the
[[Page 200]]
case of any oral communication in which the NGEP discusses providing (or
refraining from providing) comments or testimony to a Federal banking
agency or written comments that must be included in the institution's
CRA public file in connection with a request to, or agreement by, the
institution or affiliate to take (or refrain from taking) any action
that is in fulfillment of the CRA; or
(iii) More than 1 year before the parties entered into the
agreement, in the case of any other oral communication not described in
paragraph (b)(2)(ii) of this section.
(3) Knowledge of communication by insured depository institution or
affiliate. (i) A communication is only a CRA communication under
paragraph (a) of this section if the insured depository institution or
its affiliate has knowledge of the communication under this paragraph
(b)(3)(ii) or (b)(3)(iii) of this section.
(ii) Communication with insured depository institution or affiliate.
An insured depository institution or affiliate has knowledge of a
communication by the NGEP to the institution or its affiliate under this
paragraph only if one of the following representatives of the insured
depository institution or any affiliate has knowledge of the
communication.
(A) An employee who approves, directs, authorizes, or negotiates the
agreement with the NGEP; or
(B) An employee designated with responsibility for compliance with
the CRA or executive officer if the employee or executive officer knows
that the institution or affiliate is negotiating, intends to negotiate,
or has been informed by the NGEP that it expects to request that the
institution or affiliate negotiate an agreement with the NGEP.
(iii) Other communications. An insured depository institution or
affiliate is deemed to have knowledge of--
(A) Any testimony provided to a Federal banking agency at a public
meeting or hearing;
(B) Any comment submitted to a Federal banking agency that is
conveyed in writing by the agency to the insured depository institution
or affiliate; and
(C) Any written comment submitted to the insured depository
institution that must be and is included in the institution's CRA public
file.
(4) Communication where NGEP has knowledge. A NGEP has a CRA
communication with an insured depository institution or affiliate only
if any of the following individuals has knowledge of the communication--
(i) A director, employee, or member of the NGEP who approves,
directs, authorizes, or negotiates the agreement with the insured
depository institution or affiliate;
(ii) A person who functions as an executive officer of the NGEP and
who knows that the NGEP is negotiating or intends to negotiate an
agreement with the insured depository institution or affiliate; or
(iii) Where the NGEP is an individual, the NGEP.
(c) Examples of CRA communications--(1) Examples of actions that are
CRA communications. The following are examples of CRA communications.
These examples are not exclusive and assume that the communication
occurs within the relevant time period as described in paragraph (b)(1)
or (b)(2) of this section and the appropriate representatives have
knowledge of the communication as specified in paragraphs (b)(3) and
(b)(4) of this section.
(i) Example 1. A NGEP files a written comment with a Federal banking
agency that states than an insured depository institution successfully
addresses the credit needs of its community. The written comment is in
response to a general request from the agency for comments on an
application of the insured depository institution to open a new branch
and a copy of the comment is provided to the institution.
(ii) Example 2. A NGEP meets with an executive officer of an insured
depository institution and states that the institution must improve its
CRA performance.
(iii) Example 3. A NGEP meets with an executive officer of an
insured depository institution and states that the institution needs to
make more mortgage loans in low- and moderate-income neighborhoods in
its community.
[[Page 201]]
(iv) Example 4. A bank holding company files an application with a
Federal banking agency to acquire an insured depository institution. Two
weeks later, the NGEP meets with an executive officer of the bank
holding company to discuss the adequacy of the performance under the CRA
of the target insured depository institution. The insured depository
institution was an affiliate of the bank holding company at the time the
NGEP met with the target institution. (See Sec. 207.11(a).) Accordingly,
the NGEP had a CRA communication with an affiliate of the bank holding
company.
(2) Examples of actions that are not CRA communications. The
following are examples of actions that are not by themselves CRA
communications. These examples are not exclusive.
(i) Example 1. A NGEP provides to a Federal banking agency comments
or testimony concerning an insured depository institution or affiliate
in response to a direct request by the agency for comments or testimony
from that NGEP. Direct requests for comments or testimony do not include
a general invitation by a Federal banking agency for comments or
testimony from the public in connection with a CRA performance
evaluation of, or application for a deposit facility (as defined in
section 803 of the CRA (12 U.S.C. 2902(3)) by, an insured depository
institution or an application by a company to acquire an insured
depository institution.
(ii) Example 2. A NGEP makes a statement concerning an insured
depository institution or affiliate at a widely attended conference or
seminar regarding a general topic. A public or private meeting, public
hearing, or other meeting regarding one or more specific institutions,
affiliates or transactions involving an application for a deposit
facility is not considered a widely attended conference or seminar.
(iii) Example 3. A NGEP, such as a civil rights group, community
group providing housing and other services in low- and moderate-income
neighborhoods, veterans organization, community theater group, or youth
organization, sends a fundraising letter to insured depository
institutions and to other businesses in its community. The letter
encourages all businesses in the community to meet their obligation to
assist in making the local community a better place to live and work by
supporting the fundraising efforts of the NGEP.
(iv) Example 4. A NGEP discusses with an insured depository
institution or affiliate whether particular loans, services,
investments, community development activities, or other activities are
generally eligible for consideration by a Federal banking agency under
the CRA. The NGEP and insured depository institution or affiliate do not
discuss the adequacy of the CRA performance of the insured depository
institution or affiliate.
(v) Example 5. A NGEP engaged in the sale or purchase of loans in
the secondary market sends a general offering circular to financial
institutions offering to sell or purchase a portfolio of loans. An
insured depository institution that receives the offering circular
discusses with the NGEP the types of loans included in the loan pool,
whether such loans are generally eligible for consideration under the
CRA, and which loans are made to borrowers in the institution's local
community. The NGEP and insured depository institution do not discuss
the adequacy of the institution's CRA performance.
(d) Multiparty covered agreements. (1) A NGEP that is a party to a
covered agreement that involves multiple NGEPs is not required to comply
with the requirements of this part if--
(i) The NGEP has not had a CRA communication; and
(ii) No representative of the NGEP identified in paragraph (b)(4) of
this section has knowledge at the time of the agreement that another
NGEP that is a party to the agreement has had a CRA communication.
(2) An insured depository institution or affiliate that is a party
to a covered agreement that involves multiple insured depository
institutions or affiliates is not required to comply with the disclosure
and annual reporting requirements in Secs. 207.6 and 207.7 if--
(i) No NGEP that is a party to the agreement has had a CRA
communication concerning the insured depository institution or any
affiliate; and
[[Page 202]]
(ii) No representative of the insured depository institution or any
affiliate identified in paragraph (b)(3) of this section has knowledge
at the time of the agreement that an NGEP that is a party to the
agreement has had a CRA communication concerning any other insured
depository institution or affiliate that is a party to the agreement.
Sec. 207.4 Fulfillment of the CRA.
(a) List of factors that are in fulfillment of the CRA. Fulfillment
of the CRA, for purposes of this part, means the following list of
factors--
(1) Comments to a Federal banking agency or included in CRA public
file. Providing or refraining from providing written or oral comments or
testimony to any Federal banking agency concerning the performance under
the CRA of an insured depository institution or CRA affiliate that is a
party to the agreement or an affiliate of a party to the agreement or
written comments that are required to be included in the CRA public file
of any such insured depository institution; or
(2) Activities given favorable CRA consideration. Performing any of
the following activities if the activity is of the type that is likely
to receive favorable consideration by a Federal banking agency in
evaluating the performance under the CRA of the insured depository
institution that is a party to the agreement or an affiliate of a party
to the agreement--
(i) Home-purchase, home-improvement, small business, small farm,
community development, and consumer lending, as described in Sec. 228.22
of Regulation BB (12 CFR 228.22), including loan purchases, loan
commitments, and letters of credit;
(ii) Making investments, deposits, or grants, or acquiring
membership shares, that have as their primary purpose community
development, as described in Sec. 228.23 of Regulation BB (12 CFR
228.23);
(iii) Delivering retail banking services, as described in
Sec. 228.24(d) of Regulation BB (12 CFR 228.24(d));
(iv) Providing community development services, as described in
Sec. 228.24(e) of Regulation BB (12 CFR 228.24(e));
(v) In the case of a wholesale or limited-purpose insured depository
institution, community development lending, including originating and
purchasing loans and making loan commitments and letters of credit,
making qualified investments, or providing community development
services, as described in Sec. 228.25(c) of Regulation BB (12 CFR
228.25(c));
(vi) In the case of a small insured depository institution, any
lending or other activity described in Sec. 228.26(a) of Regulation BB
(12 CFR 228.26(a)); or
(vii) In the case of an insured depository institution that is
evaluated on the basis of a strategic plan, any element of the strategic
plan, as described in Sec. 228.27(f) of Regulation BB (12 CFR
228.27(f)).
(b) Agreements relating to activities of CRA affiliates. An insured
depository institution or affiliate that is a party to a covered
agreement that concerns any activity described in paragraph (a) of this
section of a CRA affiliate must, prior to the time the agreement is
entered into, notify each NGEP that is a party to the agreement that the
agreement concerns a CRA affiliate.
Sec. 207.5 Related agreements considered a single agreement.
The following rules must be applied in determining whether an
agreement is a covered agreement under Sec. 207.2.
(a) Agreements entered into by same parties. All written agreements
to which an insured depository institution or an affiliate of the
insured depository institution is a party shall be considered to be a
single agreement if the agreements--
(1) Are entered into with the same NGEP;
(2) Were entered into within the same 12-month period; and
(3) Are each in fulfillment of the CRA.
(b) Substantively related contracts. All written contracts to which
an insured depository institution or an affiliate of the insured
depository institution is a party shall be considered to be a single
agreement, without regard to whether the other parties to the contracts
are the same or whether each such contract is in fulfillment of the CRA,
if the contracts were negotiated in a coordinated fashion and a NGEP is
a party to each contract.
[[Page 203]]
Sec. 207.6 Disclosure of covered agreements.
(a) Applicability date. This section applies only to covered
agreements entered into after November 12, 1999.
(b) Disclosure of covered agreements to the public--(1) Disclosure
required. Each NGEP and each insured depository institution or affiliate
that enters into a covered agreement must promptly make a copy of the
covered agreement available to any individual or entity upon request.
(2) Nondisclosure of confidential and proprietary information
permitted. In responding to a request for a covered agreement from any
individual or entity under paragraph (b)(1) of this section, a NGEP,
insured depository institution, or affiliate may withhold from public
disclosure confidential or proprietary information that the party
believes the relevant supervisory agency could withhold from disclosure
under the Freedom of Information Act (5 U.S.C. 552 et seq.) (FOIA).
(3) Information that must be disclosed. Notwithstanding paragraph
(b)(2) of this section, a party must disclose any of the following
information that is contained in a covered agreement--
(i) The names and addresses of the parties to the agreement;
(ii) The amount of any payments, fees, loans, or other consideration
to be made or provided by any party to the agreement;
(iii) Any description of how the funds or other resources provided
under the agreement are to be used;
(iv) The term of the agreement (if the agreement establishes a
term); and
(v) Any other information that the relevant supervisory agency
determines is not properly exempt from public disclosure.
(4) Request for review of withheld information. Any individual or
entity may request that the relevant supervisory agency review whether
any information in a covered agreement withheld by a party must be
disclosed. Any requests for agency review of withheld information must
be filed, and will be processed in accordance with, the relevant
supervisory agency's rules concerning the availability of information
(see Sec. 261.12 of the Board's Rules Regarding the Availability of
Information (12 CFR 261.12)).
(5) Duration of obligation. The obligation to disclose a covered
agreement to the public terminates 12 months after the end of the term
of the agreement.
(6) Reasonable copy and mailing fees. Each NGEP and each insured
depository institution or affiliate may charge an individual or entity
that requests a copy of a covered agreement a reasonable fee not to
exceed the cost of copying and mailing the agreement.
(7) Use of CRA public file by insured depository institution or
affiliate. An insured depository institution and any affiliate of an
insured depository institution may fulfill its obligation under this
paragraph (b) by placing a copy of the covered agreement in the insured
depository institution's CRA public file if the institution makes the
agreement available in accordance with the procedures set forth in
Sec. 228.43 of Regulation BB (12 CFR 228.43).
(c) Disclosure by NGEPs of covered agreements to the relevant
supervisory agency. (1) Each NGEP that is a party to a covered agreement
must provide the following within 30 days of receiving a request from
the relevant supervisory agency--
(i) A complete copy of the agreement; and
(ii) In the event the NGEP proposes the withholding of any
information contained in the agreement in accordance with paragraph
(b)(2) of this section, a public version of the agreement that excludes
such information and an explanation justifying the exclusions. Any
public version must include the information described in paragraph
(b)(3) of this section.
(2) The obligation of a NGEP to provide a covered agreement to the
relevant supervisory agency terminates 12 months after the end of the
term of the covered agreement.
(d) Disclosure by insured depository institution or affiliate of
covered agreements to the relevant supervisory agency--(1) In general.
Within 60 days of the end of each calendar quarter, each insured
depository institution and affiliate must provide each relevant
supervisory agency with--
[[Page 204]]
(i)(A) A complete copy of each covered agreement entered into by the
insured depository institution or affiliate during the calendar quarter;
and
(B) In the event the institution or affiliate proposes the
withholding of any information contained in the agreement in accordance
with paragraph (b)(2) of this section, a public version of the agreement
that excludes such information (other than any information described in
paragraph (b)(3) of this section) and an explanation justifying the
exclusions; or
(ii) A list of all covered agreements entered into by the insured
depository institution or affiliate during the calendar quarter that
contains--
(A) The name and address of each insured depository institution or
affiliate that is a party to the agreement;
(B) The name and address of each NGEP that is a party to the
agreement;
(C) The date the agreement was entered into;
(D) The estimated total value of all payments, fees, loans and other
consideration to be provided by the institution or any affiliate of the
institution under the agreement; and
(E) The date the agreement terminates.
(2) Prompt filing of covered agreements contained in list required.
(i) If an insured depository institution or affiliate files a list of
the covered agreements entered into by the institution or affiliate
pursuant to paragraph (d)(1)(ii) of this section, the institution or
affiliate must provide any relevant supervisory agency a complete copy
and public version of any covered agreement referenced in the list
within 7 calendar days of receiving a request from the agency for a copy
of the agreement.
(ii) The obligation of an insured depository institution or
affiliate to provide a covered agreement to the relevant supervisory
agency under this paragraph (d)(2) terminates 36 months after the end of
the term of the agreement.
(3) Joint filings. In the event that 2 or more insured depository
institutions or affiliates are parties to a covered agreement, the
insured depository institution(s) and affiliate(s) may jointly file the
documents required by this paragraph (d). Any joint filing must identify
the insured depository institution(s) and affiliate(s) for whom the
filings are being made.
Sec. 207.7 Annual reports.
(a) Applicability date. This section applies only to covered
agreements entered into on or after May 12, 2000.
(b) Annual report required. Each NGEP and each insured depository
institution or affiliate that is a party to a covered agreement must
file an annual report with each relevant supervisory agency concerning
the disbursement, receipt, and uses of funds or other resources under
the covered agreement.
(c) Duration of reporting requirement--(1) NGEPs. A NGEP must file
an annual report for a covered agreement for any fiscal year in which
the NGEP receives or uses funds or other resources under the agreement.
(2) Insured depository institutions and affiliates. An insured
depository institution or affiliate must file an annual report for a
covered agreement for any fiscal year in which the institution or
affiliate--
(i) provides or receives any payments, fees, or loans under the
covered agreement that must be reported under paragraphs (e)(1)(iii) and
(iv) of this section; or
(ii) has data to report on loans, investments, and services provided
by a party to the covered agreement under the covered agreement under
paragraph (e)(1)(vi) of this section.
(d) Annual reports filed by NGEP--(1) Contents of report. The annual
report filed by a NGEP under this section must include the following--
(i) The name and mailing address of the NGEP filing the report;
(ii) Information sufficient to identify the covered agreement for
which the annual report is being filed, such as by providing the names
of the parties to the agreement and the date the agreement was entered
into or by providing a copy of the agreement;
(iii) The amount of funds or resources received under the covered
agreement during the fiscal year; and
(iv) A detailed, itemized list of how any funds or resources
received by the NGEP under the covered agreement
[[Page 205]]
were used during the fiscal year, including the total amount used for--
(A) Compensation of officers, directors, and employees;
(B) Administrative expenses;
(C) Travel expenses;
(D) Entertainment expenses;
(E) Payment of consulting and professional fees; and
(F) Other expenses and uses (specify expense or use).
(2) More detailed reporting of uses of funds or resources permitted-
-(i) In general. If a NGEP allocated and used funds received under a
covered agreement for a specific purpose, the NGEP may fulfill the
requirements of paragraph (d)(1)(iv) of this section with respect to
such funds by providing--
(A) A brief description of each specific purpose for which the funds
or other resources were used; and
(B) The amount of funds or resources used during the fiscal year for
each specific purpose.
(ii) Specific purpose defined. A NGEP allocates and uses funds for a
specific purpose if the NGEP receives and uses the funds for a purpose
that is more specific and limited than the categories listed in
paragraph (d)(1)(iv) of this section.
(3) Use of other reports. The annual report filed by a NGEP may
consist of or incorporate a report prepared for any other purpose, such
as the Internal Revenue Service Return of Organization Exempt From
Income Tax on Form 990, or any other Internal Revenue Service form,
state tax form, report to members or shareholders, audited or unaudited
financial statements, audit report, or other report, so long as the
annual report filed by the NGEP contains all of the information required
by this paragraph (d).
(4) Consolidated reports permitted. A NGEP that is a party to 2 or
more covered agreements may file with each relevant supervisory agency a
single consolidated annual report covering all the covered agreements.
Any consolidated report must contain all the information required by
this paragraph (d). The information reported under paragraphs (d)(1)(iv)
and (d)(2) of this section may be reported on an aggregate basis for all
covered agreements.
(5) Examples of annual report requirements for NGEPs--(i) Example 1.
A NGEP receives an unrestricted grant of $15,000 under a covered
agreement, includes the funds in its general operating budget and uses
the funds during its fiscal year. The NGEP's annual report for the
fiscal year must provide the name and mailing address of the NGEP,
information sufficient to identify the covered agreement, and state that
the NGEP received $15,000 during the fiscal year. The report must also
indicate the total expenditures made by the NGEP during the fiscal year
for compensation, administrative expenses, travel expenses,
entertainment expenses, consulting and professional fees, and other
expenses and uses. The NGEP's annual report may provide this information
by submitting an Internal Revenue Service Form 990 that includes the
required information. If the Internal Revenue Service Form does not
include information for all of the required categories listed in this
part, the NGEP must report the total expenditures in the remaining
categories either by providing that information directly or by providing
another form or report that includes the required information.
(ii) Example 2. An organization receives $15,000 from an insured
depository institution under a covered agreement and allocates and uses
the $15,000 during the fiscal year to purchase computer equipment to
support its functions. The organization's annual report must include the
name and address of the organization, information sufficient to identify
the agreement, and a statement that the organization received $15,000
during the year. In addition, since the organization allocated and used
the funds for a specific purpose that is more narrow and limited than
the categories of expenses included in the detailed, itemized list of
expenses, the organization would have the option of providing either the
total amount it used during the year for each category of expenses
included in paragraph (d)(1)(iv) of this section, or a statement that it
used the $15,000 to purchase computer equipment and a brief description
of the equipment purchased.
[[Page 206]]
(iii) Example 3. A community group receives $50,000 from an insured
depository institution under a covered agreement. During its fiscal
year, the community group specifically allocates and uses $5,000 of the
funds to pay for a particular business trip and uses the remaining
$45,000 for general operating expenses. The group's annual report for
the fiscal year must include the name and address of the group,
information sufficient to identify the agreement, and a statement that
the group received $50,000. Because the group did not allocate and use
all of the funds for a specific purpose, the group's annual report must
provide the total amount of funds it used during the year for each
category of expenses included in paragraph (d)(1)(iv) of this section.
The group's annual report also could state that it used $5,000 for a
particular business trip and include a brief description of the trip.
(iv) Example 4. A community development organization is a party to
two separate covered agreements with two unaffiliated insured depository
institutions. Under each agreement, the organization receives $15,000
during its fiscal year and uses the funds to support its activities
during that year. If the organization elects to file a consolidated
annual report, the consolidated report must identify the organization
and the two covered agreements, state that the organization received
$15,000 during the fiscal year under each agreement, and provide the
total amount that the organization used during the year for each
category of expenses included in paragraph (d)(1)(iv) of this section.
(e) Annual report filed by insured depository institution or
affiliate--(1) General. The annual report filed by an insured depository
institution or affiliate must include the following--
(i) The name and principal place of business of the insured
depository institution or affiliate filing the report;
(ii) Information sufficient to identify the covered agreement for
which the annual report is being filed, such as by providing the names
of the parties to the agreement and the date the agreement was entered
into or by providing a copy of the agreement;
(iii) The aggregate amount of payments, aggregate amount of fees,
and aggregate amount of loans provided by the insured depository
institution or affiliate under the covered agreement to any other party
to the agreement during the fiscal year;
(iv) The aggregate amount of payments, aggregate amount of fees, and
aggregate amount of loans received by the insured depository institution
or affiliate under the covered agreement from any other party to the
agreement during the fiscal year;
(v) A general description of the terms and conditions of any
payments, fees, or loans reported under paragraphs (e)(1)(iii) and (iv)
of this section, or, in the event such terms and conditions are set
forth--
(A) In the covered agreement, a statement identifying the covered
agreement and the date the agreement (or a list identifying the
agreement) was filed with the relevant supervisory agency; or
(B) In a previous annual report filed by the insured depository
institution or affiliate, a statement identifying the date the report
was filed with the relevant supervisory agency; and
(vi) The aggregate amount and number of loans, aggregate amount and
number of investments, and aggregate amount of services provided under
the covered agreement to any individual or entity not a party to the
agreement--
(A) By the insured depository institution or affiliate during its
fiscal year; and
(B) By any other party to the agreement, unless such information is
not known to the insured depository institution or affiliate filing the
report or such information is or will be contained in the annual report
filed by another party under this section.
