[Federal Register Volume 67, Number 36 (Friday, February 22, 2002)]
[Notices]
[Pages 8246-8264]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-3921]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-7145-7]
Privacy Act of 1974: Republication of Existing System of Records
AGENCY: Environmental Protection Agency.
ACTION: Notice; Amendment to notice of privacy act system of records.
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SUMMARY: The Environmental Protection Agency (EPA) is proposing to
amend the existing Privacy Act system of records.
EFFECTIVE DATES: The proposed amendments will be effective upon
publication.
ADDRESSES: Send written comments to Judy E. Hutt, Agency Privacy Act
Officer, 1200 Pennsylvania Ave. (2822) Washington, DC 20460.
FOR FURTHER INFORMATION CONTACT: Judy E. Hutt, Agency Privacy Act
Officer, 1200 Pennsylvania Ave. (2822) Washington, DC 20460; Telephone
(202) 260-6131.
SUPPLEMENTARY INFORMATION: This section summarizes the changes to each
existing system of records. The summaries focus on alternations in name
or function, changes in routine uses, and other major changes. Each
summary includes the name of the contact person for the system who
provided information for this report.
To the greatest extent possible, the old system numbers have been
retained for new systems. Thus, old EPA-1 (Payroll System) remains as
EPA-1. In some instances, the system number remains the same even
though the name of the system has been updated. Systems number not in
current use remain unused under the revisions. There was no old number
6, and there is no new number 6. Numbers for systems proposed for
deletion will not be reused. Old number 16, which was used by two
existing systems, will not be reused. One old number 16 is obsolete,
[[Page 8247]]
and the other is renumbered. New systems and systems that have been
substantially revised (e.g., OIG systems) are assigned new numbers
beginning with 38.
All revised system notices reflect appropriate changes in location
and office name. Routine uses for all systems now refer to the General
Routine Uses Applicable to More than One System of Records, and this
entailed some revisions. The revisions standardize the sections of most
system notices for notification, record access, and contesting record
procedures. The description of storage and retrieval policies and
practices reflect the use of computer technology as appropriate for
each system. The new notices also include appropriate editorial
changes.
Dated: October 25, 2001.
Margaret Schneider,
Acting Assistant Administrator, Office of Environmental Information.
General Routine Uses Applicable to More than One System of Records
A. Disclosure for Law Enforcement Purposes
Information may be disclosed to the appropriate Federal, State,
local, tribal, or foreign agency responsible for investigating,
prosecuting, enforcing, or implementing a statute, rule, regulation, or
order, if the information is relevant to a violation or potential
violation of civil or criminal law or regulation within the
jurisdiction of the receiving entity.
B. Disclosure Incident to Requesting Information
Information may be disclosed to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and to
identify the type of information requested), when necessary to obtain
information relevant to an agency decision concerning retention of an
employee or other personnel action (other than hiring), retention of a
security clearance, the letting of a contract, or the issuance or
retention of a grant, or other benefit.
C. Disclosure to Requesting Agency
Disclosure may be made to a Federal, State, local, foreign, or
tribal or other public authority of the fact that this system of
records contains information relevant to the retention of an employee,
the retention of a security clearance, the letting of a contract, or
the issuance or retention of a license, grant, or other benefit. The
other agency or licensing organization may then make a request
supported by the written consent of the individual for the entire
record if it so chooses. No disclosure will be made unless the
information has been determined to be sufficiently reliable to support
a referral to another office within the agency or to another Federal
agency for criminal, civil, administrative, personnel, or regulatory
action.
D. Disclosure to Office of Management and Budget
Information may be disclosed to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
No. A-19.
E. Disclosure to Congressional Offices
Information may be disclosed to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of the individual.
F. Disclosure to Department of Justice
Information may be disclosed to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which the Agency is authorized to appear, when:
1. The Agency, or any component thereof; or
2. Any employee of the Agency in his or her official capacity; or
3. Any employee of the Agency in his or her individual capacity
where the Department of Justice or the Agency has agreed to represent
the employee; or
4. The United States, if the Agency determines that litigation is
likely to affect the Agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice or the Agency is deemed by the
Agency to be relevant and necessary to the litigation provided,
however, that in each case it has been determined that the disclosure
is compatible with the purpose for which the records were collected.
G. Disclosure to the National Archives
Information may be disclosed to the National Archives and Records
Administration in records management inspections.
H. Disclosure to Contractors, Grantees, and Others
Information may be disclosed to contractors, grantees, consultants,
or volunteers performing or working on a contract, service, grant,
cooperative agreement, job, or other activity for the Agency and who
have a need to have access to the information in the performance of
their duties or activities for the Agency. When appropriate, recipients
will be required to comply with the requirements of the Privacy Act of
1974 as provided in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints, and Appeals
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner, equal
employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee, but only
to the extent that the information is relevant and necessary to the
proceeding. Agencies that may obtain information under this routine use
include, but are not limited to, the Office of Personnel Management,
Office of Special Counsel, Merit Systems Protection Board, Federal
Labor Relations Authority, Equal Employment Opportunity Commission, and
Office of Government Ethics.
J. Disclosure to the Office of Personnel Management
Information from this system of records may be disclosed to the
Office of Personnel Management pursuant to that agency's responsibility
for evaluation and oversight of Federal personnel management.
K. Disclosure in Connection with Litigation
Information from this system of records may be disclosed in
connection with litigation or settlement discussions regarding claims
by or against the Agency, including public filing with a court, to the
extent that disclosure of the information is relevant and necessary to
the litigation or discussions and except where court orders are
otherwise required under section (b)(11) of the Privacy Act of 1974, 5
U.S.C. 552a(b)(11).
EPA-1
System Name:
EPA's Payroll and Personnel System (EPAYS).
System Location:
National Computer Center, Environmental Protection Agency, Research
Triangle Park, North Carolina 27711; other EPA offices. See the
appendix for addresses of regional and other offices.
[[Page 8248]]
Categories of Individuals Covered by the System:
Current and former EPA employees; Surface Transportation Board
(formerly the Interstate Commerce Commission, Department of
Transportation); and Health and Human Services Public Health Service
Commissioned Officers.
Categories of Records Covered by the System:
This system contains records relating to pay, cash awards, and
leave. This includes, but is not limited to, information such as names,
date of birth, social security numbers, home addresses, grade,
employing organization, salary, pay plan, number of hours worked,
overtime, compensatory time, leave accrual rate, usage, and balances,
Civil Service Retirement and Federal Retirement System contributions,
including Thrift Savings Plan, FICA withholdings, Federal, state, and
city tax withholdings, Federal Employee Group Life Insurance
withholdings, Federal Employee Health Benefits withholdings, charitable
deductions; allotments to financial organizations, garnishment
documents, savings bonds allotments, union dues withholdings,
deductions for Internal Revenue Service levies, court ordered child
support levies, Federal salary offset deductions, and information on
the Leave Transfer Program and the Leave Bank Program.
Authority for Maintenance of the System (includes any revisions or
amendments):
5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et
seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512;
Executive Order 9397 (Nov. 22, 1943).
Purpose(s):
The records are used to administer EPA's pay and leave
requirements, including processing, accounting and reporting
requirements. (Date of last system revision: 2/1/01).
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to
this system. Records may also be disclosed:
1. To the Department of Treasury to issue checks, make payments,
make electronic funds transfers, and issue U.S. Savings Bonds.
2. To the Department of Agriculture National Finance Center to
credit Thrift Savings Plan deductions and loan payments to employee
accounts.
3. To the Department of Labor in connection with a claim filed by
an employee for compensation due to a job connected injury or illness.
4. To the Internal Revenue Service; Social Security Administration;
and State and local tax authorities in connection with the withholding
of employment taxes.
5. To State Unemployment Office in connection with a claim filed by
former employees for unemployment benefits.
6. To the officials of labor organizations as to the identity of
employees contributing union dues each pay period and the amount of
dues withheld from each employee.
7. To the Office of Personnel Management and to Health Benefit
carriers in connection with enrollment and payroll deductions.
8. To the Office of Personnel Management in connection with
employee retirement and life insurance deductions.
9. To Combined Federal Campaign in connection with payroll
deductions for charitable contributions.
10. To the Office of Management and Budget, and Department of
Treasury to provide required reports on financial management
responsibilities.
11. To provide information as necessary to other Federal, State,
local or foreign agencies conducting computer matching programs to help
eliminate fraud and abuse and to detect unauthorized overpayments made
to individuals. When disclosures are made as part of computer matching
programs, EPA will comply with the Computer Matching and Privacy
Protection Act of 1988.
12. To the Internal Revenue Service in connection with withholdings
for tax levies.
13. To the Social Security Administration and the Department of
Health and Human Services to provide information on newly hired
employees for child support enforcement Purposes.
