[Federal Register Volume 75, Number 42 (Thursday, March 4, 2010)]
[Proposed Rules]
[Pages 10029-10058]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-3887]
[[Page 10029]]
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Part II
Small Business Administration
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13 CFR Parts 121, 127, and 134
Women-Owned Small Business Federal Contract Program; Proposed Rule
Federal Register / Vol. 75, No. 42 / Thursday, March 4, 2010 /
Proposed Rules
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SMALL BUSINESS ADMINISTRATION
13 CFR Parts 121, 127, and 134
RIN 3245-AG06
Women-Owned Small Business Federal Contract Program
AGENCY: Small Business Administration.
ACTION: Notice of proposed rulemaking; withdrawal of proposed rule.
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SUMMARY: The U.S. Small Business Administration (SBA) proposes to amend
its regulations governing small business contracting procedures. This
Proposed Rule would amend part 127, that was promulgated in a Final
Rule on October 1, 2008, and entitled ``The Women-Owned Small Business
Federal Contract Assistance Procedures,'' RIN 3245-AF40. This Proposed
Rule would implement procedures authorized by the Small Business Act
(Act) (Pub. L. 85-536, as amended) to help ensure a level playing field
on which Women-Owned Small Businesses (WOSBs) can compete for Federal
contracting opportunities. SBA proposes changes to part 127 that
include eliminating the requirement for an agency-by-agency
determination of discrimination, adopting both ``numbers'' and
``dollars'' measures of underrepresentation, and using the Fiscal Year
2006 Central Contractor Registration (CCR) database as the data source
for determining eligible industries under the WOSB Program. This
Proposed Rule thus identifies the eligible industries under the Program
as those industries in which WOSBs are underrepresented or
substantially underrepresented using either the numbers or the dollars
approach. This Proposed Rule seeks to retain, for the most part, parts
121 and 134 of the Final Rule published on October 1, 2008, titled
``The Women-Owned Small Business Federal Contract Assistance
Procedures,'' RIN 3245-AF40; these portions of the rule govern various
implementation procedures of the Program, as more fully discussed
below.
In addition, SBA is withdrawing its proposed rule entitled ``The
Women-Owned Small Business Federal Contract Assistance Procedures,''
which was published on October 1, 2008, in the Federal Register
together with a request for comments on two data sets used to determine
the eligible industries under the WOSB Program.
DATES:
Date of Withdrawal: The proposed rule published on October 1, 2008,
in the Federal Register at 73 FR 57014 is withdrawn as of March 4,
2010.
Comment Date: Submit comments on or before May 3, 2010.
ADDRESSES: You may submit comments, identified by 3245-AG06, by any of
the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail, Hand Delivery/Courier: Dean Koppel, Assistant
Director, Office of Policy and Research, Office of Government
Contracting, U.S. Small Business Administration, 409 Third Street, SW.,
Washington, DC 20416.
All comments will be posted on http://www.regulations.gov. If you
wish to submit confidential business information (CBI) as defined in
the User Notice at http://www.regulations.gov, please submit the
comments to Dean Koppel and highlight the information that you consider
to be CBI and explain why you believe this information should be held
confidential. SBA will make a final determination as to whether the
comments will be published or not.
FOR FURTHER INFORMATION CONTACT: Dean Koppel, Assistant Director,
Office of Policy and Research, Office of Government Contracting, U.S.
Small Business Administration, 409 Third Street, SW., Washington, DC
20416.
SUPPLEMENTARY INFORMATION:
I. Background
On December 21, 2000, Congress enacted the Small Business
Reauthorization Act of 2000, Public Law 106-554. Section 811 of that
Act addressed the difficulties women-owned businesses have endured in
competing for Federal procurement contracts by adding a new section
8(m), 15 U.S.C. 637(m), authorizing Federal contracting officers to
restrict competition to eligible Women-Owned Small Businesses (WOSBs)
for Federal contracts in certain industries. The law responds to
decades of sex discrimination that have inhibited the ability of women
to form firms and then to compete equally for contracts. By providing
small, women-owned businesses an opportunity to gain a critical
foothold in the Federal procurement market, the statute helps WOSBs
overcome the economic barriers they have faced and helps ensure that
the Federal government does not perpetuate the effects of economic sex
discrimination.
In enacting this statute, Congress acted against a backdrop of
discrimination against women that has been examined in Congressional
hearings over many years and which persists to this day, as well as a
history of largely unsuccessful Federal attempts to remedy that
discrimination and provide a level playing field for WOSBs to compete
for Federal contracts. Women-owned firms have been persistently
underrepresented in Federal procurement contracting. For example, in
1979, when Executive Order 12138
charged Federal agencies with responsibility for providing
procurement assistance to women-owned businesses, WOSBs received
only 0.2% of all Federal procurements.
LaLa Wu and Kate Collier, The National Plan of Action: Then and Now,
Bella Abzug Leadership Institute, Nov. 2007 (hereinafter referred to as
National Plan of Action), publicly available at http://www.abzuginstitute.org/NationalPlanofAction_ThenandNow-Final.pdf.\1\
In the nine succeeding years (through 1989), the percentage of WOSB
Federal procurements grew to 1 percent. See id. In later years,
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\1\ In 1988, the Women's Business Ownership Act, Public Law 100-
588 (Oct. 25, 1988), ``was enacted to assist women in starting,
managing and growing small businesses.'' Ibid. The National Plan of
Action reported that ``while this program has assisted thousands of
women in obtaining business financing and information, it has had
less success'' at increasing the percentage of the total value of
all prime contract and subcontract awards going to WOSBs or
increasing the WOSB share in the economy because WOSBs have not
experienced a proportional increase in their share of Federal
contracting dollars. Subsequently, in 1994, section 7106 of the
Federal Acquisition Streamlining Act (FASA), Public Law 103-355,
``amended the Small Business Act by establishing a target that was
aimed at increasing opportunities for women to compete for Federal
contracts.'' Id. ``FASA, among other things, established a
government-wide goal for participation by WOSBs in procurement
contracts of not less than 5 percent of the total value of all prime
contract and subcontract awards for each fiscal year.'' Ibid. That
goal has not been reached to date.
[a]lthough the growth rate in the number of women-owned small
businesses (WOSBs) was almost twice that of all firms between 1997
and 2002, WOSBs [did] not experience[] a proportional increase in
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their share of Federal contracting dollars.
See id.
Evidence presented to Congress shows that women-owned firms
continue to be significantly underrepresented in Federal
contracting.\2\ In 2002, for example, there
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were 6.5 million women-owned firms in the United States, which
accounted for 28.2 percent of all non-farm businesses in the United
States. See SBA Office of Advocacy, Women in Business: A Demographic
Review of Women's Business Ownership, 2007 (available at http://www.sba.gov/advo/research/rs280tot.pdf). Despite this presence,
however, the share of women-owned small business prime contract awards
(in dollar terms) was 2.9 percent in FY 2002 and 3.39 percent in FY
2008. See Federal Procurement Data System/Next Generation (available at
http://www.fpds.gov/fpdsng_cms/).\3\
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\2\ This underrepresentation is mirrored by disparities that
women-owned firms face in the marketplace more generally. See, e.g.,
Opportunities and Challenges for Women Entrepreneurs on the 20th
Anniversary of the Women's Business Ownership Act: Roundtable Before
the S. Comm. on Small Business and Entrepreneurship, 110th Cong. 3
(2008) (available at http://www.access.gpo.gov/congress/Senate/Senate17ch110.html); Expanding Opportunities for Women
Entrepreneurs: The Future of Women's Small Business Programs:
Hearing Before the S. Comm. on Small Business and Entrepreneurship,
110th Cong. 2 (2007) (statement of the Hon. John F. Kerry, Chairman
and Sen. from Massachusetts) (stating that ``women owned small
businesses still continue to have markedly lower revenue and fewer
employees than firms, even comparable ones, owned by men'')
(available at http://sbc.senate.gov/hearings/20070920.cfm); Women in
Business: Leveling the Playing Field: Roundtable Before the S. Comm.
on Small Business and Entrepreneurship, 110th Cong. 8 (2008)
(available at http://sbc.senate.gov/hearings/20080319.cfm).
\3\ See also Small Business Administration, FY 2008 Official
Goaling Report; Small Business Administration (available at http://www.sba.gov/aboutsba/sbaprograms/goals/index.html (last visited
February 12, 2010).
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Substantial academic literature and evidence presented to Congress
demonstrates that women face discrimination both in the ability to form
and grow their businesses and in the treatment they receive in
contracting markets.\4\
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\4\ See, e.g., Women in Business: Leveling the Playing Field:
Roundtable Before the S. Comm. on Small Business and
Entrepreneurship, 110th Cong. 8 (2008) (discussing challenges facing
women business owners) (available at http://sbc.senate.gov/hearings/20080319.cfm); The Department of Transportation's Disadvantaged
Business Enterprises Program: Hearing Before the H. Comm. on Transp.
and Infrastructure, 111th Cong. 299 (2009) (statement of Joann
Payne, President, Women First National Legislative Committee)
(describing sex discrimination in business lending) (available at
http://transportation.house.gov/hearings/hearingdetail.aspx?NewsID=859); Opportunities and Challenges for
Women Entrepreneurs: Roundtable Before the S. Comm. on Small
Business and Entrepreneurship, 110th Cong. 25 (2008) (detailing,
among other things, sex discrimination in lending, and women's
exclusion from informal business networks that are a crucial source
of business opportunities) (available at http://sbc.senate.gov/hearings/20080909.cfm); National Economic Research Associates, Inc.,
Race, Sex and Business Enterprise: Evidence from Memphis, Tennessee
100 (2008) (explaining that discrimination in the labor force
reduces the future availability of women-owned businesses by
limiting women's ability to obtain the kinds of employment
experiences that are most likely to lead to entrepreneurial
opportunities) (The Minority Business Development Agency: Enhancing
the Prospects for Success: Hearing Before the H. Subcomm. on
Commerce, Trade, and Consumer Protection of the H. Comm. on Energy
and Commerce, 111th Cong. (2009) available at http://energycommerce.house.gov/index.php?option=com_content&view=article&id=1772:the-minority-business-development-agency-enhancing-the-prospects-for-success&catid=129:subcommittee-on-commerce-trade-and-consumer-protection&Itemid=70).
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The following sections explain the operation of the Program.
II. Section 8(m): The WOSB Program Legislation
Congress established the WOSB Program as a tool to enable
contracting officers to identify and establish a sheltered market for
competition among WOSBs for the provision of goods and services to the
Federal Government. H.R. Rep. No. 106-879, at 2 (2000) (publicly
available at http://thomas.loc.gov/cgi-bin/cpquery/T?&report=hr879&dbname=106&). Consistent with these goals, section 8(m)
of the Act authorizes contracting officers to restrict competition for
``any contract for the procurement of goods or services by the Federal
Government'' to WOSBs under certain enumerated circumstances. 15 U.S.C.
637(m)(2). To be deemed a WOSB for purposes of section 8(m), a firm
must be a ``small business concern owned and controlled by women.'' As
defined in section 3(n) of the Act, this means that at least 51 percent
of the concern must be owned by one or more women, and that the
management and daily business operations of the concern must be
controlled by one or more women. 15 U.S.C. 632(n).
Section 8(m) establishes six criteria that must be satisfied in
order for a contracting officer to reserve an acquisition for WOSBs:
First, each eligible concern must be not less than 51
percent owned by one or more women who are ``economically
disadvantaged.'' However, SBA may waive this requirement of economic
disadvantage if it determines that the concern is in an industry in
which WOSBs are ``substantially underrepresented.''
Second, the contracting officer must have a reasonable
expectation that two or more WOSBs will submit offers for the contract.
Third, the anticipated award price of the contract must
not exceed $5 million in the case of manufacturing contracts and $3
million in the case of other contracts.
Fourth, in the estimation of the contracting officer, the
contract must be able to be awarded at a fair and reasonable price.
Fifth, each competing concern must be duly certified by a
Federal agency, a State government, or an SBA-approved entity as a
WOSB, or must certify to the contracting officer and provide adequate
documentation that it is a WOSB. The statute imposes penalties for a
concern's misrepresentation of its status as a WOSB.
Sixth, paragraph (2)(C) of the Act provides that the
contract for which competition is restricted must be for the
procurement of goods or services with respect to an industry identified
by SBA ``pursuant to paragraph (3).'' However, the reference to
paragraph (3) of the Act appears to be a drafting error that resulted
from a floor amendment, and the intent of the provision appears to be
to identify eligible contracts as those concerning an industry
identified pursuant to paragraph (4).\5\ Thus, accounting for the
apparent drafting error, the sixth condition for the restriction of
Federal procurement contracts to WOSBs is that the contract be for the
procurement of goods or
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services with respect to an industry identified by SBA pursuant to the
study mandated by paragraph (4) as one in which WOSBs are
underrepresented with respect to Federal procurement contracting.
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\5\ Paragraph (3) as enacted permits SBA to waive the
``economically disadvantaged'' requirement for industries in which
SBA has determined that WOSBs are substantially underrepresented.
However, at the time that the WOSB bill was reported out of the
House Committee on Small Business, then-paragraph (3) (eventually
enacted as paragraph (4)) required the Administrator to conduct a
study to identify industries in which WOSBs are underrepresented
with respect to Federal procurement contracting. Thus, the House
Committee viewed paragraph (2)(C) as requiring that contracts
eligible for the 8(m) program be contracts ``for the procurement of
goods and services in an industry identified by the Administrator of
the Small Business Administration as one in which small business
concerns owned and controlled by women are historically
underrepresented.'' H.R. Rep. No. 106-879, at 4 (2000). There is
nothing in the legislative history that indicates that Congress
intended a different result.
In accord with the legislative history, and to give effect to
each provision of the statute, SBA has concluded that paragraph
(2)(C)'s reference to paragraph (3) is better understood as a
reference to paragraph (4). Paragraph (2)(C) authorizes restricted
competition with respect to industries ``identified'' by SBA
pursuant to the referenced paragraph. Paragraph (4) uses the term
``identify,'' calling for SBA to conduct a study to ``identify''
industries in which WOSBs are underrepresented with respect to
Federal procurement contracting. Paragraph (3), in contrast, does
not use the term ``identify.''
Understanding the reference to paragraph (3) as a reference to
paragraph (4) also preserves the independent effect of each
paragraph in section 8(m), including paragraphs (2)(A) and (3). If,
by contrast, paragraph (2)(C) were applied literally, it would
generate several anomalies. For example, it would undercut paragraph
(2)(A)'s requirement of economic disadvantage (the first condition
discussed above), because restricted competition would apply only to
industries for which SBA had waived the economic disadvantage
requirement. Further, a literal reading of paragraph 2(C) would turn
paragraph (3), which is clearly phrased as a waiver provision, into
an affirmative condition for restricted competition, authorizing
restricted competition only in industries in which WOSBs are
``substantially underrepresented.'' In addition, the literal
application of paragraph (2)(C) would undercut paragraph (4), which
requires SBA to conduct a study to identify industries in which
WOSBs are ``underrepresented'' with respect to Federal procurement
contracting. If restricted competition were permitted only in
industries in which SBA had determined WOSBs to be ``substantially
underrepresented,'' there would be no need for SBA to conduct a
study to determine underrepresentation (as opposed to substantial
underrepresentation).
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Based on its understanding of the meaning and intent of section
8(m) read as a whole, SBA interprets the statute to authorize
restricted competition for industries in which it has determined WOSBs
to be underrepresented or substantially underrepresented in Federal
procurements, provided the other conditions of section 8(m) are met.
This Proposed Rule is drafted accordingly.
III. The RAND Report
Shortly after section 8(m) was enacted, and pursuant to the
requirement of paragraph (4) of the law, SBA, using its own internal
resources, conducted a study to identify the industries in which WOSBs
are underrepresented with respect to Federal procurement contracting.
SBA initially completed its study in September 2001, and contracted
with the National Academy of Sciences (NAS) to review the study before
publication. In March of 2005, the National Research Council, which
functions under the auspices of the NAS and other National Academies,
issued an independent evaluation concluding that SBA's study was flawed
and offering various recommendations for a revised study. In response
to this evaluation, SBA issued a solicitation in October 2005 seeking a
contractor to perform a revised study in accordance with the NAS
recommendations. In February 2006, SBA awarded a contract to the
Kauffman-RAND Institute for Entrepreneurship Public Policy (RAND) to
complete a revised study of the underrepresentation of WOSBs in Federal
prime contracts by industry code. The resulting study--the RAND
Report--was published in April 2007 and is available to the public at
http://www.RAND.org/pubs/technical_reports/TR442.
As the RAND Report explains more fully, RAND measured WOSB
representation in each industry code through a ``disparity ratio,''
which is a measure comparing the utilization of WOSBs in Federal
contracting in a particular code to their availability for such
contracts. The disparity ratio itself is defined as utilization divided
by availability. Utilization and availability, in turn, are themselves
ratios. The disparity ratio is therefore a ratio of ratios. This
disparity ratio provides an estimate of the extent to which WOSBs that
are available for Federal contracts in specific industries are actually
being utilized to perform such contracts.
Consistent with the NAS's recommendation, RAND measured utilization
and availability in two ways: in terms of dollars and numbers. When
using dollars as the measure, RAND calculated utilization as the ratio
of Federal contract dollars awarded to WOSBs in a given industry code
to total Federal contract dollars awarded in that industry code. It
calculated availability as the ratio of the gross receipts (revenues)
of WOSBs in a particular industry code to the gross receipts (revenues)
of all firms in that code.\6\ When using numbers as the measure, RAND
calculated utilization as the ratio of the number of Federal contracts
awarded to WOSBs in a particular industry code to the number of Federal
contracts awarded overall in that code, and availability as the ratio
of the number of WOSBs in a particular industry code to the total
number of firms in that code.
