[Federal Register Volume 73, Number 186 (Wednesday, September 24, 2008)]
[Notices]
[Pages 55125-55127]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-22425]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, As Amended; Addition of a New System of
Records
AGENCY: Office of the Secretary.
ACTION: Proposed addition of a new Privacy Act system of records.
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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a),
the Department of the Interior is issuing public notice of its intent
to add a new Department-wide Privacy Act system of records, DOI-02,
``Interior Uniform Relocation Assistance Program Records.''
DATES: Comments must be received by November 3, 2008.
ADDRESSES: Any persons interested in commenting on this proposed
addition of a new Privacy Act system of records may do so by submitting
comments in writing to the Office of the Secretary Acting Privacy Act
Officer, Linda Thomas, U.S. Department of the Interior, MS-116 SIB,
1951 Constitution Avenue, NW., Washington, DC 20240, or by e-mail to
Linda_Thomas@nbc.gov.
FOR FURTHER INFORMATION CONTACT: Mary Heying, Office of Acquisition and
Property Management, by phone at 202-208-4080, by fax at 202-219-4244,
by e-mail at Mary_Heying@ios.doi.gov, or by mail at U.S. Department of
the Interior, Office of Acquisition and Property Management, MS 2607
MIB, 1849 C Street, NW., Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The Interior Uniform Relocation Assistance
Program Records system will contain information from individuals and
businesses displaced as a result of Federal real estate acquisition for
the purpose of determining the amount of their relocation benefit. The
system will contain information about the individual claimant,
residential moving costs, replacement housing payments, down payments
and incidental expenses for residential relocations; and information
about business claimants, nonresidential moving costs, nonresidential
direct loss of personal property; and relocation and reestablishment
expenses for nonresidential relocations. For residential relocations,
the information collected will include the name, social security
number, address, and phone number of the claimant, occupancy status,
dwelling type, number of rooms, names, gender, relationship and age of
all household members, relocated address and date of relocation,
replacement housing or rental payments including moving cost, storage
costs,
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and advance payments received, average household monthly income,
incidental expenses including legal and closing costs, title search
fee, notary fee, recording and surveying fees, transfer taxes, home
inspection fee, and computation of relocation benefit. For
nonresidential relocations, the information collected will include the
name, social security number or tax identification number, address and
phone number of the claimant, the type of business, type of ownership,
citizenship status, dates of business operation, replacement business
address, moving, storage and search expenses, direct loss of personal
property as a result of the move or discontinuing the business,
reestablishment expenses, and computation of relocation benefit.
Collection of data will be by claim for relocation payment application
forms submitted by a displaced person or business. This new system of
records notice will be effective as proposed at the end of the comment
period unless comments are received which would require a contrary
determination. The Department will publish a revised notice if changes
are made based upon a review of comments received.
Dated: September 19, 2008.
Linda S. Thomas,
Office of the Secretary Acting Privacy Act Officer.
SYSTEM NAME:
Interior Relocation Assistance Program Records, DOII-02.
SYSTEM LOCATION:
Data covered by this system are maintained at the following
locations:
(1) Bureau of Land Management, Salem District Office, 1717 Fabry
Road, SE., Salem, OR 97306;
(2) Bureau of Reclamation, Finance and Accounting Division, Denver
Federal Center, Building 67, 13th Floor, Denver, CO 80225-0007;
(3) National Park Service, Land Resources Division, 1201 Eye
Street, NW., Washington, DC 20005; and
(4) U.S. Fish and Wildlife Service, Division of Realty, 4401 N.
Fairfax Drive, Suite 622, Arlington, VA 22203.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The system covers individuals and businesses that are displaced as
a result of Federal real estate acquisition.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) The information collected for residential relocations from
Claim for Relocation Payments--Residential, DI-381, includes the name,
social security number, address, telephone number, and occupancy status
of the claimant; dwelling type; number of rooms; names, gender,
relationship and age of all household members; relocated address and
date of relocation; replacement housing or rental payments including
moving cost, storage costs, and advance payments received; average
household monthly income; incidental expenses including legal and
closing costs; title search fee; notary fee; recording and surveying
fees; transfer taxes; home inspection fee; and computation of
relocation benefit.
(2) For nonresidential relocations, the information collected from
Claim for Relocation Payments--Nonresidential, DI-382, includes the
name, social security number or tax identification number, address, and
phone number of the claimant; the type of business; type of ownership;
citizenship status; dates of business operation; replacement business
address; moving, storage and search expenses; direct loss of personal
property as a result of the move or discontinuing the business;
reestablishment expenses; and computation of relocation benefit.
The Office of Management and Budget has approved these two forms
under information collection 1084-0010, which is discussed at 71 FR
11219, published March 6, 2006.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 4601 et seq., the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the records maintained in this system is to
establish the amount of benefits due an individual or business
displaced by Federal real estate acquisition.
Disclosures outside the Department of the Interior (DOI) may be
made:
(1) To authorized title companies and closing agents for title
policies and closings.
(2) To the United States Department of Justice for preliminary and
final title opinions and condemnation proceedings.
(3) To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, territorial, local, tribal, or foreign) when a
record, either alone or in conjunction with other information,
indicates a violation or potential violation of law--criminal, civil,
or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
(4) (a) To any of the following entities or individuals, when the
circumstances set forth in paragraph (b) are met:
(i) The U.S. Department of Justice (DOJ);
(ii) A court or an adjudicative or other administrative body;
(iii) A party in litigation before a court or an adjudicative or
other administrative body; or
(iv) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(b) When:
(i) One of the following is a party to the proceeding or has an
interest in the proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(C) Any DOI employee acting in his or her official capacity;
(D) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(E) The United States, when DOJ determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the proceeding; and
(B) Compatible with the purpose for which the records were
compiled.