14. To the Department of Health and Human Services in connection
with the master personnel and payroll files for their Public Health
Services Officers.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Computer systems, tapes, disks, microfiche and other hard copy
formats. Mainframe computers, tapes, and disks are located in Research
Triangle Park, North Carolina. Backup tapes are maintained at a
disaster recovery site.
Retrievability:
Primarily by social security number. Employee name is used as a
secondary identifier.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Employee records are retained on magnetic tapes for an indefinite
period. Microfiche and manual reports are maintained for varying
periods of time, at which time they are disposed of by shredding.
System Manager(s) and Address:
Director, Financial Management Division, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager(s) and Address.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects, supervisors, consumer reporting agencies, debt
collection agencies, Department of Treasury, and other Federal
agencies.
EPA-3
System Name:
Wellness Program Medical Records.
System Location:
Health Unit, Environmental Protection Agency, Ariel Rios Building,
1200 Pennsylvania Avenue NW, Washington, DC 20460. EPA offers medical
services to employees through a national agreement with the Federal
Occupational Health Service of the Public Health Service. Most EPA
regional offices have a similar arrangement, although a different
contractor provides services in one or more regional offices. See the
appendix
[[Page 8249]]
for addresses of regional and other offices.
Categories of Individuals Covered by the System:
EPA employees, contract employees, and EPA visitors requiring or
requesting medical attention and EPA employees participating in Stress
Lab.
Categories of Records in the System:
Employee health records.
Authority for Maintenance of the System (includes any revisions or
amendments):
5 U.S.C. 7901 et seq.
Purpose(s):
To document health treatments and related services offered by the
Health Unit.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses F, H, and K apply to this system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Hard copy files (handwritten or typed cards, forms, files, and EKG
graphs); some identifying information is also maintained on a
computerized index.
Retrievability:
By name.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are maintained until an employee leaves EPA. Records are
sealed and sent to the Personnel Office for inclusion in the official
personnel folder, which is sent to a federal records center. Records
may be transferred to a new federal employer.
System Manager(s) and Address:
National Program Branch Chief, Safety, Health and Environmental
Management Division, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16. Pursuant to 5 U.S.C.
552a(f)(3), records relating to psychiatric matters may be made
available to a record subject through a physician.
Record Source Categories:
Patients, patient's doctors, on approval of patient, accident/
incidence reports, family members of patients, and past Federal
employer medical records.
EPA-9
System Name:
Freedom of Information Act Request and Appeal File.
System Location:
(1) Freedom of Information Section, Office of the Administrator,
Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania
Avenue NW, Washington, DC 20460.
(2) EPA Regional Offices. See the appendix for addresses of
regional offices.
(3) EPA, Office of General Counsel, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individual Covered by the System:
All persons requesting information or filing appeals under the
Freedom of Information Act.
Categories of Records in the System:
A copy of each Freedom of Information Act request received and a
copy of all correspondence related to the request, including name,
affiliation address, telephone numbers, and other information about a
requester. A computerized index includes the name and affiliation of
each requester, the request identification number, and the subject.
Authority for Maintenance of the System (includes any revisions or
amendments):
5 U.S.C. 552.
Purpose(s):
To respond to FOIA requests and to prepare reports on FOIA
activities.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, E, F, G, H and K apply to this system.
Records may also be disclosed:
1. To another Federal agency (a) with an interest in the record in
connection with a referral of a Freedom of Information Act (FOIA)
request to that agency for its views or decision on disclosure, or (b)
in order to obtain advice and recommendations concerning matters on
which the agency has specialized experience or particular competence
that may be useful to EPA in making required determinations under the
FOIA.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
In file folders. An index is maintained in a computer database.
Retrievability:
By name of requester and request identification number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are maintained in accordance with EPA Records Control
Schedules.
System Manager(s) and Address and address:
Director, Office of Executive Secretariat, Freedom of Information
Section, Office of the Administrator, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed
[[Page 8250]]
and the corrective action sought. Complete EPA Privacy Act procedures
are set out in 40 CFR part 16.
Record Source Categories:
Incoming Freedom of Information Act requests and related
correspondence from the record subject; EPA offices.
EPA-10
System Name:
EPA Parking Control Office File.
System Location:
Transit Management Section, Facilities Management and Services
Division, Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460. Some regional and other
EPA offices may also maintain parking records. See the appendix for
addresses of regional and other offices.
Categories of Individuals Covered by the System:
Individuals holding parking permits from EPA, including individuals
in existing carpools whose principal member is an EPA employee. Other
carpool members may be employed by other Federal agencies or private
industry.
Categories of Records in the System:
Permit applications, permit numbers, EPA Form 5160.1, including
name, social security number, home and work address, home and work
telephone numbers of EPA employees holding parking permits, the name
and address of carpool members, and related information.
Authority for Maintenance of the System (includes any revisions or
amendments):
EPA Administrative Services Manual, Chapter 11, dated April 23,
1975; 41 CFR 101-20.104.
Purpose(s):
To manage parking control and the carpool system, and to enforce
parking regulations.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General Routine Uses A, E, F, G, H, I, and K apply to this system.
Records may also be disclosed:
1. To the public through a carpool matching system. Disclosures are
limited to the name, telephone number, and zip code of carpool members.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
In a computer database and in file folders.
Retrievability:
Principally by name, permit number, and zip code.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are maintained for three years after the expiration of the
contract with the contractor for the system.
System Manager(s) and Address:
Team Leader, Transit Management Section, Facilities Management and
Services Division, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects.
EPA-14
System Name:
OPP Time Accounting Information System.
System Location:
Office of Pesticide Programs, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
Most current and past Office of Pesticide Programs (OPP) employees.
Categories of Records in the System:
OPP employee names, employee identification numbers, hours worked
during each pay period, and work-activity classification for each pay
period.
Authority for Maintenance of the System (includes any revisions or
amendments):
Pub. L. 95-396, 92 Stat. 838, 7 U.S.C. 136y.
Purpose(s):
The records are used as a data source for management information to
produce summary descriptive statistics and analytical studies
reflecting the OPP allocations of costs and work-hours by budget
decision unit.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, E, F, G, H, I, and K apply to this system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
On time sheets and in a computerized database.
Retrievability:
By employee number, name, and organization.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Paper forms are kept for three years and are then shredded.
Computer records may be kept indefinitely.
System Manager(s) and Address:
Chief, Resource Management Staff, Office of Pesticide Programs,
Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania
Avenue NW, Washington, DC 20460.
Notification Procedures:
See Contesting Record Procedures.
Record Access Procedures:
See Contesting Record Procedures.
Contesting Record Procedures:
Any individual who wants to know whether this system of records
contains
[[Page 8251]]
a record about him or her, who wants access to his or her record, or
who wants to contest the contents of a record, should make a written
request to the System Manager(s) and Address. Requesters will be
required to provide adequate identification, such as a driver's
license, employee identification card, or other identifying document.
Additional identification procedures may be required in some instances.
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects.
EPA-19
System Name:
EPA Identification Card Record.
System Location:
1. Facilities Management and Services Division, Security and
Property Management Branch, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460;
2. Regional and other EPA offices. See the appendix for addresses
of regional and other offices.
Categories of Individuals Covered by the System:
EPA employees and EPA contact employees and grantees who require
access to EPA buildings and offices.
Categories of Records in the System:
1. EPA Form 5110-1, EPA Identification Card Acknowledgment which
contains the following information: Name, EPA identification card
number, height, weight, color of eyes/hair, date of birth, social
security number, position title, grade, EPA office location, signature,
date of issuance, and a photograph of the person issued the
identification card.
2. EPA Form 1480-39, Official U.S. Government Identification, which
contains the following information: Name, social security number,
location, date of birth, height, weight, color of eyes/hair, signature,
card number, date of issuance and photograph of person issued the
identification card.
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Property and Administrative Services Act of 1949, 40 U.S.C.
486(c).
Purpose(s):
To issue official U.S. Government Identification cards to EPA
employees and EPA contract employees requiring access to EPA buildings
and offices; to maintain a record of all holders of identification
cards, for renewal and recovery of expired cards, and to identify lost
or stolen cards; to identify Headquarters employees whose names have
not been entered in the EPA locator system.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, E, F, G, H, and K apply to this system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage: Older records are stored in file folders in file cabinets.
Newer records are stored on a standalone computer database.
Retrievability:
By name of the data subject.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are destroyed three months after termination of employment
or severance of association with EPA.
System Manager(s) and Address:
Headquarters: Chief, Security and Property Management Branch,
Facilities Management and Services Division, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460; Other locations: General Services Manager at offices listed
in the Appendix.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects and EPA personnel records.
EPA-20
System Name:
Toxic Substances Control Act Confidential Business Information
Records Access System.
System Location:
Office of Pollution Prevention and Toxics, Information Management
Division, Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
EPA and other Federal agency employees and Office of Pollution
Prevention and Toxics contractor employees who are or have ever been
authorized for access to Toxic Substances Control Act Confidential
Business Information (TSCA CBI).