(2) Consolidated reports permitted--(i) Party to multiple
agreements. An insured depository institution or affiliate that is a
party to 2 or more covered agreements may file a single consolidated
annual report with each relevant supervisory agency concerning all the
covered agreements.
(ii) Affiliated entities party to the same agreement. An insured
depository institution and its affiliates that are parties to the same
covered agreement
[[Page 207]]
may file a single consolidated annual report relating to the agreement
with each relevant supervisory agency for the covered agreement.
(iii) Content of report. Any consolidated annual report must contain
all the information required by this paragraph (e). The amounts and data
required to be reported under paragraphs (e)(1)(iv) and (vi) of this
section may be reported on an aggregate basis for all covered
agreements.
(f) Time and place of filing--(1) General. Each party must file its
annual report with each relevant supervisory agency for the covered
agreement no later than six months following the end of the fiscal year
covered by the report.
(2) Alternative method of fulfilling annual reporting requirement
for a NGEP--(i) A NGEP may fulfill the filing requirements of this
section by providing the following materials to an insured depository
institution or affiliate that is a party to the agreement no later than
six months following the end of the NGEP's fiscal year--
(A) A copy of the NGEP's annual report required under paragraph (d)
of this section for the fiscal year; and
(B) Written instructions that the insured depository institution or
affiliate promptly forward the annual report to the relevant supervisory
agency or agencies on behalf of the NGEP.
(ii) An insured depository institution or affiliate that receives an
annual report from a NGEP pursuant to paragraph (f)(2)(i) of this
section must file the report with the relevant supervisory agency or
agencies on behalf of the NGEP within 30 days.
Sec. 207.8 Release of information under FOIA.
The Board will make covered agreements and annual reports available
to the public in accordance with the Freedom of Information Act (5
U.S.C. 552 et seq.) and the Board's Rules Regarding the Availability of
Information (12 CFR part 261). A party to a covered agreement may
request confidential treatment of proprietary and confidential
information in a covered agreement or an annual report under those
procedures.
Sec. 207.9 Compliance provisions.
(a) Willful failure to comply with disclosure and reporting
obligations--(1) If the Board determines that a NGEP has willfully
failed to comply in a material way with Secs. 207.6 or 207.7, the Board
will notify the NGEP in writing of that determination and provide the
NGEP a period of 90 days (or such longer period as the Board finds to be
reasonable under the circumstances) to comply.
(2) If the NGEP does not comply within the time period established
by the Board, the agreement shall thereafter be unenforceable by that
NGEP by operation of section 48 of the Federal Deposit Insurance Act (12
U.S.C. 1831y).
(3) The Board may assist any insured depository institution or
affiliate that is a party to a covered agreement that is unenforceable
by a NGEP by operation of section 48 of the Federal Deposit Insurance
Act (12 U.S.C. 1831y) in identifying a successor to assume the NGEP's
responsibilities under the agreement.
(b) Diversion of funds. If a court or other body of competent
jurisdiction determines that funds or resources received under a covered
agreement have been diverted contrary to the purposes of the covered
agreement for an individual's personal financial gain, the Board may
take either or both of the following actions--
(1) Order the individual to disgorge the diverted funds or resources
received under the agreement;
(2) Prohibit the individual from being a party to any covered
agreement for a period not to exceed 10 years.
(c) Notice and opportunity to respond. Before making a determination
under paragraph (a)(1) of this section, or taking any action under
paragraph (b) of this section, the Board will provide written notice and
an opportunity to present information to the Board concerning any
relevant facts or circumstances relating to the matter.
(d) Inadvertent or de minimis errors. Inadvertent or de minimis
errors in annual reports or other documents filed with the Board under
Secs. 207.6 or 207.7 will not subject the reporting party to any
penalty.
(e) Enforcement of provisions in covered agreements. No provision of
this part
[[Page 208]]
shall be construed as authorizing the Board to enforce the provisions of
any covered agreement.
Sec. 207.10 Transition provisions.
(a) Disclosure of covered agreements entered into before the
effective date of this part. The following disclosure requirements apply
to covered agreements that were entered into after November 12, 1999,
and that terminated before April 1, 2001.
(1) Disclosure to the public. Each NGEP and each insured depository
institution or affiliate that was a party to the agreement must make the
agreement available to the public under Sec. 207.6 until at least April
1, 2002.
(2) Disclosure to the relevant supervisory agency--(i) Each NGEP
that was a party to the agreement must make the agreement available to
the relevant supervisory agency under Sec. 207.6 until at least April 1,
2002.
(ii) Each insured depository institution or affiliate that was a
party to the agreement must, by June 30, 2001, provide each relevant
supervisory agency either--
(A) A copy of the agreement under Sec. 207.6(d)(1)(i); or
(B) The information described in Sec. 207.6(d)(1)(ii) for each
agreement.
(b) Filing of annual reports that relate to fiscal years ending on
or before December 31, 2000. In the event that a NGEP, insured
depository institution or affiliate has any information to report under
Sec. 207.7 for a fiscal year that ends on or before December 31, 2000,
and that concerns a covered agreement entered into between May 12, 2000,
and December 31, 2000, the annual report for that fiscal year must be
provided no later than June 30, 2001, to--
(1) Each relevant supervisory agency; or
(2) In the case of a NGEP, to an insured depository institution or
affiliate that is a party to the agreement in accordance with
Sec. 207.7(f)(2).
Sec. 207.11 Other definitions and rules of construction used in this part.
(a) Affiliate. ``Affiliate'' means--
(1) Any company that controls, is controlled by, or is under common
control with another company; and
(2) For the purpose of determining whether an agreement is a covered
agreement under Sec. 207.2, an ``affiliate'' includes any company that
would be under common control or merged with another company on
consummation of any transaction pending before a Federal banking agency
at the time--
(i) The parties enter into the agreement; and
(ii) The NGEP that is a party to the agreement makes a CRA
communication, as described in Sec. 207.3.
(b) Control. ``Control'' is defined in section 2(a) of the Bank
Holding Company Act (12 U.S.C. 1841(a)).
(c) CRA affiliate. A ``CRA affiliate'' of an insured depository
institution is any company that is an affiliate of an insured depository
institution to the extent, and only to the extent, that the activities
of the affiliate were considered by the appropriate Federal banking
agency when evaluating the CRA performance of the institution at its
most recent CRA examination prior to the agreement. An insured
depository institution or affiliate also may designate any company as a
CRA affiliate at any time prior to the time a covered agreement is
entered into by informing the NGEP that is a party to the agreement of
such designation.
(d) CRA public file. ``CRA public file'' means the public file
maintained by an insured depository institution and described in
Sec. 228.43 of Regulation BB (12 CFR 228.43).
(e) Executive officer. The term ``executive officer'' has the same
meaning as in Sec. 215.2(e)(1) of the Board's Regulation O (12 CFR
215.2(e)(1)).
(f) Federal banking agency; appropriate Federal banking agency. The
terms ``Federal banking agency'' and ``appropriate Federal banking
agency'' have the same meanings as in section 3 of the Federal Deposit
Insurance Act (12 U.S.C. 1813).
(g) Fiscal year. (1) The fiscal year for a NGEP that does not have a
fiscal year shall be the calendar year.
(2) Any NGEP, insured depository institution, or affiliate that has
a fiscal year may elect to have the calendar year be its fiscal year for
purposes of this part.
(h) Insured depository institution. ``Insured depository
institution'' has the
[[Page 209]]
same meaning as in section 3 of the Federal Deposit Insurance Act (12
U.S.C. 1813).
(i) NGEP. ``NGEP'' means a nongovernmental entity or person.
(j) Nongovernmental entity or person--(1) General. A
``nongovernmental entity or person'' is any partnership, association,
trust, joint venture, joint stock company, corporation, limited
liability corporation, company, firm, society, other organization, or
individual.
(2) Exclusions. A nongovernmental entity or person does not include-
-
(i) The United States government, a state government, a unit of
local government (including a county, city, town, township, parish,
village, or other general-purpose subdivision of a state) or an Indian
tribe or tribal organization established under Federal, state or Indian
tribal law (including the Department of Hawaiian Home Lands), or a
department, agency, or instrumentality of any such entity;
(ii) A federally-chartered public corporation that receives Federal
funds appropriated specifically for that corporation;
(iii) An insured depository institution or affiliate of an insured
depository institution; or
(iv) An officer, director, employee, or representative (acting in
his or her capacity as an officer, director, employee, or
representative) of an entity listed in paragraphs (i)(2)(i) through
(iii) of this section.
(k) Party. The term ``party'' with respect to a covered agreement
means each NGEP and each insured depository institution or affiliate
that entered into the agreement.
(l) Relevant supervisory agency. The ``relevant supervisory agency''
for a covered agreement means the appropriate Federal banking agency
for--
(1) Each insured depository institution (or subsidiary thereof) that
is a party to the covered agreement;
(2) Each insured depository institution (or subsidiary thereof) or
CRA affiliate that makes payments or loans or provides services that are
subject to the covered agreement; and
(3) Any company (other than an insured depository institution or
subsidiary thereof) that is a party to the covered agreement.
(m) Term of agreement. An agreement that does not have a fixed
termination date is considered to terminate on the last date on which
any party to the agreement makes any payment or provides any loan or
other resources under the agreement, unless the relevant supervisory
agency for the agreement otherwise notifies each party in writing.
PART 208--MEMBERSHIP OF STATE BANKING INSTITUTIONS IN THE FEDERAL RESERVE SYSTEM (REGULATION H)--Table of Contents
Sec.
208.1 Authority, purpose, and scope.
208.2 Definitions.
208.3 Application and conditions for membership in the Federal Reserve
System.
208.4 Capital adequacy.
208.5 Dividends and other distributions.
208.6 Establishment and maintenance of branches.
208.7 Prohibition against use of interstate branches primarily for
deposit production.
Subpart B--Investments and Loans
208.20 Authority, purpose, and scope.
208.21 Investments in premises and securities.
208.22 Community development and public welfare investments.
208.23 Agricultural loan loss amortization.
208.24 Letters of credit and acceptances.
208.25 Loans in areas having special flood hazards.
Subpart C--Bank Securities and Securities-Related Activities
208.30 Authority, purpose, and scope.
208.31 State member banks as transfer agents.
208.32 Notice of disciplinary sanctions imposed by registered clearing
agency.
208.33 Application for stay or review of disciplinary sanctions imposed
by registered clearing agency.
208.34 Recordkeeping and confirmation of certain securities transactions
effected by State member banks.
208.35 Qualification requirements for transactions in certain
securities. [Reserved]
208.36 Reporting requirements for State member banks subject to the
Securities Exchange Act of 1934.
208.37 Government securities sales practices.
[[Page 210]]
Subpart D--Prompt Corrective Action
208.40 Authority, purpose, scope, other supervisory authority, and
disclosure of capital categories.
208.41 Definitions for purposes of this subpart.
208.42 Notice of capital category.
208.43 Capital measures and capital category definitions.
208.44 Capital restoration plans.
208.45 Mandatory and discretionary supervisory actions under section 38.
Subpart E--Real Estate Lending and Appraisal Standards
208.50 Authority, purpose, and scope.
208.51 Real estate lending standards.
Subpart F--Miscellaneous Requirements
208.60 Authority, purpose, and scope.
208.61 Bank security procedures.
208.62 Suspicious activity reports.
208.63 Procedures for monitoring Bank Secrecy Act compliance.
208.64 Frequency of examination.
Subpart G--Financial Subsidiaries of State Member Banks
208.71 What are the requirements to invest in or control a financial
subsidiary?
208.72 What activities may a financial subsidiary conduct?
207.73 What additional provisions are applicable to state member banks
with financial subsidiaries?
208.74 What happens if the state member bank or a depository institution
affiliate fails to continue to meet certain requirements?
208.75 What happens if the state member bank or any of its insured
depository institution affiliates receives less than a
``satisfactory'' CRA rating?
208.76 What Federal Reserve approvals are necessary for financial
subsidiaries?
208.77 Definitions.
Subpart H--Consumer Protection in Sales of Insurance
208.81 Purpose and scope.
208.82 Definitions for purposes of this subpart.
208.83 Prohibited practices.
208.84 What you must disclose.
208.85 Where insurance activities may take place.
208.86 Qualification and licensing requirements for insurance sales
personnel.
Appendix A to Subpart H--Consumer Grievance Process
Subpart I--Interpretations
208.100 Sale of bank's money orders off premises as establishment of
branch office.
208.101 Obligations concerning institutional customers.
Appendix A to Part 208--Capital Adequacy Guidelines for State Member
Banks: Risk-Based Measure
Appendix B to Part 208--Capital Adequacy Guidelines for State Member
Banks: Tier 1 Leverage Measure
Appendix C to Part 208--Interagency Guidelines for Real Estate Lending
Policies
Appendix D-1 to Part 208--Interagency Guidelines Establishing Standards
for Safety and Soundness
Appendix D-2 to Part 208--Interagency Guidelines Establishing Standards
for Safeguarding Customer Information
Appendix E to Part 208--Capital Adequacy Guidelines for State Member
Banks; Market Risk Measure
Authority: 12 U.S.C. 24, 36, 92a, 93a, 248(a), 248(c), 321-338a,
371d, 461, 481-486, 601, 611, 1814, 1816, 1818, 1820(d)(9), 1823(j),
1828(o), 1831, 1831o, 1831p-1, 1831r-1, 1831w, 1831x, 1835a, 1882, 2901-
2907, 3105, 3310, 3331-3351, and 3906-3909; 15 U.S.C. 78b, 78l(b),
78l(g), 78l(i), 78o-4(c)(5), 78q, 78q-1, and 78w; 31 U.S.C. 5318, 42
U.S.C. 4012a, 4104a, 4104b, 4106, and 4128.
Source: Reg. H, 17 FR 8006, Sept. 4, 1952, unless otherwise noted.
Subpart A--General Membership and Branching Requirements
Source: 63 FR 37637, July 13, 1998, unless otherwise noted.
Sec. 208.1 Authority, purpose, and scope.
(a) Authority. Subpart A of Regulation H (12 CFR part 208, Subpart
A) is issued by the Board of Governors of the Federal Reserve System
(Board) under 12 U.S.C. 24, 36; sections 9, 11, 21, 25 and 25A of the
Federal Reserve Act (12 U.S.C. 321-338a, 248(a), 248(c), 481-486, 601
and 611); sections 1814, 1816, 1818, 1831o, 1831p-1, 1831r-1 and 1835a
of the Federal Deposit Insurance Act (FDI Act) (12 U.S.C. 1814, 1816,
1818, 1831o, 1831p-1, 1831r-1, and 1835); and 12 U.S.C. 3906-3909.
(b) Purpose and scope of Part 208. The requirements of this part 208
govern State member banks and state banks applying for admission to
membership
[[Page 211]]
in the Federal Reserve System (System) under section 9 of the Federal
Reserve Act (Act), except for Sec. 208.7, which also applies to certain
foreign banks licensed by a State. This part 208 does not govern banks
eligible for membership under section 2 or 19 of the Act.\1\ Any bank
desiring to be admitted to the System under the provisions of section 2
or 19 should communicate with the Federal Reserve Bank with which it
would like to become a member.
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\1\ Under section 2 of the Federal Reserve Act, every national bank
in any state shall, upon commencing business, or within 90 days after
admission into the Union of the State in which it is located, become a
member of the System. Under section 19 of the Federal Reserve Act,
national banks and banks organized under local laws, located in a
dependency or insular possession or any part of the United States
outside of the States of the United States and the District of Columbia,
are not required to become members of the System but may, with the
consent of the board, become members of the System.
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(c) Purpose and scope of Subpart A. This Subpart A describes the
eligibility requirements for membership of state-chartered banking
institutions in the System, the general conditions imposed upon members,
including capital and dividend requirements, as well as the requirements
for establishing and maintaining branches.
Sec. 208.2 Definitions.
For the purposes of this part:
(a) Board of Directors means the governing board of any institution
performing the usual functions of a board of directors.
(b) Board means the Board of Governors of the Federal Reserve
System.
(c) Branch. (1) Branch means any branch bank, branch office, branch
agency, additional office, or any branch place of business that receives
deposits, pays checks, or lends money. A branch may include a temporary,
seasonal, or mobile facility that meets these criteria.
(2) Branch does not include:
(i) A loan origination facility where the proceeds of loans are not
disbursed;
(ii) An office of an affiliated or unaffiliated institution that
provides services to customers of the member bank on behalf of the
member bank so long as the institution is not established or operated by
the bank;
(iii) An automated teller machine;
(iv) A remote service unit;
(v) A facility to which the bank does not permit members of the
public to have physical access for purposes of making deposits, paying
checks, or borrowing money (such as an office established by the bank
that receives deposits only through the mail); or
(vi) A facility that is located at the site of, or is an extension
of, an approved main office or branch. The Board determines whether a
facility is an extension of an existing main or branch office on a case-
by-case basis.
(d) Capital stock and surplus means, unless otherwise provided in
this part, or by statute, Tier 1 and Tier 2 capital included in a member
bank's risk-based capital (under the guidelines in appendix A of this
part) and the balance of a member bank's allowance for loan and lease
losses not included in its Tier 2 capital for calculation of risk-based
capital, based on the bank's most recent consolidated Report of
Condition and Income filed under 12 U.S.C. 324.
(e) Eligible bank means a member bank that:
(1) Is well capitalized as defined in subpart D of this part;
(2) Has a composite Uniform Financial Institutions Rating System
(CAMELS) rating of 1 or 2;
(3) Has a Community Reinvestment Act (CRA) (12 U.S.C. 2906) rating
of ``Outstanding'' or ``Satisfactory;''
(4) Has a compliance rating of 1 or 2; and
(5) Has no major unresolved supervisory issues outstanding (as
determined by the Board or appropriate Federal Reserve Bank in its
discretion).
(f) State bank means any bank incorporated by special law of any
State, or organized under the general laws of any State, or of the
United States, including a Morris Plan bank, or other incorporated
banking institution engaged in a similar business.
(g) State member bank or member bank means a state bank that is a
member of the Federal Reserve System.
[[Page 212]]
Sec. 208.3 Application and conditions for membership in the Federal Reserve System.
(a) Applications for membership and stock. (1) State banks applying
for membership in the Federal Reserve System shall file with the
appropriate Federal Reserve Bank an application for membership in the
Federal Reserve System and for stock in the Reserve Bank,\2\ in
accordance with this part and Sec. 262.3 of the Rules of Procedure,
located at 12 CFR 262.3.
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\2\ A mutual savings bank not authorized to purchase Federal Reserve
Bank stock may apply for membership evidenced initially by a deposit,
but if the laws under which the bank is organized are not amended at the
first session of the legislature after its admission to authorize the
purchase, or if the bank fails to purchase the stock within six months
of the amendment, its membership shall be terminated.
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(2) Board approval. If an applying bank conforms to all the
requirements of the Federal Reserve Act and this section, and is
otherwise qualified for membership, the Board may approve its
application subject to such conditions as the Board may prescribe.
(3) Effective date of membership. A State bank becomes a member of
the Federal Reserve System on the date its Federal Reserve Bank stock is
credited to its account (or its deposit is accepted, if it is a mutual
savings bank not authorized to purchase Reserve Bank stock) in
accordance with the Board's Regulation I (12 CFR part 209).
(b) Factors considered in approving applications for membership.
Factors given special consideration by the Board in passing upon an
application are:
(1) Financial condition and management. The financial history and
condition of the applying bank and the general character of its
management.
(2) Capital. The adequacy of the bank's capital in accordance with
Sec. 208.4, and its future earnings prospects.
(3) Convenience and needs. The convenience and needs of the
community.
(4) Corporate powers. Whether the bank's corporate powers are
consistent with the purposes of the Federal Reserve Act.
(c) Expedited approval for eligible banks and bank holding
companies. (1) Availability of expedited treatment. The expedited
membership procedures described in paragraph (c)(2) of this section are
available to:
(i) An eligible bank; and
(ii) A bank that cannot be determined to be an eligible bank because
it has not received CAMELS compliance or CRA ratings from a bank
regulatory authority, if it is controlled by a bank holding company that
meets the criteria for expedited processing under Sec. 225.14(c) of
Regulation Y (12 CFR 225.14(c)).
(2) Expedited procedures. A completed membership application filed
with the appropriate Reserve Bank will be deemed approved on the
fifteenth day after receipt of the complete application by the Board or
appropriate Reserve Bank, unless the Board or the appropriate Reserve
Bank notifies the bank that the application is approved prior to that
date or the Board or the appropriate Federal Reserve Bank notifies the
bank that the application is not eligible for expedited review for any
reason, including, without limitation, that:
(i) The bank will offer banking services that are materially
different from those currently offered by the bank, or by the affiliates
of the proposed bank;
(ii) The bank or bank holding company does not meet the criteria
under Sec. 208.3(c)(1);
(iii) The application contains a material error or is otherwise
deficient; or
(iv) The application raises significant supervisory, compliance,
policy or legal issues that have not been resolved, or a timely
substantive adverse comment is submitted. A comment will be considered
substantive unless it involves individual complaints, or raises
frivolous, previously considered, or wholly unsubstantiated claims or
irrelevant issues.