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\6\ This is a fairly conservative method of determining
availability and may underestimate the availability of WOSBs because
discrimination may limit the revenues of WOSBs that nonetheless are
ready, willing, and able to perform work on Federal contracts.
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According to the RAND Report, if the disparity ratio in an industry
code is equal to 1.0 when measuring in terms of dollars, that indicates
that WOSBs have been awarded contract dollars in the same proportion as
their economic representation in the industry; that is, they are
awarded contracting dollars in proportion to their share of total
business in that industry, and are therefore neither over- nor under-
represented. Similarly, if the disparity ratio in an industry code is
equal to 1.0 when measuring in terms of numbers, this indicates that
WOSBs are awarded contracts (of whatever dollar value) in the same
proportion as their numerical representation in the industry. A ratio
of less than 1.0 (lower utilization than availability) suggests some
degree of underrepresentation with respect to that particular means of
measuring disparity (dollars or numbers); a ratio of greater than 1.0
(greater utilization than availability) suggests some measure of
overrepresentation with respect to a given metric. Following the NAS
report's recommendations, RAND classified an industry as
``underrepresented'' if its disparity ratio was between 0.5 and 0.8
using either the numbers or dollars approach, and ``substantially
underrepresented'' if its ratio was less than 0.5. It is important to
note that RAND states
disparity ratios are not in and of themselves measures of
discrimination, although they have been used in numerous court cases
to infer discrimination. Nonetheless they are a starting point, a
way to identify whether there are any differences in outcomes
between different types of firms.
(RAND Report at 30; see also discussion at 4 and 5).
RAND calculated these ratios using a variety of different data
sets. For the utilization component of the disparity ratio, RAND used
the data from the FY 2005 Federal Procurement Data System/Next
Generation (FPDS/NG) procurement database. This was the only data
source identified by RAND with respect to the utilization component of
the disparity ratio. However, RAND did adjust the FPDS to account for
possible miscoding of business size. Specifically, RAND linked the FPDS
data to 2004 Dun and Bradstreet (D&B) data using the Data Universal
Numbering System (DUNS) to identify the parent companies of local
establishments, and then used the DUNS to assess whether a firm was
small. However, because the data file was also prone to error, RAND
presented results both with and without the DUNS cross-reference.
For the availability component of the disparity ratio, RAND used
two different databases: The 2002 Survey of Business Owners (SBO) from
the five-year Economic Census, and the FY 2006 Central Contractor
Registration (CCR) registration database. Using the SBO database, RAND
presented results only at the two-digit industry code level, a
comparatively generalized level of industry disaggregation. Using the
CCR, in contrast, RAND presented results at the two-, three-, and four-
digit industry code levels. RAND also presented full sample results and
trimmed sample results (eliminating the top and bottom 0.5 percent of
the data) for each disparity ratio. RAND did this in order to examine
the sensitivity of the disparity ratio to extreme values, such as very
large contracts or negative dollar amounts resulting from contract
actions based on multi-year contracts or modifications to such
contracts to earlier contracts.
Using these different data sources and various adjustments, the
RAND Report identified twenty-eight different possible approaches to
determining the degree of underrepresentation of WOSBs in Federal
procurement contracting. The parameters and results of each approach
are summarized in the RAND Report at Table 4.6.
IV. Regulatory History
On June 15, 2006, SBA published in the Federal Register, at 71 FR
34550, a Proposed Rule (RIN 3245-AE65), with
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request for comments, that proposed to amend its regulations in
accordance with section 8(m). The Proposed Rule contained the
infrastructure rules necessary for the WOSB Program implementation, but
did not identify the eligible industries for the WOSB Program because
the RAND Report had not been published at the time of the issuance of
that Proposed Rule. The RAND Report was subsequently published on April
27, 2007. Based on SBA's evaluation of the public and inter-agency
comments received on the June 15, 2006 Proposed Rule, as well as
discussions with the U.S. Department of Justice (DOJ) and the Office of
Federal Procurement Policy (OFPP), and further examination of section
8(m), it was determined that the June 15, 2006 Proposed Rule required
significant changes that warranted further public comment and
consideration. In addition, SBA had the results of the RAND study.
Therefore, on December 27, 2007, SBA published a new Proposed Rule,
titled Women-Owned Small Business Federal Contract Assistance
Procedures, RIN 3245-AF40, at 72 FR 73285, that consolidated the
infrastructure rules necessary for the WOSB Program implementation with
the RAND study findings, which were used to determine the industries in
which WOSBs would be eligible for Federal contracting under the WOSB
Program.
In determining the eligible industries, the December 2007 Proposed
Rule employed the full-sample 4-digit NAICS code dollars approach
(using the dollar value of contract awards and the receipts of
businesses) to identify the eligible industries under the WOSB Program.
This approach identified four industries in which WOSBs were either
underrepresented or substantially underrepresented. The comment period
for the December 2007 Proposed Rule closed on March 31, 2008. SBA
received approximately 1,720 comments on the proposed rule. Of the
1,720 comments received, 1,689 requested withdrawal of the Proposed
Rule and/or stated opposition to some portion of the Proposed Rule.
Subsequently, on October 1, 2008, SBA published a Final Rule in the
Federal Register at 73 FR 56940, RIN 3245-AF40. This Final Rule
implemented the infrastructure regulations for the WOSB Program, but
did not identify the eligible industries for the WOSB Program.
The reason for the approach was that after identifying eligible
industries under the program in December 2007, SBA discovered certain
limitations in the data RAND used. Therefore, SBA published a Proposed
Rule; Request for Comment on October 1, 2008, at 73 FR 57014, which
provided for a 30-day public comment period and requested comments on
two data sets that SBA could use to determine the eligible industries
for the WOSB Program. SBA elected to publish the October 1, 2008,
Proposed Rule, rather than a Final Rule, on the identification of the
eligible industries to engage in a further review and examination of
the RAND study and potential measures of disparity. As a result of this
further examination, SBA stated in the Proposed Rule; Request for
Comments that it had identified a limitation inherent in the CCR data
set when the dollars approach was used. Specifically, SBA explained
that vendors input information into CCR relating to the firm's revenues
and NAICS codes, which are a method for classifying business
establishments. Vendors must supply at least one NAICS code for
registration into CCR to be complete, but can supply more than one.
Vendors do not input the business's revenues for each NAICS code listed
or for each NAICS code in which it does business; rather, vendors input
total revenues for the firm. Thus, CCR does not provide information
concerning the revenue of a firm in each of the NAICS codes, or
industries, it sets forth in its CCR registration. Therefore, when RAND
computed the disparity ratio using the CCR dollars approach to
determine underrepresentation, each firm's total revenue was counted in
every NAICS code associated with the firm.
Upon discovering the CCR data set limitation, SBA contacted the
United States Census Bureau (Census Bureau) to determine the
availability of an alternative data set. The Census Bureau provided SBA
with a data set for the availability component of the disparity ratio
that consists of data from the 2002 Survey of Business Owners (SBO)
collected through the 5-year Economic Census for firms with employees
(hereinafter referred to as ``Census SBO data''). Although this data
set was not used in the RAND report results, it was mentioned in the
RAND report as restricted data which would be available to SBA at a
more disaggregated NAICS code level than the public SBO data. The
Census Bureau report and associated data are available at http://www.sba.gov/idc/groups/public/documents/sba_homepage/census_bureau.pdf.
In its October 1, 2008 Proposed Rule; Request for Comment, SBA
sought input from the public on this CCR data limitation as well as the
Census SBO data set alternative. SBA received 38 comments on that
Proposed Rule. The majority of these comments generally opposed the use
of the Census SBO data because the disaggregated data set was not
available publicly without undergoing a screening process due to
statutory restrictions to protect the confidentiality of the data. No
comments addressed the substantive findings of the Census data or
challenged its accuracy.
SBA has reviewed the October 1, 2008 Final Rule and the Proposed
Rule, as well as the public comments, and determined that changes to
both rules are necessary. After careful review of the comments, SBA has
decided to withdraw the October 1, 2008 Proposed Rule for the reasons
identified in the currently proposed rule. Consequently, SBA has set
forth below a new Proposed Rule for the WOSB Program which includes
both the infrastructure regulations and the identification of the
eligible industries. SBA has set forth the entire Proposed Rule below,
rather than only the portions of part 127 that SBA has decided to
amend, in order to afford the public an opportunity to comment on all
aspects of the program. SBA has determined that setting forth the
entire infrastructure and industries in a Proposed Rule will best serve
the public's ability to address any concerns or opinions regarding this
WOSB Program. For ease of reference, following is a discussion of the
substantive changes that the rule proposes to make to the Final Rule
and Proposed Rule published on October 1, 2008 at 73 FR 56940 and 73 FR
57014, respectively.
V. Identification of the Eligible Industries
1. Choice of Data sets
As stated earlier, the RAND Report, using various combinations of
data sources and methods, identified twenty-eight possible approaches
to measuring the underrepresentation and substantial
underrepresentation of WOSBs in Federal procurement contracting. Twenty
of these approaches compare FY 2006 CCR registration data to FY 2005
FPDS/NG procurement data, while eight of the approaches compare the
2002 SBO data from the five-year Economic Census to FYs 2002/2003 FPDS/
NG procurement data.
SBA proposes not to use the eight approaches that rely on a
comparison of the 2002 SBO data to FYs 2002/2003 FPDS/NG procurement
data for the following reasons:
The SBO data set generally considers all firms in the
economy, and not simply the number of firms that are ready, willing,
and able to perform
[[Page 10034]]
Federal contracts. In contrast, because firms are generally required to
register on the CCR database prior to bidding on a Federal contract, a
firm's presence in the CCR reflects its willingness to bid on a Federal
contract. However, it is possible that a firm's inability to bid on
Federal contracts, and therefore its reluctance to register on the CCR
could itself result from gender discrimination.
The SBO does not distinguish between WOSBs and women-owned
businesses in general, large and small. The CCR, in contrast, contains
self-reported information on whether a business is small. And the
procedures authorized by section 8(m) are specifically targeted towards
only small businesses owned by women.
The SBO is generally not available for two years after the
survey is completed. CCR data, in contrast, are updated continuously
and made available immediately. It is not clear, however, the degree to
which data regarding business ownership and size economic size change
from year to year, and therefore not clear how much weight this
distinction should carry.
In addition, the SBO data in the RAND Report do not disaggregate
industry groupings beyond the two-digit NAICS level. In the NAS 2005
report examining SBA's 2002 internal study, NAS criticized SBA's use of
the two-digit Major Group Standard Industrial Classification (SIC)
industry codes as inadequate. The two-digit Major Group SIC designation
corresponds to the current three-digit Subsector NAICS designation.
Thus, while NAS criticized SBA's use of two-digit SIC information, the
SBO two-digit NAICS data is even less precise than the two-digit SIC
data. Both the CCR and the FPDS/NG, in contrast, provide the capability
to use four-digit NAICS classifications.
SBA solicits comment on its decision, in light of the foregoing
considerations, not to use any of RAND's approaches that utilize the
SBO data and to focus instead on only those approaches that use the CCR
data. A further discussion on the appropriateness of the use of the CCR
data is set forth below.
Because the NAS criticized SBA's use of the two-digit SIC code and
recommended that SBA use industry detail as disaggregated as the data
will support, SBA also proposes to eliminate the sixteen approaches
that used CCR and FPDS/NG FY 2005 procurement data at the two and
three-digit NAICS code level.
Of the remaining four approaches, two are based on full sample
results, while the other two are based on trimmed sample results
(eliminating the top and bottom 0.5 percent of the data). The RAND
Report found little benefit to trimming the sample, and placed more
weight on the full sample results. Based on RAND's finding, SBA
proposes to eliminate the two approaches based on the trimmed-sample
results.
This leaves two possible approaches, both of which use 2004 CCR and
2005 FPDS/NG procurement data at the four-digit NAICS code level.
2. Numbers and Dollars Approaches
After careful analysis of the comments on SBA's 2007 and 2008
Proposed Rules and reconsidering the data and analysis in the RAND
Report, SBA has determined that both of the remaining approaches, using
numbers and dollars, are viable and appropriate means of identifying
industries in which WOSBs are underrepresented or substantially
underrepresented for purposes of section 8(m). Both approaches
represent legitimate and complementary interpretations of the statutory
term ``underrepresentation.'' SBA likewise believes that applying the
section 8(m) program in these industries would reduce the effects of
the discrimination affecting women-owned small businesses, consistent
with Congress's goals, and that both numbers and dollars approaches are
substantially related to the purpose of the Program. As a result, as is
explained in more detail below, the Proposed Rule would amend the
definitions of underrepresentation and substantial underrepresentation
and identify the eligible industries under this Program as those
industries in which WOSBs are underrepresented or substantially
underrepresented using either the numbers or the dollars approach. SBA
recognizes that this approach may enable competition restricted to
WOSBs in industries where using only one or the other of the disparity
measurement methodologies in the RAND study might not show
underrepresentation of WOSBs in that industry. SBA therefore seeks
comment on this proposed approach.
Section 8(m) instructs SBA to
conduct a study to identify industries in which small business
concerns owned and controlled by women are underrepresented with
respect to Federal procurement contracting.
15 U.S.C. 637(m)(4). The statute does not specify how
underrepresentation should be identified, or state that only a single
disparity measure can be used to identify underrepresentation. SBA must
therefore determine the appropriate methods for identifying WOSB
underrepresentation, recognizing that it is not bound to any one
disparity measure to achieve that goal. As discussed above, the dollars
approach compares the proportion of the dollar value of contracts in a
particular NAICS code awarded to WOSBs with the proportion of gross
receipts (revenues) in that NAICS code earned by WOSBs. The numbers
approach compares the proportion of contracts (calculated in terms of
number of contracts) awarded to WOSBs in a particular NAICS code with
the number of WOSBs in that particular NAICS code.
After reviewing comments and conducting further analysis, SBA
concludes that both approaches provide sound and complementary
analytical bases for determining the industries in which WOSBs are
underrepresented and substantially underrepresented.
Specifically, underrepresentation can occur when WOSBs are not
being awarded Federal contracting dollars in proportion to their
economic representation (measured by their gross receipts) in an
industry. This might occur if, for example, WOSBs were awarded
contracts in numbers proportional to their numerical representation in
an industry, but received much less in Federal contracting dollars than
their non-WOSB counterparts. But underrepresentation can also occur
where there is disparity in the number of contracts being awarded to
WOSBs, even if there is no measured disparity in contract dollars, due
to a handful of WOSBs winning large-dollar contracts. Indeed, as the
RAND Report results show, during FY 2005, the top WOSB firm was awarded
$673 million dollars in contracts, or 6 percent of the value of all
Federal prime contracts awarded to WOSBs ($10.5 billion dollars). In
addition, the top 10 WOSBs garnered $1.6 billion, or 15 percent of
Federal prime contracts going to WOSBs, and the top 25 WOSBs were
awarded $2.1 billion, or 20 percent of Federal prime contracts going to
WOSBs. Accordingly, the number of contracts, regardless of size, is a
valid alternative measure of whether WOSBs have been offered equality
of opportunity.
It is true that the statutory goal for WOSB participation in
government contracting is expressed in terms of dollars. However, upon
further analysis, SBA does not believe that this fact counsels against
use of a numbers approach for purposes of identifying the industries in
which the WOSB Program should operate. The 5 percent participation
goal--which appears in a different section of the statute from section
8(m)--is a measure of the total volume of Government-awarded prime
contracts and subcontracts that, ideally, will be awarded to WOSBs each
year.
[[Page 10035]]
The goal includes both contracts awarded under the section 8(m) program
and contracts awarded in industries deemed ineligible for that program.
Section 8(m)'s ``underrepresent[ation]'' requirement, in contrast,
concerns the identification of industries in which the statutorily
prescribed contracting assistance to WOSBs should be permitted. There
is no basis in the statutory language for determining that
``underrepresentation'' for purposes of authorizing specific
contracting assistance to WOSBs must be measured by the same metric as
the total volume of Federal contracts awarded to WOSBs for purposes of
an overall participation goal. As discussed above, the numbers approach
identifies a valid and important meaning of ``underrepresentation''
that may exist even in situations where the dollars approach does not
identify underrepresentation.
SBA recognizes that these different means of measuring and
evaluating underrepresentation are tools to identify those industries
in which competition restricted to WOSBs will be authorized. Where
different analytical methodologies yield different outcomes on the
issue of WOSB underrepresentation in a particular industry, SBA must
identify a reasonable means for evaluating, reconciling and applying
these methodologies in order to serve the statutory goal of improving
WOSBs equal access to Federal contracting in those industries where
WOSBs are underrepresented. SBA therefore seeks comment on its proposed
approaches to identifying underrepresentation.
3. Appropriateness of Using the CCR Database
Comments on the prior Proposed Rules raised concerns about the RAND
study's use of revenue data from the CCR database, concerns SBA noted
in its withdrawn 2008 Final Rule. One concern centered on the way
vendors, i.e., businesses registering for Federal contracts, input data
into the CCR. As described above, the CCR database reflects each firm's
total revenue in every NAICS code associated with the firm, rather than
the amount of revenue associated with the particular NAICS code at
issue. SBA noted in its 2007 Proposed Rule that this feature of the CCR
data might result in overstating firms' revenues in some or all NAICS
codes.
At least one commenter, in response to a prior version of the rule,
asserted that the CCR data only takes into consideration current
Federal contractors, whereas the SBO data could include all WOSB that
are ready, willing and able to perform Federal work. A further
potential viewpoint is that when using the SBO data set, the RAND Study
found underrepresentation in a smaller number of industries, which
could imply that women-owned firms were ``over-represented'' in
numerous other industries in terms of the dollars of Federal
procurement relative to their size in the economy. Consequently, it
might be asserted that using the CCR data will allow set-asides in
industries where other credible data (SBO data) show women-owned small
businesses are not underrepresented in terms of Federal procurement.