(5) To a congressional office in response to a written inquiry that
an individual covered by the system, or the heir of such individual if
the covered individual is deceased, has made to the office.
(6) To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(7) To the Department of the Treasury to effect payment to Federal,
state, and local government agencies, nongovernmental organizations,
and individuals, or to recover debts owed to the United States.
(8) To appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; and
(b) The Department has determined that as a result of the suspected
or confirmed compromise, there is a risk of harm to economic or
property interest, identity theft or fraud, or harm to the security or
integrity of this system or
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other systems or programs (whether maintained by the Department or
another agency or entity) that rely upon the compromised information;
and
(c) The disclosure is made to such agencies, entities, and persons
who are reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
(9) To Federal, state, territorial, local, tribal, or foreign
agencies that have requested information relevant or necessary to the
hiring, firing, or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant, or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
(10) To representatives of the National Archives and Records
Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
(11) To state and local government and tribal organizations to
provide information needed in response to court order and/or discovery
purposes related to litigation, when the disclosure is compatible with
the purpose for which the records were compiled.
(12) To an expert, consultant, or contractor (including employees
of the contractor) of DOI that performs services requiring access to
these records on DOI's behalf to carry out the purposes of the system.
(13) To the Office of Management and Budget during the coordination
and clearance process in connection with legislative affairs as
mandated by OMB Circular A-19.
(14) To the news media when the disclosure is compatible with the
purpose for which the records were compiled.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C.
552a(b)(12), disclosures may be made to a consumer reporting agency as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the
Federal Claims Collection Act of 1996 (31 U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in manual files. The Forms DI-381 and DI-382
are maintained in paper form because of the need to have actual
signatures. Electronic records where applicable will generally contain
only ancillary data such as e-mail communications pertaining to the
actual system of records, which is a paper system. Such ancillary
electronic records are stored on magnetic media at the various computer
processing centers. Manual file documents are stored in standard office
filing equipment in locked rooms.
RETRIEVABILITY:
Records are indexed by Bureau assigned project numbers and
individual or business name, as applicable.
SAFEGUARDS:
Uniform Relocation Assistance Program Records are maintained with
safeguards meeting the requirements of 43 CFR 2.51 for manual and
computerized records. Access to records is limited to authorized
personnel whose official duties require such access.
(1) Physical Security: Paper records are maintained in locked file
cabinets and/or in secured rooms in Federal government offices with
appropriate security measures meeting Departmental guidelines.
Electronic ancillary records are on secure servers with appropriate
firewalls, passwords, and IT security complying with Departmental
policies and procedures.
(2) Technical Security: Ancillary electronic records are maintained
in conformity with Office of Management and Budget and Departmental
guidelines reflecting the implementation of the Federal Information
Security Management Act. Electronic data is protected through user
identification, passwords, database permissions and software controls.
These security measures establish different degrees of access for
different types of users. An audit trail is maintained and reviewed
periodically to identify unauthorized access.
(3) Administrative Security: All DOI and contractor employees with
access to Interior Uniform Relocation Assistance Program Records are
required to complete Privacy Act, Federal Records Act, and Security
Awareness training prior to being given access to the system, and on an
annual basis, thereafter.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with General
Records Schedule 3, Item 1, and in accordance with specific Bureau
record schedules, Bureau of Land Management Schedule 30, Item 1, Bureau
of Reclamation Class Code LND-3.00, National Park Service Schedule L14,
and U.S. Fish and Wildlife Service Schedule PROP-110.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Director, Office of Acquisition and Property Management, Office
of the Secretary, Department of the Interior, MS 2607 MIB, 1849 C
Street, NW., Washington, DC 20240.
(2) Chief, Division of Lands, Realty and Cadastral Survey, Bureau
of Land Management, 1620 L Street, NW., Suite 1000, Washington, DC
20036;
(3) Manager, Finance and Accounting Division, Bureau of
Reclamation, Denver Federal Center, Building 67, Denver, CO 80225-0007;
(4) Chief, Land Resources Division, National Park Service, 1201 Eye
Street NW., Washington, DC 20005; and
(5) Chief, Division of Realty, U.S. Fish and Wildlife Service, 4401
N. Fairfax Drive, Suite 622, Arlington, VA 22203.
NOTIFICATION PROCEDURE:
If you wish to determine if this system of records contains
information about you, you must write to the appropriate bureau/office
System Manager at the respective address listed above. Your request
must be in writing and signed by you. To ensure proper handling of your
request, you should include the words ``PRIVACY ACT INQUIRY'' at the
top of the first page of your letter and on the envelope in which you
mail the letter, in compliance with 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
If you wish to obtain access to any records that the system may
contain that are about you, you must write to the appropriate bureau/
office System Manager at the address listed above. Your request must be
in writing and signed by you, and meet the content requirements of 43
CFR 2.63.
CONTESTING RECORD PROCEDURES:
If you wish to request correction of a record maintained about you,
you must write to the appropriate bureau/office System Manager at the
address listed above. Your request must be in writing and signed by
you, and meet the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Records in the system contain information submitted by claimants
and applicants displaced as a result of Federal real estate acquisition
and supporting documentation for the purpose of determining the amount
of their relocation benefit.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-22425 Filed 9-23-08; 8:45 am]
BILLING CODE 4310-RF-P