(d) Conditions of membership. (1) Safety and soundness. Each member
bank shall at all times conduct its business and exercise its powers
with due regard to safety and soundness. Each member bank shall comply
with the Interagency Guidelines Establishing Standards for Safety and
Soundness prescribed pursuant to section 39 of the FDI Act (12 U.S.C.
1831p-1), set forth in appendix D-1 to this part, and the
[[Page 213]]
Interagency Guidelines Establishing Standards for Safeguarding Customer
Information prescribed pursuant to sections 501 and 505 of the Gramm-
Leach-Bliley Act (15 U.S.C. 6801 and 6805), set forth in appendix D-2 to
this part.
(2) General character of bank's business. A member bank may not,
without the permission of the Board, cause or permit any change in the
general character of its business or in the scope of the corporate
powers it exercises at the time of admission to membership.
(3) Compliance with conditions of membership. Each member bank shall
comply at all times with this Regulation H (12 CFR part 208) and any
other conditions of membership prescribed by the Board.
(e) Waivers. (1) Conditions of membership. A member bank may
petition the Board to waive a condition of membership. The Board may
grant a waiver of a condition of membership upon a showing of good cause
and, in its discretion, may limit, among other items, the scope,
duration, and timing of the waiver.
(2) Reports of affiliates. Pursuant to section 21 of the Federal
Reserve Act (12 U.S.C. 486), the Board waives the requirement for the
submission of reports of affiliates of member banks, unless such reports
are specifically requested by the Board.
(f) Voluntary withdrawal from membership. Voluntary withdrawal from
membership becomes effective upon cancellation of the Federal Reserve
Bank stock held by the member bank, and after the bank has made due
provision to pay any indebtedness due or to become due to the Federal
Reserve Bank in accordance with the Board's Regulation I (12 CFR part
209).
[Reg. H, 63 FR 37637, July 13, 1998, as amended at 63 FR 58620, Nov. 2,
1998; 66 FR 8634, Feb. 1, 2001]
Sec. 208.4 Capital adequacy.
(a) Adequacy. A member bank's capital, as defined in appendix A to
this part, shall be at all times adequate in relation to the character
and condition of its assets and to its existing and prospective
liabilities and other corporate responsibilities. If at any time, in
light of all the circumstances, the bank's capital appears inadequate in
relation to its assets, liabilities, and responsibilities, the bank
shall increase the amount of its capital, within such period as the
Board deems reasonable, to an amount which, in the judgment of the
Board, shall be adequate.
(b) Standards for evaluating capital adequacy. Standards and
guidelines by which the Board evaluates the capital adequacy of member
banks include those in appendices A and E to this part for risk-based
capital purposes and appendix B to this part for leverage measurement
purposes.
Sec. 208.5 Dividends and other distributions.
(a) Definitions. For the purposes of this section:
(1) Capital surplus means the total of surplus as reportable in the
bank's Reports of Condition and Income and surplus on perpetual
preferred stock.
(2) Permanent capital means the total of the bank's perpetual
preferred stock and related surplus, common stock and surplus, and
minority interest in consolidated subsidiaries, as reportable in the
Reports of Condition and Income.
(b) Limitations. The limitations in this section on the payment of
dividends and withdrawal of capital apply to all cash and property
dividends or distributions on common or preferred stock. The limitations
do not apply to dividends paid in the form of common stock.
(c) Earnings limitations on payment of dividends. (1) A member bank
may not declare or pay a dividend if the total of all dividends declared
during the calendar year, including the proposed dividend, exceeds the
sum of the bank's net income (as reportable in its Reports of Condition
and Income) during the current calendar year and the retained net income
of the prior two calendar years, unless the dividend has been approved
by the Board.
(2) ``Retained net income'' in a calendar year is equal to the
bank's net income (as reported in its Report of Condition and Income for
such year), less any dividends declared during such
[[Page 214]]
year.\3\ The bank's net income during the current year and its retained
net income from the prior two calendar years is reduced by any net
losses incurred in the current or prior two years and any required
transfers to surplus or to a fund for the retirement of preferred
stock.\4\
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\3\ In the case of dividends in excess of net income for the year, a
bank generally is not required to carry forward negative amounts
resulting from such excess. Instead, the bank may attribute the excess
to the prior two years, attributing the excess first to the earlier year
and then to the immediately preceding year. If the excess is greater
than the bank's previously undistributed net income for the preceding
two years, prior Board approval of the dividend is required and a
negative amount would be carried forward in future dividend
calculations. However, in determining any such request for approval, the
Board could consider any request for different treatment of such
negative amount, including advance waivers for future periods. This
applies only to earnings deficits that result from dividends declared in
excess of net income for the year and does not apply to other types of
current earnings deficits.
\4\ State member banks are required to comply with state law
provisions concerning the maintenance of surplus funds in addition to
common capital. Where the surplus of a State member bank is less than
what applicable state law requires the bank to maintain relative to its
capital stock account, the bank may be required to transfer amounts from
its undivided profits account to surplus.
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(d) Limitation on withdrawal of capital by dividend or otherwise.
(1) A member bank may not declare or pay a dividend if the dividend
would exceed the bank's undivided profits as reportable on its Reports
of Condition and Income, unless the bank has received the prior approval
of the Board and of at least two-thirds of the shareholders of each
class of stock outstanding.
(2) A member bank may not permit any portion of its permanent
capital to be withdrawn unless the withdrawal has been approved by the
Board and by at least two-thirds of the shareholders of each class of
stock outstanding.
(3) If a member bank has capital surplus in excess of that required
by law, the excess amount may be transferred to the bank's undivided
profits account and be available for the payment of dividends if:
(i) The amount transferred came from the earnings of prior periods,
excluding earnings transferred as a result of stock dividends;
(ii) The bank's board of directors approves the transfer of funds;
and
(iii) The transfer has been approved by the Board.
(e) Payment of capital distributions. All member banks also are
subject to the restrictions on payment of capital distributions
contained in Sec. 208.45 of subpart D of this part implementing section
38 of the FDI Act (12 U.S.C. 1831o).
(f) Compliance. A member bank shall use the date a dividend is
declared to determine compliance with this section.
Sec. 208.6 Establishment and maintenance of branches.
(a) Branching. (1) To the extent authorized by state law, a member
bank may establish and maintain branches (including interstate branches)
subject to the same limitations and restrictions that apply to the
establishment and maintenance of national bank branches (12 U.S.C. 36
and 1831u), except that approval of such branches shall be obtained from
the Board rather than from the Comptroller of the Currency.
(2) Branch applications. A State member bank wishing to establish a
branch in the United States or its territories must file an application
in accordance with the Board's Rules of Procedure, located at 12 CFR
262.3, and must comply with the public notice and comment rules
contained in paragraphs (a)(3) and (a)(4) of this section. Branches of
member banks located in foreign nations, in the overseas territories,
dependencies, and insular possessions of those nations and of the United
States, and in the Commonwealth of Puerto Rico, are subject to the
Board's Regulation K (12 CFR part 211).
(3) Public notice of branch applications. (i) Location of
publication. A State member bank wishing to establish a branch in the
United States or its territories must publish notice in a newspaper of
general circulation in the form and at the locations specified in
Sec. 262.3 of the Rules of Procedure (12 CFR 262.3).
[[Page 215]]
(ii) Contents of notice. The newspaper notice referred to in
paragraph (a)(3) of this section shall provide an opportunity for
interested persons to comment on the application for a period of at
least 15 days.
(iii) Timing of publication. Each newspaper notice shall be
published no more than 7 calendar days before and no later than the
calendar day on which an application is filed with the appropriate
Reserve Bank.
(4) Public comment. (i) Timely comments. Interested persons may
submit information and comments regarding a branch application under
Sec. 208.6. A comment shall be considered timely for purposes of this
subpart if the comment, together with all supplemental information, is
submitted in writing in accordance with the Board's Rules of Procedure
(12 CFR 262.3) and received by the Board or the appropriate Reserve Bank
prior to the expiration of the public comment period provided in
paragraph (a)(3)(ii) of this section.
(ii) Extension of comment period. The Board may, in its discretion,
extend the public comment period regarding any application under
Sec. 208.6. In the event that an interested person requests a copy of an
application submitted under Sec. 208.6, the Board may, in its discretion
and based on the facts and circumstances, grant such person an extension
of the comment period for up to 15 calendar days.
(b) Factors considered in approving domestic branch applications.
Factors given special consideration by the Board in passing upon a
branch application are:
(1) Financial condition and management. The financial history and
condition of the applying bank and the general character of its
management;
(2) Capital. The adequacy of the bank's capital in accordance with
Sec. 208.4, and its future earnings prospects;
(3) Convenience and needs. The convenience and needs of the
community to be served by the branch;
(4) CRA performance. In the case of branches with deposit-taking
capability, the bank's performance under the Community Reinvestment Act
(12 U.S.C. 2901 et seq.) and Regulation BB (12 CFR part 228); and
(5) Investment in bank premises. Whether the bank's investment in
bank premises in establishing the branch is consistent with Sec. 208.21.
(c) Expedited approval for eligible banks and bank holding
companies. (1) Availability of expedited treatment. The expedited branch
application procedures described in paragraph (c)(2) of this section are
available to:
(i) An eligible bank; and
(ii) A bank that cannot be determined to be an eligible bank because
it has not received CAMELS compliance or CRA ratings from a bank
regulatory authority, if it is controlled by a bank holding company that
meets the criteria for expedited processing under Sec. 225.14(c) of
Regulation Y (12 CFR 225.14(c)).
(2) Expedited procedures. A completed domestic branch application
filed with the appropriate Reserve Bank will be deemed approved on the
fifth day after the close of the comment period, unless the Board or the
appropriate Reserve Bank notifies the bank that the application is
approved prior to that date (but in no case will an application be
approved before the third day after the close of the public comment
period) or the Board or the appropriate Federal Reserve Bank notifies
the bank that the application is not eligible for expedited review for
any reason, including, without limitation, that:
(i) The bank or bank holding company does not meet the criteria
under Sec. 208.6(c)(1);
(ii) The application contains a material error or is otherwise
deficient; or
(iii) The application or the notice required under paragraph (a)(3)
of this section, raises significant supervisory, Community Reinvestment
Act, compliance, policy or legal issues that have not been resolved, or
a timely substantive adverse comment is submitted. A comment will be
considered substantive unless it involves individual complaints, or
raises frivolous, previously considered, or wholly unsubstantiated
claims or irrelevant issues.
(d) Consolidated Applications. (1) Proposed branches; notice of
branch opening. A member bank may seek approval in a single application
or notice for any branches that it proposes to establish within one year
after the approval
[[Page 216]]
date. The bank shall, unless notification is waived, notify the
appropriate Reserve Bank not later than 30 days after opening any branch
approved under a consolidated application. A bank is not required to
open a branch approved under either a consolidated or single branch
application.
(2) Duration of branch approval. Branch approvals remain valid for
one year unless the Board or the appropriate Reserve Bank notifies the
bank that in its judgment, based on reports of condition, examinations,
or other information, there has been a change in the bank's condition,
financial or otherwise, that warrants reconsideration of the approval.
(e) Branch closings. A member bank shall comply with section 42 of
the FDI Act (FDI Act), 12 U.S.C. 1831r-1, with regard to branch
closings.
(f) Branch relocations. A relocation of an existing branch does not
require filing a branch application. A relocation of an existing branch,
for purposes of determining whether to file a branch application, is a
movement that does not substantially affect the nature of the branch's
business or customers served.
[63 FR 37639, July 13, 1998, as amended at 63 FR 58621, Nov. 2, 1998]
Sec. 208.7 Prohibition against use of interstate branches primarily for deposit production.
(a) Purpose and scope--(1) Purpose. The purpose of this section is
to implement section 109 (12 U.S.C. 1835a) of the Riegle-Neal Interstate
Banking and Branching Efficiency Act of 1994 (Interstate Act).
(2) Scope. (i) This section applies to any State member bank that
has operated a covered interstate branch for a period of at least one
year, and any foreign bank that has operated a covered interstate branch
licensed by a State for a period of at least one year.
(ii) This section describes the requirements imposed under 12 U.S.C.
1835a, which requires the appropriate Federal banking agencies (the
Board, the Office of the Comptroller of the Currency, and the Federal
Deposit Insurance Corporation) to prescribe uniform rules that prohibit
a bank from using any authority to engage in interstate branching
pursuant to the Interstate Act, or any amendment made by the Interstate
Act to any other provision of law, primarily for the purpose of deposit
production.
(b) Definitions. For purposes of this section, the following
definitions apply:
(1) Bank means, unless the context indicates otherwise:
(i) A State member bank as that term is defined in 12 U.S.C.
1813(d)(2); and
(ii) A foreign bank as that term is defined in 12 U.S.C. 3101(7) and
12 CFR 211.21.
(2) Covered interstate branch means:
(i) Any branch of a State member bank, and any uninsured branch of a
foreign bank licensed by a State, that:
(A) Is established or acquired outside the bank's home State
pursuant to the interstate branching authority granted by the Interstate
Act or by any amendment made by the Interstate Act to any other
provision of law; or
(B) Could not have been established or acquired outside of the
bank's home State but for the establishment or acquisition of a branch
described in paragraph (b)(2)(i) of this section; and
(ii) Any bank or branch of a bank controlled by an out-of-State bank
holding company.
(3) Home State means:
(i) With respect to a State bank, the State that chartered the bank;
(ii) With respect to a national bank, the State in which the main
office of the bank is located;
(iii) With respect to a bank holding company, the State in which the
total deposits of all banking subsidiaries of such company are the
largest on the later of:
(A) July 1, 1966; or
(B) The date on which the company becomes a bank holding company
under the Bank Holding Company Act.
(iv) With respect to a foreign bank:
(A) For purposes of determining whether a U.S. branch of a foreign
bank is a covered interstate branch, the home State of the foreign bank
as determined in accordance with 12 U.S.C. 3103(c) and 12 CFR 211.22;
and
(B) For purposes of determining whether a branch of a U.S. bank
controlled by a foreign bank is a covered
[[Page 217]]
interstate branch, the State in which the total deposits of all banking
subsidiaries of such foreign bank are the largest on the later of:
(1) July 1, 1966; or
(2) The date on which the foreign bank becomes a bank holding
company under the Bank Holding Company Act.
(4) Host State means a State in which a covered interstate branch is
established or acquired.
(5) Host state loan-to-deposit ratio generally means, with respect
to a particular host state, the ratio of total loans in the host state
relative to total deposits from the host state for all banks (including
institutions covered under the definition of ``bank'' in 12 U.S.C.
1813(a)(1)) that have that state as their home state, as determined and
updated periodically by the appropriate Federal banking agencies and
made available to the public.
(6) Out-of-State bank holding company means, with respect to any
State, a bank holding company whose home State is another State.
(7) State means state as that term is defined in 12 U.S.C.
1813(a)(3).
(8) Statewide loan-to-deposit ratio means, with respect to a bank,
the ratio of the bank's loans to its deposits in a state in which the
bank has one or more covered interstate branches, as determined by the
Board.
(c)(1) Application of screen. Beginning no earlier than one year
after a covered interstate branch is acquired or established, the Board
will consider whether the bank's statewide loan-to-deposit ratio is less
than 50 percent of the relevant host State loan-to-deposit ratio.
(2) Results of screen. (i) If the Board determines that the bank's
statewide loan-to-deposit ratio is 50 percent or more of the host state
loan-to-deposit ratio, no further consideration under this section is
required.
(ii) If the Board determines that the bank's statewide loan-to-
deposit ratio is less than 50 percent of the host state loan-to-deposit
ratio, or if reasonably available data are insufficient to calculate the
bank's statewide loan-to-deposit ratio, the Board will make a credit
needs determination for the bank as provided in paragraph (d) of this
section.
(d) Credit needs determination--(1) In general. The Board will
review the loan portfolio of the bank and determine whether the bank is
reasonably helping to meet the credit needs of the communities in the
host state that are served by the bank.
(2) Guidelines. The Board will use the following considerations as
guidelines when making the determination pursuant to paragraph (d)(1) of
this section:
(i) Whether covered interstate branches were formerly part of a
failed or failing depository institution;
(ii) Whether covered interstate branches were acquired under
circumstances where there was a low loan-to-deposit ratio because of the
nature of the acquired institution's business or loan portfolio;
(iii) Whether covered interstate branches have a high concentration
of commercial or credit card lending, trust services, or other
specialized activities, including the extent to which the covered
interstate branches accept deposits in the host state;
(iv) The Community Reinvestment Act ratings received by the bank, if
any, under 12 U.S.C. 2901 et seq.;
(v) Economic conditions, including the level of loan demand, within
the communities served by the covered interstate branches;
(vi) The safe and sound operation and condition of the bank; and
(vii) The Board's Regulation BB--Community Reinvestment (12 CFR part
228) and interpretations of that regulation.
(e) Sanctions--(1) In general. If the Board determines that a bank
is not reasonably helping to meet the credit needs of the communities
served by the bank in the host state, and that the bank's statewide
loan-to-deposit ratio is less than 50 percent of the host state loan-to-
deposit ratio, the Board:
(i) May order that a bank's covered interstate branch or branches be
closed unless the bank provides reasonable assurances to the
satisfaction of the Board, after an opportunity for public comment, that
the bank has an acceptable plan under which the bank will reasonably
help to meet the credit needs of the communities served by the bank in
the host state; and
[[Page 218]]
(ii) Will not permit the bank to open a new branch in the host state
that would be considered to be a covered interstate branch unless the
bank provides reasonable assurances to the satisfaction of the Board,
after an opportunity for public comment, that the bank will reasonably
help to meet the credit needs of the community that the new branch will
serve.
(2) Notice prior to closure of a covered interstate branch. Before
exercising the Board's authority to order the bank to close a covered
interstate branch, the Board will issue to the bank a notice of the
Board's intent to order the closure and will schedule a hearing within
60 days of issuing the notice.
(3) Hearing. The Board will conduct a hearing scheduled under
paragraph (e)(2) of this section in accordance with the provisions of 12
U.S.C. 1818(h) and 12 CFR part 263.
[63 FR 37637, July 13, 1998, as amended at 67 FR 38848, June 6, 2002]
Subpart B--Investments and Loans
Source: 63 FR 37641, July 13, 1998, unless otherwise noted.
Sec. 208.20 Authority, purpose, and scope.
(a) Authority. Subpart B of Regulation H (12 CFR part 208, subpart
B) is issued by the Board of Governors of the Federal Reserve System
under 12 U.S.C. 24; sections 9, 11 and 21 of the Federal Reserve Act (12
U.S.C. 321-338a, 248(a), 248(c), and 481-486); sections 1814, 1816,
1818, 1823(j), 1831o, 1831p-1 and 1831r-1 of the FDI Act (12 U.S.C.
1814, 1816, 1818, 1823(j), 1831o, 1831p-1 and 1831r-1); and the National
Flood Insurance Act of 1968 and the Flood Disaster Protection Act of
1973, as amended (42 U.S.C. 4001-4129).
(b) Purpose and scope. This subpart B describes certain investment
limitations on member banks, statutory requirements for amortizing
losses on agricultural loans and extending credit in areas having
special flood hazards, as well as the requirements for issuing letters
of credit and acceptances.
Sec. 208.21 Investments in premises and securities.
(a) Investment in bank premises. No state member bank shall invest
in bank premises, or in the stock, bonds, debentures, or other such
obligations of any corporation holding the premises of such bank, or
make loans to or upon the security of any such corporation unless:
(1) The bank notifies the appropriate Reserve Bank at least fifteen
days prior to such investment and has not received notice that the
investment is subject to further review by the end of the fifteen day
notice period;
(2) The aggregate of all such investments and loans, together with
the amount of any indebtedness incurred by any such corporation that is
an affiliate of the bank (as defined in section 2 of the Banking Act of
1933, as amended, 12 U.S.C. 221a), is less than or equal to the bank's
perpetual preferred stock and related surplus plus common stock plus
surplus, as those terms are defined in the FFIEC Consolidated Reports of
Condition and Income; or
(3)(i) The aggregate of all such investments and loans, together
with the amount of any indebtedness incurred by any such corporation
that is an affiliate of the bank, is less than or equal to 150 percent
of the bank's perpetual preferred stock and related surplus plus common
stock plus surplus, as those terms are defined in the FFIEC Consolidated
Reports of Condition and Income; and
(ii) The bank:
(A) Has a CAMELS composite rating of 1 or 2 under the Uniform
Interagency Bank Rating System \5\ (or an equivalent rating under a
comparable rating system) as of the most recent examination of the bank;
and
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\5\ See FRRS 3-1575 for an explanation of the Uniform Interagency
Bank Rating System. (For availability, see 12 CFR 261.10(f).)
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(B) Is well capitalized and will continue to be well capitalized, in
accordance with subpart D of this part, after the investment or loan.
(b) Investments in securities. Member banks are subject to the same
limitations and conditions with respect to
[[Page 219]]
purchasing, selling, underwriting, and holding investment securities and
stocks as are national banks under 12 U.S.C. 24, [para] 7th. To
determine whether an obligation qualifies as an investment security for
the purposes of 12 U.S.C. 24, [para] 7th, and to calculate the limits
with respect to the purchase of such obligations, a state member bank
may look to part 1 of the rules of the Comptroller of the Currency (12
CFR part 1) and interpretations thereunder. A state member bank may
consult the Board for a determination with respect to the application of
12 U.S.C. 24, [para] 7th, with respect to issues not addressed in 12 CFR
part 1. The provisions of 12 CFR part 1 do not provide authority for a
state member bank to purchase securities of a type or amount that the
bank is not authorized to purchase under applicable state law.