Based on further analysis, SBA has concluded that the CCR data set
is the best available data to use to determine the availability
component of the disparity rations. First, the fact that the CCR
database reflects each firm's total revenue in every NAICS code
associated with the firm, rather than the amount of revenue associated
with the particular NAICS code at issue, does not render unreliable the
disparity ratios calculated using the dollars component of the CCR
database.\7\ As previously discussed, the dollars-based disparity
ratios are themselves based on a comparison between two different
ratios: the value of the government contracts awarded to WOSBs in a
particular industry compared to the value of all government contracts
awarded in that industry, on the one hand; and the gross receipts (in
the economy at large) of WOSBs registered in the CCR database for that
industry compared to the gross receipts for all businesses registered
for that industry, on the other. The numerator of this ratio--the value
of government contracts awarded to WOSBs and to industries in general
within a given industry code--is not calculated using the CCR database.
---------------------------------------------------------------------------
\7\ This feature of the CCR database has no effect on disparity
ratios calculated according to the numbers method, since that method
does not make reference to firms' gross receipts.
---------------------------------------------------------------------------
In addition, with respect to the denominator, SBA believes that it
is reasonable to assume that WOSBs and non-WOSBs register in the CCR
database and identify industries for which they are available in a
similar manner. Thus, if a WOSB in a particular kind of business
registers in (and effectively overstates its revenues in) three NAICS
codes, a non-WOSB in the same kind of business is likely to register in
(and overstate its revenues in) the same three NAICS codes. And because
the denominator of the dollars-based disparity ratio is calculated
based on a comparison between gross receipts earned by WOSBs and non-
WOSBs, rather than the absolute values of those receipts, the potential
over-reporting of revenue in each NAICS code does not raise serious
concerns about the reliability of the dollars analysis of the RAND
study.
SBA has also concluded the CCR database appropriately captures
those firms ready, willing and able to compete for Federal contracts.
The firms in the CCR database have indicated by registering to submit
an offer on Federal prime contracts that they are ``willing'' to
perform work on such contracts and have self-identified as firms that
are ready and able to perform such work. RAND's review of the data
identified no additional means of determining which firms are ready and
able to work on these contracts.\8\ However, RAND ensured that the
firms each had at least one employee as a ``proxy for `able.' '' RAND
Study at 30. Further, because the SBO data generally considers all
firms in the economy, it is possible that it may actually overestimate
the number of firms that are ready, willing and able to perform Federal
contracts, thus potentially overestimating underrepresentation.
---------------------------------------------------------------------------
\8\ For instance, although size may be relevant to the ability
to perform certain work, RAND found that small firms successfully
competed for Federal contracts, and that it was not possible to
identify a natural break point in contract size beyond which small
businesses generally could not compete.
---------------------------------------------------------------------------
Although the CCR data account for a firm's willingness to submit an
offer and receive a Federal contract without also expressly accounting
for firm qualifications or abilities, SBA believes that the CCR data is
nevertheless an appropriate measure of firm availability. Although some
contracting assistance programs may rely on actual bidder lists as the
utilized measure of ready, willing, and able firms, see, e.g., Eng'g
Contractors Ass'n of S. Fla., Inc. v. Metro. Dade County, 122 F.3d 895,
912 (11th Cir. 1997), some programs do not, and courts have upheld such
programs against challenges. See Concrete Works of Colorado, Inc. v.
City and County of Denver, 321 F.3d 950, 983 (10th Cir. 2003)
(rejecting argument that underutilization must be measured by examining
``only those firms actually bidding on City construction projects'').
In Concrete Works, the court noted that even those firms that did
submit bids might be unqualified, so that the city would always have to
make some assumption about qualifications, and further observed that
bidder lists might not capture all firms that are qualified. Id. The
court concluded that disparity studies may make assumptions about
qualifications ``as long as the same
[[Page 10036]]
assumptions can be made for all firms.'' Id.; cf. Adarand Constructors,
Inc. v. Slater, 228 F.3d 1147, 1173 (2000) (noting that there was no
evidence in the record that ``those minority subcontractors who have
been utilized have performed inadequately or otherwise demonstrated a
lack of necessary qualifications''). The court also noted that a firm's
ability to perform contracts is not static: firms can generally perform
services by hiring additional employees or using subcontractors.
Concrete Works, 321 F.3d at 981. Of course, to the extent that the age
and size of a firm may themselves be effectively limited by barriers
tied to historical discrimination, using these factors to assess
capacity and availability may in some instances extend the effects of
past discrimination into this statistical assessment.
For the reasons stated above, this Proposed Rule proposes to
evaluate underrepresentation and substantial underrepresentation by
using the CCR database and applying both the numbers and dollars
approaches to identify eligible industries. Using this methodology, the
RAND study found one hundred and nine (109) year-2002 NAICS codes in
which WOSBs were either underrepresented or substantially
underrepresented.
Because SBA has received comments on this issue in the past, and
there is a more detailed data set available (SBO data), it is
interested in hearing from the public about this proposal to utilize
the CCR data set, and specifically requests comments on whether the
WOSB Program should operate, or whether its operation should require
special justification, in sectors where women-owned businesses appear
not be underrepresented based on other data.
4. The Eligible Industry Codes
NAICS codes are revised every five years (in the years ending in
'2' and '7'). RAND used the 2002 NAICS codes in its study. All but
three of the 109 2002 NAICS codes identified by RAND correspond with
the current 2007 NAICS codes. The three 2002 NAICS codes which do not
correspond are: 5161--Internet Publishing and Broadcasting; 5173--
Telecommunications Resellers; and 5181--Internet Service Providers and
Web Search Portals. However, these three 2002 NAICS codes were made
part of other NAICS codes in 2007 that were also designated by RAND as
substantially underrepresented--2002 NAICS code 5161 is now part of
2007 NAICS code 5191; 2002 NAICS code 5173 is now a part of 2007 NAICS
code 5179; and 2002 NAICS code 5181 is now split between 2007 NAICS
codes 5171 and 5179. Because the RAND study found NAICS codes 5191,
5179 and 5171 also to be substantially underrepresented, the change in
NAICS code affects only the designation of industries to the extent
that there are 106 2007 NAICS codes instead of 109 2002 NAICS codes but
does not affect the types of WOSBs eligible under the WOSB Program.
However, the WOSB Program will not operate in three of the 106 2007
NAICS codes in sector 92 (2002 and 2007) because those NAICS codes do
not apply to the private sector. These NAICS codes are: 9211--
Executive, Legislative, and other General Government Support; 9231--
Administration of Human Resource Programs; and 9281--National Security
and International Affairs. Firms in these NAICS codes are:
Federal, state, and local government agencies which administer
and oversee government programs and activities that are not
performed by private establishments,
see 13 CFR 121.201 n. 19, and contracts are not classified with this
NAICS code. See 13 CFR 121.402(b).
In addition, twenty of the 106 NAICS codes in sectors 42, 44, and
45 (2002 and 2007) are not available for contracting assistance under
the Program. These industries codes are: 4231--Motor Vehicle and Motor
Vehicle Parts and Supplies Merchant Wholesalers; 4232--Furniture and
Home Furnishing Merchant Wholesalers; 4233--Lumber and Other
Construction Materials Merchant Wholesalers; 4234--Professional and
Commercial Equipment and Supplies Merchant Wholesalers; 4236--
Electrical and Electronic Goods Merchant Wholesalers; 4239--
Miscellaneous Durable Goods Merchant Wholesalers; 4241--Paper and Paper
Product Merchant Wholesalers; 4243--Apparel, Piece Goods, and Notions
Merchant Wholesalers; 4246--Chemical and Allied Products Merchant
Wholesalers; 4248--Beer, Wine, and Distilled Alcoholic Beverage
Merchant Wholesalers; 4249--Miscellaneous Nondurable Goods Merchant
Wholesalers; 4412--Other Motor Vehicle Dealers; 4421--Furniture Stores;
4422--Home Furnishings Stores; 4431--Electronics and Appliance Stores;
4461--Health and Personal Care Stores; 4511--Sporting Goods, Hobby, and
Musical Instrument Stores; 4532--Office Supplies, Stationery, and Gift
Stores; 4541--Electronic Shopping and Mail-Order Houses; and 4543--
Direct Selling Establishments.
These twenty NAICS codes fall under the 2-digit NAICS code sectors
42, 44 and 45, which cover wholesalers and retailers. Contracts are not
classified with these NAICS codes. See 13 CFR 121.402(b). SBA
regulations specifically state that sectors 42, 44 and 45 are ``not
applicable to Government procurement of supplies.'' 13 CFR 121.201.
These NAICS codes are not available for set-asides because contracting
officers must classify any contract for the procurement of supplies
under the applicable manufacturing NAICS code (and then the
nonmanufacturer rule would apply to any offerors that are
nonmanufacturers of the supply). 13 CFR 121.402.
As a result of the above, this Proposed Rule treats eighty-three
NAICS codes as eligible for Federal contracting under the WOSB Program.
There are forty-five NAICS codes in which WOSBs are underrepresented
and thirty-eight NAICS codes in which WOSBs are substantially
underrepresented.
The forty-five NAICS codes in which WOSBs are underrepresented are:
2213--Water, Sewage and Other systems; 2361--Residential Building
Construction; 2371--Utility System Construction; 2381--Foundation,
Structure, and Building Exterior Contractors; 2382--Building Equipment
Contractors; 2383--Building Finishing Contractors; 2389--Other
Specialty Trade Contractors; 3149--Other Textile Product Mills; 3159--
Apparel Accessories and Other Apparel Manufacturing; 3219--Other Wood
Product Manufacturing; 3222--Converted Paper Product Manufacturing;
3321; Forging and Stamping; 3323--Architectural and Structural Metals
Manufacturing; 3324--Boiler, Tank, and Shipping Container
Manufacturing; 3333--Commercial and Service Industry Machinery
Manufacturing; 3342--Communications Equipment Manufacturing; 3345--
Navigational, Measuring, Electromedical, and Control Instruments
Manufacturing; 3346--Manufacturing and Reproducing Magnetic and Optical
Media; 3353--Electrical Equipment Manufacturing; 3359--Other Electrical
Equipment and Component Manufacturing; 3369--Other Transportation
Equipment Manufacturing; 4842--Specialized Freight Trucking; 4881--
Support Activities for Air Transportation; 4884--Support Activities for
Road Transportation; 4885--Freight Transportation Arrangement; 5121--
Motion Picture and Video Industries; 5311--Lessors of Real Estate;
5413--Architectural, Engineering, and Related Services; 5414--
Specialized Design
[[Page 10037]]
Services; 5415--Computer Systems Design and Related Services; 5416--
Management, Scientific, and Technical Consulting Services; 5419--Other
Professional, Scientific, and Technical Services; 5611--Office
Administrative Services; 5612--Facilities Support Services; 5614--
Business Support Services; 5616--Investigation and Security Services;
5617--Services to Buildings and Dwellings; 6116--Other Schools and
Instruction; 6214--Outpatient Care Centers; 6219--Other Ambulatory
Health Care Services; 7115--Independent Artists, Writers, and
Performers; 7223--Special Food Services; 8111--Automotive Repair and
Maintenance; 8113--Commercial and Industrial Machinery and Equipment
(except Automotive and Electronic) Repair and Maintenance; and 8114--
Personal and Household Goods Repair and Maintenance.
The thirty-eight NAICS codes in which WOSBs are substantially
underrepresented are: 2372--Land Subdivision; 3152--Cut and Sew Apparel
Manufacturing; 3231--Printing and Related Support Activities; 3259--
Other Chemical Product and Preparation Manufacturing; 3328--Coating,
Engraving, Heat Treating, and Allied Activities; 3329--Other Fabricated
Metal Product Manufacturing; 3371--Household and Institutional
Furniture and Kitchen Cabinet Manufacturing; 3372--Office Furniture
(including Fixtures) Manufacturing; 3391--Medical Equipment and
Supplies Manufacturing; 4841--General Freight Trucking; 4889--Other
Support Activities for Transportation; 4931--Warehousing and Storage;
5111--Newspaper, Periodical, Book, and Directory Publishers; 5112--
Software Publishers; 5171--Wired Telecommunications Carriers; 5172--
Wireless Telecommunications Carriers (except Satellite); 5179--Other
Telecommunications; 5182--Data Processing, Hosting, and Related
Services; 5191--Other Information Services; 5312--Offices of Real
Estate Agents and Brokers; 5324--Commercial and Industrial Machinery
and Equipment Rental and Leasing; 5411--Legal Services; 5412--
Accounting, Tax Preparation, Bookkeeping, and Payroll Services; 5417--
Scientific Research and Development Services; 5418--Advertising, Public
Relations, and Related Services; 5615--Travel Arrangement and
Reservation Services; 5619--Other Support Services; 5621--Waste
Collection; 5622--Waste Treatment and Disposal; 6114--Business Schools
and Computer and Management Training; 6115--Technical and Trade
Schools; 6117--Educational Support Services; 6242--Community Food and
Housing, and Emergency and Other Relief Services; 6243--Vocational
Rehabilitation Services; 7211--Traveler Accommodation; 8112--Electronic
and Precision Equipment Repair and Maintenance; 8129--Other Personal
Services; and 8139--Business, Professional, Labor, Political, and
Similar Organizations.
VI. Economic Disadvantage
SBA proposes to clarify current Sec. 127.203 concerning
economically disadvantaged women-owned small businesses (EDWOSBs) to
address certain interpretations and policies that have been followed
informally by SBA with respect to the 8(a) Business Development (BD)
Program and that SBA believes would apply to the WOSB Program as well.
This includes certain interpretations and policies SBA recently set
forth in a rule proposing to amend the 8(a) BD regulations. See 74 FR
55694 (Oct. 28, 2009). For example, this Proposed Rule specifically
states that SBA does not take community property laws into account when
determining economic disadvantage if the woman has no ownership
interest. This means that property that is legally in the name of the
husband would be considered wholly the husband's, whether or not the
couple lived in a community property state. Since community property
laws are usually applied when a couple separates, and since spouses in
community property states generally have the freedom to keep their
property separate while they are married, SBA proposes to treat
property owned solely by one spouse as that spouse's property for
economic disadvantage determinations. However, if both spouses own the
property, SBA would attribute a half interest in such property to the
woman claiming economic disadvantage, unless there is evidence to show
that the interest in such property is greater or lesser.
This policy also results in equal treatment for applicants in
community and non-community property states. In addition, and along the
same lines, SBA proposes to provide that it may consider a spouse's
financial situation in determining an individual's access to capital
and credit.
SBA has also proposed exempting funds in Individual Retirement
Accounts (IRAs) and other official retirement accounts from the
calculation of net worth, provided that the funds cannot currently be
withdrawn from the account prior to retirement age without a
significant penalty. While such funds can be useful to an applicant
seeking credit, SBA believes that retirement accounts are not assets to
be currently enjoyed; rather, they are held for purposes of ensuring
future income when an individual is no longer working. SBA believes it
is unfair to count those assets as current assets. The basis for this
proposal stems from SBA's experience with the 8(a) BD Program, where it
has found that including IRAs and other retirement accounts in the
calculation of an individual's net worth does not serve to disqualify
wealthy individuals. Instead, such an exclusion has worked to make
middle and lower income individuals ineligible to the extent they have
invested prudently in accounts to ensure income at a time in their
lives when they are no longer working.
SBA is cognizant of the potential for abuse of this proposed
provision, with individuals attempting to hide current assets in funds
labeled ``retirement accounts.'' SBA does not believe such attempts to
remove certain assets from an individual's economic disadvantage
determination would be appropriate. Therefore, this Proposed Rule
states that in order for funds not to be counted in an economic
disadvantage determination, the funds cannot be currently withdrawn
from the account without a significant penalty. A significant penalty
would be one equal or similar to the additional income tax on early
distributions under section 72(t) of the Internal Revenue Code. In
order for SBA to determine whether funds invested in a specific account
labeled a ``retirement account'' may be excluded from a woman's net
worth calculation, the woman must provide to SBA information about the
terms and conditions of the account. SBA is interested in hearing from
the public about this proposal, and specifically requests comments on
how best to exclude legitimate retirement accounts without affording
others a mechanism to circumvent the economic disadvantage criterion.
SBA has also proposed exempting income from a corporation taxed
under Subchapter S of Chapter 1 of the Internal Revenue Code (S
corporation) from the calculation of both income and net worth to the
extent such income is reinvested in the firm or used to pay taxes
arising from the normal course of operations of an S corporation.
Although the income of an S corporation flows through and is taxed to
individual shareholders in accordance with their interest in the S
corporation for Federal tax purposes, SBA will take such income into
account for economic disadvantage purposes
[[Page 10038]]
only if it is not reinvested in the business or used to pay the taxes.
This proposal would result in equal treatment of corporate income for
corporations taxed under Subchapter C of Chapter 1 of the Internal
Revenue Code (C corporations) and S corporations. In cases where that
income is reinvested in the firm or used to pay taxes arising from the
normal course of operations of the S corporation and not retained by
the woman, SBA believes it should be treated the same as C corporation
income for purposes of determining economic disadvantage. In order to
be excluded, the owner of the S corporation would be required to
clearly demonstrate that the S corporation distribution was used to pay
taxes or was reinvested back into the S corporation within 12 months of
the distribution of income. Conversely, the woman owner of an S
corporation could not subtract S corporation losses from the income
paid by the S corporation to her or from her total income from whatever
source. S corporation losses, like C corporation losses, are losses
incurred by the company, not by the individual, and based upon the
legal structure of the corporation and the protections afforded the
principals through this structure, the individual is not personally
liable for the debts representing any of those liabilities. Thus, it is
inappropriate to consider these personal losses and women should not be
able to use them to reduce their personal incomes for purposes of the
economic disadvantage.