Categories of Records in the System:
The system contains basic identification information such as name,
social security number, EPA identification card number, date and place
of birth, office of contractor for which the individual works and
telephone number. In addition, the system contains information
pertinent to TSCA CBI access such as security briefing date, date added
to system, date deleted from system and type of access authorized.
Authority for Maintenance of the System (includes any revisions or
amendments):
Toxic Substances Control Act, 15 U.S.C. 2601 et seq.
Purpose(s):
To maintain a record of those persons cleared for access to TSCA
CBI and to maintain the security of TSCA CBI.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, and K apply to this
system. Records may also be disclosed:
1. To other Federal agencies when they possess TSCA CBI and need to
verify clearance of EPA, other Federal agency and EPA contractor
employees for access.
[[Page 8252]]
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Current records are maintained in a computer database. Some older
records are maintained in hard copy files.
Retrievability:
From the computer database by addressing any type of data contained
in the database, including name. From alphabetized hard copy files by
name.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in safes. All records are
maintained in secure, access-controlled areas or buildings.
Retention and Disposal:
Information in this system is maintained and updated for so long as
individuals identified in the system are authorized for access to TSCA
CBI.
System Manager(s) and Address:
Director, Information Management Division, Office of Pollution
Prevention and Toxics, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects provide identification information. EPA personnel
add information about dates and type of access authorized.
EPA-22
System Name:
National Correspondence Tracking and Information Management System.
System Location:
Office of the Executive Secretariat, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460. Most EPA offices, including regional offices, access and
maintain some records in this system. See the appendix for addresses of
regional and other offices.
Categories of Individuals Covered by the System:
Persons from the private sector, White House staff, and other
persons from the public sector (Federal, state and local) who send
correspondence to the Administrator, Deputy Administrator, or to other
EPA offices and regions.
Categories of Records in the System:
Controlled correspondence, including name and address of
correspondent, copies of incoming letter, EPA's response, and
correspondence control number when assigned.
Authority for Maintenance of the System (includes any revisions or
amendments):
5 U.S.C. 301.
Purpose(s):
To respond to correspondence requiring correspondence controls from
the public and private sectors.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to
this system. Records may be also disclosed:
1. To a Federal, State or local agency when a response by that
agency rather than EPA is more appropriate.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
File folders and computer database.
Retrievability:
By the name of the individual correspondent and the correspondence
control number when assigned. Computer records can also be retrieved by
other data fields.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Some controlled correspondence records are permanent.
Correspondence from Division Directors and below is retained for ten
years. All other correspondence records are destroyed when five years
old.
System Manager(s) and Address:
Director, Office of the Executive Secretariat, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects and EPA offices that prepared the response.
EPA-23
System Name:
EPA Credential Information Records.
System Location:
Office of Inspector General credential records: Office of the
Inspector General, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460; All other
credential records: Security and Property Management Branch, Facilities
Management and Services Division, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
EPA employees who are required to carry credentials that identify
the bearer as having the authority to act in an official enforcement,
inspection, or investigative capacity.
Categories of Records in the System:
This system contains all or part of the following information: Name
of individual, title, grade, position, location, credential number,
expiration date, date issued, status.
[[Page 8253]]
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Property and Administrative Services Act of 1949, 40 U.S.C.
486(c).
Purpose(s):
To issue official EPA credentials to designated Agency employees
who are required to carry credentials to identify them as having the
authority to act in an official enforcement, inspection, or
investigative capacity; to maintain a record of all holders of
credentials, for renewal and recovery of expired credentials, and to
identify lost or stolen credentials.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, E, F, G, H, and K apply to this system.
Records may also be disclosed:
1. To any person in response to a request to verify the credentials
of an EPA employee.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
File folders and computer database.
Retrievability:
By name, credential number, or location of the data subject.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are destroyed three months after separation or revocation
of credential.
System Manager(s) and Address:
Office of Inspector General credential records: Assistant Inspector
General for Management, Office of Inspector General, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460. All other credential records: Chief, Security and
Property Management Branch, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects and the offices preparing credentials.
EPA-24
System Name:
Claims Office Master Files.
System Location:
Office of General Counsel, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
The Claims Office Master Files (COMF) contains claim records
affecting individuals in six categories. COMF-TOR is composed of
records covering individuals filing claims under the Federal Tort
Claims Act, 28 U.S.C. 2671 et seq., for money damages for injury, death
or damage caused by the negligence or wrongful acts or omissions of
employees of EPA. COMF-FCC is comprised of records covering individuals
who are indebted to EPA and against whom EPA has initiated actions
under the Federal Claims Collection Act, as amended, 31 U.S.C. 3711 et
seq. COMF-MCE is composed of records covering individuals making claims
for loss or damage to personal property under the Military Personnel
and Civilian Employees Claims act, 31 U.S.C. 3721. COMF-WAV is composed
of records covering individuals requesting waiver under 5 U.S.C. 5584
of claims for erroneous payments of salary or transportation expenses.
COMF-GAR is composed of records covering EPA employees whose salaries
are garnished under 42 U.S.C. 659, 661-662 for alimony, child support,
or commercial garnishments. COMF-RCD is composed of records covering
individuals claiming reimbursement of collision deductible payments on
rental vehicles.
Categories of Records in the System:
1. COMF-TOR contains records relating to tort claims against EPA.
It may contain administrative claims, investigative reports, witness
statements, certifications of scope of employment, damage estimates,
medical records, letters to claimants, claimant responses, the Agency
final decision on claims, and other records concerning tort claims.
COMF-FCC contains documents relating to debts owed EPA by individuals,
corporations, State and local governments, and Indian tribes. It may
include documents which evidence the debt (e.g., audit reports, travel
voucher, consent decrees, etc.), demand letters, debtor responses,
credit reports, information obtained from private collection agencies,
and other records concerning debt claims. It may contain the social
security numbers of individual debtors to the extent such numbers are
contained in travel vouchers or other documents upon which the debt is
based.
2. COMF-MCE contains records relating to employee claims for loss
or damage to personal property. It may contain administrative claim
forms, investigative reports, supervisor's reports, accident reports,
documentation of the amounts claimed as damages, the Agency final
action on claims, and other records concerning employee property
claims.
3. COMF-WAV contains records relating to employee requests for
waiver by the Government of claims for erroneous payment of salary or
travel expenses. It may contain employee request for waiver forms,
investigative reports and recommendations, certifications of the amount
of overpayment, personnel records relevant to overpayments, evidence of
the Government's final action on the request, and other records
concerning waiver requests. The social security number of the employee
is contained in the file.
4. COMF-GAR contains legal documents supporting the garnishment of
the salary of EPA employees. It may include the order of garnishment or
attachment, notices to the employee of garnishment, responses by the
employee, payroll information, and other records concerning garnishment
requests. The social security number of the employee may be contained
in the file.
5. COMF-RCD contains records required to settle claims against EPA
employees for rental car damage deductible claims. It may contain
rental agreements, accident reports, damage estimates, employee
requests for reimbursement, travel vouchers,
[[Page 8254]]
correspondence with rental car companies, evidence of the Agency final
action on the claim, and other records concerning rental car deductible
claims.
Authority for Maintenance of the System (includes any revisions or
amendments):
COMF-TOR: 28 U.S.C. 2671 et seq. and 40 CFR part 10.
COMF-FCC: 31 U.S.C. 3711 et seq. and 4 CFR parts 101-105.
COMF-MCE: 31 U.S.C. 3721 and 40 CFR part 14.
COMF-WAV: 5 U.S.C. 5584 and 4 CFR parts 91-92.
COMF-GAR: 42 U.S.C. 659, 661-662 and 5 CFR part 581.
COMF-RCD: 5 U.S.C. 5704.
Purpose(s):
To assist the EPA Claims Office in managing its receipt, tracking,
processing, and resolution of claims and to assist the Department of
Justice and EPA in final resolution of claims.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, D, E, F, G, H, J, and K apply to this
system. Records may also be disclosed:
1. To a Federal, State or local agency where necessary to enable
EPA to obtain information relevant to an EPA decision concerning a
claim by or against an employee.
2. Records maintained in the COMF-FCC subsystem may be disclosed to
commercial collection agencies under contract with EPA, as provided by
31 U.S.C. 3718 and 40 CFR part 13, for collection Purpose(s).
3. Records maintained in the COMF-RCD subsystem may be disclosed to
rental car companies as part of EPA's resolution of claims by the
rental car companies for damage.
4. Records maintained in COMF-RCD may be disclosed to Federal
agencies where relevant to their involvement in the rental agreement or
claims arising from it.
5. Records maintained in the COMF-GAR subsystem may be disclosed to
the State agency responsible for child support and/or alimony
collection and enforcement, and for enforcing commercial garnishment
orders.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from
records maintained in the COMF-FCC subsystem to consumer reporting
agencies as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3701(a)(3)(B)).