Sec. 208.22 Community development and public welfare investments.
(a) Definitions. For purposes of this section:
(1) Low- or moderate-income area means:
(i) One or more census tracts in a Metropolitan Statistical Area
where the median family income adjusted for family size in each census
tract is less than 80 percent of the median family income adjusted for
family size of the Metropolitan Statistical Area; or
(ii) If not in a Metropolitan Statistical Area, one or more census
tracts or block-numbered areas where the median family income adjusted
for family size in each census tract or block-numbered area is less than
80 percent of the median family income adjusted for family size of the
State.
(2) Low- and moderate-income persons has the same meaning as low-
and moderate-income persons as defined in 42 U.S.C. 5302(a)(20)(A).
(3) Small business means a business that meets the size-eligibility
standards of 13 CFR 121.802(a)(2).
(b) Investments not requiring prior Board approval. Notwithstanding
the provisions of section 5136 of the Revised Statutes (12 U.S.C. 24,
[para] 7th) made applicable to member banks by paragraph 20 of section 9
of the Federal Reserve Act (12 U.S.C. 335), a member bank may make an
investment, without prior Board approval, if the following conditions
are met:
(1) The investment is in a corporation, limited partnership, or
other entity, and:
(i) The Board has determined that an investment in that entity or
class of entities is a public welfare investment under paragraph 23 of
section 9 of the Federal Reserve Act (12 U.S.C. 338a), or a community
development investment under Regulation Y (12 CFR 225.25(b)(6)); or
(ii) The Comptroller of the Currency has determined, by order or
regulation, that an investment in that entity by a national bank is a
public welfare investment under section 5136 of the Revised Statutes (12
U.S.C. 24 (Eleventh)); or
(iii) The entity is a community development financial institution as
defined in section 103(5) of the Community Development Banking and
Financial Institutions Act of 1994 (12 U.S.C. 4702(5)); or
(iv) The entity, directly or indirectly, engages solely in or makes
loans solely for the purposes of one or more of the following community
development activities:
(A) Investing in, developing, rehabilitating, managing, selling, or
renting residential property if a majority of the units will be occupied
by low- and moderate-income persons, or if the property is a ``qualified
low-income building'' as defined in section 42(c)(2) of the Internal
Revenue Code (26 U.S.C. 42(c)(2));
(B) Investing in, developing, rehabilitating, managing, selling, or
renting nonresidential real property or other assets located in a low-
or moderate-income area and targeted towards low- and moderate-income
persons;
(C) Investing in one or more small businesses located in a low- or
moderate-income area to stimulate economic development;
(D) Investing in, developing, or otherwise assisting job training or
placement facilities or programs that will be targeted towards low- and
moderate-income persons;
(E) Investing in an entity located in a low- or moderate-income area
if the entity creates long-term employment opportunities, a majority of
which
[[Page 220]]
(based on full-time equivalent positions) will be held by low- and
moderate-income persons; and
(F) Providing technical assistance, credit counseling, research, and
program development assistance to low- and moderate-income persons,
small businesses, or nonprofit corporations to help achieve community
development;
(2) The investment is permitted by state law;
(3) The investment will not expose the member bank to liability
beyond the amount of the investment;
(4) The aggregate of all such investments of the member bank does
not exceed the sum of five percent of its capital stock and surplus;
(5) The member bank is well capitalized or adequately capitalized
under Secs. 208.43(b) (1) and (2);
(6) The member bank received a composite CAMELS rating of ``1'' or
``2'' under the Uniform Financial Institutions Rating System as of its
most recent examination and an overall rating of ``1'' or ``2'' as of
its most recent consumer compliance examination; and
(7) The member bank is not subject to any written agreement, cease-
and-desist order, capital directive, prompt-corrective-action directive,
or memorandum of understanding issued by the Board or a Federal Reserve
Bank.
(c) Notice to Federal Reserve Bank. Not more than 30 days after
making an investment under paragraph (b) of this section, the member
bank shall advise its Federal Reserve Bank of the investment, including
the amount of the investment and the identity of the entity in which the
investment is made.
(d) Investments requiring Board approval. (1) With prior Board
approval, a member bank may make public welfare investments under
paragraph 23 of section 9 of the Federal Reserve Act (12 U.S.C. 338a),
other than those specified in paragraph (b) of this section.
(2) Requests for Board approval under this paragraph (d) shall
include, at a minimum:
(i) The amount of the proposed investment;
(ii) A description of the entity in which the investment is to be
made;
(iii) An explanation of why the investment is a public welfare
investment under paragraph 23 of section 9 of the Federal Reserve Act
(12 U.S.C. 338a);
(iv) A description of the member bank's potential liability under
the proposed investment;
(v) The amount of the member bank's aggregate outstanding public
welfare investments under paragraph 23 of section 9 of the Federal
Reserve Act;
(vi) The amount of the member bank's capital stock and surplus; and
(vii) If the bank investment is not eligible under paragraph (b) of
this section, explain the reason or reasons why it is ineligible.
(3) The Board shall act on a request under this paragraph (d) within
60 calendar days of receipt of a request that meets the requirements of
paragraph (d)(2) of this section, unless the Board notifies the
requesting member bank that a longer time period will be required.
(e) Divestiture of investments. A member bank shall divest itself of
an investment made under paragraph (b) or (d) of this section to the
extent that the investment exceeds the scope of, or ceases to meet, the
requirements of paragraphs (b)(1) through (b)(4) or paragraph (d) of
this section. The divestiture shall be made in the manner specified in
12 CFR 225.140, Regulation Y, for interests acquired by a lending
subsidiary of a bank holding company or the bank holding company itself
in satisfaction of a debt previously contracted.
Sec. 208.23 Agricultural loan loss amortization.
(a) Definitions. For purposes of this section:
(1) Accepting official means:
(i) The Reserve Bank in whose district the bank is located; or
(ii) The Director of the Division of Banking Supervision and
Regulation in cases in which the Reserve Bank cannot determine that the
bank qualifies.
(2) Agriculturally related other property means any property, real
or personal, that the bank owned on January 1, 1983, and any additional
property that it acquired prior to January 1, 1992, in connection with a
qualified agricultural loan. For the purposes of paragraph (d) of this
section, the value of
[[Page 221]]
such property shall include the amount previously charged off as a loss.
(3) Participating bank means an agricultural bank (as defined in 12
U.S.C. 1823(j)(4)(A)) that, as of January 1, 1992, had a proposal for a
capital restoration plan accepted by an accepting official and received
permission from the accepting official, subject to paragraphs (d) and
(e) of this section, to amortize losses in accordance with paragraphs
(b) and (c) of this section.
(4) Qualified agricultural loan means:
(i) Loans that finance agricultural production or are secured by
farm land for purposes of Schedule RC-C of the FFIEC Consolidated Report
of Condition or such other comparable schedule;
(ii) Loans secured by farm machinery;
(iii) Other loans that a bank proves to be sufficiently related to
agriculture for classification as an agricultural loan by the Board; and
(iv) The remaining unpaid balance of any loans described in
paragraphs (a)(4) (i), (ii) and (iii) of this section that have been
charged off since January 1, 1984, and that qualify for deferral under
this section.
(b)(1) Provided there is no evidence that the loss resulted from
fraud or criminal abuse on the part of the bank, the officers,
directors, or principal shareholders, a participating bank may amortize
in its Reports of Condition and Income:
(i) Any loss on a qualified agricultural loan that the bank would be
required to reflect in its financial statements for any period between
and including 1984 and 1991; or
(ii) Any loss that the bank would be required to reflect in its
financial statements for any period between and including 1983 and 1991
resulting from a reappraisal or sale of agriculturally-related other
property.
(2) Amortization under this section shall be computed over a period
not to exceed seven years on a quarterly straight-line basis commencing
in the first quarter after the loan was or is charged off so as to be
fully amortized not later than December 31, 1998.
(c) Accounting for amortization. Any bank that is permitted to
amortize losses in accordance with paragraph (b) of this section may
restate its capital and other relevant accounts and account for future
authorized deferrals and authorizations in accordance with the
instructions to the FFIEC Consolidated Reports of Condition and Income.
Any resulting increase in the capital account shall be included in
qualifying capital pursuant to appendix A of this part.
(d) Conditions of participation. In order for a bank to maintain its
status as a participating bank, it shall:
(1) Adhere to the approved capital plan and obtain the prior
approval of the accepting official before making any modifications to
the plan;
(2) Maintain accounting records for each asset subject to loss
deferral under the program that document the amount and timing of the
deferrals, repayments, and authorizations;
(3) Maintain the financial condition of the bank so that it does not
deteriorate to the point where it is no longer a viable, fundamentally
sound institution;
(4) Make a reasonable effort, consistent with safe and sound banking
practices, to maintain in its loan portfolio a percentage of
agricultural loans, including agriculturally-related other property, not
less than the percentage of such loans in its loan portfolio on January
1, 1986; and
(5) Provide the accepting official, upon request, with any
information the accepting official deems necessary to monitor the bank's
amortization, its compliance with the conditions of participation, and
its continued eligibility.
(e) Revocation of eligibility for loss amortization. The failure to
comply with any condition in an acceptance, with the capital restoration
plan, or with the conditions stated in paragraph (d) of this section, is
grounds for revocation of acceptance for loss amortization and for an
administrative action against the bank under 12 U.S.C. 1818(b). In
addition, acceptance of a bank for loss amortization shall not foreclose
any administrative action against the bank that the Board may deem
appropriate.
(f) Expiration date. The terms of this section will no longer be in
effect as of January 1, 1999.
[[Page 222]]
Sec. 208.24 Letters of credit and acceptances.
(a) Standby letters of credit. For the purpose of this section,
standby letters of credit include every letter of credit (or similar
arrangement however named or designated) that represents an obligation
to the beneficiary on the part of the issuer:
(1) To repay money borrowed by or advanced to or for the account of
the account party; or
(2) To make payment on account of any evidence of indebtedness
undertaken by the account party; or
(3) To make payment on account of any default by the party procuring
the issuance of the letter of credit in the performance of an
obligation.\6\
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\6\ A standby letter of credit does not include: (1) Commercial
letters of credit and similar instruments, where the issuing bank
expects the beneficiary to draw upon the issuer, and which do not
guaranty payment of a money obligation; or (2) a guaranty or similar
obligation issued by a foreign branch in accordance with and subject to
the limitations of 12 CFR part 211 (Regulation K).
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(b) Ineligible acceptance. An ineligible acceptance is a time draft
accepted by a bank, which does not meet the requirements for discount
with a Federal Reserve Bank.
(c) Bank's lending limits. Standby letters of credit and ineligible
acceptances count toward member banks' lending limits imposed by state
law.
(d) Exceptions. A standby letter of credit or ineligible acceptance
is not subject to the restrictions set forth in paragraph (c) of this
section if prior to or at the time of issuance of the credit:
(1) The issuing bank is paid an amount equal to the bank's maximum
liability under the standby letter of credit; or
(2) The party procuring the issuance of a letter of credit or
ineligible acceptance has set aside sufficient funds in a segregated,
clearly earmarked deposit account to cover the bank's maximum liability
under the standby letter of credit or ineligible acceptance.
Sec. 208.25 Loans in areas having special flood hazards.
(a) Purpose and scope. (1) Purpose. The purpose of this section is
to implement the requirements of the National Flood Insurance Act of
1968 and the Flood Disaster Protection Act of 1973, as amended (42
U.S.C. 4001-4129).
(2) Scope. This section, except for paragraphs (f) and (h) of this
section, applies to loans secured by buildings or mobile homes located
or to be located in areas determined by the Director of the Federal
Emergency Management Agency to have special flood hazards. Paragraphs
(f) and (h) of this section apply to loans secured by buildings or
mobile homes, regardless of location.
(b) Definitions. For purposes of this section:
(1) Act means the National Flood Insurance Act of 1968, as amended
(42 U.S.C. 4001-4129).
(2) Building means a walled and roofed structure, other than a gas
or liquid storage tank, that is principally above ground and affixed to
a permanent site, and a walled and roofed structure while in the course
of construction, alteration, or repair.
(3) Community means a State or a political subdivision of a State
that has zoning and building code jurisdiction over a particular area
having special flood hazards.
(4) Designated loan means a loan secured by a building or mobile
home that is located or to be located in a special flood hazard area in
which flood insurance is available under the Act.
(5) Director of FEMA means the Director of the Federal Emergency
Management Agency.
(6) Mobile home means a structure, transportable in one or more
sections, that is built on a permanent chassis and designed for use with
or without a permanent foundation when attached to the required
utilities. The term mobile home does not include a recreational vehicle.
For purposes of this section, the term mobile home means a mobile home
on a permanent foundation. The term mobile home includes a manufactured
home as that term is used in the National Flood Insurance Program.
(7) NFIP means the National Flood Insurance Program authorized under
the Act.
(8) Residential improved real estate means real estate upon which a
home or other residential building is located or to be located.
[[Page 223]]
(9) Servicer means the person responsible for:
(i) Receiving any scheduled, periodic payments from a borrower under
the terms of a loan, including amounts for taxes, insurance premiums,
and other charges with respect to the property securing the loan; and
(ii) Making payments of principal and interest and any other
payments from the amounts received from the borrower as may be required
under the terms of the loan.
(10) Special flood hazard area means the land in the flood plain
within a community having at least a one percent chance of flooding in
any given year, as designated by the Director of FEMA.
(11) Table funding means a settlement at which a loan is funded by a
contemporaneous advance of loan funds and an assignment of the loan to
the person advancing the funds.
(c) Requirement to purchase flood insurance where available. (1) In
general. A member bank shall not make, increase, extend, or renew any
designated loan unless the building or mobile home and any personal
property securing the loan is covered by flood insurance for the term of
the loan. The amount of insurance must be at least equal to the lesser
of the outstanding principal balance of the designated loan or the
maximum limit of coverage available for the particular type of property
under the Act. Flood insurance coverage under the Act is limited to the
overall value of the property securing the designated loan minus the
value of the land on which the property is located.
(2) Table funded loans. A member bank that acquires a loan from a
mortgage broker or other entity through table funding shall be
considered to be making a loan for the purposes of this section.
(d) Exemptions. The flood insurance requirement prescribed by
paragraph (c) of this section does not apply with respect to:
(1) Any State-owned property covered under a policy of self-
insurance satisfactory to the Director of FEMA, who publishes and
periodically revises the list of States falling within this exemption;
or
(2) Property securing any loan with an original principal balance of
$5,000 or less and a repayment term of one year or less.
(e) Escrow requirement. If a member bank requires the escrow of
taxes, insurance premiums, fees, or any other charges for a loan secured
by residential improved real estate or a mobile home that is made,
increased, extended, or renewed after October 1, 1996, the member bank
shall also require the escrow of all premiums and fees for any flood
insurance required under paragraph (c) of this section. The member bank,
or a servicer acting on its behalf, shall deposit the flood insurance
premiums on behalf of the borrower in an escrow account. This escrow
account will be subject to escrow requirements adopted pursuant to
section 10 of the Real Estate Settlement Procedures Act of 1974 (12
U.S.C. 2609) (RESPA), which generally limits the amount that may be
maintained in escrow accounts for certain types of loans and requires
escrow account statements for those accounts, only if the loan is
otherwise subject to RESPA. Following receipt of a notice from the
Director of FEMA or other provider of flood insurance that premiums are
due, the member bank, or a servicer acting on its behalf, shall pay the
amount owed to the insurance provider from the escrow account by the
date when such premiums are due.
(f) Required use of standard flood hazard determination form. (1)
Use of form. A member bank shall use the standard flood hazard
determination form developed by the Director of FEMA when determining
whether the building or mobile home offered as collateral security for a
loan is or will be located in a special flood hazard area in which flood
insurance is available under the Act. The standard flood hazard
determination form may be used in a printed, computerized, or electronic
manner. A member bank may obtain the standard flood hazard determination
form by written request to FEMA, P.O. Box 2012, Jessup, MD 20794-2012.
(2) Retention of form. A member bank shall retain a copy of the
completed standard flood hazard determination form, in either hard copy
or electronic form, for the period of time the bank owns the loan.
[[Page 224]]
(g) Forced placement of flood insurance. If a member bank, or a
servicer acting on behalf of the bank, determines at any time during the
term of a designated loan that the building or mobile home and any
personal property securing the designated loan is not covered by flood
insurance or is covered by flood insurance in an amount less than the
amount required under paragraph (c) of this section, then the bank or
its servicer shall notify the borrower that the borrower should obtain
flood insurance, at the borrower's expense, in an amount at least equal
to the amount required under paragraph (c) of this section, for the
remaining term of the loan. If the borrower fails to obtain flood
insurance within 45 days after notification, then the member bank or its
servicer shall purchase insurance on the borrower's behalf. The member
bank or its servicer may charge the borrower for the cost of premiums
and fees incurred in purchasing the insurance.
(h) Determination fees. (1) General. Notwithstanding any Federal or
State law other than the Flood Disaster Protection Act of 1973, as
amended (42 U.S.C. 4001-4129), any member bank, or a servicer acting on
behalf of the bank, may charge a reasonable fee for determining whether
the building or mobile home securing the loan is located or will be
located in a special flood hazard area. A determination fee may also
include, but is not limited to, a fee for life-of-loan monitoring.
(2) Borrower fee. The determination fee authorized by paragraph
(h)(1) of this section may be charged to the borrower if the
determination:
(i) Is made in connection with a making, increasing, extending, or
renewing of the loan that is initiated by the borrower;
(ii) Reflects the Director of FEMA's revision or updating of flood
plain areas or flood-risk zones;
(iii) Reflects the Director of FEMA's publication of a notice or
compendium that:
(A) Affects the area in which the building or mobile home securing
the loan is located; or
(B) By determination of the Director of FEMA, may reasonably require
a determination whether the building or mobile home securing the loan is
located in a special flood hazard area;
(iv) Results in the purchase of flood insurance coverage by the
lender or its servicer on behalf of the borrower under paragraph (g) of
this section.
(3) Purchaser or transferee fee. The determination fee authorized by
paragraph (h)(1) of this section may be charged to the purchaser or
transferee of a loan in the case of the sale or transfer of the loan.
(i) Notice of special flood hazards and availability of Federal
disaster relief assistance. When a member bank makes, increases,
extends, or renews a loan secured by a building or a mobile home located
or to be located in a special flood hazard area, the bank shall mail or
deliver a written notice to the borrower and to the servicer in all
cases whether or not flood insurance is available under the Act for the
collateral securing the loan.
(1) Contents of notice. The written notice must include the
following information:
(i) A warning, in a form approved by the Director of FEMA, that the
building or the mobile home is or will be located in a special flood
hazard area;
(ii) A description of the flood insurance purchase requirements set
forth in section 102(b) of the Flood Disaster Protection Act of 1973, as
amended (42 U.S.C. 4012a(b));
(iii) A statement, where applicable, that flood insurance coverage
is available under the NFIP and may also be available from private
insurers; and
(iv) A statement whether Federal disaster relief assistance may be
available in the event of damage to the building or mobile home caused
by flooding in a Federally declared disaster.
(2) Timing of notice. The member bank shall provide the notice
required by paragraph (i)(1) of this section to the borrower within a
reasonable time before the completion of the transaction, and to the
servicer as promptly as practicable after the bank provides notice to
the borrower and in any event no later than the time the bank provides
other similar notices to the servicer concerning hazard insurance and
taxes. Notice to the servicer may be made electronically or may take the
[[Page 225]]
form of a copy of the notice to the borrower.
(3) Record of receipt. The member bank shall retain a record of the
receipt of the notices by the borrower and the servicer for the period
of time the bank owns the loan.
(4) Alternate method of notice. Instead of providing the notice to
the borrower required by paragraph (i)(1) of this section, a member bank
may obtain satisfactory written assurance from a seller or lessor that,
within a reasonable time before the completion of the sale or lease
transaction, the seller or lessor has provided such notice to the
purchaser or lessee. The member bank shall retain a record of the
written assurance from the seller or lessor for the period of time the
bank owns the loan.
(5) Use of prescribed form of notice. A member bank will be
considered to be in compliance with the requirement for notice to the
borrower of this paragraph (i) by providing written notice to the
borrower containing the language presented in appendix A of this section
within a reasonable time before the completion of the transaction. The
notice presented in appendix A of this section satisfies the borrower
notice requirements of the Act.
(j) Notice of servicer's identity. (1) Notice requirement. When a
member bank makes, increases, extends, renews, sells, or transfers a
loan secured by a building or mobile home located or to be located in a
special flood hazard area, the bank shall notify the Director of FEMA
(or the Director's designee) in writing of the identity of the servicer
of the loan. The Director of FEMA has designated the insurance provider
to receive the member bank's notice of the servicer's identity. This
notice may be provided electronically if electronic transmission is
satisfactory to the Director of FEMA's designee.
(2) Transfer of servicing rights. The member bank shall notify the
Director of FEMA (or the Director's designee) of any change in the
servicer of a loan described in paragraph (j)(1) of this section within
60 days after the effective date of the change. This notice may be
provided electronically if electronic transmission is satisfactory to
the Director of FEMA's designee. Upon any change in the servicing of a
loan described in paragraph (j)(1) of this section, the duty to provide
notice under this paragraph (j)(2) shall transfer to the transferee
servicer.
Appendix A to Sec. 208.25 Sample Form of Notice
Notice of Special Flood Hazards and Availability of Federal Disaster
Relief Assistance
We are giving you this notice to inform you that:
The building or mobile home securing the loan for which you have
applied is or will be located in an area with special flood hazards.