SBA also proposes to provide that it would presume that a woman is
not economically disadvantaged if her yearly income averaged over the
past two years exceeds $200,000. SBA considered incorporating into the
regulation the present policy for the 8(a) BD Program that a woman is
not economically disadvantaged if her adjusted gross income exceeds
that for the top two percent of all wage earners according to IRS
statistics. Under that approach for the 8(a) BD Program, SBA compares
the income of the individual claiming disadvantage to the most
currently available, final IRS income tax statistics. In some cases,
SBA may be comparing IRS statistics relating to one tax year to an
individual's income from a succeeding tax year because final IRS
statistics are not available for that succeeding tax year.
Although that policy has been upheld by SBA's Office of Hearings
and Appeals (OHA) and the Federal courts (see SRS Technologies v.
United States, 894 F. Supp. 8 (D.D.C. 1995); Matter of Pride
Technologies, Inc., SBA No. 557 (1996) SBA No. MSB-557) for the 8(a) BD
Program, SBA believes that a straight line numerical figure is more
understandable, easier to implement, and avoids any appearance of
unfair treatment when statistics for one tax year are compared to an
income level for another tax year. Therefore, SBA is proposing for the
WOSB Program an income level of $200,000 because that figure closely
approximates the income level corresponding to the top two percent of
all wage earners, which has been upheld as a reasonable indicator of a
lack of economic disadvantage. Although a $200,000 income may seem
unduly high as a benchmark, we note that this amount is being used only
to presume, without more information, that the woman is not
economically disadvantaged. SBA may consider incomes lower than
$200,000 as indicative of lack of economic disadvantage. However, it
would not presume lack of economic disadvantage in that case. It may
also consider income in connection with other factors when determining
a woman's access to capital. SBA specifically requests comments on both
the straight line approach proposed and the current comparison of
income levels to the IRS statistics.
This proposed regulation would permit applicants to rebut the
presumption of lack of economic disadvantage upon a showing that the
income is not indicative of lack of economic disadvantage. For example,
the presumption could be rebutted by a showing that the income was
unusual (inheritance) and is unlikely to occur again. The presumption
could also be rebutted, for example, by showing that the earnings were
winnings that are offset by related losses as in the case of winnings
and losses from gambling resulting in a net gain far less than the
actual gambling income received. SBA may still consider any unusual
earnings or windfalls as part of its review of total assets. Thus,
although an inheritance of $5 million, for example, may be unusual
income and excluded from SBA's determination of economic disadvantage
based on income, it would not be excluded from SBA's determination of
economic disadvantage based on total assets. In such a case, a $5
million inheritance would render the woman not economically
disadvantaged based on total assets.
This rule also proposes to establish an objective standard by which
a woman may not qualify as economically disadvantaged based on her
total assets. With respect to the 8(a) BD Program, SBA's findings that
an individual was not economically disadvantaged with total asset
levels of $4.1 million and $4.6 million have been upheld as reasonable.
See Matter of Pride Technologies, SBA No. 557 (1996), and SRS
Technologies v. U.S., 843 F. Supp. 740 (D.D.C. 1994). Alternatively,
and again with respect to the 8(a) BD Program, SBA's finding that an
individual was not economically disadvantaged with total assets of
$1.26 million was overturned. See Matter of Tower Communications, SBA
No. 587 (1997). This rule proposes to eliminate any confusion as to
what level of total assets qualifies as economic disadvantage for
EDWOSB purposes as has occurred in the 8(a) BD Program. Under this
Proposed Rule, a woman generally would not be considered economically
disadvantaged if the fair market value of all her assets exceeds $3
million. While this Proposed Rule would exclude retirement accounts
from a woman's net worth in determining economic disadvantage, it would
not exclude such amounts from her total assets in determining economic
disadvantage on that basis.
VII. Certification
The Act sets forth the certification criteria for the WOSB Program.
Specifically, the Act states that a WOSB or EDWOSB must: (1) Be
certified by a Federal agency, a State government, or a national
certifying entity approved by the Administrator, as a small business
concern owned and controlled by women; or, (2) certify to the
contracting officer that it is a small business concern owned and
controlled by women and provide adequate documentation, in accordance
with standards established by SBA, to support such certification.
The legislative history for this statutory provision explains that
certification by a Federal agency, State government or national
certifying entity should be acceptable if it tracks the statutory and
regulatory definition of WOSB and EDWOSB. H.R. Rep. No. 106-879, at 4
(2000). Consequently, to identify approved third-party certifiers, SBA
will review those entities that certify WOSBs and designate those with
certification criteria meeting the requirements of this program at a
later date.
In addition, the legislative history explains that
the Committee expects the contracting officers will accept self-
certification so long as the documentation provided along with the
response to the solicitation enables the contracting officer to
determine that
the WOSB or EDWOSB meets the requirements of the program. Id. As a
result of the statutory provision, and the
[[Page 10039]]
supporting legislative history, SBA has proposed a rule that will
require WOSBs and EDWOSBs to first certify their status in the Online
Representations and Certifications Application (ORCA) at https://orca.bpn.gov, and then provide the contracting officer with certain
documents verifying their status.
SBA believes that the statute and supporting legislative history
permit several means for providing the requisite documents to the
contracting officer. Therefore, SBA is proposing to establish a
repository (WOSB Program Repository) for the documents where WOSBs and
EDWOSBs that certify in ORCA would submit the documents. The documents
would be stored in a secure, web-based environment that would be
accessible to WOSB and EDWOSB applicants, contracting community and
SBA.
This idea is analogous to a system already utilized in the
government. CCR
is a web-enabled government-wide application that collects,
validates, stores, and disseminates business information about the
Federal government's trading partners in support of the contract
award, grants, and the electronic payment processes.
See Federal Agency Registration FAQs, publicly available at https://www.bpn.gov/FAR/docs/FAQ.pdf. Although CCR is used to electronically
share secure and encrypted data with the Federal agencies' finance
offices to facilitate paperless payments through electronic funds
transfer, and does not necessarily serve as a repository for documents,
the concept would be similar.
WOSBs and EDWOSBs that certify in ORCA would be required to submit
documents verifying their status to the repository at the time of
initial self-certification in ORCA and then every year thereafter, and
in addition if there is a change in such information that would
necessitate the submission of supplemental or new information. The
contracting officer would be able to access the documents prior to
contract award to review the submitted documents. This proposal would
mean that WOSBs and EDWOSBs would not have to submit documents each
time they receive a WOSB or EDWOSB contract.
SBA also proposes that WOSBs or EDWOSBs will submit certain
documents at the time of self certification in ORCA and then must
submit additional documents in the event of a protest or program
examination. SBA intends for those additional documents to be placed
into the document repository, as well.
With respect to the specific documents that must be submitted at
the time of initial certification (and updated anytime after) the
Proposed Regulation sets forth several documents that will assist in
verifying ownership and control. For those WOSBs and EDWOSBs that have
not received an approved third-party certification, SBA reviewed the
requirements and standards established for a similar program, the 8(a)
BD Program, in determining which documents must be provided. In the
8(a) BD Program, the applicant must complete a standard form and
provide SBA with appropriate documents to support and verify the
statements made in the application.
Using the 8(a) BD Program application process as a guide, and in
accordance with the proposed eligibility criteria for the WOSB Program,
SBA has proposed that a WOSB or EDWOSB, which has not received a third-
party certification from an approved certifier, provide the following
documents to the repository:
WOSBs or EDWOSBs that are corporations would need to
submit their articles of incorporation, stock certificates (both
sides), stock ledger, shareholders' agreements, by-laws and amendments.
WOSBs or EDWOSBs that are LLCs must submit their articles
of organization (also referred to as the certificate of organization or
articles of formation) and any amendments and operating agreement with
any amendments.
WOSBs or EDWOSBs that are partnerships must submit an
original and amended partnership agreement.
In addition, all WOSBs and EDWOSBs must submit evidence of gender
and U.S. citizenship for women (women) owners(s), such as a copy of a
birth certificate, naturalization papers or passport. EDWOSBs would
also need to submit a Form 413, Personal Financial Statement, for at
least each woman claiming economic disadvantage. Further, all EDWOSBs
or WOSBs must also provide a copy of the joint venture agreement, if
applicable.
SBA anticipates that the repository will also house copies of the
third party certifications. With respect to those WOSBs or EDWOSBs that
have received an approved third-party certification, this Proposed Rule
requires that the WOSB or EDWOSB must provide a copy of the
certification to the repository at the time of certification in ORCA.
If the WOSB or EDWOSB has a third-party certification as a DOT
Disadvantaged Business Enterprise (DBE), it must submit a copy of the
DBE certification at the time of certification in ORCA showing that it
received such certification because it is owned and controlled by
women. In addition, the WOSB or EDWOSB must provide a statement
identifying the woman or women upon whom eligibility was based and
documents, such as birth certificates or passports, evidencing that the
woman or women are citizens of the United States as defined by 13 CFR
127.102.
SBA believes that it is not necessary for these concerns to submit
any other documents to verify eligibility, at that time, since such
documents have already been submitted to and reviewed by a third party.
SBA intends that the WOSB Program Repository preclude modification
or retrieval of any document submitted; however, documents can be
supplemented in a separate submission. This would allow the system to
be a historical site for each change in documentation. This historical
data may be useful in determining whether, over a period of time, the
data is consistent rather than contradictory.
Until SBA is able to establish a repository, or if the system is
otherwise unavailable, then SBA is proposing that the WOSB or EDWOSBs
submit the documents directly to the contracting officer prior to each
WOSB or EDWOSB award. The contracting officer must retain these
documents in the contract file so that SBA may later review the file
for purposes of a status protest or eligibility examination. However,
the WOSB or EDWOSB will also be required to post the documents to the
WOSB Program Repository within thirty (30) days of the repository
becoming available.
The Proposed Rule also explains the consequences for failure to
provide the required documents and the contracting officer's duties in
those situations. If the apparent successful WOSB or EDWOSB fails to
provide any of the required documents, the contracting officer cannot
make a WOSB or EDWOSB award to that concern and must file a protest
with SBA. In addition, if the contracting officer believes that the
apparent successful offeror does not meet the requirements of the
program, the contracting officer must file a protest with SBA
concerning the status of the concern.
In addition to the documents, SBA proposes that the WOSB or EDWOSB
represent that it meets all of the eligibility of the program.
Therefore, SBA is proposing that the WOSB represent the information in
Table 1, Proposed WOSB Representations in ORCA, to ORCA.
[[Page 10040]]
Proposed WOSB Representations in ORCA
(i) It is certified as a WOSB by a certifying entity approved by
SBA, the certifying entity has not issued a decision currently in
effect finding that the concern does not qualify as a WOSB, and there
have been no changes in its circumstances affecting its eligibility
since its certification.
[ballot] Yes [ballot] No [ballot] N/A
(ii) It is certified as a as a U.S. Department of Transportation
(DOT) Disadvantaged Business Enterprise (DBE) because it is owned and
controlled by one or more women who are citizens of the United States,
as defined in 13 CFR Sec. 127.102.
[ballot] Yes [ballot] No [ballot] N/A
(iii) It is certified by the U.S. Small Business Administration as
an 8(a) BD Program Participant due to the owner(s) status as an
economically disadvantaged woman (or women).
[ballot] Yes [ballot] No [ballot] N/A
(iv) If a corporation, the stock ledger and stock certificates
evidence that at least 51 percent of each class of voting stock
outstanding and 51 percent of the aggregate of all stock outstanding is
unconditionally and directly owned by one or more women. In determining
unconditional ownership of the concern, any unexercised stock options
or similar agreements held by a woman will be disregarded. However, any
unexercised stock option or other agreement, including the right to
convert non-voting stock or debentures into voting stock, held by any
other individual or entity will be treated as having been exercised.
[ballot] Yes [ballot] No [ballot] N/A
(v) If a partnership, the partnership agreement evidences that at
least 51 percent of each class of partnership interest is
unconditionally and directly owned by one or more women.
[ballot] Yes [ballot] No [ballot] N/A
(vi) If a limited liability company, the articles of organization
and any amendments, and operating agreement and amendments, evidence
that at least 51 percent of each class of member interest is
unconditionally and directly owned by one or more women.
[ballot] Yes [ballot] No [ballot] N/A
(vii) The birth certificates, naturalization papers, or passports
for owners who are women show that the company is at least 51% owned
and controlled by women who are U.S. citizens.
[ballot] Yes [ballot] No
(viii) The ownership by women is not subject to any conditions,
executory agreements, voting trusts, or other arrangements that cause
or potentially cause ownership benefits to go to another.
[ballot] Yes [ballot] No
(ix) The 51 percent ownership by women is not through another
business entity (including employee stock ownership plan) that is, in
turn, owned and controlled by one or more women.
[ballot] Yes [ballot] No
(x) The 51 percent ownership by women is held through a trust, the
trust is revocable, and the woman is the grantor, a trustee, and the
sole current beneficiary of the trust.
[ballot] Yes [ballot] No [ballot] N/A
(xi) The management and daily business operations of the concern
are controlled by one or more women. Control means that both the long-
term decision making and the day-to-day management and administration
of the business operations are conducted by one or more women.
[ballot] Yes [ballot] No
(xii) A woman holds the highest officer position in the concern and
her resume evidences that she has the managerial experience of the
extent and complexity needed to run the concern.
[ballot] Yes [ballot] No
(xiii) The woman manager does not have the technical expertise or
possess the required license for the business but has ultimate
managerial and supervisory control over those who possess the required
licenses or technical expertise.
[ballot] Yes [ballot] No [ballot] N/A
(xiv) The woman who holds the highest officer position of the
concern manages it on a full-time basis and devotes full-time to the
business concern during the normal working hours of business concerns
in the same or similar line of business.
[ballot] Yes [ballot] No
(xv) The woman who holds the highest officer position does not
engage in outside employment that prevents her from devoting sufficient
time and attention to the daily affairs of the concern to control its
management and daily business operations.
[ballot] Yes [ballot] No
(xvi) If a corporation, the articles of incorporation and any
amendments, articles of conversion, by-laws and amendments, shareholder
meeting minutes showing director elections, shareholder meeting minutes
showing officer elections, organizational meeting minutes, all issued
stock certificates, stock ledger, buy-sell agreements, stock transfer
agreements, voting agreements, and documents relating to stock options,
including the right to convert non-voting stock or debentures into
voting stock evidence that one or more women control the Board of
Directors of the concern. Women are considered to control the Board of
Directors when either: (1) one or more women own at least 51 percent of
all voting stock of the concern, are on the Board of Directors and have
the percentage of voting stock necessary to overcome any super majority
voting requirements; or (2) women comprise the majority of voting
directors through actual numbers or, where permitted by state law,
through weighted voting.
[ballot] Yes [ballot] No [ballot] N/A
(xvii) If a partnership, the partnership agreement evidences that
one or more women serve as general partners, with control over all
partnership decisions.
[ballot] Yes [ballot] No [ballot] N/A
(xviii) If a limited liability company, the articles of
organization and any amendments, and operating agreement and amendments
evidence that one or more women serve as management members, with
control over all decisions of the limited liability company.
[ballot] Yes [ballot] No [ballot] N/A
(xix) No males or other entity exercise actual control or have the
power to control the concern.
[ballot] Yes [ballot] No
(xx) SBA, in connection with an examination or protest, has not
issued a decision currently in effect finding that this company does
not qualify as a WOSB.
[ballot] Yes [ballot] No
(xxi) All required documents verifying eligibility for a WOSB
requirement have been submitted to the WOSB Program Repository,
including any supplemental documents if there have been changes since
the last representation.
[ballot] Yes [ballot] No
In addition, the EDWOSB must represent the information in Table 2,
Proposed EDWOSB Representations in ORCA, to ORCA.
[[Page 10041]]
Proposed EDWOSB Representations in ORCA
(i) It is certified as an EDWOSB by a certifying entity approved by
SBA, the certifying entity has not issued a decision currently in
effect finding that the concern does not qualify as a EDWOSB, and there
have been no changes in its circumstances affecting its eligibility
since its certification.
[ballot] Yes [ballot] No [ballot] N/A
(ii) It is certified as a as a U.S. Department of Transportation
(DOT) Disadvantaged Business Enterprise (DBE) because it is owned and
controlled by one or more women who are citizens of the United States,
as defined in 13 CFR Sec. 127.102.
[ballot] Yes [ballot] No [ballot] N/A
(iii) It is certified by the U.S. Small Business Administration as
an 8(a) BD Program Participant due to the owner(s) status as an
economically disadvantaged woman (or women).
[ballot] Yes [ballot] No [ballot] N/A
(iv) If a corporation, the stock ledger and stock certificates
evidence that at least 51 percent of each class of voting stock
outstanding and 51 percent of the aggregate of all stock outstanding is
unconditionally and directly owned by one or more women who are
economically disadvantaged. In determining unconditional ownership of
the concern, any unexercised stock options or similar agreements held
by an economically disadvantaged woman will be disregarded. However,
any unexercised stock option or other agreement, including the right to
convert non-voting stock or debentures into voting stock, held by any
other individual or entity will be treated as having been exercised.
[ballot] Yes [ballot] No [ballot] N/A
(v) If a partnership, the partnership agreement evidences that at
least 51 percent of each class of partnership interest is
unconditionally and directly owned by one or more economically
disadvantaged women.
[ballot] Yes [ballot] No [ballot] N/A
(vi) If a limited liability company, the articles of organization
and any amendments, and operating agreement and amendments, evidence
that at least 51 percent of each class of member interest is
unconditionally and directly owned by one or more economically
disadvantaged women.
[ballot] Yes [ballot] No [ballot] N/A
(vii) The birth certificates, naturalization papers, or passports
show that the company is at least 51% owned and controlled by
economically disadvantaged women who are U.S. citizens.
[ballot] Yes [ballot] No
(viii) The ownership by economically disadvantaged women is not
subject to any conditions, executory agreements, voting trusts, or
other arrangements that cause or potentially cause ownership benefits
to go to another.
[ballot] Yes [ballot] No
(ix) The 51 percent ownership by economically disadvantaged women
is not through another business entity (including employee stock
ownership plan) that is, in turn, owned and controlled by one or more
economically disadvantaged women.