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
In file folders in file cabinets within the Claims Office. Records
are accessible through computer indexes maintained in the Claims
Office.
Retrievability:
By the name of the person, corporation, local or state government
or Indian tribe, and the assigned claim number. This information is
maintained in computer indexes within the Claims Office.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
COMF records are retained for ten (10) years. A resolved claim is
retained within the Claims Office for five (5) years then transferred
to the Federal Records Center where it is retained for an additional
five (5) years. The record is destroyed by the Federal Records Center
at the end of the retention period.
System Manager(s) and Address:
EPA Claims Officer, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects and EPA employees in their official capacities.
Other sources are:
COMF-TOR--local police authorities and witnesses;
COMF-FCC--private collection agencies and credit bureaus, other
Federal agencies, local officials and State employees;
COMF-MCE--law enforcement and security personnel;
COMF-GAR--State court authorities and garnishers;
COMF-RCD--rental car companies and automobile repair companies.
EPA-27
System Name:
Employee Counseling and Assistance Program Records.
System Location:
Career Resource & Counseling Center, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460. EPA offers counseling services to employees at regional
offices through a national agreement with the Public Health Service.
See the appendix for addresses of regional and other offices.
Categories of Individuals Covered by the System:
EPA employees who seek, are referred to, and/or receive assistance
through the Agency Employee Counseling and Assistance Program in
connection with personal or work related problems, including, but not
limited to, problems related to alcohol and/or drug abuse.
Categories of Records in the System:
Records of employees who have been counseled or otherwise assisted.
Information which may be found in this record system includes the
employee's name, location within the Agency, sex, age, race, office
telephone number, grade, job title and series; problem assessment,
recommended treatment, referral source and client status; notes about
counseling sessions made by the counselor; copies of admonishments and
reprimands received by the employee; copies of performance appraisals
received by the employee; copies of performance appraisals; and
documentation of treatment from therapists, physicians, rehabilitation
treatment centers and other outside private or community resources.
Authority for Maintenance of the System (includes any revisions or
amendments):
42 U.S.C. 290dd-1, 290ee-1; 5 U.S.C. 7901; Executive Order 12564
(Sept. 15, 1986).
Purpose(s):
To counsel EPA employees who are experiencing personal or work
related
[[Page 8255]]
problems, including alcohol and drug abuse problems, which may affect
their work performance; to document the nature of the employee's
problem and the progress made, to record an employee's participation in
and the results of community or private sector treatment or
rehabilitation programs, and, with the employee's consent, to
coordinate with appropriate supervisory or management officials
concerning the progress of the employee's rehabilitation; to conduct
scientific research, management and financial audits and program
evaluations, but individual employees shall not be identified in any
resulting reports, audits, or evaluations nor their identities further
disclosed in any manner.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses F and H apply to this system. Disclosure of
records pertaining to an employee's alcohol or drug abuse is restricted
under the provision of the Confidentiality of Alcohol and Drug Abuse
Patient Records regulations, 42 CFR part 2.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper files.
Retrievability:
By the names of the client employees and by client numbers cross-
indexed by names.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
ECAP records are retained until three years after termination of
counseling or until the individual leaves the EPA and are then
destroyed.
System Manager(s) and Address:
Director, Career Resource and Counseling Center, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects, a record subject's family, sources to whom a
record subject has been referred for assistance, supervisors and other
EPA officials, agency health unit, and ECAP counselors.
EPA-29
System Name:
EPA Travel, Other Accounts Payable, and Accounts Receivable Files.
System Location:
National Computer Center, Environmental Protection Agency, Research
Triangle Park, North Carolina 27711; other EPA offices. See the
appendix for addresses of regional and other offices.
Categories of Records in the System:
Individuals who owe monies to and individuals who are owed monies
from the Environmental Protection Agency are covered by the system.
This includes, but is not limited to, monies owed to EPA for refunds,
penalties, travel advances, Interagency Agreements, or Freedom of
Information Requests. This system also contains information on
corporations and other entities that are in debt to EPA. Records on
corporations and other entities are not subject to the Privacy Act.
This system also includes monies owed by EPA to Agency employees,
consultants, private citizens, and others who travel or perform other
services for EPA.
Categories of Records in the System:
This system of records is composed of an accounts receivable module
and travel and other accounts payable modules. The system contains
personal identifying information such as names, addresses, and Social
Security numbers of persons indebted to or owed money by EPA. The
accounts receivable module contains information about the nature of the
debt or claim, the amount owed, the history status of the debt, and
information that relates to and documents efforts to collect debts owed
the Agency. The travel and other accounts payable modules contain
information about the travel authorization; travel vouchers, which
support the claim for the reimbursement to the travel; travel advance
authorizations, which provide fund advances to pay travel expenses
incurred in the performance of official government business; and
finally itemized invoices for other services performed for EPA. In both
modules, banking information necessary to support electronic funds
transfers may be maintained.
Authority for Maintenance of the System:
31 U.S.C. 3511-3513; 5 U.S.C. 5514; 31 U.S.C. 3702; 31 U.S.C. 3711
et seq.; Executive Order 9397 (Nov. 22, 1943).
Purpose(s):
Records in the accounts receivable module are used primarily to
create a record of, and track, all accounts receivable and to assist
EPA in collecting debts owed the Agency. Records in the travel and
other accounts payable modules are used primarily to create a record of
and to track all monies owed by the EPA for authorized travel and for
other services performed for EPA.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, and K apply to this
system. Records may also be disclosed:
1. To Union representatives when relevant and necessary to their
duties as exclusive bargaining agents under the Civil Service Reform
Act of 1978, 5 U.S.C. 7111, 7114.
2. To the Office of Management and Budget, and Department of
Treasury for Purpose(s) of carrying out EPA's financial management
responsibilities.
3. To the Defense Manpower Data Center of the Department of
Defense, U.S. Postal Service, Department of the Treasury, Justice
Department or other federal agencies for the Purpose(s) of identifying
and locating individuals who are receiving Federal salaries or benefit
payments and are delinquent in their repayment of debts owed to the
U.S. Government under programs administered by EPA. The Purpose(s) of
the disclosure is to collect the delinquent debts by voluntary
repayment, administrative, salary, tax refund offset procedures, or
through litigation. When disclosures are made as part of computer
matching programs,
[[Page 8256]]
EPA will comply with the Computer Matching and Privacy Protection Act
of 1988.
4. To provide debtor information to consumer reporting agencies in
order to obtain credit reports for use by EPA for debt collection
Purpose(s) and to report delinquent debts.
5. To provide debtor information to debt collection agencies under
contract to EPA to help collect debts owed EPA. Debt collection
agencies will be required to comply with the Privacy Act and their
agents will be made subject to the criminal penalty provisions of the
Act.
Note:
The term ``debtor information'' as used in the routine uses
above is limited to the individual's name, address, social security
number, and other information necessary to identify the individual;
the amount, status and history of the claim; and the agency or
program under which the claim arose.
Disclosure to consumer reporting agencies:
Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31
U.S.C. 3701(a)(30)).
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
On computer systems, tapes, disks, microfiche, and other hard copy
formats. The mainframe and the computer tapes and disks are located in
Research Triangle Park, North Carolina. Backup tapes are maintained at
a disaster recovery site.
Retrievability:
Accounts receivable module records are indexed by account
receivable control number (a number assigned to each ``incoming''
account receivable). Individual records can be accessed by using a
cross reference table which links accounts receivable control numbers
with debtors names and associated debtor information. Travel and other
accounts payable module records are retrievable by name and social
security number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are maintained for at least two years. In some cases
depending on program needs, records may be maintained for a longer
period. Manual records are ultimately transferred to a Record Center
where they are kept until disposed of in accordance with record
disposal schedules.
System Manager(s) and Address:
Comptroller, Office of the Comptroller, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contain a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects, supervisors, consumer reporting agencies, debt
collection agencies, the Department of the Treasury and other Federal
agencies.
EPA-30
System Name:
OIG Hotline Allegation System.
System Location:
Office of Inspector General, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
Persons who report information to the Office of Inspector General
(OIG) concerning the possible existence of activities constituting a
violation of law, rules, or regulations, mismanagement, gross waste of
funds, abuse of authority, or a substantial and specific danger to the
public health or safety, and the subject of the complaints.
Categories of Records in the System:
Complainants who report indications of wrongdoing; name and address
of the complainant (except for anonymous complainants), date complaint
received, program area, nature and subject of complaint, any additional
contacts and specific comments provided by the complainant; information
on the OIG disposition of the complaint, including investigative case
number, preliminary inquiry number, dates of referral, reply, and
follow-up, and status and disposition code of the complaint.
Authority for Maintenance of the System (includes any revisions or
amendments):
Inspector General Act of 1978, 5 U.S.C. app. 3; and 5 U.S.C. 301.