The area has been identified by the Director of the Federal
Emergency Management Agency (FEMA) as a special flood hazard area using
FEMA's Flood Insurance Rate Map or the Flood Hazard Boundary Map for the
following community: --------------------. This area has a one percent
(1%) chance of a flood equal to or exceeding the base flood elevation (a
100-year flood) in any given year. During the life of a 30-year mortgage
loan, the risk of a 100-year flood in a special flood hazard area is 26
percent (26%).
Federal law allows a lender and borrower jointly to request the
Director of FEMA to review the determination of whether the property
securing the loan is located in a special flood hazard area. If you
would like to make such a request, please contact us for further
information.
------ The community in which the property securing the loan is
located participates in the National Flood Insurance Program (NFIP).
Federal law will not allow us to make you the loan that you have applied
for if you do not purchase flood insurance. The flood insurance must be
maintained for the life of the loan. If you fail to purchase or renew
flood insurance on the property, Federal law authorizes and requires us
to purchase the flood insurance for you at your expense.
[sbull] Flood insurance coverage under the NFIP may be purchased
through an insurance agent who will obtain the policy either directly
through the NFIP or through an insurance company that participates in
the NFIP. Flood insurance also may be available from private insurers
that do not participate in the NFIP.
[sbull] At a minimum, flood insurance purchased must cover the
lesser of:
(1) the outstanding principal balance of the loan; or
(2) the maximum amount of coverage allowed for the type of property
under the NFIP.
Flood insurance coverage under the NFIP is limited to the overall
value of the property securing the loan minus the value of the land on
which the property is located.
[[Page 226]]
[sbull] Federal disaster relief assistance (usually in the form of a
low-interest loan) may be available for damages incurred in excess of
your flood insurance if your community's participation in the NFIP is in
accordance with NFIP requirements.
------Flood insurance coverage under the NFIP is not available for
the property securing the loan because the community in which the
property is located does not participate in the NFIP. In addition, if
the non-participating community has been identified for at least one
year as containing a special flood hazard area, properties located in
the community will not be eligible for Federal disaster relief
assistance in the event of a Federally declared flood disaster.
[Reg. H, 63 FR 37641, July 13, 1998, as amended at 64 FR 71274, Dec. 21,
1999]
Subpart C--Bank Securities and Securities-Related Activities
Source: 63 FR 37646, July 13, 1998, unless otherwise noted.
Sec. 208.30 Authority, purpose, and scope.
(a) Authority. Subpart C of Regulation H (12 CFR part 208, subpart
C) is issued by the Board of Governors of the Federal Reserve System
under 12 U.S.C. 24, 92a, 93a; sections 1818 and 1831p-1(a)(2) of the FDI
Act (12 U.S.C. 1818, 1831p-1(a)(2)); and sections 78b, 78l(b), 78l(g),
78l(i), 78o-4(c)(5), 78o-5, 78q, 78q-1, and 78w of the Securities
Exchange Act of 1934 (15 U.S.C. 78b, 78l(b), 78l(g), 78l(i), 78o-
4(c)(5), 78o-5, 78q, 78q-1, 78w).
(b) Purpose and scope. This subpart C describes the requirements
imposed upon member banks acting as transfer agents, registered clearing
agencies, or sellers of securities under the Securities Exchange Act of
1934. This subpart C also describes the reporting requirements imposed
on member banks whose securities are subject to registration under the
Securities Exchange Act of 1934.
Sec. 208.31 State member banks as transfer agents.
(a) The rules adopted by the Securities and Exchange Commission
(SEC) pursuant to section 17A of the Securities Exchange Act of 1934 (15
U.S.C. 78q-l) prescribing procedures for registration of transfer agents
for which the SEC is the appropriate regulatory agency (17 CFR
240.17Ac2-1) apply to member bank transfer agents. References to the
``Commission'' are deemed to refer to the Board.
(b) The rules adopted by the SEC pursuant to section 17A prescribing
operational and reporting requirements for transfer agents (17 CFR
240.17Ac2-2 and 240.17Ad-1 through 240.17Ad-16) apply to member bank
transfer agents.
Sec. 208.32 Notice of disciplinary sanctions imposed by registered clearing agency.
(a) Notice requirement. Any member bank or any of its subsidiaries
that is a registered clearing agency pursuant to section 17A(b) of the
Securities Exchange Act of 1934 (the Act), and that:
(1) Imposes any final disciplinary sanction on any participant
therein;
(2) Denies participation to any applicant; or
(3) Prohibits or limits any person in respect to access to services
offered by the clearing agency, shall file with the Board (and the
appropriate regulatory agency, if other than the Board, for a
participant or applicant) notice thereof in the manner prescribed in
this section.
(b) Notice of final disciplinary actions. (1) Any registered
clearing agency for which the Board is the appropriate regulatory agency
that takes any final disciplinary action with respect to any participant
shall promptly file a notice thereof with the Board in accordance with
paragraph (c) of this section. For the purposes of this paragraph (b),
final disciplinary action means the imposition of any disciplinary
sanction pursuant to section 17A(b)(3)(G) of the Act, or other action of
a registered clearing agency which, after notice and opportunity for
hearing, results in final disposition of charges of:
(i) One or more violations of the rules of the registered clearing
agency; or
(ii) Acts or practices constituting a statutory disqualification of
a type defined in paragraph (iv) or (v) (except prior convictions) of
section 3(a)(39) of the Act.
(2) However, if a registered clearing agency fee schedule specifies
certain charges for errors made by its participants in giving
instructions to the registered clearing agency which are de
[[Page 227]]
minimis on a per error basis, and whose purpose is, in part, to provide
revenues to the clearing agency to compensate it for effort expended in
beginning to process an erroneous instruction, such error charges shall
not be considered a final disciplinary action for purposes of this
paragraph (b).
(c) Contents of final disciplinary action notice. Any notice filed
pursuant to paragraph (b) of this section shall consist of the
following, as appropriate:
(1) The name of the respondent and the respondent's last known
address, as reflected on the records of the clearing agency, and the
name of the person, committee, or other organizational unit that brought
the charges. However, identifying information as to any respondent found
not to have violated a provision covered by a charge may be deleted
insofar as the notice reports the disposition of that charge and, prior
to the filing of the notice, the respondent does not request that
identifying information be included in the notice;
(2) A statement describing the investigative or other origin of the
action;
(3) As charged in the proceeding, the specific provision or
provisions of the rules of the clearing agency violated by the
respondent, or the statutory disqualification referred to in paragraph
(b)(2) of this section, and a statement describing the answer of the
respondent to the charges;
(4) A statement setting forth findings of fact with respect to any
act or practice in which the respondent was charged with having engaged
in or omitted; the conclusion of the clearing agency as to whether the
respondent violated any rule or was subject to a statutory
disqualification as charged; and a statement of the clearing agency in
support of its resolution of the principal issues raised in the
proceedings;
(5) A statement describing any sanction imposed, the reasons
therefor, and the date upon which the sanction became or will become
effective; and
(6) Such other matters as the clearing agency may deem relevant.
(d) Notice of final denial, prohibition, termination or limitation
based on qualification or administrative rules. (1) Any registered
clearing agency, for which the Board is the appropriate regulatory
agency, that takes any final action that denies or conditions the
participation of any person, or prohibits or limits access, to services
offered by the clearing agency, shall promptly file notice thereof with
the Board (and the appropriate regulatory agency, if other than the
Board, for the affected person) in accordance with paragraph (e) of this
section; but such action shall not be considered a final disciplinary
action for purposes of paragraph (b) of this section where the action is
based on an alleged failure of such person to:
(i) Comply with the qualification standards prescribed by the rules
of the registered clearing agency pursuant to section 17A(b)(4)(B) of
the Act; or
(ii) Comply with any administrative requirements of the registered
clearing agency (including failure to pay entry or other dues or fees,
or to file prescribed forms or reports) not involving charges of
violations that may lead to a disciplinary sanction.
(2) However, no such action shall be considered final pursuant to
this paragraph (d) that results merely from a notice of such failure to
comply to the person affected, if such person has not sought an
adjudication of the matter, including a hearing, or otherwise exhausted
the administrative remedies within the registered clearing agency with
respect to such a matter.
(e) Contents of notice required by paragraph (d) of this section.
Any notice filed pursuant to paragraph (d) of this section shall consist
of the following, as appropriate:
(1) The name of each person concerned and each person's last known
address, as reflected in the records of the clearing agency;
(2) The specific grounds upon which the action of the clearing
agency was based, and a statement describing the answer of the person
concerned;
(3) A statement setting forth findings of fact and conclusions as to
each alleged failure of the person to comply with qualification
standards or administrative obligations, and a statement of the clearing
agency in support of its resolution of the principal issues raised in
the proceeding;
(4) The date upon which such action became or will become effective;
and
[[Page 228]]
(5) Such other matters as the clearing agency deems relevant.
(f) Notice of final action based on prior adjudicated statutory
disqualifications. Any registered clearing agency for which the Board is
the appropriate regulatory agency that takes any final action shall
promptly file notice thereof with the Board (and the appropriate
regulatory agency, if other than the Board, for the affected person) in
accordance with paragraph (g) of this section, where the final action:
(1) Denies or conditions participation to any person, or prohibits
or limits access to services offered by the clearing agency; and
(2) Is based upon a statutory disqualification of a type defined in
paragraph (A), (B) or (C) of section 3(a)(39) of the Act, consisting of
a prior conviction, as described in subparagraph (E) of section 3(a)(39)
of the Act. However, no such action shall be considered final pursuant
to this paragraph (f) that results merely from a notice of such
disqualification to the person affected, if such person has not sought
an adjudication of the matter, including a hearing, or otherwise
exhausted the administrative remedies within the clearing agency with
respect to such a matter.
(g) Contents of notice required by paragraph (f) of this section.
Any notice filed pursuant to paragraph (f) of this section shall consist
of the following, as appropriate:
(1) The name of each person concerned and each person's last known
address, as reflected in the records of the clearing agency;
(2) A statement setting forth the principal issues raised, the
answer of any person concerned, and a statement of the clearing agency
in support of its resolution of the principal issues raised in the
proceeding;
(3) Any description furnished by or on behalf of the person
concerned of the activities engaged in by the person since the
adjudication upon which the disqualification is based;
(4) A copy of the order or decision of the court, appropriate
regulatory agency, or self-regulatory organization that adjudicated the
matter giving rise to the statutory disqualification;
(5) The nature of the action taken and the date upon which such
action is to be made effective; and
(6) Such other matters as the clearing agency deems relevant.
(h) Notice of summary suspension of participation. Any registered
clearing agency for which the Board is the appropriate regulatory agency
that summarily suspends or closes the accounts of a participant pursuant
to the provisions of section 17A(b)(5)(C) of the Act shall, within one
business day after such action becomes effective, file notice thereof
with the Board and the appropriate regulatory agency for the
participant, if other than the Board, of such action in accordance with
paragraph (i) of this section.
(i) Contents of notice of summary suspension. Any notice pursuant to
paragraph (h) of this section shall contain at least the following
information, as appropriate:
(1) The name of the participant concerned and the participant's last
known address, as reflected in the records of the clearing agency;
(2) The date upon which the summary action became or will become
effective;
(3) If the summary action is based upon the provisions of section
17A(b)(5)(C)(i) of the Act, a copy of the relevant order or decision of
the self-regulatory organization, if available to the clearing agency;
(4) If the summary action is based upon the provisions of section
17A(b)(5)(C)(ii) of the Act, a statement describing the default of any
delivery of funds or securities to the clearing agency;
(5) If the summary action is based upon the provisions of section
17A(b)(5)(C)(iii) of the Act, a statement describing the financial or
operating difficulty of the participant based upon which the clearing
agency determined that the suspension and closing of accounts was
necessary for the protection of the clearing agency, its participants,
creditors, or investors;
(6) The nature and effective date of the suspension; and
(7) Such other matters as the clearing agency deems relevant.
[[Page 229]]
Sec. 208.33 Application for stay or review of disciplinary sanctions imposed by registered clearing agency.
(a) Stays. The rules adopted by the Securities and Exchange
Commission (SEC) pursuant to section 19 of the Securities Exchange Act
of 1934 (15 U.S.C. 78s) regarding applications by persons for whom the
SEC is the appropriate regulatory agency for stays of disciplinary
sanctions or summary suspensions imposed by registered clearing agencies
(17 CFR 240.19d-2) apply to applications by member banks. References to
the ``Commission'' are deemed to refer to the Board.
(b) Reviews. The regulations adopted by the Securities and Exchange
Commission pursuant to section 19 of the Securities and Exchange Act of
1934 (15 U.S.C. 78s) regarding applications by persons for whom the SEC
is the appropriate regulatory agency for reviews of final disciplinary
sanctions, denials of participation, or prohibitions or limitations of
access to services imposed by registered clearing agencies (17 CFR
240.19d-3(a)-(f)) apply to applications by member banks. References to
the ``Commission'' are deemed to refer to the Board. The Board's Uniform
Rules of Practice and Procedure (12 CFR part 263) apply to review
proceedings under this Sec. 208.33 to the extent not inconsistent with
this Sec. 208.33.
Sec. 208.34 Recordkeeping and confirmation of certain securities transactions effected by State member banks.
(a) Exceptions and safe and sound operations. (1) A State member
bank may be excepted from one or more of the requirements of this
section if it meets one of the following conditions of paragraphs
(a)(1)(i) through (a)(1)(iv) of this section:
(i) De minimis transactions. The requirements of paragraphs (c)(2)
through (c)(4) and paragraphs (e)(1) through (e)(3) of this section
shall not apply to banks having an average of less than 200 securities
transactions per year for customers over the prior three calendar year
period, exclusive of transactions in government securities;
(ii) Government securities. The recordkeeping requirements of
paragraph (c) of this section shall not apply to banks effecting fewer
than 500 government securities brokerage transactions per year; provided
that this exception shall not apply to government securities
transactions by a State member bank that has filed a written notice, or
is required to file notice, with the Federal Reserve Board that it acts
as a government securities broker or a government securities dealer;
(iii) Municipal securities. The municipal securities activities of a
State member bank that are subject to regulations promulgated by the
Municipal Securities Rulemaking Board shall not be subject to the
requirements of this section; and
(iv) Foreign branches. The requirements of this section shall not
apply to the activities of foreign branches of a State member bank.
(2) Every State member bank qualifying for an exemption under
paragraph (a)(1) of this section that conducts securities transactions
for customers shall, to ensure safe and sound operations, maintain
effective systems of records and controls regarding its customer
securities transactions that clearly and accurately reflect appropriate
information and provide an adequate basis for an audit of the
information.
(b) Definitions. For purposes of this section:
(1) Asset-backed security shall mean a security that is serviced
primarily by the cash flows of a discrete pool of receivables or other
financial assets, either fixed or revolving, that by their terms convert
into cash within a finite time period plus any rights or other assets
designed to assure the servicing or timely distribution of proceeds to
the security holders.
(2) Collective investment fund shall mean funds held by a State
member bank as fiduciary and, consistent with local law, invested
collectively as follows:
(i) In a common trust fund maintained by such bank exclusively for
the collective investment and reinvestment of monies contributed thereto
by the bank in its capacity as trustee, executor, administrator,
guardian, or custodian under the Uniform Gifts to Minors Act; or
[[Page 230]]
(ii) In a fund consisting solely of assets of retirement, pension,
profit sharing, stock bonus or similar trusts which are exempt from
Federal income taxation under the Internal Revenue Code (26 U.S.C.).
(3) Completion of the transaction effected by or through a state
member bank shall mean:
(i) For purchase transactions, the time when the customer pays the
bank any part of the purchase price (or the time when the bank makes the
book-entry for any part of the purchase price if applicable); however,
if the customer pays for the security prior to the time payment is
requested or becomes due, then the transaction shall be completed when
the bank transfers the security into the account of the customer; and
(ii) For sale transactions, the time when the bank transfers the
security out of the account of the customer or, if the security is not
in the bank's custody, then the time when the security is delivered to
the bank; however, if the customer delivers the security to the bank
prior to the time delivery is requested or becomes due then the
transaction shall be completed when the banks makes payment into the
account of the customer.
(4) Crossing of buy and sell orders shall mean a security
transaction in which the same bank acts as agent for both the buyer and
the seller.
(5) Customer shall mean any person or account, including any agency,
trust, estate, guardianship, or other fiduciary account, for which a
State member bank effects or participates in effecting the purchase or
sale of securities, but shall not include a broker, dealer, bank acting
as a broker or dealer, municipal securities broker or dealer, or issuer
of the securities which are the subject of the transactions.
(6) Debt security as used in paragraph (c) of this section shall
mean any security, such as a bond, debenture, note or any other similar
instrument which evidences a liability of the issuer (including any
security of this type that is convertible into stock or similar
security) and fractional or participation interests in one or more of
any of the foregoing; provided, however, that securities issued by an
investment company registered under the Investment Company Act of 1940,
15 U.S.C. 80a-1 et seq., shall not be included in this definition.
(7) Government security shall mean:
(i) A security that is a direct obligation of, or obligation
guaranteed as to principal and interest by, the United States;
(ii) A security that is issued or guaranteed by a corporation in
which the United States has a direct or indirect interest and which is
designated by the Secretary of the Treasury for exemption as necessary
or appropriate in the public interest or for the protection of
investors;
(iii) A security issued or guaranteed as to principal and interest
by any corporation whose securities are designated, by statute
specifically naming the corporation, to constitute exempt securities
within the meaning of the laws administered by the Securities and
Exchange Commission; or
(iv) Any put, call, straddle, option, or privilege on a security as
described in paragraphs (b)(7) (i), (ii), or (iii) of this section other
than a put, call, straddle, option, or privilege that is traded on one
or more national securities exchanges, or for which quotations are
disseminated though an automated quotation system operated by a
registered securities association.
(8) Investment discretion with respect to an account shall mean if
the State member bank, directly or indirectly, is authorized to
determine what securities or other property shall be purchased or sold
by or for the account, or makes decisions as to what securities or other
property shall be purchased or sold by or for the account even though
some other person may have responsibility for such investment decisions.
(9) Municipal security shall mean a security which is a direct
obligation of, or obligation guaranteed as to principal or interest by,
a State or any political subdivision thereof, or any agency or
instrumentality of a State or any political subdivision thereof, or any
municipal corporate instrumentality of one or more States, or any
security which is an industrial development bond (as defined in 26
U.S.C. 103(c)(2) the interest on which is excludable from gross income
under 26 U.S.C.
[[Page 231]]
103(a)(1), by reason of the application of paragraph (4) or (6) of 26
U.S.C. 103(c) (determined as if paragraphs (4)(A), (5) and (7) were not
included in 26 U.S.C. 103(c)), paragraph (1) of 26 U.S.C. 103(c) does
not apply to such security.
(10) Periodic plan shall mean:
(i) A written authorization for a State member bank to act as agent
to purchase or sell for a customer a specific security or securities, in
a specific amount (calculated in security units or dollars) or to the
extent of dividends and funds available, at specific time intervals, and
setting forth the commission or charges to be paid by the customer or
the manner of calculating them (including dividend reinvestment plans,
automatic investment plans, and employee stock purchase plans); or
(ii) Any prearranged, automatic transfer or sweep of funds from a
deposit account to purchase a security, or any prearranged, automatic
redemption or sale of a security with the funds being transferred into a
deposit account (including cash management sweep services).
(11) Security shall mean:
(i) Any note, stock, treasury stock, bond, debenture, certificate of
interest or participation in any profit-sharing agreement or in any oil,
gas, or other mineral royalty or lease, any collateral-trust
certificate, preorganization certificate or subscription, transferable
share, investment contract, voting-trust certificate, for a security,
any put, call, straddle, option, or privilege on any security, or group
or index of securities (including any interest therein or based on the
value thereof), any instrument commonly known as a ``security''; or any
certificate of interest or participation in, temporary or interim
certificate for, receipt for, or warrant or right to subscribe to or
purchase, any of the foregoing.
(ii) But does not include a deposit or share account in a federally
or state insured depository institution, a loan participation, a letter
of credit or other form of bank indebtedness incurred in the ordinary
course of business, currency, any note, draft, bill of exchange, or
bankers acceptance which has a maturity at the time of issuance of not
exceeding nine months, exclusive of days of grace, or any renewal
thereof the maturity of which is likewise limited, units of a collective
investment fund, interests in a variable amount (master) note of a
borrower of prime credit, or U.S. Savings Bonds.
(c) Recordkeeping. Except as provided in paragraph (a) of this
section, every State member bank effecting securities transactions for
customers, including transactions in government securities, and
municipal securities transactions by banks not subject to registration
as municipal securities dealers, shall maintain the following records
with respect to such transactions for at least three years. Nothing
contained in this section shall require a bank to maintain the records
required by this paragraph in any given manner, provided that the
information required to be shown is clearly and accurately reflected and
provides an adequate basis for the audit of such information. Records
may be maintained in hard copy, automated, or electronic form provided
the records are easily retrievable, readily available for inspection,
and capable of being reproduced in a hard copy. A bank may contract with
third party service providers, including broker/dealers, to maintain
records required under this part.