[ballot] Yes [ballot] No
(x) The 51 percent ownership by economically disadvantaged women is
held through a trust, the trust is revocable, and the economically
disadvantaged woman is the grantor, a trustee, and the sole current
beneficiary of the trust.
[ballot] Yes [ballot] No [ballot] N/A
(xi) The management and daily business operations of the concern
are controlled by one or more economically disadvantaged women. Control
means that both the long-term decision making and the day-to-day
management and administration of the business operations are conducted
by one or more economically disadvantaged women.
[ballot] Yes [ballot] No
(xii) An economically disadvantaged woman holds the highest officer
position in the concern and her resume evidences that she has the
managerial experience of the extent and complexity needed to run the
concern.
[ballot] Yes [ballot] No
(xiii) The economically disadvantaged woman manager does not have
the technical expertise or possess the required license for the
business but has ultimate managerial and supervisory control over those
who possess the required licenses or technical expertise.
[ballot] Yes [ballot] No [ballot] N/A
(xiv) The economically disadvantaged woman who holds the highest
officer position of the concern manages it on a full-time basis and
devotes full-time to the business concern during the normal working
hours of business concerns in the same or similar line of business.
[ballot] Yes [ballot] No
(xv) The economically disadvantaged woman who holds the highest
officer position does not engage in outside employment that prevents
her from devoting sufficient time and attention to the daily affairs of
the concern to control its management and daily business operations.
[ballot] Yes [ballot] No
(xvi) If a corporation, the articles of incorporation and any
amendments, articles of conversion, by-laws and amendments, shareholder
meeting minutes showing director elections, shareholder meeting minutes
showing officer elections, organizational meeting minutes, all issued
stock certificates, stock ledger, buy-sell agreements, stock transfer
agreements, voting agreements, and documents relating to stock options,
including the right to convert non-voting stock or debentures into
voting stock evidence that one or more economically disadvantaged women
control the Board of Directors of the concern. Economically
disadvantaged women are considered to control the Board of Directors
when either: (1) one or more economically disadvantaged women own at
least 51 percent of all voting stock of the concern, are on the Board
of Directors and have the percentage of voting stock necessary to
overcome any super majority voting requirements; or (2) economically
disadvantaged women comprise the majority of voting directors through
actual numbers or, where permitted by state law, through weighted
voting.
[ballot] Yes [ballot] No [ballot] N/A
(xvii) If a partnership, the partnership agreement evidences that
one or more economically disadvantaged women serve as general partners,
with control over all partnership decisions.
[ballot] Yes [ballot] No [ballot] N/A
(xviii) If a limited liability company, the articles of
organization and any amendments, and operating agreement and amendments
evidence that one or more economically disadvantaged women serve as
management members, with control over all decisions of the limited
liability company.
[ballot] Yes [ballot] No [ballot] N/A
(xix) No males or other entity exercise actual control or have the
power to control the concern.
[ballot] Yes [ballot] No
(xx) The economically disadvantaged woman or women upon whom
eligibility is based can demonstrate that their ability to compete in
the free
[[Page 10042]]
enterprise system has been impaired due to diminished capital and
credit opportunities as compared to others in the same or similar line
of business (not considering community property laws when determining
economic disadvantage when the woman has no ownership interest in the
property).
[ballot] Yes [ballot] No
(xxi) The economically disadvantaged woman upon whom eligibility is
based has read the SBA's regulations defining economic disadvantage and
can demonstrate that her personal net worth is less than $750,000,
excluding her ownership interest in the concern and her equity interest
in her primary personal residence.
[ballot] Yes [ballot] No
(xxii) The personal financial condition of the woman claiming
economic disadvantage, including her personal income for the past two
years (including bonuses, and the value of company stock given in lieu
of cash), her personal net worth and the fair market value of all of
her assets, whether encumbered or not, evidences that she is
economically disadvantaged.
[ballot] Yes [ballot] No
(xxiii) The adjusted gross income of the woman claiming economic
disadvantage averaged over the two years preceding the certification
does not exceed $200,000.
[ballot] Yes [ballot] No
(xxiv) The adjusted gross income of the woman claiming economic
disadvantage averaged over the two years preceding the certification
exceeds $200,000; however, the woman can show that this income level
was unusual and not likely to occur in the future, that losses
commensurate with and directly related to the earnings were suffered,
or that the income is not indicative of lack of economic disadvantage.
[ballot] Yes [ballot] No [ballot] N/A
(xxv) The fair market value of all the assets (including her
primary residence and the value of the business concern but excluding
funds invested in an Individual Retirement Account or other official
retirement account that are unavailable until retirement age without a
significant penalty) of the woman claiming economic disadvantage does
not exceed $3 million.
[ballot] Yes [ballot] No
(xxvi) The woman claiming economic disadvantage has not transferred
any assets within two years of the date of the certification.
[ballot] Yes [ballot] No
(xxvii) The woman claiming economic disadvantage has transferred
assets within two years of the date of the certification. However, the
transferred assets were: (1) to or on behalf of an immediate family
member for that individual's education, medical expenses, or some other
form of essential support; or (2) to an immediate family member in
recognition of a special occasion, such as a birthday, graduation,
anniversary, or retirement.
[ballot] Yes [ballot] No [ballot] N/A
(xxviii) SBA, in connection with an examination or protest, has not
issued a decision currently in effect finding that this company does
not qualify as a EDWOSB.
[ballot] Yes [ballot] No
(xxix) All required documents verifying eligibility for the EDWOSB
requirement have been submitted to the WOSB Program Repository,
including any supplemental documents if there have been changes since
the last representation.
[ballot] Yes [ballot] No
SBA is specifically requesting comments on all of these approaches
to certification, or other alternatives that would meet the statutory
requirements and ensure that only eligible small businesses receive
WOSB or EDWOSB contracts.
VIII. Eligibility Examinations
SBA also proposes amending current Sec. 127.400 concerning
eligibility examinations. The rule currently states that SBA will
conduct an examination to determine eligibility at the time of the
examination. However, the Act states that the Administrator shall
establish procedures for verification of the accuracy of any
certifications and those procedures may provide for program
examinations, including random examinations. 15 U.S.C. 637(m)(5). It is
clear that the examinations are to serve as a mechanism against fraud,
waste and abuse in the program. Thus, SBA believes that the purpose of
such examinations is broader, and that examinations should be used to
verify eligibility at any time, including when an EDWOSB or WOSB
certifies it is such a concern in ORCA, CCR, or at the time of offer or
award of a contract. Therefore, SBA has amended this rule to explain
that eligibility examinations will be used to verify eligibility at
those times, as well.
In addition, this Proposed Rule states that SBA will conduct such
examinations, as a way to combat fraud and abuse of the program.
Further, as permitted by statute, SBA may adopt one or more various
approaches from time to time and as appropriate by the circumstances
when determining which WOSBs or EDWOSBs to examine. This may include
the utilization of robust random sampling, as well as higher levels of
random examinations of WOSBS or EDWOSBs that have received the most
contracts or most contract dollars during any applicable period.
Further, SBA may decide to conduct examinations when it has received
credible information that certain WOSBS or EDWOSBs do not meet the
eligibility criteria of the WOSB Program.
As part of these examinations, the WOSB or EDWOSB must submit
documents to verify its eligibility. Specifically, this Proposed Rule
requires WOSBs and EDWOSBs to submit documents to verify eligibility,
including those submitted under proposed Sec. 127.300(c), as well as
copies of proposals or bids submitted in response to an EDWOSB or WOSB
solicitation. In addition, EDWOSBs will be required to submit the two
most recent personal income tax returns (including all schedules and W-
2 forms) for the women claiming economic disadvantage and their spouses
and SBA Form 4506-T, Request for Tax Transcript Form. In some cases,
SBA may be able to obtain those documents from the third-party
certifier or the contracting officer's contract file.
However, because the examination may look at eligibility at the
time of certification in ORCA, this Proposed Rule requires that WOSBs
or EDWOSBs retain documents demonstrating satisfaction of the
eligibility requirements for six (6) years from date of self-
certification. SBA believes that WOSBs and EDWOSBs already retain this
information in the ordinary course of business and that it does not
impose a burden on these businesses.
IX. Agency-by-Agency Determination
This Proposed Rule seeks to strike from the 2008 Final Rule the
requirement at Sec. 127.501 for an agency-by-agency determination of
discrimination. Specifically, in response to SBA's June 15, 2006
Proposed Rule, commenters voiced concerns over the requirement in
proposed Sec. 127.501(b) that the procuring agency conduct its own
additional analysis of its procurement history and make a determination
whether the agency itself had discriminated against WOSBs in the
relevant industry. The comments state
[[Page 10043]]
that this requirement would frustrate Congressional intent by applying
an erroneous and overly restrictive standard of constitutional
scrutiny. The comments also state that the disparity study analysis
conducted by RAND is sufficient to satisfy the intermediate scrutiny
standard that applies to the WOSB Program and that the agency
determination of discrimination requirement exceeds what would be
required even under the strict scrutiny standard applicable to
classifications based on race and national origin. The comments further
state that the requirement would inappropriately limit the industries
in which WOSBs were recognized as underrepresented or substantially
underrepresented. Lastly, the comments state that this requirement
would substantially burden the procuring agencies and that the
procuring agencies would avoid fulfilling the goals of the program to
avoid self-incrimination and litigation.
Based on these comments and further analysis, SBA agrees that an
agency-by-agency analysis is not required.
First, the equal protection requirements of the Fifth Amendment
establish that programs that use gender as a factor in distributing
benefits to individuals must further important governmental objectives
and employ means that are substantially related to the achievement of
those objectives. See United States v. Virginia, 518 U.S. 515, 533
(1996).
In applying this standard to the WOSB Program, the government has
an important objective: to redress the effects of past discrimination
against women in contracting and to ensure that the effects of that
discrimination do not serve to limit WOSBs' opportunities to
participate in Federal contracting opportunities. (See City of Richmond
v. Croson Co., 488 U.S. at 492, ``It is beyond dispute that any public
entity, state or federal, has a compelling interest in assuring that
public dollars, drawn from the tax contributions of all citizens, do
not serve to finance the evil of private prejudice.'')
This objective--to overcome the effects of past sex discrimination
and to ensure that the effects of such discrimination are not extended
into its own procurement activity--is sufficiently ``important'' to
sustain the WOSB Program. See Califano v. Webster, 430 U.S. 313, 318
(1977). More specifically, the Court has repeatedly upheld as an
important government objective the reduction of disparities in
condition or treatment between men and women caused by the long history
of discrimination against women. See Califano, 430 U.S. at 317; Miss.
Univ. for Women v. Hogan, 458 U.S. 718, 728 (1982); Schlesinger v.
Ballard, 419 U.S. 498 (1975); Kahn v. Shevin, 416 U.S. 351 (1974).
Moreover, the benefits provided through the WOSB program are not a
result of ``archaic and overbroad generalizations'' about women,
Schlesinger, 219 U.S. at 508, or of ``the role-typing society has long
imposed'' upon women, Stanton v. Stanton, 421 U.S. 7, 15 (1975).
Instead, they are a targeted means to redress the discrimination to
which women have long been subjected and which has prevented them from
competing equally for Federal contracts.
The means chosen by Congress to implement the WOSB Program ensure
that the Program is substantially related to its goals. Congress
expressly limited application of the WOSB Program only to industries in
which women are substantially underrepresented or underrepresented in
contracting. The RAND Report, as is more fully explained above, is a
detailed analysis of WOSBs which identifies the disparity ratio of
WOSBs in Federal prime contracting by 4-digit NAICS code.
This Proposed Rule is limited to the eligible industries identified
in the RAND study, and SBA in the future may conduct new studies or
update existing studies as appropriate.
In addition, SBA agrees with commenters that an agency-by-agency
determination is not required for the WOSB Program to be substantially
related to an important government objective or to be properly
implemented. The Supreme Court has rejected the contention that
government may adopt a race-conscious contracting program only ``to
eradicate the effects of its own prior discrimination,'' and this
conclusion also applies to gender-conscious contracting programs.
Croson, 488 U.S. at 486. Accordingly, this Proposed Rule seeks to
strike from the Final Rule at Sec. 127.501 the requirement for an
agency-by-agency determination of discrimination.
X. Contract File
This Proposed Rule requires contracting officers to document the
contract file with results of market research and the fact that the
NAICS code assigned to the contract is for an industry that SBA has
designated as a substantially underrepresented industry with respect to
WOSBs. SBA is considering adding the following additional language to
Sec. 127.503(e):
In addition, the contracting officer must document the contract
file showing that the apparent successful offeror's ORCA
certifications and associated representations were reviewed.
SBA is requesting comments on this proposal.
XI. Joint Venture Requirements
SBA has also proposed amendments to the current joint venture
regulation, permitting EDWOSB or WOSB joint ventures for EDWOSB or WOSB
contracts. The rule currently provides that the EDWOSB or WOSB must
perform a significant portion of the contract. SBA has proposed
clarifying this requirement by requiring that not less than 51 percent
of the net profits earned by the joint venture must be distributed to
the EDWOSB or WOSB. SBA also proposes clarifying that the joint venture
agreement must be in writing and set forth the following provisions:
the purpose of the joint venture, that an EDWOSB or WOSB must be the
managing venturer, that an employee of the managing venturer must be
the project manager responsible for the performance of the contract,
and the responsibilities of the parties with regard to contract
performance, sources of labor, and negotiation of the EDWOSB or WOSB
contract.
XII. Request for Comments
SBA seeks comments on all aspects of this Proposed Rule. This
includes comments relating to the eligible industries, and especially
the use of the CCR data set and SBA's concerns with the use of the SBO
data set. This also includes comments relating to the certification
procedures, including the certification requirements, representations
in ORCA, and submission of documents to the document repository.
Compliance With Executive Orders 12866, 12988, 13132, the Paperwork
Reduction Act (44 U.S.C., Chapter 35) and the Regulatory Flexibility
Act (5 U.S.C. 601-612)
Executive Order 12866
OMB has determined that this rule is a ``significant'' regulatory
action under Executive Order 12866. The Regulatory Impact Analysis is
set forth below.
Regulatory Impact Analysis
1. Necessity of Regulation
This regulatory action implements section 8(m) of the Act, which
was enacted as part of section 811 of the Small Business
Reauthorization Act of 2000, Public Law 106-554. Section 8(m)
authorizes the creation of the contracting assistance mechanism
described in this regulation. Under this regulation, contracting
officers will be
[[Page 10044]]
allowed to restrict competition to EDWOSBs in industries in which SBA
has determined that WOSBs are underrepresented or substantially
underrepresented and to WOSBs in industries in which SBA has determined
that WOSBs are substantially underrepresented and waived the
economically disadvantaged requirement. This Proposed Rule will
establish the requirements and procedures necessary to administer these
restricted competitions.
2. Alternative Approaches to Proposed Rule
In developing this Proposed Rule, SBA considered the costs and
benefits of alternatives for certification of small business concerns
that claim EDWOSB or WOSB status, particularly the alternatives
provided by section 8(m) of the Act. Specifically, section 8(m)(2)(F)
provides that in order to qualify as a WOSB or EDWOSB, a concern must
either be certified by a Federal agency, a State government, or a
national certifying entity approved by the Administrator, or,
alternatively, must certify to the contracting officer that it is a
small business concern owned and controlled by women and provide
supporting documents. In light of this provision, SBA considered
performing the certifications by requiring each concern to submit a
formal application to SBA for a determination of its status. That
approach, however, is not required or intended by the statute or
legislative history.
In addition, SBA considered utilizing third-party certifiers. For
the reasons set forth in the preamble, SBA has decided to propose the
use of such third-party certifiers. SBA believes that the proposed
process would be the most beneficial and cost-effective approach for
the small business concerns because they will not have to submit formal
applications to SBA to become eligible for restricted competition for
WOSB and EDWOSB procurements.
In this Proposed Rule, SBA has proposed the use of an ORCA
certification and document submission process, which is similar to the
one that is used in other existing SBA set-aside programs. For example,
SBA's program for small businesses permits those concerns to self-
represent their size when submitting offers on Federal contracts. The
set-aside program for small businesses has worked well for decades. SBA
believes that the certification process proposed in this rule is
credible because it supported by robust protest procedures as well as
eligibility examinations. In addition, the business concern must
provide documents verifying its eligibility.
SBA did consider another option with respect to the submission of
documents to the contracting officer. As discussed in the preamble
above, the Act states that a WOSB or EDWOSB can certify to the
contracting officer that it is such an entity and must provide
supporting documents to the contracting officer verifying its
eligibility. This Proposed Rule requires the WOSB or EDWOSB to submit
certain documents to the contracting officer via an electronic
repository at the time of initial certification in ORCA and then every
year after that. In addition, WOSBs and EDWOSBs must also provide
updated documents anytime there is a change that necessitates
supplementing the original document submission. In the alternative, if
the repository is not available, the WOSB or EDWOSB must submit those
documents directly to the contracting officer prior to the award of a
WOSB or EDWOSB contract. SBA did consider having the EDWOSB or WOSB
provide all necessary documents to the contracting officer at the time
of award in order to verify eligibility of the awardee (e.g., tax
returns, resumes). However, SBA believes this may be a burden on both
the small business and contracting community and therefore did not
propose this alternative. SBA is still exploring the feasibility of all
of these approaches and has requested comments from the public on all
of them and any other the public may have.
SBA also considered alternative data sets and measures of
disparity. SBA proposes to use the CCR database and both numbers and
dollars approaches for the reasons set forth in the preamble but
solicits comments on this approach.
3. What Are the Potential Benefits and Costs of This Regulatory Action?
This rule directs benefits to EDWOSBs and WOSBs at a cost to
concerns ineligible for the program. In addition, this rule may result
in new administrative costs of managing a Federal contracting
assistance program. However, SBA believes that these costs are
significantly outweighed by the benefits to be gained by reducing the
inefficiencies caused by discriminatory barriers that currently impede
WOSBs' full participation in the Federal contracting market.