Purpose(s):
To conduct and supervise OIG audits and investigations relating to
programs and operations of the EPA; to promote economy, efficiency, and
effectiveness in the administration of such programs and operations;
and to prevent and detect fraud and abuse in such programs and
operations.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, and K apply to this
system. Records may also be disclosed:
1. To any source, private or public, to the extent necessary to
secure from such source information relevant to a legitimate EPA
investigation, audit, decision, or other inquiry.
2. To a Federal agency responsible for considering suspension or
debarment action where such record would be relevant to such action.
3. To the Department of Justice to obtain its advice on Freedom of
Information Act matters.
4. In response to a lawful subpoena issued by a Federal agency.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Hard copy files and a computer database.
Retrievability:
By case number, complainant or subject name, and subject matter.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
[[Page 8257]]
Retention and Disposal:
Records are retained and disposed of in accordance with EPA Records
Control Schedules, Inspector General Records, approved by the National
Archives and Records Administration.
System Manager(s) and Address:
Assistant Inspector General for Mission Systems, Office of
Inspector General, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager. Requesters will be required to
provide adequate identification, such as a driver's license, employee
identification card, or other identifying document. Additional
identification procedures may be required in some instances.
Record Access Procedure:
To the extent permitted under the Privacy Act of 1974, 5 U.S.C.
552a(k)(2), this system has been exempted from the provisions of the
Privacy Act of 1974 that permit access and correction. However, EPA
may, in its discretion, fully grant individual requests for access and
correction if it determines that the exercise of these rights will not
interfere with an interest that the exemption is intended to protect.
The exemption from access is limited in some instances by law to
information that would reveal the identity of a confidential source.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Complainants who are employees of EPA; employees of other Federal
agencies; employees of state and local agencies; and private citizens.
Records in the system come from complainants through the telephone,
mail, personal interviews, and Internet Web Site. Because security
cannot be guaranteed on the Internet site, complainants are advised
that information they provide through the Internet site may not be
confidential.
Systems Exempted From Certain Provisions of the Act:
Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the
following provisions of the Privacy Act of 1974, subject to the
limitations set forth in that subsection: 5 U.S.C. 552a (c)(3); (d);
(e)(1); (e)(4)(G); (e)(4)(H); and (f)(2) through (5).
EPA-31
System Name:
Acquisition Training System.
System Location:
Office of Acquisition Management, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals in System:
EPA employees performing contract management who are subject to the
Agency certification program and who are certified, as set forth in
Chapter 7 of the EPA Contracts Management Manual.
Categories of Records in System:
Training records for the EPA contract manager certification
program, including an individual's training history, name, title,
organization, mail code, business address, work phone number, employee
number, previously contract management courses, course completion
dates, and interim certification status.
Authority for Maintenance of the System (includes any revisions or
amendments):
Office of Federal Procurement Policy Act of 1974, 41 U.S.C. 414.
Purpose(s):
To assure a proficient contract management workforce by identifying
EPA employees who are eligible to be or have been certified as Contract
Managers.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, D, E, F, G, H, and K apply to this system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining
and Disposing of Records in the System:
Storage:
Computer database and hardcopy files.
Retrievability:
From the computer database by an employee's name or office mail
code; from hardcopy files by an employee's name and date of training.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records may be deleted from the Acquisition Training System upon
the employee's separation from the Agency.
System Manager(s) and Address:
Manager, Acquisition, Training, and Oversight Service Center,
Office of Acquisition Management, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC
20460.
Notification Procedure:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects and EPA acquisition management officials.
EPA-32
System Name:
EPA Telecommunications Detail Records.
System Location:
National Technology Services Division, Environmental Protection
Agency, Research Triangle Park, NC 27711.
Categories of Individuals Covered by the System:
EPA employees, contractors, grantees, and other persons performing
services on behalf of the EPA who use telecommunications services
charged to EPA.
Categories of Records in System:
Records relating to the use of EPA telecommunications services
(e.g.,
[[Page 8258]]
telephone calls, video conference, 800 number calling, satellite
downlinks, credit card calls), records indicating the assignment of
telephone numbers to personnel, and records indicating the location of
telephones.
Authority for Maintenance of the System (includes any revisions or
amendments):
31 U.S.C. 1348(b).
Purpose(s):
To aid in planning its future telecommunications needs, and to
control telecommunications costs by ensuring that facilities are used
only for official Purpose (s)s and by determining individual
accountability for telephone usage.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, E, F, G, H, and K apply to this system.
Records may also be disclosed:
1. To a telecommunications company and/or the General Services
Administration who are providing telecommunications support to verify
billing or perform other servicing to the account.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and disposing of records in system:
Storage:
Mainframe computer, computer tapes, and other computer media.
Retrievability:
By originating and destination telephone numbers, responsible
individuals, call date, call time, call duration, destination city and
state, and calling charge.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are disposed of in accordance with the National Archives
and Records Administration, General Records Schedule 12.
System Manager(s) and Address:
Director, National Technology Services Division, Environmental
Protection Agency, Research Triangle Park, NC 27711.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
(1) EPA employees, contractors, grantees, and other persons who are
performing services on behalf of the EPA, (2) EPA telephone assignment
and Locator records, (3) GSA and other phone companies, and (4) EPA-
owned Private Branch Exchange systems.
EPA-33
System Name:
Debarment and Suspension Files.
System Location:
Office of Grants and Debarment, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC
20460, and Regions 1 through 10 which recommend suspension and
debarment action. See the appendix for the address of regional offices.
Categories of Individuals Covered by the System:
Individuals who have been suspended, proposed for debarment, or
debarred from Federal procurement and assistance programs and
individuals who have been the subject of agency inquiries to determine
whether they should be debarred and/or suspended from Federal
procurement and assistance programs.
Categories of Records in the System:
Records include information on individuals and firms excluded or
considered for exclusion from Federal acquisition or assistance
programs as a result of suspension or debarment proceedings initiated
by EPA. Such information includes, but is not limited to, names and
addresses of individuals covered by the system of records, evidence
obtained in support of Action Referral Memoranda and Case Closure
Memoranda, interim decisions, compliance agreements, audits of
compliance agreements, and final determinations. Examples of evidence
contained in files include correspondence, inspection reports,
memoranda of interviews, contracts, assistance agreements, indictments,
judgment and conviction orders, plea agreements, and corporate
information. Evidence may include documents containing individuals'
Social Security Numbers. Computer generated records include data
regarding categories and status of cases.
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Property and Administrative Services Act of 1949, 41 U.S.C.
251 et seq.; Office of Federal Procurement Policy Act, 41 U.S.C. 401 et
seq.; Executive Order 12549 (Feb. 18, 1986); and Executive Order 12689
(Aug. 16, 1989).
Purpose(s):
To assist EPA in assembling information on, conducting, and
documenting debarment and suspension proceedings to ensure that Federal
contracts and Federal assistance, loans, and benefits are awarded to
responsible business entities and individuals.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, and K apply to this
system. Records may also be disclosed:
1. To the General Services Administration (GSA) to compile and
maintain the ``Lists of Parties Excluded From Federal Procurement or
Nonprocurement Programs'' in accordance with FAR 9.404 and 40 CFR
32.500 and 32.505.
2. To organizations suspended, proposed for debarment of debarred
in EPA proceedings; to the legal representatives of such organizations;
and to the legal representatives of individuals suspended, proposed for
debarment or debarred in EPA proceedings.
3. To a Federal, state, or local agency, financial institution, or
other entity to verify an individual's eligibility for engaging in a
covered transaction as defined at 40 CFR 32.200.
4. To Federal, state, or local agencies, in response to requests or
subpoenas, or otherwise, for the Purpose (s) of; (a) assisting them in
administering Federal acquisition, assistance, loan and benefit
programs or regulatory programs, (b) assisting them in discharging
their duties to ensure that Federal contracts and assistance, loans,
and benefit programs are awarded to responsible individuals and
organizations, and (c)
[[Page 8259]]
ensuring that Federal, state or local regulatory responsibilities are
met.
5. To the public, upon request, and to publishers of computerized
legal research systems, but such disclosures shall be limited to
interim or final decisions and settlement agreements.
Policies and procedures for storing, retrieving, accessing, retaining
and Disposing of Records in the System:
Storage:
File folders, computer databases, and other electronic media.
Retrievability:
By name of the firm or individual and by file number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are retained in accordance with EPA's Assistance and
Interagency Agreement Records Schedule, NC1-412-85-25/7. Investigative
and advocacy files are destroyed after the issuance of a final
determination or entry of a compliance agreement. Audit files are
retained throughout the term of the relevant compliance agreement. The
official administrative record is retained in the office until three
months after the period of debarment or voluntary exclusion expires, or
all provisions of the compliance agreement have been completed. The
official administrative record is then transferred to the Federal
Records Center (FRC) for storage. Files relating to cases closed
without action are also transferred to the FRC three months after the
decision to close the matter. The records transferred to the FRC are
destroyed when they are 6 years and 3 months old.
