[Federal Register Volume 74, Number 120 (Wednesday, June 24, 2009)]
[Notices]
[Pages 30201-30203]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-14837]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974: System of Records
AGENCY: Federal Highway Administration, Department of Transportation
(DOT).
ACTION: Notice to establish a system of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish a system of records under the Privacy
Act of 1974 entitled the ``National Highway Institute Web site (NHIW)
and Course Management and Tracking System (CMTS)''. The system will
contain information on customers and instructors who use or contribute
services to the National Highway Institute. The NHIW does not contain
any information about individuals, just course and session data that is
stored in CMTS. Additional information on this system is described in
the
[[Page 30202]]
Supplementary Information section of this notice.
DATES: Effective Date: August 3, 2009. If no comments are received, the
proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
FOR FURTHER INFORMATION CONTACT: Habib Azarsina, Departmental Privacy
Officer, Department of Transportation, Office of the Secretary, 1200
New Jersey Avenue, SE., Washington, DC 20003, 202-366-1965 (telephone),
202-366-7870 (fax), habib.azarsina@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
SYSTEM NUMBER:
DOT/FHWA 221.
SYSTEM NAME:
National Highway Institute Web site (NHIW) and Course Management
and Tracking System (CMTS).
SECURITY CLASSIFICATION:
Sensitive, Unclassified.
SYSTEM LOCATION:
This system is located in the National Highway Institute (NHI),
Federal Highway Administration, 4600 N. Fairfax Drive, Suite 800,
Arlington, VA 22203.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
CMTS contains information on customers and instructors who use or
contribute services to the National Highway Institute. The NHIW does
not contain any information about individuals, just course and session
data that is stored in CMTS. When customers create accounts on NHIW to
enroll in training, they are really creating an account in the User
Profile and Access Control System (UPACS), and the information is
stored in CMTS under the Customer module.
CATEGORIES OF RECORDS IN THE SYSTEM:
CMTS contains records related to the administration of the
training. Personally identifiable information in CMTS consists of
customer names, work address, e-mail address, and work telephone number
and instructor names and e-mail addresses. The NHIW contains training
course and session information stored in CMTS that does not pertain to
individuals and is available for public viewing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA-LU), Public Law 109-59.
PURPOSES:
FHWA has been given the responsibility of enhancing the highway
movement of people and goods, while also ensuring the safety of the
traveling public, promoting the efficiency of the transportation
system, and protecting the environment. One vital component involved in
reaching those goals is providing training pertaining to highway
activities, particularly in making sure that professionals and members
of the public have access to the best, most accurate information.
Towards this goal, NHI develops and implements applicable training
programs. To manage this increasingly complex task and to make the
training process more accessible and useful NHI uses NHIW and a back-
end database (CMTS) to support this public site. The NHIW, http://www.nhi.fhwa.dot.gov, is available to the general public and displays
NHI's training information. Through this site, members of the public
can sign up for and take NHI-developed training, link to a separate
government web site to pay for that training, schedule and participate
in a Web conference, and download resources for developing courses. In
addition, the NHIW offers the ability to purchase course materials.
CMTS supports the NHIW by maintaining course development information,
customer records, invoices, instructor records and contract data. There
is a direct link between NHIW and CMTS.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The records are used to administer training and for program
evaluation purposes. Only federal program staff and contractors
directly involved in administering the program have access to the
information stored in CMTS.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in an electronic database and in paper files.
RETRIEVABILITY:
Records are retrieved by participant name, course number,
instructor name, contract number, and invoice number.
SAFEGUARDS:
Access to records in the electronic database is limited to program
staff and protected via password controls. Physical access to the
server and paper files is limited to appropriate personnel through
building key cards and room-access keypads. Other security measures
include firewalls, routine scans and monitoring, back-up activities,
and security background checks.
RETENTION AND DISPOSAL:
The records retention schedules for these systems are pending
National Archives and Records Administration (NARA) approval. The
proposed retention period for this system is for the information to be
maintained indefinitely.
SYSTEM MANAGER AND ADDRESS:
Director of Training, Federal Highway Administration, 4600 N.
Fairfax Drive, Suite 800, Arlington, VA 22203.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
may make a request in writing to the System Manager. The request must
include the requester's name, mailing address, telephone number and/or
e-mail address, a description and the location of the records
requested, and verification of identity.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
should apply to the System Manager, following the same procedure as
indicated under ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of information about
them in this system should apply to the System Manager, following the
same procedure as indicated under ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The customer records are obtained from forms that customers
complete at training sessions, that are then entered directly in the
system by program personnel or transactions (weekly patches) that occur
via NHIW. Instructor records are obtained directly from the
instructors. Data is entered directly in the system by program staff or
by transactions (weekly patches) that occur via NHIW.
[[Page 30203]]
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
DATE OF UPDATE:
June 3, 2009.
Dated: June 18, 2009.
Habib Azarsina,
Departmental Privacy Officer, 202-366-1965.
[FR Doc. E9-14837 Filed 6-23-09; 8:45 am]
BILLING CODE 4910-9X-P