Any concern about an increase in product or service cost is
balanced by the requirement in the statute and Proposed Rule that any
contract award under the WOSB Program be made at a fair and reasonable
price. Further, there will not be any additional cost associated with
the length of the procurement since the process will not be any longer,
and could in some instances be shorter, than would be the case in the
absence of the WOSB program. Finally, the creation and development of
WOSBs could well, over time, result in enhanced bidding for Federal
contracts, ultimately resulting in lower costs of contracts for the
Federal government.
This rule aims to aid EDWOSBs and WOSBs by enabling contracting
officers to restrict competition to EDWOSBs in industries in which SBA
has determined that WOSBs are underrepresented and substantially
underrepresented and to WOSBs in industries in which SBA has determined
that WOSBs are substantially underrepresented where certain threshold
determinations are made by an agency. It is difficult to estimate the
total number of potential beneficiaries that will be eligible for
Federal small business assistance as a result of this Proposed Rule.
Utilizing the RAND FPDS/NG data set for the total number of WOSBs
(identified by Dun and Bradstreet DUNS number) that received obligated
funds from awards, contracts, orders and modifications to existing
contracts for FY 2005, approximately 12,000 WOSBs were identified as
recipients of Federal contracts in the 83 NAICS codes that would be
eligible under the WOSB Program. It is expected that the number of
awards to EDWOSBs and WOSBs will increase within these NAICS codes
should an agency restrict competition to those groups in accordance
with the procedures in this Proposed Rule.
To the extent that additional firms become active in government
programs, additional administrative costs to the Federal government may
arise due to additional bidders for Federal small business procurement
programs, additional firms seeking SBA guaranteed lending programs, and
additional firms eligible for enrollment in SBA's Dynamic Small
Business Search data base. Among businesses in this group seeking SBA
assistance, there will be some additional costs associated with
compliance and verification associated with certification of small
business status and protests of small business status. However, these
activities are likely to generate minimal incremental costs since
mechanisms are currently in place to handle these administrative
requirements.
In addition, as more EDWOSBs and WOSBs enter into the Federal
arena, competition will likely increase, lowering the cost of the
program and ultimately, we hope, eliminating
[[Page 10045]]
underrepresentation within the industries covered by this Proposed Rule
and the industry's participation in the program. In the long run, small
business opportunities--and the amount of competition in the Federal
procurement market as a whole--will be enhanced by the experience WOSBs
gain in Federal contracting through participation in this Program.
While WOSBs gain this experience, moreover, this Rule ensures that any
contract award to them will be based on a fair and reasonable price to
the government. Indeed, the current barriers that inhibit WOSBs'
ability to compete equally for contracts and subcontracts impose upon
the government increased costs due to lessened competition; these costs
are likely to be reduced as more WOSBs become economically successful
and competition for contracts and subcontracts therefore increases.
This regulatory action promotes the government's objectives. One of
SBA's goals is to help individual small businesses succeed through fair
and equitable access to capital and credit, government contracts, and
management and technical assistance. Implementation of this Proposed
Rule ensures that the intended beneficiaries have access to small
business programs designed to assist them. This Proposed Rule does not
interfere with State, local, and tribal governments in the exercise of
their government functions. In a few instances, in fact, State and
local governments have voluntarily adopted SBA's regulations for their
programs; those state and local governments that do so here will save
resources that otherwise would be consumed by the need to establish
their own administrative standards and processes.
This regulatory action will also enable the Federal government to
avoid extending the effects of discrimination against women through the
government's own contracting processes. As explained in Section I,
Background, of the preamble, the Federal government has an obligation
to ensure that it is not implementing contracting procedures that
permit the effects of sex discrimination to continue to impede the
ability of WOSBs to participate in Federal contracting. As stated in
Croson, these remedial programs not only help businesses overcome the
effects of discrimination, but ensure that the public's tax dollars are
not spent in a discriminatory manner. This program, by creating a
sheltered market for a very small percentage of Federal contracts, thus
advances the Federal government's commitment to ensuring equal
opportunity in its contracting processes.
Executive Order 12988
This action meets applicable standards set forth in Sections 3(a)
and 3(b)(2) of Executive Order 12988, Civil Justice Reform, to minimize
litigation, eliminate ambiguity, and reduce burden. This action does
not have retroactive or preemptive effect.
Executive Order 13132
This rule does not have federalism implications as defined in the
Executive Order. It will not have substantial direct effects on the
States, on the relationship between the national government and the
States, or on the distribution of power and responsibilities among the
various levels of government, as specified in Executive Order 13132.
Paperwork Reduction Act (PRA)
For purposes of the Paperwork Reduction Act, 44 U.S.C. Chapter 35,
SBA has determined that this Proposed Rule imposes new reporting and
recordkeeping requirements. The certification process described in
Subpart C, Sec. Sec. 127.300 to 127.302, is an information collection.
The proposed self-certification process requires a concern seeking to
benefit from Federal contracting opportunities designated for WOSBs or
EDWOSBs to verify its status by using the existing electronic
contracting system (i.e., ORCA). The WOSB or EDWOSB will have to
represent in ORCA that it meets each eligibility requirement of the
program. In addition, the WOSB or EDWOSB will be required to submit
certain documents verifying eligibility at the time of certification in
ORCA (and every year after). SBA proposes that these documents be
submitted to a document repository, or until the repository is
established, the contracting office upon notice of a proposed award.
Further, the protest and eligibility examination procedures will
require the submission of documents from those parties subject to a
protest and eligibility examination. To reduce the burden on the WOSBs
or EDWOSBs, the same documents submitted at the time of certification
will be used for the protests and eligibility examinations, except that
for protests and eligibility examinations, SBA will also request copies
of proposals submitted in response to a WOSB or EDWOSB solicitation and
certain other documents and information to verify the status of an
EDWOSB.
Finally this proposed rule also requires the WOSBs or EDWOSBs to
retain copies of the documents submitted for a period of six (6) years.
SBA believes, however, that any additional burden imposed by this
recordkeeping requirement would be de minimus since the firms would
maintain the information in their general course of business.
SBA has submitted this information collection to OMB for review.
Title and Description of Information Collection: Women-Owned Small
Business Federal Contract Assistance Program Purpose: The information
collected is modeled on two currently approved information collections:
SBA Form 1010, OMB Control 3245-0331, SBA's Application for 8(a)
Business Development, and SBA Form 413, OMB Control 3245-0188, SBA's
Application for Personal Financial Statement, which are used to collect
personal and business information on the businesses and owners applying
to this program. The information requested for this program includes
information verifying the WOSB/EDWOSB status of the business concern,
including tax returns, personal statements, and business documents.
OMB Control Number: New collection.
Description of and Estimated Number of Respondents: This
information will be collected from the small business concerns that are
not already certified by an approved third party certifier and
therefore must self-certify and verify their status by submitting
certain required documents to a document repository at the time of ORCA
certification. This same information must also be collected by the
third party certifier when making its certification determination. As
noted above, utilizing the RAND FPDS data set for the total number of
WOSBs (identified by Dun and Bradstreet DUNS number) that received
obligated funds from awards, contracts, orders and modifications to
existing contracts for FY 2005, approximately 12,000 WOSBs were
identified as recipients of Federal contracts in the 83 NAICS codes
that would be eligible under the WOSB Program. Estimated Number of
Responses: In FY 2005, there were 12,000 WOSBs that were identified as
recipients of Federal contracts in the 83 NAICS codes that would be
eligible under the WOSB Program. Thus, SBA estimates that there will be
12,000 responses. In addition, SBA intends to conduct eligibility
examinations and protests and appeals. The total estimated number of
responses is 12,200.
Estimated Response Time: 2 hours. Total Estimated Annual Hour
Burden: 24,400 hours.
Please send comments by the closing date for comment for this
Proposed Rule
[[Page 10046]]
to SBA Desk Officer, Office of Management and Budget, Office of
Information and Regulatory Affairs, 725 17th Street, NW., Washington,
DC 20503 and to Dean Koppel, Assistant Director, Office of Government
Contracting, U.S. Small Business Administration, 409 Third Street, SW.,
Washington, DC 20416.
Regulatory Flexibility Act
SBA has determined that this Proposed Rule establishing a set-aside
mechanism for WOSBs may have a significant economic impact on a
substantial number of small entities within the meaning of the
Regulatory Flexibility Act (RFA), 5 U.S.C. 601, et seq. Accordingly,
SBA has prepared an Initial Regulatory Flexibility Analysis (IRFA)
addressing the impact of this Rule in accordance with section 603,
title 5, of the United States Code. The IRFA examines the objectives
and legal basis for this Proposed Rule; the kind and number of small
entities that may be affected; the projected recordkeeping, reporting,
and other requirements; whether there are any Federal rules that may
duplicate, overlap, or conflict with this Proposed Rule; and whether
there are any significant alternatives to this Proposed Rule.
1. What Are the Reasons for, and Objectives of, This Proposed Rule?
SBA is establishing procedures whereby Federal procuring agencies
may use restricted competition in industries where WOSBs are
substantially underrepresented, or, in some cases, underrepresented in
Federal procurement and when certain other conditions are met. The
purpose of this Proposed Rule is to create an initial framework and
infrastructure for implementing these new procedures, thereby providing
a tool for Federal agencies to ensure that WOSBs have an equal
opportunity to participate in Federal contracting. The objectives of
this Proposed Rule are to overcome the effects of sex discrimination on
women's opportunities to participate equally in Federal contracting, to
ensure a level playing field on which women-owned small businesses have
a fair opportunity to compete for Federal contracts, and to ensure that
the WOSB Program is substantially related to the Congressional goals in
accordance with applicable law.
2. What Is the Legal Basis for This Proposed Rule?
SBA is proposing this regulation pursuant to section 8(m) of the
Small Business Act, 15 U.S.C. 637(m), which authorizes the creation and
implementation of a new mechanism for Federal contracting with WOSBs.
3. What Is SBA's Description and Estimate of the Number of Small
Entities to Which the Rule Will Apply?
The RFA directs agencies to provide a description, and where
feasible, an estimate of the number of small business concerns that may
be affected by the rule. This Proposed Rule will ultimately establish
in the FAR a new procurement mechanism to benefit WOSBs. Therefore,
WOSBs that compete for Federal contracts are the specific group of
small business concerns most directly affected by this rule. The rule
may also affect other small businesses to the extent that small
businesses not owned and controlled by women may be excluded from
competing for certain Federal contracting opportunities.
SBA searched CCR's DSBS and determined that there were
approximately 76,000 WOSBs listed. However, it is not likely that all
of these firms will be affected by this rule because not all of these
firms likely do business in one of the 83 four-digit NAICS codes
identified as underrepresented or substantially underrepresented by the
Proposed Rule. SBA attempted to approximate the number of WOSBs in the
83 industries, but there is no simple method of determining how many
firms actually participated in these NAICS codes. SBA did review the
DSBS to determine that, as of June 30, 2009, there were approximately
230,005 WOSBs identified in the 83 industries that will be eligible for
contract assistance under the WOSB Program. However, this approach
counted a WOSB multiple times if it listed itself in more than one
NAICS code, and therefore likely overstates the number of WOSBs that
will be affected by this rule. Therefore, the best estimate of the
maximum number of currently registered WOSBs that could be affected by
this rule is approximately 76,000. However, there may be more WOSBs
affected if additional firms list themselves in DSBS or if SBA approves
additional industries for set-aside procurements under these
procedures. However, the number could be less because many otherwise-
qualified EDWOSBs and WOSBs will not find it advantageous to
participate in the WOSB Program, since the industries in which they do
business are not one of the 83 eligible industries.
This Proposed Rule would affect small businesses other than WOSBs
that are excluded from competition for Federal contracts that are
included in the Program. Non-WOSBs in the 83 designated industries may
be excluded from opportunities from which they would have otherwise
benefited. However, the Federal government purchases billions of
dollars of goods and services every year, and SBA believes that there
are sufficient acquisitions available for all small businesses.
Therefore, the number of small businesses that could be excluded under
the proposed determination of eligible industries or future such
determinations is not known at this time.
Additional contracting opportunities identified by Federal agencies
as candidates for the WOSB program will come from new contracting
requirements and contracts currently performed by small and large
businesses. At this time, SBA cannot accurately predict how the
existing distribution of contracts by business type may change by this
rule.
4. What Are the Projected Reporting, Recordkeeping, Paperwork Reduction
Act and Other Compliance Requirements?
WOSBs are not required to be certified as such in order to contract
with the Federal Government; this will still be true if this Proposed
Rule is adopted. For a WOSB to be eligible for Federal contracts
restricted to WOSBs or EDWOSBs, however, it will have to self-certify
its status as a WOSB in ORCA and CCR. Any WOSB or EDWOSB that is the
apparent successful offeror will have to provide certain documents to
the contracting officer, prior to award, to verify its eligibility.
This procedure is required by statute. This requirement ensures that
participation in certain contracting opportunities is restricted to
qualified WOSBs according to the terms of section 8(m) of the Act and
the criteria in this Proposed Rule. In addition, concerns would have to
submit information to SBA in the context of a protest or examination.
In the case of a protest or examination, SBA might request that a
particular WOSB submit documentation to substantiate its claim. WOSBs
or EDWOSBs are required to retain documentation demonstrating
satisfaction of the eligibility requirements for six (6) years from
date of self-certification in ORCA. SBA proposes to require the
documents be kept for six (6) years from the date of a self-
certification because the government can bring an action under 31
U.S.C. 3730 for false claims six (6) years from the date the false
claim is made. 31 U.S.C. 3731.
The proposed document retention will require WOSBs and EDWOSBs to
[[Page 10047]]
have a filing system to retain the documents; however, SBA believes
this information is already retained by a WOSB or EDWOSB in the
ordinary course of business. Therefore this Proposed Rule will not
likely impose any additional burden on WOSBs and EDWOSBs. To the extent
that WOSBs and EDWOSBs typically retain this information for less than
six (6) years, the concern may have to increase the capacity of its
filing and document tracking system.
In addition, any documents submitted to a contracting officer as
part of an offer are considered source selection sensitive under FAR
and cannot be released prior to award of a contract. 48 CFR 3.104-3.
After award of a contract, all information and/or documents submitted
to a Federal agency, including SBA, are protected to the fullest extent
permitted by law, including the Privacy Act and Freedom of Information
Act, 5 U.S.C. 552.
The Paperwork Reduction Act requirements are addressed further
below. SBA would welcome any comments on the process as described.
5. What Relevant Federal Rules May Duplicate, Overlap, or Conflict With
This Rule?
SBA has not identified any relevant Federal rules currently in
effect that duplicate or conflict with this rule. The restricted-
competition feature of the WOSB program will be an addition to the
existing contracting programs that agencies currently administer, such
as small business set-asides, HUBZone set-asides, service-disabled
veteran-owned small business set-asides, and contracts reserved for the
8(a) Business Development Program. For any particular contract, a
contracting officer may have a range of set-aside options from which to
select. Because any contract awarded to a WOSB will also count towards
an agency's small business goal, these procedures may lead a
contracting officer to select this program in lieu of another.
Therefore, although there may be some overlap, the addition of the
set-aside mechanism for women-owned small business should complement
rather than conflict with the goals of existing set-aside programs.
6. What Significant Alternatives Did SBA Consider That Accomplish the
Stated Objectives and Minimize Any Significant Economic Impact on Small
Entities?
The RFA requires agencies to identify alternatives to the rule in
an effort to minimize any significant economic impact of the rule on
small entities. SBA has determined that this rule may have a
significant economic impact on a substantial number of small entities.
This rule will implement the set-aside mechanism for WOSBs, as
established by section 8(m) of the Act. All of the provisions of this
rule reflect requirements under that statute.
The legislation does provide SBA with alternative approaches,
however, for the certification of WOSBs. Specifically, a WOSB may be
certified by a Federal agency, a State government, or a national
certifying entity approved by the Administrator. SBA has reviewed some
sources and believes that such certification is different depending on
the location and size of the business and that the range for such a
certification is approximately $200-$1000 for the initial certification
and every year thereafter for recertification. In some cases, the costs
may be higher. Thus, the WOSB may, in the alternative, self-certify in
ORCA and provide adequate documentation to the contracting officer (via
an electronic repository or directly to the contracting officer if the
repository is unavailable) that it is a WOSB in accordance with
standards established by the Administration, with minimal costs (to
include document retention). SBA did consider limiting certification to
either third party certification or self-certification with the
provision of documents, but SBA believes that this Proposed Rule
provides the most flexibility to WOSBs and EDWOSBs in participating in
the program. SBA estimates that implementation of this regulation will
require no additional proposal costs for WOSBs, as compared to
submitting proposals under any other small business set-aside program.
Moreover, WOSBs currently represent their status for purposes of data
collection that is needed to implement 15 U.S.C. 644(g). In addition,
although WOSBs or EDWOSBs must make available documentation to the
contracting officer at the time of certification in ORCA, the documents
provided are kept in the normal course of business and therefore should
not require additional proposal costs.
List of Subjects
13 CFR Part 121
Government procurement, Government property, Grant programs--
business, Individuals with disabilities, Loan programs--business, Small
businesses.
13 CFR Part 127
Government procurement, Reporting and recordkeeping requirements,
Small businesses.
13 CFR Part 134
Administrative practice and procedure, Claims, Equal access to
justice, Lawyers, Organization and functions (Government agencies).
Accordingly, for the reasons stated in the preamble, SBA withdraws
the Proposed Rule published on October 1, 2008 at 73 FR 57014, and
proposes to amend 13 CFR parts 121, 127 and 134 as follows:
PART 121--SMALL BUSINESS SIZE REGULATIONS
1. The authority citation for 13 CFR part 121 continues to read as
follows:
Authority: 15 U.S.C. 632, 634(b)(6), 636(b), 637, 644, and
662(5); and Pub. L. 105-135, sec. 401 et seq., 111 Stat. 2592.