System Manager(s) and Address:
Director, Office of Grants and Debarment, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
EPA and other Federal officials, state and local officials, private
parties, businesses and other entities who may have information
relevant to an inquiry, and individuals who have been suspended,
proposed for debarment or debarred, and their legal representatives.
EPA-34
System Name:
Medical and Research Study Records of Human Volunteers.
System Location:
Human Studies Facility, Human Studies Division, National Health and
Environmental Effects Research Laboratories, Office of Research and
Development, Environmental Protection Agency, 104 Mason Farm Road,
Chapel Hill, NC 27599.
Categories of Individuals Covered by the System:
Individuals who volunteer for participation in EPA-sponsored, human
studies research, whether or not they are accepted for participation,
and individuals who participate in the research.
Categories of Records in the System:
Names, addresses, telephone numbers of individual volunteers;
individual vital statistics; medical histories; psychological profiles;
results of laboratory tests; results of participation in specific
research studies; and related records pertinent to the human subject
research program.
Authority for Maintenance of the System (includes any revisions or
amendments):
Resource Conservation and Recovery Act, 42 U.S.C. 6981;
Comprehensive Environmental Response, Compensation and Liability Act,
42 U.S.C. 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking Water Act,
42 U.S.C. 300j-1; Federal Water Pollution Control Act, 33 U.S.C. 1254;
Toxic Substances Control Act, 15 U.S.C. 2609; Federal Insecticide,
Fungicide, and Rodenticide Act, 7 U.S.C. 136r.
Purpose(s):
To support the EPA regulatory process by providing scientific
information on the health effects of environmental pollutants; to
screen volunteers to protect them from unnecessary health risks, to
document their medical condition, and to document the specific research
activities in which the subjects participated.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses D, E, F, H, and K apply to this system.
Records may also be disclosed:
1. To scientists at governmental or private institutions, research
centers, or businesses who assist with EPA research projects or who
conduct related research (normally peer reviewed and institutional
review board approved) that can benefit from access to EPA research
records.
2. To public health authorities in conformity with federal, state,
and local laws when necessary to protect the public health. Individuals
whose records might be disclosed under this authority are normally
notified of the possibility of disclosure through informed consent
agreements.
Policies and procedures for storing, retrieving, retaining and
Disposing of Records in the System:
Storage:
In file folders, on index cards, and in an electronic database.
Some records may also be stored off site in a secure facility
maintained by a contractor to the EPA Human Studies Division.
Retrievability:
By name and by identifying numbers assigned for each project.
Safeguards:
Electronic records are maintained in a secure, password protected
electronic system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
The records are permanently maintained.
System Manager(s) and Address:
Director, Human Studies Facility, Human Studies Division, National
Health and Environmental Effects Research Laboratories, Office of
Research and Development, Environmental Protection Agency, 104 Mason
Farm Road, Chapel Hill, NC 27599.
[[Page 8260]]
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Research subjects. Medical records of a research subject may be
obtained occasionally with the consent of the research subject.
EPA-35
System Name:
EPA Transit and Guaranteed Ride Home Program Files.
System Location:
Transportation Management Section, Facilities Management and
Services Division, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Records
may also be maintained in regional offices. See the appendix for the
address of regional and other offices.
Categories of Individuals Covered by the System:
EPA employees apply for and participate in the EPA Transit Subsidy
Program and the Guaranteed Ride Home Program.
Categories of Records in the System:
Name, social security number, home address, grade level, office
address and phone number, current and proposed commuting pattern,
estimated monthly commuting cost, certification and recertification
forms, and other information related to carrying out activities under
the transit subsidy program.
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Employees Clean Air Incentives Act, 5 U.S.C. 7905; and
Executive Order 9397 (Nov. 22, 1943).
Purpose(s):
To manage the EPA Transit Subsidy Program, including receipt and
processing of employee applications and distribution of the fare media
to employees; to track the use of appropriated funds used to support
the program; and to evaluate employee participation in the program.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routines uses A, E, F, G, H, and K apply to this system.
Records may also be disclosed:
1. To federal, state, or local agencies to detect unauthorized
payments, fraud and abuse, or recoup improper payments in transit
subsidy programs.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
In a computer database and in file folders.
Retrievability:
By name and the first four digits of the social security number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are retained for a maximum of two years following the last
month of an employee's participation in the EPA Transit Subsidy
Program. Shredding destroys paper copies. Computer files are destroyed
by deleting the record from the file.
System Manager(s) and Address:
Team Leader, Transportation Management Section, Facilities
Management and Services Division, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR Part 16.
Record Source Categories:
Record subjects.
EPA-36
System Name:
Research Grant, Cooperative Agreement, and Fellowship Application
Files.
System Location:
National Center for Environmental Research, Office of Research and
Development, Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
Individuals (principal investigators and fellows) who request or
have previously requested support from the ORD research grants
programs, either individually or through an academic institution, state
agency, or non-profit organization.
Categories of Records in the System:
Names of the principal investigators, research proposals and their
identifying numbers, supporting data from the academic institutions or
other applicants, proposal evaluations from peer reviewers, review
records, financial data, and other material related to evaluation of
applications.
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et
seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution
Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42
U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.;
Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et
seq.; Safe Drinking Water Act, 42 U.S.C. 300j-1; Toxic Substances
Control Act, 15 U.S.C. 2609, Comprehensive Environmental Response,
Compensation, and Liability Act, 42 U.S.C. 9660. Other laws may be
relevant as well.
Purpose(s):
To assist EPA in conducting and documenting the receipt and review
of
[[Page 8261]]
applications and award of research grants to the most meritorious
applicants in response to solicitations issued by the Office of
Research and Development in furtherance of its Science to Achieve
Results (STAR) program.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, and K apply to this
system. Records may also be disclosed:
1. To qualified reviewers retained by EPA for their opinion and
evaluation of applicants and their proposals as part of the application
review process.
2. To other Federal government agencies and private-sector
organizations regarding applicants in order to coordinate joint grant
programs between Federal agencies, State or local government agencies,
and/or private-sector organizations.
3. To the applicant institution to obtain data for use in reviewing
applications, awarding grants, or administering grants.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Electronic databases and hard copy files.
Retrievability:
Electronic files may be retrieved by most data elements in the
database (primarily by topic area and assistance number). Retrieval by
name of principal investigator is reserved to the system manger.
Safeguards:
Electronic records are maintained in a secure, password protected
electronic system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Hard copies of awarded proposals are transferred to the Federal
Records Center one year after closeout where they are retained for an
additional six years. Hard copies of declined proposals are destroyed
three years after they are declined.
System Manager(s) and Address:
Director, Peer Review Division, National Center for Environmental
Research, Office of Research and Development, Environmental Protection
Agency, Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Academic institutions, principal investigators, other applicants,
peer reviewers, and EPA and other Federal agency personnel.
Systems exempted from certain provisions of the act:
Pursuant to 5 U.S.C. 552a(k)(5), this system is exempt from the
following provisions of the Privacy Act, subject to the limitations set
forth in that subsection: 5 U.S.C. 552a(c)(3) and (d).
EPA-37
System Name:
ORD Peer Review Panelist Information System (PRPIS) System.
System Location:
National Center for Environmental Research, Office of Research and
Development, Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
Peer reviewers who may be retained by EPA to evaluate grant,
fellowship, and cooperative agreement applicants and their
applications.
Categories of Records in the System:
Names of peer reviewers, supporting data about their academic
institutions or other institutional affiliations, proposal evaluations
from peer reviewers, review records, contract and financial data,
committee or panel discussion summaries, and other agency records
containing or reflecting comments on the applications or the applicants
from peer reviewers.
Authority for Maintenance of the System (includes any revisions or
amendments):
Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et
seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution
Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42
U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.;
Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et
seq.
Purpose(s):
To assist EPA conduct and document review of applications for
research grants, cooperative agreements, and fellowships through the
use of peer reviewers from the scientific community.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, B, E, F, G, H, and K apply to this system.
Records may also be disclosed:
1. To Federal government agencies that cooperate with EPA in joint
grant programs.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Electronic database and on CD-ROM.
Retrievability:
By the name and subject related characteristics of peer reviewers.
Safeguards:
Electronic records are maintained in a secure, password protected
electronic system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
File is cumulative and is maintained indefinitely.
System Manager(s) and Address:
Director, Peer Review Division, National Center for Environmental
Research, Office of Research and Development, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
[[Page 8262]]
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects, and EPA and other Federal agency personnel.
EPA-38
System Name:
Invention Reports Submitted to the EPA.
System Location:
Office of General Counsel, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Invention reports from contractors, subcontractors, grantees, and
cooperative agreement recipients are submitted to and maintained on
behalf of EPA by the Office of Policy for Extramural Research
Administration, National Institutes of Health, Bethesda, Maryland, in
the Extramural Invention Information Management System (code-named
Edison).
Categories of Individuals Covered by the System:
EPA employees and employees of contractors, subcontractors,
grantees, cooperative agreement recipients (40 CFR part 30), and
parties to cooperative research and development agreements (15 U.S.C.
