[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79833-79834]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30875]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2008-OS-0163]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Add a System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on January 29, 2009 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals', dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 06
SYSTEM NAME:
National Security Education Program Records.
SYSTEM LOCATION:
National Security Education Program, 1101 Wilson Blvd., Suite 1210,
Arlington, VA 22209-2248.
Institute of International Education, 1400 K Street, 6th floor,
Washington, DC 20005.
Trident Systems, Inc., 10201 Fairfax Blvd., Suite 300, Fairfax, VA
22030.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who apply for the following scholarships or
fellowships: David L. Boren Scholarships, English for Heritage Language
Speakers Scholarships, David L. Boren Fellowships, and Flagship
Fellowships.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information collected on the online application and an award
recipient includes not limited to: Title; full name; current address,
city, state, and zip code; permanent address, city, state; Social
Security Number (SSN); current telephone number and permanent telephone
number; e-mail address; voting district; date of birth; country or
state of birth; naturalization information; educational information;
region, country, and language to be studied under award; other
languages spoken; proficiency in language studied at time of award;
overseas experience; relevant activities; honors and awards; government
agencies of interest; proposed study abroad program information and
budget; other scholarship funding information; gender; ethnicity;
employer name and employer address; supervisor name, title, and
telephone number; position title; employment dates and hours; language
used in position; security clearance held for position; award type;
date of award completion; graduation date; length of service
requirement; date of availability for work; information on veteran's
preference, Federal employment history, and preferences with regard to
being contacted by intelligence agencies; degree information; foreign
language information; job history; overseas experience; other
information e.g., special recognitions or memberships; special skills
and qualifications; fieldwork or volunteer experience.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
50 U.S.C. 1901 et. seq., as amended; Pub. L. 102-183, David L.
Boren National Security Education Act of 1991; DoDD 1025.6, National
Security Education Program; and E.O. 9397 (SSN).
PURPOSE(S):
To provide Americans with the resources and encouragement needed to
acquire skills and experiences in areas of the world critical to the
future security of nations in exchange for a commitment to seek work in
the federal government. This will enable the National Security
Education Program to select qualified applicants to be awarded National
Security Education Program scholarships and fellowships.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To authorized federal hiring officials to facilitate the recruiting
of National Security Education Program award recipients into federal
service for the purpose of fulfilling National Security Education
Program's mission.
To the Boren Forum, the non-profit National Security Education
Program alumni organization to confirm the name, award year and type of
award of National Security Education Program award recipients.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by
[[Page 79834]]
making these debts part of their credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number); the amount, status, and
history of the claim; and the agency or program under which the claim
arose for the sole purpose of allowing the consumer reporting agency to
prepare a commercial credit report.
The DoD ``Blanket Routine Uses'' apply to this system of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Individual's name and Social Security Number (SSN).
SAFEGUARDS:
Paper and electronic media containing information is restricted to
those who require the data in the performance of their official duties.
Access to information is further restricted by the use of passwords
that are changed periodically. Physical entry is restricted by the use
of locks, guards, and administrative procedures. Contract officers are
required to incorporate all appropriate Privacy Act clauses and
contractor personnel are required to sign non-disclosure documents
holding them to all provisions of the Privacy Act.
RETENTION AND DISPOSAL:
Disposition pending (until the National Archives and Records
Administration approves retention and disposal schedule, records will
be treated as permanent).
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director, National Security Education Program, 1101 Wilson
Blvd., Suite 1210, Arlington, VA 22209-2248.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the National Security Education Office, 1101
Wilson Blvd., Suite 1210, Arlington, VA 22209-2248.
Requests should contain the name and number of this system of
records notice, individual's name, address, award year and type, Social
Security Number (SSN), and must be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the OSD/JS
FOIA Requester Service Center, 1155 Defense Pentagon, Washington, DC
20301-1155.
Requests should contain the name and number of this system of
records notice, individual's name, address, award year and type, Social
Security Number (SSN) and must be signed.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Individual, DD Form 2752, National Security Education Program
Service Agreement For Scholarship and Fellowship Awards and DD Form
2753, National Security Education Program Service Agreement Report
(SAR) for Scholarship and Fellowship.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-30875 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P