(1) Chronological records of original entry containing an itemized
daily record of all purchases and sales of securities. The records of
original entry shall show the account or customer for which each such
transaction was effected, the description of the securities, the unit
and aggregate purchase or sale price (if any), the trade date and the
name or other designation of the broker/dealer or other person from whom
purchased or to whom sold;
(2) Account records for each customer which shall reflect all
purchases and sales of securities, all receipts and deliveries of
securities, and all receipts and disbursements of cash with respect to
transactions in securities for such account and all other debits and
credits pertaining to transactions in securities;
(3) A separate memorandum (order ticket) of each order to purchase
or sell securities (whether executed or canceled), which shall include:
(i) The account(s) for which the transaction was effected;
[[Page 232]]
(ii) Whether the transaction was a market order, limit order, or
subject to special instructions;
(iii) The time the order was received by the trader or other bank
employee responsible for effecting the transaction;
(iv) The time the order was placed with the broker/dealer, or if
there was no broker/dealer, the time the order was executed or canceled;
(v) The price at which the order was executed; and
(vi) The broker/dealer utilized;
(4) A record of all broker/dealers selected by the bank to effect
securities transactions and the amount of commissions paid or allocated
to each such broker during the calendar year; and
(5) A copy of the written notification required by paragraphs (d)
and (e) of this section.
(d) Content and time of notification. Every State member bank
effecting a securities transaction for a customer shall give or send to
such customer either of the following types of notifications at or
before completion of the transaction or; if the bank uses a broker/
dealer's confirmation, within one business day from the bank's receipt
of the broker/dealer's confirmation:
(1) A copy of the confirmation of a broker/dealer relating to the
securities transaction; and if the bank is to receive remuneration from
the customer or any other source in connection with the transaction, and
the remuneration is not determined pursuant to a prior written agreement
between the bank and the customer, a statement of the source and the
amount of any remuneration to be received; or
(2) A written notification disclosing:
(i) The name of the bank;
(ii) The name of the customer;
(iii) Whether the bank is acting as agent for such customer, as
agent for both such customer and some other person, as principal for its
own account, or in any other capacity;
(iv) The date of execution and a statement that the time of
execution will be furnished within a reasonable time upon written
request of such customer specifying the identity, price and number of
shares or units (or principal amount in the case of debt securities) of
such security purchased or sold by such customer;
(v) The amount of any remuneration received or to be received,
directly or indirectly, by any broker/dealer from such customer in
connection with the transaction;
(vi) The amount of any remuneration received or to be received by
the bank from the customer and the source and amount of any other
remuneration to be received by the bank in connection with the
transaction, unless remuneration is determined pursuant to a written
agreement between the bank and the customer, provided, however, in the
case of Government securities and municipal securities, this paragraph
(d)(2)(vi) shall apply only with respect to remuneration received by the
bank in an agency transaction. If the bank elects not to disclose the
source and amount of remuneration it has or will receive from a party
other than the customer pursuant to this paragraph (d)(2)(vi), the
written notification must disclose whether the bank has received or will
receive remuneration from a party other than the customer, and that the
bank will furnish within a reasonable time the source and amount of this
remuneration upon written request of the customer. This election is not
available, however, if, with respect to a purchase, the bank was
participating in a distribution of that security; or with respect to a
sale, the bank was participating in a tender offer for that security;
(vii) The name of the broker/dealer utilized; or, where there is no
broker/dealer, the name of the person from whom the security was
purchased or to whom it was sold, or the fact that such information will
be furnished within a reasonable time upon written request;
(viii) In the case of a transaction in a debt security subject to
redemption before maturity, a statement to the effect that the debt
security may be redeemed in whole or in part before maturity, that the
redemption could affect the yield represented and that additional
information is available on request;
(ix) In the case of a transaction in a debt security effected
exclusively on the basis of a dollar price:
[[Page 233]]
(A) The dollar price at which the transaction was effected;
(B) The yield to maturity calculated from the dollar price;
provided, however, that this paragraph (c)(2)(ix)(B) shall not apply to
a transaction in a debt security that either has a maturity date that
may be extended by the issuer with a variable interest payable thereon,
or is an asset-backed security that represents an interest in or is
secured by a pool of receivables or other financial assets that are
subject to continuous prepayment;
(x) In the case of a transaction in a debt security effected on the
basis of yield:
(A) The yield at which the transaction was effected, including the
percentage amount and its characterization (e.g., current yield, yield
to maturity, or yield to call) and if effected at yield to call, the
type of call, the call date, and the call price; and
(B) The dollar price calculated from the yield at which the
transaction was effected; and
(C) If effected on a basis other than yield to maturity and the
yield to maturity is lower than the represented yield, the yield to
maturity as well as the represented yield; provided, however, that this
paragraph (c)(2)(x)(C) shall not apply to a transaction in a debt
security that either has a maturity date that may be extended by the
issuer with a variable interest rate payable thereon, or is an asset-
backed security that represents an interest in or is secured by a pool
of receivables or other financial assets that are subject to continuous
prepayment;
(xi) In the case of a transaction in a debt security that is an
asset-backed security which represents an interest in or is secured by a
pool of receivables or other financial assets that are subject
continuously to prepayment, a statement indicating that the actual yield
of such asset-backed security may vary according to the rate at which
the underlying receivables or other financial assets are prepaid and a
statement of the fact that information concerning the factors that
affect yield (including at a minimum, the estimated yield, weighted
average life, and the prepayment assumptions underlying yield) will be
furnished upon written request of such customer; and
(xii) In the case of a transaction in a debt security, other than a
government security, that the security is unrated by a nationally
recognized statistical rating organization, if that is the case.
(e) Notification by agreement; alternative forms and times of
notification. A State member bank may elect to use the following
alternative procedures if a transaction is effected for:
(1) Accounts (except periodic plans) where the bank does not
exercise investment discretion and the bank and the customer agree in
writing to a different arrangement as to the time and content of the
notification; provided, however, that such agreement makes clear the
customer's right to receive the written notification pursuant to
paragraph (c) of this section at no additional cost to the customer;
(2) Accounts (except collective investment funds) where the bank
exercises investment discretion in other than an agency capacity, in
which instance the bank shall, upon request of the person having the
power to terminate the account or, if there is no such person, upon the
request of any person holding a vested beneficial interest in such
account, give or send to such person the written notification within a
reasonable time. The bank may charge such person a reasonable fee for
providing this information;
(3) Accounts, where the bank exercises investment discretion in an
agency capacity, in which instance:
(i) The bank shall give or send to each customer not less frequently
than once every three months an itemized statement which shall specify
the funds and securities in the custody or possession of the bank at the
end of such period and all debits, credits and transactions in the
customer's accounts during such period; and
(ii) If requested by the customer, the bank shall give or send to
each customer within a reasonable time the written notification
described in paragraph (c) of this section. The bank may charge a
reasonable fee for providing the information described in paragraph (c)
of this section;
(4) A collective investment fund, in which instance the bank shall
at least
[[Page 234]]
annually furnish a copy of a financial report of the fund, or provide
notice that a copy of such report is available and will be furnished
upon request, to each person to whom a regular periodic accounting would
ordinarily be rendered with respect to each participating account. This
report shall be based upon an audit made by independent public
accountants or internal auditors responsible only to the board of
directors of the bank;
(5) A periodic plan, in which instance the bank:
(i) Shall (except for a cash management sweep service) give or send
to the customer a written statement not less than every three months if
there are no securities transactions in the account, showing the
customer's funds and securities in the custody or possession of the
bank; all service charges and commissions paid by the customer in
connection with the transaction; and all other debits and credits of the
customer's account involved in the transaction; or
(ii) Shall for a cash management sweep service or similar periodic
plan as defined in Sec. 208.34(b)(10)(ii) give or send its customer a
written statement in the same form as prescribed in paragraph (e)(3)
above for each month in which a purchase or sale of a security takes
place in a deposit account and not less than once every three months if
there are no securities transactions in the account subject to any other
applicable laws or regulations;
(6) Upon the written request of the customer the bank shall furnish
the information described in paragraph (d) of this section, except that
any such information relating to remuneration paid in connection with
the transaction need not be provided to the customer when paid by a
source other than the customer. The bank may charge a reasonable fee for
providing the information described in paragraph (d) of this section.
(f) Settlement of securities transactions. All contracts for the
purchase or sale of a security shall provide for completion of the
transaction within the number of business days in the standard
settlement cycle for the security followed by registered broker dealers
in the United States unless otherwise agreed to by the parties at the
time of the transaction.
(g) Securities trading policies and procedures. Every State member
bank effecting securities transactions for customers shall establish
written policies and procedures providing:
(1) Assignment of responsibility for supervision of all officers or
employees who:
(i) Transmit orders to or place orders with broker/dealers;
(ii) Execute transactions in securities for customers; or
(iii) Process orders for notification and/or settlement purposes, or
perform other back office functions with respect to securities
transactions effected for customers; provided that procedures
established under this paragraph (g)(1)(iii) should provide for
supervision and reporting lines that are separate from supervision of
personnel under paragraphs (g)(1)(i) and (g)(1)(ii) of this section;
(2) For the fair and equitable allocation of securities and prices
to accounts when orders for the same security are received at
approximately the same time and are placed for execution either
individually or in combination;
(3) Where applicable and where permissible under local law, for the
crossing of buy and sell orders on a fair and equitable basis to the
parties to the transaction; and
(4) That bank officers and employees who make investment
recommendations or decisions for the accounts of customers, who
participate in the determination of such recommendations or decisions,
or who, in connection with their duties, obtain information concerning
which securities are being purchased or sold or recommended for such
action, must report to the bank, within ten days after the end of the
calendar quarter, all transactions in securities made by them or on
their behalf, either at the bank or elsewhere in which they have a
beneficial interest. The report shall identify the securities purchased
or sold and indicate the dates of the transactions and whether the
transactions were purchases or sales. Excluded from this requirement are
transactions for the benefit of the
[[Page 235]]
officer or employee over which the officer or employee has no direct or
indirect influence or control, transactions in mutual fund shares, and
all transactions involving in the aggregate $10,000 or less during the
calendar quarter. For purposes of this paragraph (g)(4), the term
securities does not include government securities.
Sec. 208.35 Qualification requirements for transactions in certain securities. [Reserved]
Sec. 208.36 Reporting requirements for State member banks subject to the Securities Exchange Act of 1934.
(a) Filing, disclosure and other requirements--(1) General. Except
as otherwise provided in this section, a member bank whose securities
are subject to registration pursuant to section 12(b) or section 12(g)
of the Securities Exchange Act of 1934 (the 1934 Act) (15 U.S.C. 78l(b)
and (g)) shall comply with the rules, regulations and forms adopted by
the Securities and Exchange Commission (Commission) pursuant to--
(i) Sections 10A(m), 12, 13, 14(a), 14(c), 14(d), 14(f) and 16 of
the 1934 Act (15 U.S.C. 78f(m), 78l, 78m, 78n(a), (c), (d) and (f), and
78p); and
(ii) Sections 302, 303, 304, 306, 401(b), 404, 406 and 407 of the
Sarbanes-Oxley Act of 2002 (codified at 15 U.S.C. 7241, 7242, 7243,
7244, 7261, 7262, 7264 and 7265).
(2) References to the Commission. Any references to the ``Securities
and Exchange Commission'' or the ``Commission'' in the rules,
regulations and forms described in paragraph (a)(1) of this section
shall with respect to securities issued by member banks be deemed to
refer to the Board unless the context otherwise requires.
(b) Elections permitted for member banks with total assets of $150
million or less. (1) Notwithstanding paragraph (a) of this section or
the rules and regulations promulgated by the Commission pursuant to the
1934 Act a member bank that has total assets of $150 million or less as
of the end of its most recent fiscal year, and no foreign offices, may
elect to substitute for the financial statements required by the
Commission's Form 10-Q, the balance sheet and income statement from the
quarterly report of condition required to be filed by the bank with the
Board under section 9 of the Federal Reserve Act (12 U.S.C. 324)
(Federal Financial Institutions Examination Council Form 033 or 034).
(2) A member bank qualifying for and electing to file financial
statements from its quarterly report of condition pursuant to paragraph
(b)(1) of this section in its form 10-Q shall include earnings per share
or net loss per share data prepared in accordance with GAAP and disclose
any material contingencies, as required by Article 10 of the
Commission's Regulation S-X (17 CFR 210.10-01), in the Management's
Discussion and Analysis of Financial Condition and Results of Operations
section of Form 10-Q.
(c) Required filings. (1) Place and timing of filing. All papers
required to be filed with the Board, pursuant to the 1934 Act or
regulations thereunder, shall be submitted to the Division of Banking
Supervision and Regulation, Board of Governors of the Federal Reserve
System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.
Material may be filed by delivery to the Board, through the mails, or
otherwise. The date on which papers are actually received by the Board
shall be the date of filing thereof if all of the requirements with
respect to the filing have been complied with.
(2) Filing fees. No filing fees specified by the Commission's rules
shall be paid to the Board.
(3) Public inspection. Copies of the registration statement,
definitive proxy solicitation materials, reports, and annual reports to
shareholders required by this section (exclusive of exhibits) shall be
available for public inspection at the Board's offices in Washington,
DC, as well as at the Federal Reserve Banks of New York, Chicago, and
San Francisco and at the Reserve Bank in the district in which the
reporting bank is located.
(d) Confidentiality of filing. Any person filing any statement,
report, or document under the 1934 Act may make written objection to the
public disclosure of any information contained therein in accordance
with the following procedure:
(1) The person shall omit from the statement, report, or document,
when
[[Page 236]]
it is filed, the portion thereof that the person desires to keep
undisclosed (hereinafter called the confidential portion). The person
shall indicate at the appropriate place in the statement, report, or
document that the confidential portion has been omitted and filed
separately with the Board.
(2) The person shall file the following with the copies of the
statement, report, or document filed with the Board:
(i) As many copies of the confidential portion, each clearly marked
``CONFIDENTIAL TREATMENT,'' as there are copies of the statement,
report, or document filed with the Board. Each copy of the confidential
portion shall contain the complete text of the item and, notwithstanding
that the confidential portion does not constitute the whole of the
answer, the entire answer thereto; except that in case the confidential
portion is part of a financial statement or schedule, only the
particular financial statement or schedule need be included. All copies
of the confidential portion shall be in the same form as the remainder
of the statement, report, or document; and
(ii) An application making objection to the disclosure of the
confidential portion. The application shall be on a sheet or sheets
separate from the confidential portion, and shall:
(A) Identify the portion of the statement, report, or document that
has been omitted;
(B) Include a statement of the grounds of objection; and
(C) Include the name of each exchange, if any, with which the
statement, report, or document is filed.
(3) The copies of the confidential portion and the application filed
in accordance with this paragraph shall be enclosed in a separate
envelope marked ``CONFIDENTIAL TREATMENT,'' and addressed to Secretary,
Board of Governors of the Federal Reserve System, Washington, DC 20551.
(4) Pending determination by the Board on the objection filed in
accordance with this paragraph, the confidential portion shall not be
disclosed by the Board.
(5) If the Board determines to sustain the objection, a notation to
that effect shall be made at the appropriate place in the statement,
report, or document.
(6) If the Board determines not to sustain the objection because
disclosure of the confidential portion is in the public interest, a
finding and determination to that effect shall be entered and notice of
the finding and determination sent by registered or certified mail to
the person.
(7) If the Board determines not to sustain the objection, pursuant
to paragraph (d)(6) of this section, the confidential portion shall be
made available to the public:
(i) 15 days after notice of the Board's determination not to sustain
the objection has been given, as required by paragraph (d)(6) of this
section, provided that the person filing the objection has not
previously filed with the Board a written statement that he intends, in
good faith, to seek judicial review of the finding and determination; or
(ii) 60 days after notice of the Board's determination not to
sustain the objection has been given as required by paragraph (d)(6) of
this section and the person filing the objection has filed with the
Board a written statement of intent to seek judicial review of the
finding and determination, but has failed to file a petition for
judicial review of the Board's determination; or
(iii) Upon final judicial determination, if adverse to the party
filing the objection.
(8) If the confidential portion is made available to the public, a
copy thereof shall be attached to each copy of the statement, report, or
document filed with the Board.
[63 FR 37646, July 13, 1998, as amended at 67 FR 57941, Sept. 13, 2002]
Sec. 208.37 Government securities sales practices.
(a) Scope. This subpart is applicable to state member banks that
have filed notice as, or are required to file notice as, government
securities brokers or dealers pursuant to section 15C of the Securities
Exchange Act (15 U.S.C. 78o-5) and Department of the Treasury rules
under section 15C (17 CFR 400.1(d) and part 401).
(b) Definitions. For purposes of this section:
(1) Bank that is a government securities broker or dealer means a
state member
[[Page 237]]
bank that has filed notice, or is required to file notice, as a
government securities broker or dealer pursuant to section 15C of the
Securities Exchange Act (15 U.S.C. 78o-5) and Department of the Treasury
rules under section 15C (17 CFR 400.1(d) and Part 401).
(2) Customer does not include a broker or dealer or a government
securities broker or dealer.
(3) Government security has the same meaning as this term has in
section 3(a)(42) of the Securities Exchange Act of 1934 (15 U.S.C.
78c(a)(42)).
(4) Non-institutional customer means any customer other than:
(i) A bank, savings association, insurance company, or registered
investment company;
(ii) An investment adviser registered under section 203 of the
Investment Advisers Act of 1940 (15 U.S.C. 80b-3); or
(iii) Any entity (whether a natural person, corporation,
partnership, trust, or otherwise) with total assets of at least $50
million.
(c) Business conduct. A bank that is a government securities broker
or dealer shall observe high standards of commercial honor and just and
equitable principles of trade in the conduct of its business as a
government securities broker or dealer.
(d) Recommendations to customers. In recommending to a customer the
purchase, sale or exchange of a government security, a bank that is a
government securities broker or dealer shall have reasonable grounds for
believing that the recommendation is suitable for the customer upon the
basis of the facts, if any, disclosed by the customer as to the
customer's other security holdings and as to the customer'ancial
situation and needs.
(e) Customer information. Prior to the execution of a transaction
recommended to a non-institutional customer, a bank that is a government
securities broker or dealer shall make reasonable efforts to obtain
information concerning:
(1) The customer's financial status;
(2) The customer's tax status;
(3) The customer's investment objectives; and
(4) Such other information used or considered to be reasonable by
the bank in making recommendations to the customer.
Subpart D--Prompt Corrective Action
Source: 63 FR 37652, July 13, 1998, unless otherwise noted.
Sec. 208.40 Authority, purpose, scope, other supervisory authority, and disclosure of capital categories.
(a) Authority. Subpart D of Regulation H (12 CFR part 208, Subpart
D) is issued by the Board of Governors of the Federal Reserve System
(Board) under section 38 (section 38) of the FDI Act as added by section
131 of the Federal Deposit Insurance Corporation Improvement Act of 1991
(Pub. L. 102-242, 105 Stat. 2236 (1991)) (12 U.S.C. 1831o).
(b) Purpose and scope. This subpart D defines the capital measures
and capital levels that are used for determining the supervisory actions
authorized under section 38 of the FDI Act. (Section 38 of the FDI Act
establishes a framework of supervisory actions for insured depository
institutions that are not adequately capitalized.) This subpart also
establishes procedures for submission and review of capital restoration
plans and for issuance and review of directives and orders pursuant to
section 38. Certain of the provisions of this subpart apply to officers,
directors, and employees of state member banks. Other provisions apply
to any company that controls a member bank and to the affiliates of the
member bank.
(c) Other supervisory authority. Neither section 38 nor this subpart
in any way limits the authority of the Board under any other provision
of law to take supervisory actions to address unsafe or unsound
practices or conditions, deficient capital levels, violations of law, or
other practices. Action under section 38 of the FDI Act and this subpart
may be taken independently of, in conjunction with, or in addition to
any other enforcement action available to the Board, including issuance
of cease and desist orders, capital directives, approval or denial of
applications or notices, assessment of civil money penalties, or any
other actions authorized by law.
[[Page 238]]
(d) Disclosure of capital categories. The assignment of a bank under
this subpart within a particular capital category is for purposes of
implementing and applying the provisions of section 38. Unless permitted
by the Board or otherwise required by law, no bank may state in any
advertisement or promotional material its capital category under this
subpart or that the Board or any other Federal banking agency has
assigned the bank to a particular capital category.
Sec. 208.41 Definitions for purposes of this subpart.
For purposes of this subpart, except as modified in this section or
unless the context otherwise requires, the terms used have the same
meanings as set forth in section 38 and section 3 of the FDI Act.
(a) Control--(1) Control has the same meaning assigned to it in
section 2 of the Bank Holding Company Act (12 U.S.C. 1841), and the term
controlled shall be construed consistently with the term control.
(2) Exclusion for fiduciary ownership. No insured depository
institution or company controls another insured depository institution
or company by virtue of its ownership or control of shares in a
fiduciary capacity. Shares shall not be deemed to have been acquired in
a fiduciary capacity if the acquiring insured depository institution or
company has sole discretionary authority to exercise voting rights with
respect to the shares.
(3) Exclusion for debts previously contracted. No insured depository
institution or company controls another insured depository institution
or company by virtue of its ownership or control of shares acquired in
securing or collecting a debt previously contracted in good faith, until
two years after the date of acquisition. The two-year period may be
extended at the discretion of the appropriate Federal banking agency for
up to three one-year periods.
(b) Controlling person means any person having control of an insured
depository institution and any company controlled by that person.
(c) Leverage ratio means the ratio of Tier 1 capital to average
total consolidated assets, as calculated in accordance with the Board's
Capital Adequacy Guidelines for State Member Banks: Tier 1 Leverage
Measure (Appendix B to this part).
(d) Management fee means any payment of money or provision of any
other thing of value to a company or individual for the provision of
management services or advice to the bank, or related overhead expenses,
including payments related to supervisory, executive, managerial, or
policy making functions, other than compensation to an individual in the
individual's capacity as an officer or employee of the bank.
(e) Risk-weighted assets means total weighted risk assets, as
calculated in accordance with the Board's Capital Adequacy Guidelines
for State Member Banks: Risk-Based Measure (Appendix A to this part).
