[Federal Register Volume 74, Number 199 (Friday, October 16, 2009)]
[Notices]
[Pages 53302-53304]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-25068]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 16, 2009. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or
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indicates agency-wide applicability in the case of schedules that cover
records that may be accumulated throughout an agency. This notice
provides the control number assigned to each schedule, the total number
of schedule items, and the number of temporary items (the records
proposed for destruction). It also includes a brief description of the
temporary records. The records schedule itself contains a full
description of the records at the file unit level as well as their
disposition. If NARA staff has prepared an appraisal memorandum for the
schedule, it too includes information about the records. Further
information about the disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Food Safety and Inspection Service
(N1-462-09-4, 1 item, 1 temporary item). Master files associated with
an electronic information system used to process questions submitted by
consumers via the agency Web site.
2. Department of Agriculture, Grain Inspection, Packers and
Stockyards Administration (N1-545-08-4, 18 items, 12 temporary items).
Records relating to communications and information dissemination.
Included are such records as files relating to outreach activities,
publications dealing with routine operational matters, background
materials relating to projects, and case files on projects that do not
set a precedent. Proposed for permanent retention are such records as
policy files, annual reports, speeches, and publications. The proposed
disposition instructions are limited to paper records.
3. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-09-2, 1 item, 1 temporary item). Master
files of an electronic information system that contains documentation
related to public complaints pertaining to the Health Insurance
Portability and Accountability Act.
4. Department of Justice, Justice Management Division (N1-60-09-28,
1 item, 1 temporary item). Master files for an electronic information
system used to manage agency financial matters.
5. Department of Justice, Office of the Inspector General (N1-60-
09-34, 2 items, 2 temporary items). Inputs and master files for a
tracking system used for correspondence relating to administrative
management and planning.
6. Department of State, Bureau of Consular Affairs (N1-59-09-39, 2
items, 2 temporary items). Master files and outputs for an electronic
information system used to support management and budget functions for
overseas posts.
7. Department of State, Bureau of East Asian and Pacific Affairs
(N1-59-09-8, 3 items, 2 temporary items). Subject files relating to
economic matters and trade and administrative files relating to Asia-
Pacific Economic Cooperation. Substantive files relating to Asia-
Pacific Economic Cooperation are proposed for permanent retention.
8. Department of Transportation, National Highway Traffic Safety
Administration (N1-416-09-1, 1 item 1 temporary item). Master files
associated with an electronic information system used to maintain data
concerning problem drivers.
9. Department of the Treasury, Community Development Financial
Institution (N1-56-09-9, 3 items, 3 temporary items). Master files,
outputs, and system documentation associated with an electronic
information system used to create and review contracts for monetary
allocations.
10. Department of the Treasury, Community Development Financial
Institution (N1-56-09-10, 3 items, 3 temporary items). Master files,
outputs, and system documentation associated with an electronic
information system used to track the usage of funds granted through
awards and allocations.
11. Department of the Treasury, Community Development Financial
Institution (N1-56-09-15, 3 items, 3 temporary items). Master files,
outputs, and system documentation associated with an electronic
information system used to monitor compliance with monetary award
agreements.
12. Department of the Treasury, Community Development Financial
Institution (N1-56-09-16, 3 items, 3 temporary items). Master files,
outputs, and system documentation associated with a web-based
electronic information system used to communicate with applicants,
awardees, and financial institutions.
13. Department of the Treasury, Community Development Financial
Institution (N1-56-09-17, 4 items, 4 temporary items). Master files,
inputs, outputs, and system documentation associated with an electronic
information system used to track the status of monetary awards from the
application phase through disbursement of funds.
14. Department of the Treasury, Internal Revenue Service (N1-58-09-
28, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to store and
update E-File applications and related data.
15. Department of the Treasury, Internal Revenue Service (N1-58-09-
30, 8 items, 8 temporary items). Master files, outputs, system
documentation, and other records associated with an electronic
information system used to verify the accuracy of settlement notices.
16. Department of the Treasury, Internal Revenue Service (N1-58-09-
53, 3 items, 3 temporary items). Master files, inputs, and system
documentation associated with an electronic information system used to
allow tax professionals to request and view taxpayer information.
17. Department of the Treasury, Internal Revenue Service (N1-58-09-
56, 5 items, 5 temporary items). Master files, inputs, outputs, and
system documentation associated with an electronic information system
used to analyze information obtained from financial institutions in
order to identify individuals with illegal off-shore accounts.
18. Department of the Treasury, Internal Revenue Service (N1-58-09-
68, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
identify individuals who have not filed tax returns and to determine if
they should receive notices of failure to file.
19. Department of the Treasury, Internal Revenue Service (N1-58-09-
69, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system which contains data
concerning electronic tax filers that is gathered as part of efforts to
expand the use of electronic filing.
20. Department of the Treasury, Internal Revenue Service (N1-58-09-
70, 4 items, 4 temporary items). Master files, inputs, outputs, and
system documentation associated with an electronic information system
which contains demographic information used in connection with
marketing and product development related to electronic tax filing.
21. Department of the Treasury, Internal Revenue Service (N1-58-09-
71, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
process and issue refunds to taxpayers for photocopying fees.
22. Department of the Treasury, Internal Revenue Service (N1-58-09-
72, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
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generate and manage temporary taxpayer identification numbers.
23. Department of the Treasury, Internal Revenue Service (N1-58-09-
81, 4 items, 4 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
manage taxpayer cases involving hardship and other critical tax
problems.
24. Department of the Treasury, Internal Revenue Service (N1-58-09-
82, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system which
receives data from various submission processing systems and prepares
data for further processing.
25. Department of the Treasury, Internal Revenue Service (N1-58-09-
83, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
select taxpayer notices for quality review and compose corrected
notices.
26. Court Services and Offender Supervision Agency, Pre-Trial
Services Agency (N1-562-09-1, 1 item, 1 temporary item). Initial
interview files of defendants who are apprehended but not charged.
27. Environmental Protection Agency, Agency-wide (N1-412-08-6, 4
items, 3 temporary items). Records relating to the issuance of permits,
including minor pollutant discharge elimination permits, dredging and
fill permits, and underground injection control permits when the agency
is not the permitting authority. Underground injection control permits
where the agency is the permitting authority are proposed for permanent
retention.
28. Export-Import Bank of the United States, Chief Information
Office (N1-275-09-1, 1 item, 1 temporary item). Master files associated
with an electronic information system used to provide access to scanned
images of documents relating to transactions.
Dated: October 13, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-25068 Filed 10-15-09; 8:45 am]
BILLING CODE 7515-01-P