2. Revise Sec. 121.401 to read as follows:
Sec. 121.401 What procurement programs are subject to size
determinations?
The rules set forth in Sec. Sec. 121.401 through 121.413 apply to
all Federal procurement programs for which status as a small business
is required or advantageous, including the small business set-aside
program, SBA's Certificate of Competency program, SBA's 8(a) Business
Development program, SBA's HUBZone program, the Women Owned Small
Business (WOSB) Federal Contract Assistance Program, SBA's Service-
Disabled Veteran-Owned Small Business program, the Small Business
Subcontracting program, and the Federal Small Disadvantaged Business
(SDB) program.
3. Amend Sec. 121.1001 by revising paragraph (a)(9) to read as
follows:
Sec. 121.1001 Who may initiate a size protest or request a formal
size determination?
(a) * * *
(9) For SBA's WOSB Federal Contracting Assistance Program, the
following entities may protest:
(i) Any concern that submits an offer for a specific requirement
set aside for WOSBs or WOSBs owned by one or more women who are
economically disadvantaged (EDWOSB) pursuant to part 127 of this
chapter;
(ii) The contracting officer;
(iii) The SBA Government Contracting Area Director; and
(iv) The Director for Government Contracting, or designee.
* * * * *
4. Amend Sec. 121.1008(a) by adding a sentence after the third
sentence to read as follows:
[[Page 10048]]
Sec. 121.1008 What occurs after SBA receives a size protest or
request for a formal size determination?
(a) * * * If the protest pertains to a requirement set aside for
WOSBs or EDWOSBs, the Area Director will also notify SBA's Director for
Government Contracting of the protest. * * *
5. Revise part 127 to read as follows:
PART 127--WOMEN-OWNED SMALL BUSINESS FEDERAL CONTRACT PROGRAM
Subpart A--General Provisions
Sec.
127.100 What is the purpose of this part?
127.101 What type of assistance is available under this part?
127.102 What are the definitions of the terms used in this part?
Subpart B--Eligibility Requirements To Qualify as an EDWOSB or WOSB
127.200 What are the requirements a concern must meet to qualify as
an EDWOSB or WOSB?
127.201 What are the requirements for ownership of an EDWOSB and
WOSB?
127.202 What are the requirements for control of an EDWOSB or WOSB?
127.203 What are the rules governing the requirement that
economically disadvantaged women must own EDWOSBs?
Subpart C--Certification of EDWOSB or WOSB Status
127.300 How is a concern certified as an EDWOSB or WOSB?
127.301 When may a contracting officer accept a concern's self-
certification?
127.302 What third-party certifications may a concern use as
evidence of its status as a qualified EDWOSB or WOSB?
127.303 How will SBA select and identify approved certifiers?
127.304 How does a concern obtain certification from an approved
certifier?
127.305 May a concern determined not to qualify as an EDWOSB or WOSB
submit a self-certification for a particular EDWOSB or WOSB
requirement?
Subpart D--Eligibility Examinations
127.400 What is an eligibility examination?
127.401 What is the difference between an eligibility examination
and an EDWOSB or WOSB status protest pursuant to subpart F of this
part?
127.402 How will SBA conduct an examination?
127.403 What happens if SBA verifies the concern's eligibility?
127.404 What happens if SBA is unable to verify a concern's
eligibility?
127.405 What is the process for requesting an eligibility
examination?
Subpart E--Federal Contract Assistance
127.500 In what industries is a contracting officer authorized to
restrict competition under this part?
127.501 How will SBA determine the industries that are eligible for
EDWOSB or WOSB requirements?
127.502 How will SBA identify and provide notice of the designated
industries?
127.503 When is a contracting officer authorized to restrict
competition under this part?
127.504 What additional requirements must a concern satisfy to
submit an offer on an EDWOSB or WOSB requirement?
127.505 May a non-manufacturer submit an offer on an EDWOSB or WOSB
requirement for supplies?
127.506 May a joint venture submit an offer on an EDWOSB or WOSB
requirement?
Subpart F--Protests
127.600 Who may protest the status of a concern as an EDWOSB or
WOSB?
127.601 May a protest challenging the size and status of a concern
as an EDWOSB or WOSB be filed together?
127.602 What are the grounds for filing an EDWOSB or WOSB status
protest?
127.603 What are the requirements for filing an EDWOSB or WOSB
protest?
127.604 How will SBA process an EDWOSB or WOSB status protest?
127.605 What are the procedures for appealing an EDWOSB or WOSB
status protest decision?
Subpart G--Penalties
127.700 What penalties may be imposed under this part?
Authority: 15 U.S.C. 632, 634(b)(6), 637(m), and 644.
Subpart A--General Provisions
Sec. 127.100 What is the purpose of this part?
Section 8(m) of the Small Business Act authorizes certain
procurement mechanisms to ensure that women-owned small businesses
(WOSBs) have an equal opportunity to participate in Federal
contracting, and to ensure that the WOSB Program is substantially
related to Congressional goals in accordance with applicable law.
Sec. 127.101 What type of assistance is available under this part?
This part authorizes contracting officers to restrict competition
to eligible Economically Disadvantaged Women-Owned Small Businesses
(EDWOSBs) for certain Federal contracts in industries in which the
Small Business Administration (SBA) determines that Women-Owned Small
Businesses (WOSBs) are underrepresented or substantially
underrepresented in Federal procurement and to eligible WOSBs for
certain Federal contracts in industries in which SBA determines that
WOSBs are substantially underrepresented in Federal procurement and has
waived the economically disadvantaged requirement.
Sec. 127.102 What are the definitions of the terms used in this part?
For purposes of this part:
8(a) Business Development (8(a) BD) concern means a concern that
SBA has certified as an 8(a) BD program participant.
AA/GC&BD means SBA's Associate Administrator for Government
Contracting and Business Development.
Central Contractor Registration (CCR) means the system that
functions as the central registration and repository of contractor data
for the Federal government and is a means for conducting searches of
small business contractors. In general, prospective Federal contractors
must be registered in CCR prior to award of a contract or purchase
agreement, unless the award results from a solicitation issued on or
before May 31, 1998.
Citizen means a person born or naturalized in the United States.
Resident aliens and holders of permanent visas are not considered to be
citizens.
Concern means a firm that satisfies the requirements in Sec.
121.105 of this chapter.
Contracting officer has the meaning given to that term in Section
27(f)(5) of the Office of Federal Procurement Policy Act (codified at
41 U.S.C. 423(f)(5)).
D/GC means SBA's Director for Government Contracting.
Economically disadvantaged WOSB (EDWOSB) means a concern that is
small pursuant to part 121 of this chapter and that is at least 51
percent owned and controlled by one or more women who are U.S. citizens
and who are economically disadvantaged in accordance with Sec. Sec.
127.200, 127.201, 127.202 and 127.203. An EDWOSB automatically
qualifies as a WOSB.
EDWOSB requirement means a Federal requirement for services or
supplies for which a contracting officer has restricted competition to
EDWOSBs.
Immediate family member means father, mother, husband, wife, son,
daughter, stepchild, brother, sister, grandfather, grandmother,
grandson, granddaughter, father-in-law, mother-in-law, son-in-law, and
daughter-in-law.
Interested party means any concern that submits an offer for a
specific EDWOSB or WOSB requirement, the contracting activity's
contracting officer, or SBA.
ORCA means the Online Representations and Certifications
Application at https://orca.bpn.gov, a required registration for
contractors interested in submitting an offer, bid or quote on most
Federal contracts.
Primary industry classification means the six-digit North American
Industry Classification System (NAICS) code designation that best
describes the
[[Page 10049]]
primary business activity of the concern. The NAICS code designations
are described in the NAICS manual available via the Internet at http://www.census.gov/NAICS. In determining the primary industry in which a
concern is engaged, SBA will consider the factors set forth in Sec.
121.107 of this chapter.
Same or similar line of business means business activities within
the same four-digit ``Industry Group'' of the NAICS Manual as the
primary industry classification of the applicant or Participant.
Substantial underrepresentation means a disparity ratio which is
less than 0.5.
Underrepresentation means a disparity ratio between 0.5 and 0.8.
WOSB means a concern that is small pursuant to part 121 of this
chapter, and that is at least 51 percent owned and controlled by one or
more women in accordance with Sec. Sec. 127.200, 127.201 and 127.202.
WOSB Program Repository means a secure, web-based application that
collects, stores and disseminates documents to the contracting
community and SBA, which verify the eligibility of a business concern
for a contract to be awarded under a WOSB or EDWOSB requirement.
WOSB requirement means a Federal requirement for services or
supplies for which a contracting officer has restricted competition to
eligible WOSBs.
Subpart B--Eligibility Requirements To Qualify as an EDWOSB or WOSB
Sec. 127.200 What are the requirements a concern must meet to qualify
as an EDWOSB or WOSB?
(a) Qualification as an EDWOSB. To qualify as an EDWOSB, a concern
must be:
(1) A small business as defined in part 121 of this chapter; and
(2) Not less than 51 percent unconditionally and directly owned and
controlled by one or more women who are United States citizens and are
economically disadvantaged.
(b) Qualification as a WOSB. To qualify as a WOSB, a concern must
be:
(1) A small business as defined in part 121 of this chapter; and
(2) Not less than 51 percent unconditionally and directly owned and
controlled by one or more women who are United States citizens.
Sec. 127.201 What are the requirements for ownership of an EDWOSB and
WOSB?
(a) General. To qualify as an EDWOSB or WOSB, one or more women
must unconditionally and directly own at least 51 percent of the
concern. Ownership will be determined without regard to community
property laws.
(b) Requirement for unconditional ownership. To be considered
unconditional, the ownership must not be subject to any conditions,
executory agreements, voting trusts, or other arrangements that cause
or potentially cause ownership benefits to go to another. The pledge or
encumbrance of stock or other ownership interest as collateral,
including seller-financed transactions, does not affect the
unconditional nature of ownership if the terms follow normal commercial
practices and the owner retains control absent violations of the terms.
(c) Requirement for direct ownership. To be considered direct, the
qualifying women must own 51 percent of the concern directly. The 51
percent ownership may not be through another business entity or a trust
(including employee stock ownership plan) that is, in turn, owned and
controlled by one or more women or economically disadvantaged women.
However, ownership by a trust, such as a living trust, may be treated
as the functional equivalent of ownership by a woman or economically
disadvantaged woman where the trust is revocable, and the woman is the
grantor, a trustee, and the sole current beneficiary of the trust.
(d) Ownership of a partnership. In the case of a concern that is a
partnership, at least 51 percent of each class of partnership interest
must be unconditionally owned by one or more women. The ownership must
be reflected in the concern's partnership agreement. For purposes of
this requirement, general and limited partnership interests are
considered different classes of partnership interest.
(e) Ownership of a limited liability company. In the case of a
concern that is a limited liability company, at least 51 percent of
each class of member interest must be unconditionally owned by one or
more women.
(f) Ownership of a corporation. In the case of a concern that is a
corporation, at least 51 percent of each class of voting stock
outstanding and 51 percent of the aggregate of all stock outstanding
must be unconditionally owned by one or more women. In determining
unconditional ownership of the concern, any unexercised stock options
or similar agreements held by a woman will be disregarded. However, any
unexercised stock option or other agreement, including the right to
convert non-voting stock or debentures into voting stock, held by any
other individual or entity will be treated as having been exercised.
Sec. 127.202 What are the requirements for control of an EDWOSB or
WOSB?
(a) General. To qualify as a WOSB, the management and daily
business operations of the concern must be controlled by one or more
women. To qualify as an EDWOSB, the management and daily business
operations of the concern must be controlled by one or more women who
are economically disadvantaged. Control by one or more women means that
both the long-term decision making and the day-to-day management and
administration of the business operations must be conducted by one or
more women.
(b) Managerial position and experience. A woman must hold the
highest officer position in the concern and must have managerial
experience of the extent and complexity needed to run the concern. The
woman manager need not have the technical expertise or possess the
required license to be found to control the concern if she can
demonstrate that she has ultimate managerial and supervisory control
over those who possess the required licenses or technical expertise.
However, if a man possesses the required license and has an equity
interest in the concern, he may be found to control the concern.
(c) Limitation on outside employment. The woman who holds the
highest officer position of the concern must manage it on a full-time
basis and devote full-time to the business concern during the normal
working hours of business concerns in the same or similar line of
business. The woman who holds the highest officer position may not
engage in outside employment that prevents her from devoting sufficient
time and attention to the daily affairs of the concern to control its
management and daily business operations.
(d) Control over a partnership. In the case of a partnership, one
or more women must serve as general partners, with control over all
partnership decisions.
(e) Control over a limited liability company. In the case of a
limited liability company, one or more women must serve as management
members, with control over all decisions of the limited liability
company.
(f) Control over a corporation. One or more women must control the
Board of Directors of the concern. Women are considered to control the
Board of Directors when either:
(1) One or more women own at least 51 percent of all voting stock
of the concern, are on the Board of Directors and have the percentage
of voting stock necessary to overcome any super majority voting
requirements; or
[[Page 10050]]
(2) Women comprise the majority of voting directors through actual
numbers or, where permitted by state law, through weighted voting.
(g) Involvement in the concern by other individuals or entities.
Men or other entities may be involved in the management of the concern
and may be stockholders, partners or limited liability members of the
concern. However, no males or other entity may exercise actual control
or have the power to control the concern.
Sec. 127.203 What are the rules governing the requirement that
economically disadvantaged women must own EDWOSBs?
(a) General. To qualify as an EDWOSB, the concern must be at least
51 percent owned by one or more women who are economically
disadvantaged. A woman is economically disadvantaged if she can
demonstrate that her ability to compete in the free enterprise system
has been impaired due to diminished capital and credit opportunities as
compared to others in the same or similar line of business. SBA may
consider a spouse's financial situation in determining a woman's access
to credit and capital. SBA does not take into consideration community
property laws when determining economic disadvantage when the woman has
no ownership interest in the property.
(b) Limitation on personal net worth.
(1) In order to be considered economically disadvantaged, the
woman's personal net worth must be less than $750,000, excluding her
ownership interest in the concern and her equity interest in her
primary personal residence.
(2) Income received from an S corporation will be excluded from net
worth where the EDWOSB provides documentary evidence demonstrating that
the income was reinvested in the business concern or the distribution
was solely for the purposes of paying taxes arising in the normal
course of operations of the business concern.
(3) Funds invested in an Individual Retirement Account (IRA) or
other official retirement account that are unavailable until retirement
age without a significant penalty will not be considered in determining
a woman's net worth. In order to properly assess whether funds invested
in a retirement account may be excluded from a woman's net worth, she
must provide information about the terms and restrictions of the
account to SBA.
(c) Factors that may be considered.
(1) General. The personal financial condition of the woman claiming
economic disadvantage, including her personal income for the past two
years (including bonuses, and the value of company stock given in lieu
of cash), her personal net worth and the fair market value of all of
her assets, whether encumbered or not, may be considered in determining
whether she is economically disadvantaged.
(2) Income.
(i) When considering a woman's personal income, if the adjusted
gross yearly income averaged over the two years preceding the
certification exceeds $200,000, SBA will presume that she is not
economically disadvantaged. The presumption may be rebutted by a
showing that this income level was unusual and not likely to occur in
the future, that losses commensurate with and directly related to the
earnings were suffered, or by evidence that the income is not
indicative of lack of economic disadvantage.
(ii) Income earned by S corporations, which is reinvested in or the
distribution was solely for the purposes of paying taxes arising in the
normal course of operations of the business concern, is exempted from
income for purposes of this section provided that documentary evidence
is submitted demonstrating this use. Likewise, S corporation losses may
not be subtracted from a woman's income to reduce that income.
(3) Fair market value of all assets. A woman will generally not be
considered economically disadvantaged if the fair market value of all
her assets (including her primary residence and the value of the
business concern) exceeds $3 million. The only assets excluded from
this determination are funds excluded under paragraph (b)(3) of this
section as being invested in a qualified IRA account or other official
retirement account.
(d) Transfers within two years. Assets that a woman claiming
economic disadvantage transferred within two years of the date of the
concern's certification will be attributed to the woman claiming
economic disadvantage if the assets were transferred to an immediate
family member, or to a trust that has as a beneficiary an immediate
family member. The transferred assets within the two-year period will
not be attributed to the woman if the transfer was:
(1) To or on behalf of an immediate family member for that
individual's education, medical expenses, or some other form of
essential support; or
(2) To an immediate family member in recognition of a special
occasion, such as a birthday, graduation, anniversary, or retirement.
Subpart C--Certification of EDWOSB or WOSB Status
Sec. 127.300 How is a concern certified as an EDWOSB or WOSB?
(a) General. At the time a concern submits an offer on a specific
contract reserved for competition under this Part, it must be
registered in the Central Contractor Registration (CCR) and have a
current self-certification posted on the Online Representations and
Certifications Application (ORCA) that it qualifies as an EDWOSB or
WOSB.
(b) Form of certification. In conjunction with its required
registration in the CCR database, the concern must submit a self-
certification to the electronic annual representations and
certifications at http://orca.bpn.gov, that it is a qualified EDWOSB or
WOSB. The self-certification must include a representation, subject to
penalties for misrepresentation, that:
(1) The concern is certified as an EDWOSB or WOSB by a certifying
entity approved by SBA and there have been no changes in its
circumstances affecting its eligibility since certification;
(2) The concern meets each of the applicable individual eligibility
requirements described in subpart B of this part, including that:
(i) It is a small business concern under the size standard assigned
to the particular procurement;
(ii) It is at least 51 percent owned and controlled by one or more
women who are United States citizens, or it is at least 51 percent
owned and controlled by one or more women who are United States
citizens and are economically disadvantaged; and
(iii) Neither SBA, in connection with an examination or protest,
nor an SBA-approved certifier has issued a decision currently in effect
finding that it does not qualify as an EDWOSB or WOSB.