(f) Tangible equity means the amount of core capital elements as
defined in the Board's Capital Adequacy Guidelines for State Member
Banks: Risk-Based Measure (Appendix A to this part), plus the amount of
outstanding cumulative perpetual preferred stock (including related
surplus), minus all intangible assets except mortgage servicing assets
to the extent that the Board determines that mortgage servicing assets
may be included in calculating the bank's Tier 1 capital.
(g) Tier 1 capital means the amount of Tier 1 capital as defined in
the Board's Capital Adequacy Guidelines for State Member Banks: Risk-
Based Measure (Appendix A to this part).
(h) Tier 1 risk-based capital ratio means the ratio of Tier 1
capital to weighted risk assets, as calculated in accordance with the
Board's Capital Adequacy Guidelines for State Member Banks: Risk-Based
Measure (Appendix A to this part).
(i) Total assets means quarterly average total assets as reported in
a bank's Report of Condition and Income (Call Report), minus intangible
assets as provided in the definition of tangible equity. At its
discretion the Federal Reserve may calculate total assets using a bank's
period-end assets rather than quarterly average assets.
(j) Total risk-based capital ratio means the ratio of qualifying
total capital to
[[Page 239]]
weighted risk assets, as calculated in accordance with the Board's
Capital Adequacy Guidelines for State Member Banks: Risk-Based Measure
(Appendix A to this part).
[63 FR 37652, July 13, 1998, as amended at 63 FR 42674, Aug. 10, 1998]
Sec. 208.42 Notice of capital category.
(a) Effective date of determination of capital category. A member
bank shall be deemed to be within a given capital category for purposes
of section 38 of the FDI Act and this subpart as of the date the bank is
notified of, or is deemed to have notice of, its capital category,
pursuant to paragraph (b) of this section.
(b) Notice of capital category. A member bank shall be deemed to
have been notified of its capital levels and its capital category as of
the most recent date:
(1) A Report of Condition and Income (Call Report) is required to be
filed with the Board;
(2) A final report of examination is delivered to the bank; or
(3) Written notice is provided by the Board to the bank of its
capital category for purposes of section 38 of the FDI Act and this
subpart or that the bank's capital category has changed as provided in
paragraph (c) of this section or Sec. 208.43(c).
(c) Adjustments to reported capital levels and capital category--(1)
Notice of adjustment by bank. A member bank shall provide the Board with
written notice that an adjustment to the bank's capital category may
have occurred no later than 15 calendar days following the date that any
material event occurred that would cause the bank to be placed in a
lower capital category from the category assigned to the bank for
purposes of section 38 and this subpart on the basis of the bank's most
recent Call Report or report of examination.
(2) Determination by Board to change capital category. After
receiving notice pursuant to paragraph (c)(1) of this section, the Board
shall determine whether to change the capital category of the bank and
shall notify the bank of the Board's determination.
Sec. 208.43 Capital measures and capital category definitions.
(a) Capital measures. For purposes of section 38 and this subpart,
the relevant capital measures are:
(1) The total risk-based capital ratio;
(2) The Tier 1 risk-based capital ratio; and
(3) The leverage ratio.
(b) Capital categories. For purposes of section 38 and this subpart,
a member bank is deemed to be:
(1) ``Well capitalized'' if the bank:
(i) Has a total risk-based capital ratio of 10.0 percent or greater;
and
(ii) Has a Tier 1 risk-based capital ratio of 6.0 percent or
greater; and
(iii) Has a leverage ratio of 5.0 percent or greater; and
(iv) Is not subject to any written agreement, order, capital
directive, or prompt corrective action directive issued by the Board
pursuant to section 8 of the FDI Act, the International Lending
Supervision Act of 1983 (12 U.S.C. 3907), or section 38 of the FDI Act,
or any regulation thereunder, to meet and maintain a specific capital
level for any capital measure.
(2) ``Adequately capitalized'' if the bank:
(i) Has a total risk-based capital ratio of 8.0 percent or greater;
and
(ii) Has a Tier 1 risk-based capital ratio of 4.0 percent or
greater; and
(iii) Has:
(A) A leverage ratio of 4.0 percent or greater; or
(B) A leverage ratio of 3.0 percent or greater if the bank is rated
composite 1 under the CAMELS rating system in the most recent
examination of the bank and is not experiencing or anticipating
significant growth; and
(iv) Does not meet the definition of a ``well capitalized'' bank.
(3) ``Undercapitalized'' if the bank has:
(i) A total risk-based capital ratio that is less than 8.0 percent;
or
(ii) A Tier 1 risk-based capital ratio that is less than 4.0
percent; or
(iii) Except as provided in paragraph (b)(2)(iii)(B) of this
section, has a leverage ratio that is less than 4.0 percent; or
[[Page 240]]
(iv) A leverage ratio that is less than 3.0 percent, if the bank is
rated composite 1 under the CAMELS rating system in the most recent
examination of the bank and is not experiencing or anticipating
significant growth.
(4) ``Significantly undercapitalized'' if the bank has:
(i) A total risk-based capital ratio that is less than 6.0 percent;
or
(ii) A Tier 1 risk-based capital ratio that is less than 3.0
percent; or
(iii) A leverage ratio that is less than 3.0 percent.
(5) ``Critically undercapitalized'' if the bank has a ratio of
tangible equity to total assets that is equal to or less than 2.0
percent.
(c) Reclassification based on supervisory criteria other than
capital. The Board may reclassify a well capitalized member bank as
adequately capitalized and may require an adequately-capitalized or an
undercapitalized member bank to comply with certain mandatory or
discretionary supervisory actions as if the bank were in the next lower
capital category (except that the Board may not reclassify a
significantly undercapitalized bank as critically undercapitalized)
(each of these actions are hereinafter referred to generally as
``reclassifications'') in the following circumstances:
(1) Unsafe or unsound condition. The Board has determined, after
notice and opportunity for hearing pursuant to 12 CFR 263.203, that the
bank is in unsafe or unsound condition; or
(2) Unsafe or unsound practice. The Board has determined, after
notice and opportunity for hearing pursuant to 12 CFR 263.203, that, in
the most recent examination of the bank, the bank received and has not
corrected, a less-than-satisfactory rating for any of the categories of
asset quality, management, earnings, liquidity, or sensitivity to market
risk.
Sec. 208.44 Capital restoration plans.
(a) Schedule for filing plan. (1) In general. A member bank shall
file a written capital restoration plan with the appropriate Reserve
Bank within 45 days of the date that the bank receives notice or is
deemed to have notice that the bank is undercapitalized, significantly
undercapitalized, or critically undercapitalized, unless the Board
notifies the bank in writing that the plan is to be filed within a
different period. An adequately capitalized bank that has been required,
pursuant to Sec. 208.43(c), to comply with supervisory actions as if the
bank were undercapitalized is not required to submit a capital
restoration plan solely by virtue of the reclassification.
(2) Additional capital restoration plans. Notwithstanding paragraph
(a)(1) of this section, a bank that has already submitted and is
operating under a capital restoration plan approved under section 38 and
this subpart is not required to submit an additional capital restoration
plan based on a revised calculation of its capital measures or a
reclassification of the institution under Sec. 208.43(c), unless the
Board notifies the bank that it must submit a new or revised capital
plan. A bank that is notified that it must submit a new or revised
capital restoration plan shall file the plan in writing with the
appropriate Reserve Bank within 45 days of receiving such notice, unless
the Board notifies the bank in writing that the plan is to be filed
within a different period.
(b) Contents of plan. All financial data submitted in connection
with a capital restoration plan shall be prepared in accordance with the
instructions provided on the Call Report, unless the Board instructs
otherwise. The capital restoration plan shall include all of the
information required to be filed under section 38(e)(2) of the FDI Act.
A bank that is required to submit a capital restoration plan as the
result of a reclassification of the bank pursuant to Sec. 208.43(c)
shall include a description of the steps the bank will take to correct
the unsafe or unsound condition or practice. No plan shall be accepted
unless it includes any performance guarantee described in section
38(e)(2)(C) of that Act by each company that controls the bank.
(c) Review of capital restoration plans. Within 60 days after
receiving a capital restoration plan under this subpart, the Board shall
provide written notice to the bank of whether the plan has been
approved. The Board may extend the time within which notice regarding
approval of a plan shall be provided.
[[Page 241]]
(d) Disapproval of capital plan. If the Board does not approve a
capital restoration plan, the bank shall submit a revised capital
restoration plan within the time specified by the Board. Upon receiving
notice that its capital restoration plan has not been approved, any
undercapitalized member bank (as defined in Sec. 208.43(b)(3)) shall be
subject to all of the provisions of section 38 and this subpart
applicable to significantly undercapitalized institutions. These
provisions shall be applicable until such time as the Board approves a
new or revised capital restoration plan submitted by the bank.
(e) Failure to submit capital restoration plan. A member bank that
is undercapitalized (as defined in Sec. 208.43(b)(3)) and that fails to
submit a written capital restoration plan within the period provided in
this section shall, upon the expiration of that period, be subject to
all of the provisions of section 38 and this subpart applicable to
significantly undercapitalized institutions.
(f) Failure to implement capital restoration plan. Any
undercapitalized member bank that fails in any material respect to
implement a capital restoration plan shall be subject to all of the
provisions of section 38 and this subpart applicable to significantly
undercapitalized institutions.
(g) Amendment of capital plan. A bank that has filed an approved
capital restoration plan may, after prior written notice to and approval
by the Board, amend the plan to reflect a change in circumstance. Until
such time as a proposed amendment has been approved, the bank shall
implement the capital restoration plan as approved prior to the proposed
amendment.
(h) Notice to FDIC. Within 45 days of the effective date of Board
approval of a capital restoration plan, or any amendment to a capital
restoration plan, the Board shall provide a copy of the plan or
amendment to the Federal Deposit Insurance Corporation.
(i) Performance guarantee by companies that control a bank. (1)
Limitation on Liability. (i) Amount limitation. The aggregate liability
under the guarantee provided under section 38 and this subpart for all
companies that control a specific member bank that is required to submit
a capital restoration plan under this subpart shall be limited to the
lesser of:
(A) An amount equal to 5.0 percent of the bank's total assets at the
time the bank was notified or deemed to have notice that the bank was
undercapitalized; or
(B) The amount necessary to restore the relevant capital measures of
the bank to the levels required for the bank to be classified as
adequately capitalized, as those capital measures and levels are defined
at the time that the bank initially fails to comply with a capital
restoration plan under this subpart.
(ii) Limit on duration. The guarantee and limit of liability under
section 38 and this subpart shall expire after the Board notifies the
bank that it has remained adequately capitalized for each of four
consecutive calendar quarters. The expiration or fulfillment by a
company of a guarantee of a capital restoration plan shall not limit the
liability of the company under any guarantee required or provided in
connection with any capital restoration plan filed by the same bank
after expiration of the first guarantee.
(iii) Collection on guarantee. Each company that controls a bank
shall be jointly and severally liable for the guarantee for such bank as
required under section 38 and this subpart, and the Board may require
and collect payment of the full amount of that guarantee from any or all
of the companies issuing the guarantee.
(2) Failure to provide guarantee. In the event that a bank that is
controlled by a company submits a capital restoration plan that does not
contain the guarantee required under section 38(e)(2) of the FDI Act,
the bank shall, upon submission of the plan, be subject to the
provisions of section 38 and this subpart that are applicable to banks
that have not submitted an acceptable capital restoration plan.
(3) Failure to perform guarantee. Failure by any company that
controls a bank to perform fully its guarantee of any capital plan shall
constitute a material failure to implement the plan for purposes of
section 38(f) of the FDI Act. Upon such failure, the bank shall be
subject to the provisions of section 38 and this subpart that are
applicable to
[[Page 242]]
banks that have failed in a material respect to implement a capital
restoration plan.
Sec. 208.45 Mandatory and discretionary supervisory actions under section 38.
(a) Mandatory supervisory actions. (1) Provisions applicable to all
banks. All member banks are subject to the restrictions contained in
section 38(d) of the FDI Act on payment of capital distributions and
management fees.
(2) Provisions applicable to undercapitalized, significantly
undercapitalized, and critically undercapitalized banks. Immediately
upon receiving notice or being deemed to have notice, as provided in
Sec. 208.42 or Sec. 208.44, that the bank is undercapitalized,
significantly undercapitalized, or critically undercapitalized, the bank
shall become subject to the provisions of section 38 of the FDI Act:
(i) Restricting payment of capital distributions and management fees
(section 38(d));
(ii) Requiring that the Board monitor the condition of the bank
(section 38(e)(1));
(iii) Requiring submission of a capital restoration plan within the
schedule established in this subpart (section 38(e)(2));
(iv) Restricting the growth of the bank's assets (section 38(e)(3));
and
(v) Requiring prior approval of certain expansion proposals (section
3(e)(4)).
(3) Additional provisions applicable to significantly
undercapitalized, and critically undercapitalized banks. In addition to
the provisions of section 38 of the FDI Act described in paragraph
(a)(2) of this section, immediately upon receiving notice or being
deemed to have notice, as provided in Sec. 208.42 or Sec. 208.44, that
the bank is significantly undercapitalized, or critically
undercapitalized, or that the bank is subject to the provisions
applicable to institutions that are significantly undercapitalized
because the bank failed to submit or implement in any material respect
an acceptable capital restoration plan, the bank shall become subject to
the provisions of section 38 of the FDI Act that restrict compensation
paid to senior executive officers of the institution (section 38(f)(4)).
(4) Additional provisions applicable to critically undercapitalized
banks. In addition to the provisions of section 38 of the FDI Act
described in paragraphs (a)(2) and (a)(3) of this section, immediately
upon receiving notice or being deemed to have notice, as provided in
Sec. 208.32, that the bank is critically undercapitalized, the bank
shall become subject to the provisions of section 38 of the FDI Act:
(i) Restricting the activities of the bank (section 38(h)(1)); and
(ii) Restricting payments on subordinated debt of the bank (section
38(h)(2)).
(b) Discretionary supervisory actions. In taking any action under
section 38 that is within the Board's discretion to take in connection
with: A member bank that is deemed to be undercapitalized, significantly
undercapitalized, or critically undercapitalized, or has been
reclassified as undercapitalized, or significantly undercapitalized; an
officer or director of such bank; or a company that controls such bank,
the Board shall follow the procedures for issuing directives under 12
CFR 263.202 and 263.204, unless otherwise provided in section 38 or this
subpart.
Subpart E--Real Estate Lending and Appraisal Standards
Source: 63 FR 37655, July 13, 1998, unless otherwise noted.
Sec. 208.50 Authority, purpose, and scope.
(a) Authority. Subpart E of Regulation H (12 CFR part 208, subpart
E) is issued by the Board of Governors of the Federal Reserve System
under section 304 of the Federal Deposit Insurance Corporation
Improvement Act of 1991, 12 U.S.C. 1828(o) and Title 11 of the Financial
Institutions Reform, Recovery, and Enforcement Act (12 U.S.C. 3331-
3351).
(b) Purpose and scope. This subpart E prescribes standards for real
estate lending to be used by member banks in adopting internal real
estate lending policies. The standards applicable to appraisals rendered
in connection with federally related transactions entered into by member
banks are set forth in
[[Page 243]]
12 CFR part 225, subpart G (Regulation Y).
Sec. 208.51 Real estate lending standards.
(a) Adoption of written policies. Each state bank that is a member
of the Federal Reserve System shall adopt and maintain written policies
that establish appropriate limits and standards for extensions of credit
that are secured by liens on or interests in real estate, or that are
made for the purpose of financing permanent improvements to real estate.
(b) Requirements of lending policies. (1) Real estate lending
policies adopted pursuant to this section shall be:
(i) Consistent with safe and sound banking practices;
(ii) Appropriate to the size of the institution and the nature and
scope of its operations; and
(iii) Reviewed and approved by the bank's board of directors at
least annually.
(2) The lending policies shall establish:
(i) Loan portfolio diversification standards;
(ii) Prudent underwriting standards, including loan-to-value limits,
that are clear and measurable;
(iii) Loan administration procedures for the bank's real estate
portfolio; and
(iv) Documentation, approval, and reporting requirements to monitor
compliance with the bank's real estate lending policies.
(c) Monitoring conditions. Each member bank shall monitor conditions
in the real estate market in its lending area to ensure that its real
estate lending policies continue to be appropriate for current market
conditions.
(d) Interagency guidelines. The real estate lending policies adopted
pursuant to this section should reflect consideration of the Interagency
Guidelines for Real Estate Lending Policies (contained in appendix C of
this part) established by the Federal bank and thrift supervisory
agencies.
Subpart F--Miscellaneous Requirements
Source: 63 FR 37655, July 13, 1998, unless otherwise noted.
Sec. 208.60 Authority, purpose, and scope.
(a) Authority. Subpart F of Regulation H (12 CFR part 208, subpart
F) is issued by the Board of Governors of the Federal Reserve System
under sections 9, 11, 21, 25 and 25A of the Federal Reserve Act (12
U.S.C. 321-338a, 248(a), 248(c), 481-486, 601 and 611), section 7 of the
International Banking Act (12 U.S.C. 3105), section 3 of the Bank
Protection Act of 1968 (12 U.S.C. 1882), sections 1814, 1816, 1818,
1831o, 1831p-1 and 1831r-1 of the FDI Act (12 U.S.C. 1814, 1816, 1818,
1831o, 1831p-1 and 1831r-1), and the Bank Secrecy Act (31 U.S.C. 5318).
(b) Purpose and scope. This subpart F describes a member bank's
obligation to implement security procedures to discourage certain
crimes, to file suspicious activity reports, and to comply with the Bank
Secrecy Act's requirements for reporting and recordkeeping of currency
and foreign transactions. It also describes the examination schedule for
certain small insured member banks.
Sec. 208.61 Bank security procedures.
(a) Authority, purpose, and scope. Pursuant to section 3 of the Bank
Protection Act of 1968 (12 U.S.C. 1882), member banks are required to
adopt appropriate security procedures to discourage robberies,
burglaries, and larcenies, and to assist in the identification and
prosecution of persons who commit such acts. It is the responsibility of
the member bank's board of directors to comply with the provisions of
this section and ensure that a written security program for the bank's
main office and branches is developed and implemented.
(b) Designation of security officer. Upon becoming a member of the
Federal Reserve System, a member bank's board of directors shall
designate a security officer who shall have the authority, subject to
the approval of the board of directors, to develop, within a reasonable
time, but no later than 180 days, and to administer a written security
program for each banking office.
(c) Security program. (1) The security program shall:
(i) Establish procedures for opening and closing for business and
for the safekeeping of all currency, negotiable
[[Page 244]]
securities, and similar valuables at all times;
(ii) Establish procedures that will assist in identifying persons
committing crimes against the institution and that will preserve
evidence that may aid in their identification and prosecution. Such
procedures may include, but are not limited to: maintaining a camera
that records activity in the banking office; using identification
devices, such as prerecorded serial-numbered bills, or chemical and
electronic devices; and retaining a record of any robbery, burglary, or
larceny committed against the bank;
(iii) Provide for initial and periodic training of officers and
employees in their responsibilities under the security program and in
proper employee conduct during and after a burglary, robbery, or
larceny; and
(iv) Provide for selecting, testing, operating, and maintaining
appropriate security devices, as specified in paragraph (c)(2) of this
section.
(2) Security devices. Each member bank shall have, at a minimum, the
following security devices:
(i) A means of protecting cash and other liquid assets, such as a
vault, safe, or other secure space;
(ii) A lighting system for illuminating, during the hours of
darkness, the area around the vault, if the vault is visible from
outside the banking office;
(iii) Tamper-resistant locks on exterior doors and exterior windows
that may be opened;
(iv) An alarm system or other appropriate device for promptly
notifying the nearest responsible law enforcement officers of an
attempted or perpetrated robbery or burglary; and
(v) Such other devices as the security officer determines to be
appropriate, taking into consideration: the incidence of crimes against
financial institutions in the area; the amount of currency and other
valuables exposed to robbery, burglary, or larceny; the distance of the
banking office from the nearest responsible law enforcement officers;
the cost of the security devices; other security measures in effect at
the banking office; and the physical characteristics of the structure of
the banking office and its surroundings.
(d) Annual reports. The security officer for each member bank shall
report at least annually to the bank's board of directors on the
implementation, administration, and effectiveness of the security
program.
(e) Reserve Banks. Each Reserve Bank shall develop and maintain a
written security program for its main office and branches subject to
review and approval of the Board.
Sec. 208.62 Suspicious activity reports.
(a) Purpose. This section ensures that a member bank files a
Suspicious Activity Report when it detects a known or suspected
violation of Federal law, or a suspicious transaction related to a money
laundering activity or a violation of the Bank Secrecy Act. This section
applies to all member banks.
(b) Definitions. For the purposes of this section:
(1) FinCEN means the Financial Crimes Enforcement Network of the
Department of the Treasury.
(2) Institution-affiliated party means any institution-affiliated
party as that term is defined in 12 U.S.C. 1786(r), or 1813(u) and
1818(b) (3), (4) or (5).
(3) SAR means a Suspicious Activity Report on the form prescribed by
the Board.
(c) SARs required. A member bank shall file a SAR with the
appropriate Federal law enforcement agencies and the Department of the
Treasury in accordance with the form's instructions by sending a
completed SAR to FinCEN in the following circumstances:
(1) Insider abuse involving any amount. Whenever the member bank
detects any known or suspected Federal criminal violation, or pattern of
criminal violations, committed or attempted against the bank or
involving a transaction or transactions conducted through the bank,
where the bank believes that it was either an actual or potential victim
of a criminal violation, or series of criminal violations, or that the
bank was used to facilitate a criminal transaction, and the bank has a
substantial basis for identifying one of its directors, officers,
employees, agents or other institution-affiliated parties as having
committed or aided
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in the commission of a criminal act regardless of the amount involved in
the violation.