3710a) who have submitted invention reports to EPA.
Categories of Records in the System:
Invention reports, patent applications, patents, patent
assignments, licenses, procurement requests, Government purchase
orders, and other documents relevant to inventions made under EPA
sponsorship.
Authority for Maintenance of the System (includes any revisions or
amendments):
Executive Order 9865 (June 14, 1947), Executive Order 10096 (Jan.
23, 1950), 35 U.S.C. Ch. 18 (Patent Rights in Inventions Made with
Federal Assistance), 37 CFR parts 401, 404, and 501; 40 CFR part 30, 48
CFR parts 27 and 52; 15 U.S.C. 3710a.
Purpose(s):
Records are maintained for the Purpose (s) of documenting
inventions made under EPA sponsorship, including filing patent
applications, determining rights to inventions, licensing inventions,
and ascertaining inventorship and priority of invention.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, D, E, F, G, H, I, and K apply to this
system. Records may also be disclosed:
1. To scientific personnel who possess the expertise to understand
the invention and evaluate its importance to the Government and/or the
public.
2. To contract patent counsel and their employees retained by the
Agency for patent searching, preparation and prosecution of United
States and foreign patent applications.
3. To Government agencies that we contact regarding possible use,
interest in or ownership rights in our inventions.
4. To technology assistance personnel, technology evaluators,
technology finders, and prospective licensees who may further make the
invention available to the public through evaluation, promotion, sale,
use, or publication.
5. To parties, such as supervisors of inventors, whom we contact to
determine ownership rights, and to people contacting us to determine
the Government's ownership.
6. To the United States and foreign Patent and Trademark Offices
when we file U.S. and foreign patent applications.
Policies and Practices For Storing, Retrieving, Accessing, Retaining
and Disposing of Records in the System:
Storage:
Individual file folders in file cabinets and indexed on computer
tracking system.
Retrievability:
By inventor's name, case identification number, and patent
application number or patent number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
The records are maintained for fifteen years after completion or
termination of action on the disclosed invention, such as issuance of a
patent. The records are maintained at EPA for approximately three and
are then sent to a Federal Records Center for the remainder of the
applicable retention period.
System Manager(s) and Address:
General Counsel, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Record Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Invention report submitters and their supervisors; other persons
with knowledge of the invention or expertise in the particular area of
the invention; EPA Patent Counsel; EPA contractors who have searched
the invention, prepared a patent application on the invention and/or
otherwise performed work relating to a patent application; and the
United States and foreign patent offices.
EPA-39
System Name:
Superfund Cost Recovery Accounting Information System.
System Location:
Office of the Comptroller, Office of the Chief Financial Officer,
Financial Management Division, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Categories of Individuals Covered by the System:
Current and past employees, contractors, and consultants involved
in Superfund activities.
Categories of Records in the System:
Name, identification number, hours worked during pay period, work
activity classification, travel expenses, and any other recoverable
expense items.
[[Page 8263]]
Authority for Maintenance of the System (includes any revisions or
amendments):
Comprehensive Environmental Response, Compensation, and Liability
Act of 1980, 42 U.S.C. 9607; 5 U.S.C. 301; 31 U.S.C. 3512; Executive
Order 9397 (Nov. 22, 1943).
Purpose(s):
To support identification and recovery of the costs of Superfund
activities.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses A, D, E, F, G, H, I, and K apply to this
system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
On paper and in a computerized database.
Retrievability:
By employee number, name, organization; Superfund site, and
transaction date.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Paper and computer records may be kept indefinitely.
System Manager(s) and Address:
Director, Financial Management Division, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System manager.
Record Access Procedure:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Records Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Record subjects.
Appendices to Systems of Records Notices:
1. List Of Addresses For EPA Regional And Other Offices
Region I: One Congress Street, Suite 1100 Boston, MA 02203.
Region II: 290 Broadway, New York, NY 10007.
Region III: 1650 Arch Street, Philadelphia, PA 19103.
Region IV: 61 Forsyth Street, SW., Atlanta, GA 30303.
Region V: 77 West Jackson Boulevard, Chicago, IL 60604.
Region VI: 1445 Ross Avenue, Suite 1200, Dallas, Texas 75202.
Region VII: 726 Minnesota Avenue, Kansas City, KS 66101.
Region VIII: 999 18th Street, Suite 500, Denver, CO 80202.
Region IX: 75 Hawthorne Street, San Francisco, CA 94105.
Region X: 1200 Sixth Avenue, Seattle, WA 98101.
Other EPA offices:
New England Regional Laboratory, 60 Westview Street, Lexington, MA
02173.
Atlantic Ecology Division, 27 Tarzwell Drive, Narragansett, RI
02882.
Criminal Investigation Division, New Haven Resident Office, Robert
Giamo Federal Building, 150 Court Street, Room 433, New Haven, CT
06507.
Environmental Services Division, 2890 Woodbridge Avenue, Building
10, Edison NJ 08837.
New Hampshire Resident Office, Hampshire Plaza, 1000 Elm Street,
P.O. Box 1507, Manchester, NH 03105.
Communications Division, Niagara Falls Public Information Center,
345 Third Street, Suite 530, Niagara Falls, NY 14303.
Division of Environmental Planning and Protection, Long Island Sound
Office, Stamford Government Center, 888 Washington Boulevard,
Stamford, CT 06904
Caribbean Environmental Protection Division, Centro Europa Building,
1492 Ponce De Leon Avenue, Santruce, PR 00907.
Caribbean Environmental Protection Division, Virgin Islands
Coordinator Office, Federal Office Building & Courthouse, St.
Thomas, VI 00802.
Criminal Investigation Division, Edison Resident Office, 2890
Woodbridge Avenue, Edison, NJ 08837.
Criminal Investigation Division, Buffalo Resident Office, 138
Delaware Avenue, Buffalo, NY14202.
Criminal Investigation Division, Syracuse Resident Office, Hanley
Federal Building, 100 S. Clinton Street, 9th Floor, Syracuse, NY
13261.
Environmental Response Team Center, 2890 Woodbridge Avenue, Edison,
NJ 08837.
Urban Watershed Management Branch, 2890 Woodbridge Avenue, Edison,
NJ 08837.
Trenton Resident Office, US Courthouse Annex, Room 3050, 402 East
State Street, Trenton, NJ 08608.
Office of Analytical Services and Quality Assurance Laboratory, 701
Mapes Road, Fort Meade, MD 20755.
Wheeling Office, 303 Methodist Building, 11th and Chapline Streets,
Wheeling, WV 26003.
Quality Assurance Office, 701 Mapes Road, Fort Meade, MD 20755.
Chesapeake Bay Program, Annapolis City Marina, 701 Mapes Road, Fort
Meade, MD 20755.
Annapolis Operations, 2530 Riva Road, Annapolis, MD 21401.
Analytical Chemistry Laboratory, Building 701 Mapes Road, Fort
Meade, MD 20755.
Washington Area Office, 1100 Wilson Boulevard, Arlington, VA 22209.
Environmental Photographic Interpretation Center, 12201 Sunrise
Valley Drive, 555 National Center, Reston, VA 20192.
Criminal Investigation Division, Wheeling Resident Office, Methodist
Building, 1060 Chapline Street, Wheeling, WV 26003.
Criminal Investigation Division, Annapolis Resident Office, 701
Mapes Road, Fort Meade, MD 20755.
Science and Ecostytems Support Division, 980 College Station Road,
Athens, GA 30605.
South Florida Office, 400 North Congress Avenue, West Palm Beach, FL
33401.
Gulf of Mexico Program Office, Building 1103, Stennis Space Center,
MS 39529.
Environmental Chemistry Laboratory, Building 1105, Stennis Space
Center, MS 39529.
Criminal Investigation Division, Jackson Resident Office, 245 East
Capitol Street, Suite 534, Jackson, MS 39201.
National Air and Radiation Environmental Laboratory, 540 South
Morris Avenue, Montgomery, AL 36115.
Criminal Investigation Division, Charleston Resident Office, 170
Meeting Street, Suite 300, Charleston, SC 29402.
National Exposure Research Laboratory, MD-75, Research Triangle
Park, NC 27711.
Air Pollution Prevention and Control Division, Research Triangle
Park, NC 27711.
Office of Air Quality Planning and Standards, 411 West Chapel Hill
Street, Durham, NC 27701.
Environmental Research Laboratory, 960 College Station Road, Athens,
GA. 30605.
Human Studies Division, Clinical Research Branch, Health Effects
Research Laboratory, Mason Farm Road, Chapel Hill, NC 27599.
Criminal Investigation Division, Charlotte Resident Office, 227 West
Trade Street, Carillon Building, Charlotte, NC 28202.
National Health and Environmental Effects Research Laboratory, Gulf
Ecology Division, 1 Sabine Island Drive, Gulf Breeze, FL 32561.
National Center for Environmental Assessment, 3200 Highway 54,
Research Triangle Park, NC 27711.
National Health and Environmental Effects
[[Page 8264]]
Research Laboratory, Research Triangle Park, NC 27711.
Office of Administration and Resources Management, 79TW Alexander
Drive, Research Triangle Park, NC 27711.
Office of Inspector General, Washington Field Division, RTP Sub
Office, Catawba Building, Research Triangle Park, NC 27711.
Area Office of Civil Rights, Building 4201, 79 Alexander Drive,
Research Triangle Park, NC 27711.
Criminal Investigation Division, Miami Resident Office, Brickell
Plaza Federal Building, 909 SE First Street, Suite 700, Miami, FL
33121.
Criminal Investigation Division, Nashville Resident Office, Cordell
Hull Building, 2nd Floor, 425 5th Avenue, North, Nashville, TN
37243.
Criminal Investigation Division, Knoxville Resident Office, 800
Market Street, Suite 211, Knoxville, TN 37902.
Criminal Investigation Division, Louisville Resident Office, 600
Martin Luther King, Jr. Place, Louisville, KY 40202.
RTP Financial Management Center, 79 TW Alexander Drive,
Administration Building, Research Triangle Park, NC 27711.
Criminal Investigation Division, Tampa Resident Office, 400 North
Tampa Street, Rm. 3123, Tampa, FL 33602.
Criminal Investigation Division, Jacksonville Resident Office, 325
W. Adams Street, Suite 303, Jacksonville, FL 32202.
Eastern District Office, 25089 Central Ridge Road, Westlake, OH
44145.
National Exposure Research Laboratory, Microbiological and Chemical
Exposure Assessment Research Division, 26 West Martin Luther King
Drive, Cincinnati, OH 45268.
Center for Environmental Research Information, 26 West Martin Luther
King Drive, Cincinnati, OH 45268.
National Center for Environmental Assessment Office, 26 West Martin
Luther King Drive, Cincinnati, OH 45268.
Emergency Response Section One, 9311 Groh Road, Gross Ile, MI 48138.
Environmental Research Center, 26 West Martin Luther King Drive,
Cincinnati, OH 45268.
National Risk Management Research Laboratory, 26 West Martin Luther
King Drive, Cincinnati, OH 45268.
ORD Publications Office, Center for Environmental Research
Information, 26 West Martin Luther King Drive, Cincinnati, OH 45268.
Cleveland Area Office, Islander Office Park, Building One, 7550
Lucerne Drive, Suite 305, Middleburg Heights, OH 44130.
National Vehicle and Fuel Emissions Laboratory, 2565 Plymouth Road,
Ann Arbor, MI 48105.
Mid Continent Ecology Division, 6201 Congdon Boulevard, Duluth, MN
55804.
Area Office of Civil Rights, 26 West Martin Luther King Drive,
Cincinnati, OH 45268.
Office of Senior Official for Research and Development, 26 West
Martin Luther King Drive, Cincinnati, OH 45268.
Research Triangle Park Financial Management Center, 79 TW Alexander
Drive, Research Triangle Park, NC 22771.
Criminal Investigation Division, Detroit Resident Office, 9311 Groh
Road, Gross Ile, MI 48138.
Criminal Investigation Division, Indianapolis Resident Office, US
Courthouse, 46 East Ohio Street, Indianapolis, IN 46204.
Great Lakes Research Station, 9311 Groh Road, Gross Ile, MI 48138.
National Environmental Supercomputing Center, 135 Washington Avenue,
Bay City, MI 48708.
Cincinnati Financial Management Center, Cincinnati, OH 45268.
Criminal Investigation Division, Minneapolis Resident Office, 300
South 4th Street, Minneapolis, MN 55415.
Criminal Investigation Division, Chicago Area Office, 300 S.
Riverside, Chicago, IL 60606.
USEPA Region 6 Laboratory, Houston Branch, 10625 Fallstone Road,
Houston, TX 77099.
U.S. Mexico Border Program Office, 4050 Rio Bravo, El Paso, TX
79902.
USEPA Underground Injection Control, Pawhuska Section, PO Box 1495,
Pawhuska, OK 74056.
Brownsville Border Office, 3505 Boca Chica, Brownsville, TX 78251.
National Risk Management Research Laboratory, Subsurface Protection
and Remediation Division, Robert S. Kerr Environmental Research
Center, PO Box 1198, Ada, OK 74821.
Criminal Investigation Division, Houston Area Office, 1919 Smith
Street, Suite 925, Houston, TX 77002.
Criminal Investigation Division, Albuquerque Resident Office, 3305
Calle Cuervo, NW, #325, Albuquerque, NM 87114.
Criminal Investigation Division, Baton Rouge Resident Office, 750
Florida Street, Baton Rouge, LA 70801.
Environmental Services Division, 25 Funston Road, Kansas City, KS
66115.
Criminal Investigation Division St. Louis Area Office, 1222 Spruce,
St. Louis, MO 63103.
Criminal Investigation Division, Kansas City Resident Office, US
Courthouse, 500 State Avenue, Kansas City, KS 66101.
Montana Operations Office, Federal Building, 301 South Park, Helena,
MT 59286.
National Enforcement Investigations Center, Building 53, Denver, CO
80225.
Office of Enforcement Compliance and Assurance, Mobile Source
Enforcement, Western Field Office, 12345 West Alameda Parkway,
Lakewood, CO 80228.
Center for Strategic Environmental Enforcement, 12345 West Alameda
Parkway, Lakewood, CO 80228.
USEPA Region 8, Denver Federal Center, Laboratory Services Program,
Building 53, Denver, CO 80225.
National Enforcement Training Institute West, 12345 West Alameda
Parkway, Lakewood, CO 80228.
Criminal Investigation Division, Helena Resident Office, 301 South
Park, Helena, MT 59626.
Criminal Investigation Division, Salt Lake City Resident Office,
Wallace F. Bennett Federal Building, 125 South State Street, Salt
Lake City, UT 84138.
Pacific Island Contact Office, P.O. Box 50003, 300 Ala Moana
Boulevard, Honolulu, HI 96850.
Honolulu Resident Office, 449 South Ave., Bldg. 221, 2nd Floor,
Pearl Harbor, HI 96860.
San Diego Border Office, 610 West Ash Street, San Diego, CA 92101.
USEPA Region 9 Laboratory, 1337 South 46th Street, Richmond, CA
94804.
Los Angeles Area Office, 600 South Lake Ave., Suite 202, Pasadena,
CA 91106.
Area Office of Civil Rights, P.O. Box 93478, Las Vegas, NV 89193.
Human Resources Office at Las Vegas, P.O. Box 98516, Las Vegas, NV
89193.
Criminal Investigation Division, Sacramento Resident Office, 501 Eye
Street, Suite 9-800, Sacramento, CA 95814.
Office of Inspector General for Audits, Western Division, Sacramento
Field Audit Office, 801 I Street, Sacramento, CA 95814.
Criminal Investigation Division, San Diego Resident Office, 610 West
Ash Street, San Diego, CA 92101.
Environmental Sciences Division, National Exposure Research
Laboratory, P.O. Box 93478, Las Vegas, NV 89193.
Las Vegas Financial Management Center, P.O. Box 98515, Las Vegas, NV
89193.
Criminal Investigation Division, 600 South Lake Avenue, Pasadena, CA
91106.
Radiation and Indoor Environments National Laboratory, P.O. Box
98517, Las Vegas, NV 89193.
Criminal Investigation Division, 522 North Central Avenue, Phoenix,
AZ 85004.
Alaska Operations Office, Federal Building, 222 West 7th Avenue,
Anchorage, AK 99513.
Alaska Operations Office, 410 Willoughby Avenue, Juneau, AK 99801.
Oregon Operations Office, 811 S.W. Sixth Avenue, Portland, OR 97204.
Hanford Project Office, 712 Swift Boulevard, Richland, WA 99352.
Idaho Operations Office, 1435 North Orchard Street, Boise, ID 83706.
Boise Resident Office, 877 West Main St., Suite 201, Boise, ID
83702.
Manchester Laboratory, 7411 Beach Drive East, Port Orchard, WA
98366.
Washington Operations Office, 300 Desmond Drive SE, Lacey, WA 98503.
National Health and Environmental Effects Research Laboratory,
Western Ecology Division, 200 S.W. 35th Street, Corvallis, OR 97333.
National Health and Environmental Effects Research Laboratory,
Western Ecology Division, Hatfield Marine Science Drive, 211 S.E.
Marine Science Drive, Newport, OR 98365.
Criminal Investigation Division, Portland Resident Office, 1001
South West 5th Avenue, Portland, OR 97204.
Criminal Investigation Division, Anchorage Resident Office, 222 West
7th Avenue, Anchorage, AK 99513.
[FR Doc. 02-3921 Filed 2-21-02; 8:45 am]
BILLING CODE 6560-50-P