(2) Violations aggregating $5,000 or more where a suspect can be
identified. Whenever the member bank detects any known or suspected
Federal criminal violation, or pattern of criminal violations, committed
or attempted against the bank or involving a transaction or transactions
conducted through the bank and involving or aggregating $5,000 or more
in funds or other assets, where the bank believes that it was either an
actual or potential victim of a criminal violation, or series of
criminal violations, or that the bank was used to facilitate a criminal
transaction, and the bank has a substantial basis for identifying a
possible suspect or group of suspects. If it is determined prior to
filing this report that the identified suspect or group of suspects has
used an ``alias,'' then information regarding the true identity of the
suspect or group of suspects, as well as alias identifiers, such as
drivers' licenses or social security numbers, addresses and telephone
numbers, must be reported.
(3) Violations aggregating $25,000 or more regardless of a potential
suspect. Whenever the member bank detects any known or suspected Federal
criminal violation, or pattern of criminal violations, committed or
attempted against the bank or involving a transaction or transactions
conducted through the bank and involving or aggregating $25,000 or more
in funds or other assets, where the bank believes that it was either an
actual or potential victim of a criminal violation, or series of
criminal violations, or that the bank was used to facilitate a criminal
transaction, even though there is no substantial basis for identifying a
possible suspect or group of suspects.
(4) Transactions aggregating $5,000 or more that involve potential
money laundering or violations of the Bank Secrecy Act. Any transaction
(which for purposes of this paragraph (c)(4) means a deposit,
withdrawal, transfer between accounts, exchange of currency, loan,
extension of credit, purchase or sale of any stock, bond, certificate of
deposit, or other monetary instrument or investment security, or any
other payment, transfer, or delivery by, through, or to a financial
institution, by whatever means effected) conducted or attempted by, at
or through the member bank and involving or aggregating $5,000 or more
in funds or other assets, if the bank knows, suspects, or has reason to
suspect that:
(i) The transaction involves funds derived from illegal activities
or is intended or conducted in order to hide or disguise funds or assets
derived from illegal activities (including, without limitation, the
ownership, nature, source, location, or control of such funds or assets)
as part of a plan to violate or evade any law or regulation or to avoid
any transaction reporting requirement under federal law;
(ii) The transaction is designed to evade any regulations
promulgated under the Bank Secrecy Act; or
(iii) The transaction has no business or apparent lawful purpose or
is not the sort in which the particular customer would normally be
expected to engage, and the bank knows of no reasonable explanation for
the transaction after examining the available facts, including the
background and possible purpose of the transaction.
(d) Time for reporting. A member bank is required to file a SAR no
later than 30 calendar days after the date of initial detection of facts
that may constitute a basis for filing a SAR. If no suspect was
identified on the date of detection of the incident requiring the
filing, a member bank may delay filing a SAR for an additional 30
calendar days to identify a suspect. In no case shall reporting be
delayed more than 60 calendar days after the date of initial detection
of a reportable transaction. In situations involving violations
requiring immediate attention, such as when a reportable violation is
on-going, the financial institution shall immediately notify, by
telephone, an appropriate law enforcement authority and the Board in
addition to filing a timely SAR.
(e) Reports to state and local authorities. Member banks are
encouraged to file a copy of the SAR with state and local law
enforcement agencies where appropriate.
(f) Exceptions. (1) A member bank need not file a SAR for a robbery
or burglary committed or attempted that
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is reported to appropriate law enforcement authorities.
(2) A member bank need not file a SAR for lost, missing,
counterfeit, or stolen securities if it files a report pursuant to the
reporting requirements of 17 CFR 240.17f-1.
(g) Retention of records. A member bank shall maintain a copy of any
SAR filed and the original or business record equivalent of any
supporting documentation for a period of five years from the date of the
filing of the SAR. Supporting documentation shall be identified and
maintained by the bank as such, and shall be deemed to have been filed
with the SAR. A member bank must make all supporting documentation
available to appropriate law enforcement agencies upon request.
(h) Notification to board of directors. The management of a member
bank shall promptly notify its board of directors, or a committee
thereof, of any report filed pursuant to this section.
(i) Compliance. Failure to file a SAR in accordance with this
section and the instructions may subject the member bank, its directors,
officers, employees, agents, or other institution affiliated parties to
supervisory action.
(j) Confidentiality of SARs. SARs are confidential. Any member bank
subpoenaed or otherwise requested to disclose a SAR or the information
contained in a SAR shall decline to produce the SAR or to provide any
information that would disclose that a SAR has been prepared or filed
citing this section, applicable law (e.g., 31 U.S.C. 5318(g)), or both,
and notify the Board.
(k) Safe harbor. The safe harbor provisions of 31 U.S.C. 5318(g),
which exempts any member bank that makes a disclosure of any possible
violation of law or regulation from liability under any law or
regulation of the United States, or any constitution, law or regulation
of any state or political subdivision, covers all reports of suspected
or known criminal violations and suspicious activities to law
enforcement and financial institution supervisory authorities, including
supporting documentation, regardless of whether such reports are filed
pursuant to this section or are filed on a voluntary basis.
Sec. 208.63 Procedures for monitoring Bank Secrecy Act compliance.
(a) Purpose. This section is issued to assure that all state member
banks establish and maintain procedures reasonably designed to assure
and monitor their compliance with the provisions of the Bank Secrecy Act
(31 U.S.C. 5311, et seq.) and the implementing regulations promulgated
thereunder by the Department of Treasury at 31 CFR part 103, requiring
recordkeeping and reporting of currency transactions.
(b) Establishment of compliance program. On or before April 27,
1987, each bank shall develop and provide for the continued
administration of a program reasonably designed to assure and monitor
compliance with the recordkeeping and reporting requirements set forth
in the Bank Secrecy Act (31 U.S.C. 5311, et seq.) and the implementing
regulations promulgated thereunder by the Department of Treasury at 31
CFR part 103. The compliance program shall be reduced to writing,
approved by the board of directors, and noted in the minutes.
(c) Contents of compliance program. The compliance program shall, at
a minimum:
(1) Provide for a system of internal controls to assure ongoing
compliance;
(2) Provide for independent testing for compliance to be conducted
by bank personnel or by an outside party;
(3) Designate an individual or individuals responsible for
coordinating and monitoring day-to-day compliance; and
(4) Provide training for appropriate personnel.
Sec. 208.64 Frequency of examination.
(a) General. The Federal Reserve examines insured member banks
pursuant to authority conferred by 12 U.S.C. 325 and the requirements of
12 U.S.C. 1820(d). The Federal Reserve is required to conduct a full-
scope, on-site examination of every insured member bank at least once
during each 12-month period.
(b) 18-month rule for certain small institutions. The Federal
Reserve may conduct a full-scope, on-site examination of an insured
member bank at least once during each 18-month period, rather than each
12-month period as
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provided in paragraph (a) of this section, if the following conditions
are satisfied:
(1) The bank has total assets of $250 million or less;
(2) The bank is well capitalized as defined in subpart D of this
part (Sec. 208.43);
(3) At the most recent examination conducted by either the Federal
Reserve or applicable State banking agency, the Federal Reserve found
the bank to be well managed;
(4) At the most recent examination conducted by either the Federal
Reserve or applicable State banking agency, the Federal Reserve assigned
the bank a CAMELS rating of 1 or 2;
(5) The bank currently is not subject to a formal enforcement
proceeding or order by the FDIC, OCC, or Federal Reserve System; and
(6) No person acquired control of the bank during the preceding 12-
month period in which a full-scope, on-site examination would have been
required but for this section.
(c) Authority to conduct more frequent examinations. This section
does not limit the authority of the Federal Reserve to examine any
member bank as frequently as the agency deems necessary.
Subpart G--Financial Subsidiaries of State Member Banks
Source: Reg. H, 66 FR 42933, Aug. 16, 2001, unless otherwise noted.
Sec. 208.71 What are the requirements to invest in or control a financial subsidiary?
(a) In general. A state member bank may control, or hold an interest
in, a financial subsidiary only if:
(1) The state member bank and each depository institution affiliate
of the state member bank are well capitalized and well managed;
(2) The aggregate consolidated total assets of all financial
subsidiaries of the state member bank do not exceed the lesser of:
(i) 45 percent of the consolidated total assets of the parent bank;
or
(ii) $50 billion, which dollar amount shall be adjusted according to
an indexing mechanism jointly established by the Board and the Secretary
of the Treasury;
(3) The state member bank, if it is one of the largest 100 insured
banks (based on consolidated total assets as of the end of the previous
calendar year), meets the debt rating or alternative requirement of
paragraph (b) of this section, if applicable; and
(4) The Board or the appropriate Reserve Bank has approved the bank
to acquire the interest in or control the financial subsidiary under
Sec. 208.76.
(b) Debt rating or alternative requirement for 100 largest insured
banks--(1) General. A state member bank meets the debt rating or
alternative requirement of this paragraph (b) if:
(i) The bank has at least one issue of eligible debt outstanding
that is currently rated in one of the three highest investment grade
rating categories by a nationally recognized statistical rating
organization; or
(ii) If the bank is one of the second 50 largest insured banks
(based on consolidated total assets as of the end of the previous
calendar year), the bank has a current long-term issuer credit rating
from at least one nationally recognized statistical rating organization
that is within the three highest investment grade rating categories used
by the organization.
(2) Financial subsidiaries engaged in financial activities only as
agent. This paragraph (b) does not apply to a state member bank if the
financial subsidiaries of the bank engage in financial activities
described in Sec. 208.72(a)(1) and (2) only in an agency capacity and
not directly or indirectly as principal.
Sec. 208.72 What activities may a financial subsidiary conduct?
(a) Authorized activities. A financial subsidiary of a state member
bank may engage in only the following activities:
(1) Any financial activity listed in Sec. 225.86(a), (b), or (c) of
the Board's Regulation Y (12 CFR 225.86(a), (b), or (c));
(2) Any activity that the Secretary of the Treasury, in consultation
with the Board, has determined to be financial in nature or incidental
to a financial activity and permissible for financial subsidiaries
pursuant to Section 5136A(b) of the Revised Statutes of the United
States (12 U.S.C. 24a(b)); and
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(3) Any activity that the state member bank is permitted to engage
in directly (subject to the same terms and conditions that govern the
conduct of the activity by the state member bank).
(b) Impermissible activities. Notwithstanding paragraph (a) of this
section, a financial subsidiary may not engage as principal in the
following activities:
(1) Insuring, guaranteeing, or indemnifying against loss, harm,
damage, illness, disability or death (except to the extent permitted
under applicable state law and section 302 or 303(c) of the Gramm-Leach-
Bliley Act (15 U.S.C. 6712 or 6713(c));
(2) Providing or issuing annuities the income of which is subject to
tax treatment under section 72 of the Internal Revenue Code of 1986 (26
U.S.C. 72);
(3) Real estate development or real estate investment, unless
otherwise expressly authorized by applicable state and Federal law; and
(4) Any merchant banking or insurance company investment activity
permitted for financial holding companies by section 4(k)(4)(H) or (I)
of the Bank Holding Company Act (12 U.S.C. 1843(k)(4)(H) and (I)).
Sec. 208.73 What additional provisions are applicable to state member banks with financial subsidiaries?
(a) Capital deduction required. A state member bank that controls or
holds an interest in a financial subsidiary must comply with the
following rules in determining its compliance with applicable regulatory
capital standards (including the well capitalized standard of
Sec. 208.71(a)(1)):
(1) The bank must not consolidate the assets and liabilities of any
financial subsidiary with those of the bank.
(2) For purposes of determining the bank's risk-based capital ratios
under Appendix A of this part, the bank must--
(i) Deduct 50 percent of the aggregate amount of its outstanding
equity investment (including retained earnings) in all financial
subsidiaries from both the bank's Tier 1 capital and Tier 2 capital; and
(ii) Deduct the entire amount of the bank's outstanding equity
investment (including retained earnings) in all financial subsidiaries
from the bank's risk-weighted assets.
(3) For purposes of determining the bank's leverage capital ratio
under Appendix B of this part, the bank must--
(i) Deduct 50 percent of the aggregate amount of its outstanding
equity investment (including retained earnings) in all financial
subsidiaries from the bank's Tier 1 capital; and
(ii) Deduct the entire amount of the bank's outstanding equity
investment (including retained earnings) in all financial subsidiaries
from the bank's average total assets.
(4) For purposes of determining the bank's ratio of tangible equity
to total assets under Sec. 208.43(b)(5), the bank must deduct the entire
amount of the bank's outstanding equity investment (including retained
earnings) in all financial subsidiaries from the bank's tangible equity
and total assets.
(5) If the deduction from Tier 2 capital required by paragraph
(a)(2)(i) of this section exceeds the bank's Tier 2 capital, any excess
must be deducted from the bank's Tier 1 capital.
(b) Financial statement disclosure of capital deduction. Any
published financial statement of a state member bank that controls or
holds an interest in a financial subsidiary must, in addition to
providing information prepared in accordance with generally accepted
accounting principles, separately present financial information for the
bank reflecting the capital deduction and adjustments required by
paragraph (a) of this section.
(c) Safeguards for the bank. A state member bank that establishes,
controls or holds an interest in a financial subsidiary must:
(1) Establish and maintain procedures for identifying and managing
financial and operational risks within the state member bank and the
financial subsidiary that adequately protect the state member bank from
such risks; and
(2) Establish and maintain reasonable policies and procedures to
preserve the separate corporate identity and limited liability of the
state member bank and the financial subsidiary.
(d) Application of Sections 23A and 23B of the Federal Reserve Act.
For purposes
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of sections 23A and 23B of the Federal Reserve Act (12 U.S.C. 371c,
371c-1):
(1) A financial subsidiary of a state member bank shall be deemed an
affiliate, and not a subsidiary, of the bank;
(2) The restrictions contained in section 23A(a)(1)(A) of the
Federal Reserve Act (12 U.S.C. 371c(a)(1)(A)) shall not apply with
respect to covered transactions between the bank and any individual
financial subsidiary of the bank;
(3) The bank's investment in a financial subsidiary shall not
include retained earnings of the financial subsidiary;
(4) Any purchase of, or investment in, the securities of a financial
subsidiary by an affiliate of the bank will be considered to be a
purchase of, or investment in, such securities by the bank; and
(5) Any extension of credit by an affiliate of the bank to a
financial subsidiary of the bank will be considered to be an extension
of credit by the bank to the financial subsidiary if the Board
determines that such treatment is necessary or appropriate to prevent
evasions of the Federal Reserve Act and the Gramm-Leach-Bliley Act.
(e) Application of anti-tying prohibitions. A financial subsidiary
of a state member bank shall be deemed a subsidiary of a bank holding
company and not a subsidiary of the bank for purposes of the anti-tying
prohibitions of section 106 of the Bank Holding Company Act Amendments
of 1970 (12 U.S.C. 1971 et seq.).
Sec. 208.74 What happens if the state member bank or a depository institution affiliate fails to continue to meet certain requirements?
(a) Qualifications and safeguards. The following procedures apply to
a state member bank that controls or holds an interest in a financial
subsidiary.
(1) Notice by Board. If the Board finds that a state member bank or
any of its depository institution affiliates fails to continue to be
well capitalized and well managed, or the state member bank is not in
compliance with the asset limitation set forth in Sec. 208.71(a)(2) or
the safeguards set forth in Sec. 208.73(c), the Board will notify the
state member bank in writing and identify the areas of noncompliance.
The Board may provide this notice at any time before or after receiving
notice from the state member bank under paragraph (a)(2) of this
section.
(2) Notification by state member bank. A state member bank must
notify the appropriate Reserve Bank in writing within 15 calendar days
of becoming aware that any depository institution affiliate of the bank
has ceased to be well capitalized or well managed. The notification must
identify the depository institution affiliate and the area(s) of
noncompliance.
(3) Execution of agreement. Within 45 days after receiving a notice
from the Board under paragraph (a)(1) of this section, or such
additional period of time as the Board may permit, the:
(i) State member bank must execute an agreement acceptable to the
Board to comply with all applicable capital, management, asset and
safeguard requirements; and
(ii) Any relevant depository institution affiliate of the state
member bank must execute an agreement acceptable to its appropriate
Federal banking agency to comply with all applicable capital and
management requirements.
(4) Agreement requirements. Any agreement required by paragraph
(a)(3)(i) of this section must:
(i) Explain the specific actions that the state member bank will
take to correct all areas of noncompliance;
(ii) Provide a schedule within which each action will be taken; and
(iii) Provide any other information the Board may require.
(5) Imposition of limits. Until the Board determines that the
conditions described in the notice under paragraph (a)(1) of this
section are corrected:
(i) The Board may impose any limitations on the conduct or
activities of the state member bank or any subsidiary of the bank as the
Board determines to be appropriate under the circumstances and
consistent with the purposes of section 121 of the Gramm-Leach-Bliley
Act, including requiring the Board's prior approval for any financial
subsidiary of the bank to acquire any company or engage in any
additional activity; and
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(ii) The appropriate Federal banking agency for any relevant
depository institution affiliate may impose any limitations on the
conduct or activities of the depository institution or any subsidiary of
that institution as the agency determines to be appropriate under the
circumstances and consistent with the purposes of section 121 of the
Gramm-Leach-Bliley Act.
(6) Divestiture. The Board may require a state member bank to divest
control of any financial subsidiary if the conditions described in a
notice under paragraph (a)(1) of this section are not corrected within
180 days of receipt of the notice or such additional period of time as
the Board may permit. Any divestiture must be completed in accordance
with any terms and conditions established by the Board.
(7) Consultation. The Board will consult with all relevant Federal
and state regulatory authorities in taking any action under this
paragraph (a).
(b) Debt rating or alternative requirement. If a state member bank
does not continue to meet any applicable debt rating or alternative
requirement of Sec. 208.71(b), the bank may not, directly or through a
subsidiary, purchase or acquire any additional equity capital of any
financial subsidiary until the bank restores its compliance with the
requirements of that section. For purposes of this paragraph (b), the
term ``equity capital'' includes, in addition to any equity instrument,
any debt instrument issued by the financial subsidiary if the debt
instrument qualifies as capital of the subsidiary under any Federal or
state law, regulation or interpretation applicable to the subsidiary.
Sec. 208.75 What happens if the state member bank or any of its insured depository institution affiliates receives less than a ``satisfactory'' CRA rating?
(a) Limits on establishment of financial subsidiaries and expansion
of existing financial subsidiaries. If a state member bank, or any
insured depository institution affiliate of the bank, has received less
than a ``satisfactory'' rating in meeting community credit needs in its
most recent examination under the Community Reinvestment Act of 1977 (12
U.S.C. 2901 et seq.):
(1) The state member bank may not, directly or indirectly, acquire
control of any financial subsidiary; and
(2) Any financial subsidiary controlled by the state member bank may
not commence any additional activity or acquire control, including all
or substantially all of the assets, of any company.
(b) Exception for certain activities. The prohibition in paragraph
(a)(2) of this section does not apply to any activity, or to the
acquisition of control of any company that is engaged only in
activities, that the state member bank is permitted to conduct directly
and that are conducted on the same terms and conditions that govern the
conduct of the activity by the state member bank.
(c) Duration of prohibitions. The prohibitions described in
paragraph (a) of this section shall continue in effect until such time
as the state member bank and each insured depository institution
affiliate of the state member bank has achieved at least a
``satisfactory'' rating in meeting community credit needs in its most
recent examination under the Community Reinvestment Act.
Sec. 208.76 What Federal Reserve approvals are necessary for financial subsidiaries?
(a) Notice requirements. (1) A state member bank may not acquire
control of, or an interest in, a financial subsidiary unless it files a
notice (in letter form, with enclosures) with the appropriate Reserve
Bank.
(2) A state member bank may not engage in any additional activity
pursuant to Sec. 208.72(a)(1) or (2) through an existing financial
subsidiary unless the state member bank files a notice (in letter form,
with enclosures) with the appropriate Reserve Bank.
(b) Contents of Notice. Any notice required by paragraph (a) of this
section must:
(1) In the case of a notice filed under paragraph (a)(1) of this
section, describe the transaction(s) through which the bank proposes to
acquire control of, or an interest in, the financial subsidiary;
(2) Provide the name and head office address of the financial
subsidiary;
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(3) Provide a description of the current and proposed activities of
the financial subsidiary and the specific authority permitting each
activity;
(4) Provide the capital ratios as of the close of the previous
calendar quarter for all relevant capital measures, as defined in
section 38 of the Federal Deposit Insurance Act (12 U.S.C. 1831o), for
the bank and each of its depository institution affiliates;
(5) Certify that the bank and each of its depository institution
affiliates was well capitalized at the close of the previous calendar
quarter and is well capitalized as of the date the bank files its
notice;
(6) Certify that the bank and each of its depository institution
affiliates is well managed as of the date the bank files its notice;
(7) Certify that the bank meets the debt rating or alternative
requirement of Sec. 208.71(b), if applicable; and
(8) Certify that the bank and its financial subsidiaries are in
compliance with the asset limit set forth in Sec. 208.71(a)(2) both
before the proposal and on a pro forma basis.
(c) Insurance activities. (1) If a notice filed under paragraph (a)
of this section relates to the initial affiliation of the bank with a
company engaged in insurance activities, the notice must describe the
type of insurance activity that the company is engaged in or plans to
conduct and identify