(c) Documents provided to contracting officer. All of the documents
set forth in paragraphs (d) and (e) of this section must be provided to
the contracting officer to verify eligibility at the time of initial
offer. The documents will be provided via the WOSB Program Repository
or, if the repository is unavailable, directly to the contracting
officer. The documents must be retained for a minimum of six (6) years.
(d) Third Party Certification.
(1) General. At the time of certification in ORCA, the WOSB or
EDWOSB that has been certified as a WOSB or EDWOSB by a certifying
entity approved by SBA must provide a copy of the certification to the
WOSB Program Repository. If the repository is unavailable, then prior
to the award of
[[Page 10051]]
a WOSB or EDWOSB contract, the apparent successful offeror WOSB or
EDWOSB that has been certified as a EDWOSB or WOSB by a certifying
entity approved by SBA must provide a copy of the certification to the
contracting officer verifying that it was a WOSB or EDWOSB at the time
of initial offer. In addition, the EDWOSB or WOSB must also provide a
copy of the joint venture agreement, if applicable. Within thirty (30)
days of the repository becoming available, the WOSB or EDWOSB must
provide the same documents to the repository.
(2) U.S. Department of Transportation (DOT) Certification. At the
time of certification in ORCA, the WOSB or EDWOSB that has been
certified as a as a DOT Disadvantaged Business Enterprise must submit a
copy of the DBE certification showing that it received such
certification because it is owned and controlled by one or more women
to the WOSB Program Repository. If the repository is unavailable, then
prior to award of a WOSB or EDWOSB contract, the apparent successful
offeror must provide a copy of the DOT Disadvantaged Business
Enterprise certification to the contracting officer showing that it
received such certification because it is owned and controlled by one
or more women, verifying that it was a WOSB or EDWOSB at the time of
initial offer. In addition, the WOSB or EDWOSB must provide a statement
identifying the woman or women upon whom eligibility was based and
documents, such as birth certificates or passports, evidencing that the
women are citizens of the United States, as defined in Sec. 127.102.
Within thirty (30) days of the repository becoming available, the WOSB
or EDWOSB must provide the same documents to the repository.
(e) Non-Third Party Certification. A concern that has not been
certified as a WOSB or EDWOSB by a third-party certifier approved by
SBA must provide documents to the WOSB Program Repository. If the
repository is unavailable, then prior to award of a WOSB or EDWOSB
contract, the apparent successful offeror must provide a copy of the
documents to the contracting officer verifying that it was a WOSB or
EDWOSB at the time of initial offer. Within thirty (30) days of the
repository becoming available, the WOSB or EDWOSB must provide the same
documents to the repository. These documents must include the
following:
(1) Birth certificates, Naturalization papers, or passports for
owners who are women;
(2) Copy of the joint venture agreement, if applicable;
(3) For limited liability companies:
(i) Articles of organization (also referred to as certificate of
organization or articles of formation) and any amendments; and
(ii) Operating agreement, and any amendments;
(4) For corporations:
(i) Articles of incorporation and any amendments;
(ii) By-laws and any amendments;
(iii) All issued stock certificates, including the front and back
copies, signed in accord with the by-laws;
(iv) Stock ledger; and
(v) Voting agreements, if any;
(5) For partnerships, the partnership agreement and any amendments;
(6) For sole proprietorships, the assumed/fictitious name
certificate(s); and
(7) For EDWOSBs, in addition to the above, the SBA Form 413,
Personal Financial Statement, available to the public at http://www.sba.gov/tools/Forms/index.html, for each woman claiming economic
disadvantage.
(f) Update of certification and documents.
(1) The concern must update its EDWOSB and WOSB representations and
self-certification on ORCA as necessary, but at least annually, to
ensure they are kept current, accurate, and complete. The
representations and self-certification are effective for a period of
one year from the date of submission or update to ORCA.
(2) The WOSB or EDWOSB must update the documents submitted to the
contracting officer via the WOSB Program Repository as necessary to
ensure they are kept current, accurate and complete. If the repository
is not available, the WOSB or EDWOSB must provide current, accurate and
complete documents to the contracting officer for each contract award.
Within thirty (30) days of the repository becoming available, the WOSB
or EDWOSB must provide the same documents to the repository.
Sec. 127.301 When may a contracting officer accept a concern's self-
certification?
(a) General.
(1) Third Party Certifications. A contracting officer may accept a
concern's self-certification on ORCA as accurate for a specific
procurement reserved for award under this Part if the apparent
successful offeror WOSB or EDWOSB provided the required documents,
which are set forth in Sec. 127.300(d), and there has been no protest
or other credible information that calls into question the concern's
eligibility as a EDWOSB or WOSB. An example of such credible evidence
includes information that the concern was determined by SBA or an SBA-
approved certifier not to qualify as an EDWOSB or WOSB.
(2) Non-Third Party Certification. A contracting officer may accept
a concern's self-certification in ORCA if the apparent successful
offeror WOSB or EDWOSB has provided the required documents, which are
set forth in Sec. 127.300(e). If the apparent successful offeror WOSB
or EDWOSB fails to submit any of the required documents, the
contracting officer cannot award a WOSB or EDWOSB contract to that
business concern.
(b) Referral to SBA. When the contracting officer has information
that calls into question the eligibility of a concern as an EDWOSB or
WOSB or the concern fails to provide all of the required documents to
verify its eligibility, the contracting officer shall refer the
concern's self-certification to SBA for verification of the concern's
eligibility by filing an EDWOSB or WOSB status protest pursuant to
subpart F of this part.
Sec. 127.302 What third-party certifications may a concern use as
evidence of its status as a qualified EDWOSB or WOSB?
In order for a concern to use a certification by another entity as
evidence of its status as a qualified EDWOSB or WOSB in support of its
representations in ORCA pursuant to Sec. 127.300(b), the concern must
have a current, valid certification from:
(a) SBA as an 8(a) BD Program participant due to their status as a
women-owned concern; or
(b) An entity designated as an SBA-approved certifier on SBA's Web
site located at http://www.sba.gov/GC.
Sec. 127.303 How will SBA select and identify approved certifiers?
(a) General. SBA may enter into written agreements to accept the
EDWOSB or WOSB certification of a Federal agency, State government, or
national certifying entity if SBA determines that the entity's
certification process complies with SBA-approved certification
standards and tracks the EDWOSB or WOSB eligibility requirements set
forth in subpart B of this part. The written agreement will include a
provision authorizing SBA to terminate the agreement if SBA
subsequently determines that the entity's certification process does
not comply with SBA-approved certification standards or is not based on
the same EDWOSB or WOSB eligibility requirements as set forth in
subpart B of this part.
[[Page 10052]]
(b) Required certification standards. In order for SBA to enter
into an agreement to accept the EDWOSB or WOSB certification of a
Federal agency, State government, or national certifying entity, the
entity must establish the following:
(1) It will render fair and impartial EDWOSB or WOSB eligibility
determinations.
(2) It will retain the documents submitted by the approved WOSB or
EDWOSB for a period of six (6) years from the date of certification
(initial and any recertification).
(3) Its certification process will require applicant concerns to
pre-register on CCR and submit sufficient information as determined by
SBA to enable it to determine whether the concern qualifies as an
EDWOSB or WOSB. This information must include documentation
demonstrating whether the concern is:
(i) A small business concern under SBA's size standards for its
primary industry classification;
(ii) At least 51 percent owned and controlled by one or more women
who are United States citizens; and
(iii) In the case of a concern applying for EDWOSB certification,
at least 51 percent owned and controlled by one or more women who are
United States citizens and economically disadvantaged.
(4) It will not decline to accept a concern's application for
EDWOSB or WOSB certification on the basis of race, color, national
origin, religion, age, disability, sexual orientation, or marital or
family status.
(c) List of SBA-approved certifiers. SBA will maintain a list of
approved certifiers on SBA's Internet Web site at http://www.sba.gov/GC. Any interested person may also obtain a copy of the list from the
local SBA district office.
Sec. 127.304 How does a concern obtain certification from an approved
certifier?
A concern that seeks EDWOSB or WOSB certification from an SBA-
approved certifier must submit its application directly to the approved
certifier in accordance with the specific application procedures of the
particular certifier. Any interested party may obtain such
certification information and application by contacting the approved
certifier at the address provided on SBA's list of approved certifiers.
Sec. 127.305 May a concern determined not to qualify as an EDWOSB or
WOSB submit a self-certification for a particular EDWOSB or WOSB
requirement?
A concern that SBA or an SBA-approved certifier determines does not
qualify as an EDWOSB or WOSB may not represent itself to be an EDWOSB
or WOSB, as applicable, unless SBA subsequently determines that it is
an eligible EDWOSB or WOSB pursuant to the examination procedures under
Sec. 127.405, and there have been no material changes in its
circumstances affecting its eligibility since SBA's eligibility
determination. Any concern determined not to be a qualified EDWOSB or
WOSB may request that SBA conduct an examination to determine its
EDWOSB or WOSB eligibility at any time once it believes in good faith
that it satisfies all of the eligibility requirements to qualify as an
EDWOSB or WOSB.
Subpart D--Eligibility Examinations
Sec. 127.400 What is an eligibility examination?
Eligibility examinations are investigations that verify the
accuracy of any certification made or information provided as part of
the certification process or in connection with an EDWOSB or WOSB
contract. In addition, eligibility examinations may verify that a
concern meets the EDWOSB or WOSB eligibility requirements at the time
of the examination. SBA will, in its sole discretion, perform
eligibility examinations at any time after a concern self-certifies in
CCR or ORCA that it is an EDWOSB or WOSB. SBA may conduct the
examination, or parts of the examination, at one or all of the
concern's offices. SBA may consider protest allegations set forth in a
protest in determining whether to conduct an examination of a concern
pursuant to this subpart D of this part, notwithstanding a dismissal or
denial of a protest pursuant to Sec. 127.604. SBA may also consider
information provided to the D/GC by a third party that questions the
eligibility of a WOSB or EDWOSB that has certified its status in ORCA
or CCR in determining whether to conduct an eligibility examination.
Sec. 127.401 What is the difference between an eligibility
examination and an EDWOSB or WOSB status protest pursuant to subpart F
of this part?
(a) Eligibility examination. An eligibility examination is the
formal process through which SBA verifies and monitors the accuracy of
any certification made or information provided as part of the
certification process or in connection with an EDWOSB or WOSB contract.
If SBA is conducting an eligibility examination on a concern that has
submitted an offer on a pending EDWOSB or WOSB procurement and SBA has
credible information that the concern may not qualify as an EDWOSB or
WOSB, then SBA may initiate a protest pursuant to Sec. 127.600 to
suspend award of the contract for fifteen (15) business days pending
SBA's determination of the concern's eligibility.
(b) EDWOSB or WOSB protests. An EDWOSB or WOSB status protest
provides a mechanism for challenging or verifying the EDWOSB or WOSB
eligibility of a concern in connection with a specific EDWOSB or WOSB
requirement. SBA will process EDWOSB or WOSB protests in accordance
with the procedures and timeframe set forth in subpart F, and will
determine the EDWOSB or WOSB eligibility of the protested concern as of
the date the concern represented its EDWOSB or WOSB status as part of
its initial offer including price. SBA's protest determination will
apply to the specific procurement to which the protest relates and to
future procurements.
Sec. 127.402 How will SBA conduct an examination?
(a) Notification. No less than five (5) business days before
commencing an examination, SBA will notify the concern in writing that
it will conduct an examination to verify the status of the concern as
an EDWOSB or WOSB. However, SBA reserves the right to conduct a site
visit without prior notification to the concern.
(b) Request for information. SBA will request that the concern or
contracting officer provide documentation and information related to
the concern's EDWOSB or WOSB eligibility. These documents will include
those submitted under Sec. 127.300(c) and any other pertinent
documents requested by SBA at the time of eligibility examination to
verify eligibility, including but not limited to, documents submitted
by a concern in connection with any WOSB or EDWOSB certification. SBA
may also request copies of proposals or bids submitted in response to
an EDWOSB or WOSB solicitation. In addition, EDWOSBs will be required
to submit a copy of a SBA Form 413, Personal Financial Statement, the
two most recent personal income tax returns (including all schedules
and W-2 forms) for the women claiming economic disadvantage and their
spouses, unless the individuals and their spouses are legally
separated, and SBA Form 4506-T, Request for Tax Transcript Form,
available to the public at http://www.sba.gov/tools/Forms/index.html.
SBA may draw an adverse inference where a concern fails to cooperate in
providing the requested information.
[[Page 10053]]
The WOSB or EDWOSB must retain documentation demonstrating satisfaction
of the eligibility requirements for six (6) years from date of self-
certification.
Sec. 127.403 What happens if SBA verifies the concern's eligibility?
If SBA verifies that the concern satisfies the applicable EDWOSB or
WOSB eligibility requirements, then the D/GC will send the concern a
written decision to that effect and will allow the concern's EDWOSB or
WOSB designation in CCR and ORCA to stand and the concern may continue
to self-certify its EDWOSB or WOSB status.
Sec. 127.404 What happens if SBA is unable to verify a concern's
eligibility?
(a) Notice of proposed determination of ineligibility. If SBA is
unable to verify that the concern qualifies as an EDWOSB or WOSB, then
the D/GC will send the concern a written notice explaining the reasons
SBA believes the concern did not qualify at the time of certification
or does not qualify as an EDWOSB or WOSB. The notice will advise the
concern that it has fifteen (15) calendar days from the date it
receives the notice to respond.
(b) SBA determination. Following the fifteen (15) day response
period, the D/GC or designee will consider the reasons of proposed
ineligibility and any information the concern submitted in response,
and will send the concern a written decision with its findings. The D/
GC's decision is effective immediately and remains in full force and
effect unless a new examination verifies the concern is an eligible
EDWOSB or WOSB or the concern is certified by a third party certifier.
(1) If SBA determines that the concern does not qualify as an
EDWOSB or WOSB, then the D/GC will send the concern a written decision
explaining the basis of ineligibility, and will require that the
concern remove its EDWOSB or WOSB designation in the CCR and ORCA
within five (5) calendar days after the date of the decision.
(2) If the concern has already certified itself as a WOSB or EDWOSB
on a pending procurement the concern must immediately inform the
officials responsible for the procurement of the adverse determination.
(3) If SBA determines that the concern did not qualify as an EDWOSB
or WOSB at the time it submitted its initial offer for an EDWOSB or
WOSB contract, the contracting officer may terminate the contract, not
exercise any option, or not award further task or delivery orders.
(4) Whether or not a contracting officer decides to allow or not
allow an ineligible concern to fully perform a contract under paragraph
(b)(2) of this section, the contracting officer cannot count the award
as one to an EDWOSB or WOSB and must update the Federal Procurement
Data System--Next Generation (FPDS-NG) and other databases from the
date of award accordingly.
(c) A concern that has been found to be ineligible may not
represent itself as a WOSB or EDWOSB until it cures the reason for its
ineligibility and SBA determines that the concern qualifies as a WOSB
or EDWOSB. A concern that believes in good faith that it has cured the
reason(s) for its ineligibility may request an examination under the
procedures set forth in this section.
Sec. 127.405 What is the process for requesting an eligibility
examination?
(a) General. A concern may request that SBA conduct an examination
to verify its eligibility as an EDWOSB or WOSB at any time after it is
determined by SBA not to qualify as an EDWOSB or WOSB, if the concern
believes in good faith that it satisfies all of the EDWOSB or WOSB
eligibility requirements under subpart B of this part.
(b) Format. The request for an examination must be in writing and
must specify the particular reasons the concern was determined not to
qualify as an EDWOSB or WOSB.
(c) Submission of request. The concern must submit its request
directly to the Director for Government Contracting, U.S. Small
Business Administration, 409 Third Street, SW., Washington, DC 20416,
or by fax to (202) 205-6390, marked ``Attn: Request for Women-Owned
Small Business Program Examination.''
(d) Notice of receipt of request. SBA will immediately notify the
concern in writing once SBA receives its request for an examination.
SBA will request that the concern provide documentation and information
related to the concern's EDWOSB or WOSB eligibility and may draw an
adverse inference if the concern fails to cooperate in providing the
requested information.
(e) Determination of eligibility. The D/GC will send the concern a
written decision finding that it either qualifies or does not qualify
as an EDWOSB or WOSB.
(1) If the D/GC determines that the concern does not qualify as an
EDWOSB or WOSB, the decision will explain the specific reasons for the
adverse determination and advise the concern that it is prohibited from
self-certifying as an EDWOSB or WOSB. If the concern self-certifies as
an EDWOSB or WOSB notwithstanding SBA's adverse determination, the
concern will be subject to the penalties under subpart G of this part.
(2) If the D/GC determines that the concern qualifies as an EDWOSB
or WOSB, then the D/GC will send the concern a written decision to that
effect and will advise the concern that it may self-certify as an
EDWOSB or WOSB, as applicable.
(f) Effect of decision. The D/GC's decision is effective
immediately and remains in full force and effect unless a new
examination verifies the concern is an eligible EDWOSB or WOSB or the
concern is certified by a third party certifier. If the concern has
already certified itself as a WOSB or EDWOSB on a pending procurement
the concern must immediately inform the officials responsible for the
procurement of the adverse determination.
(g) A concern that has been found to be ineligible may not
represent itself as a WOSB or EDWOSB until it cures the reason for its
ineligibility and SBA determines that the concern qualifies as a WOSB
or EDWOSB. A concern that believes in good faith that it has cured the
reason(s) for its ineligibility may request an examination under the
procedures set forth in this section.
Subpart E--Federal Contract Assistance
Sec. 127.500 In what industries is a contracting officer authorized
to restrict competition under this part?
A contracting officer may restrict competition under this part only
in those industries in which SBA has determined that WOSBs are
underrepresented or substantially underrepresented in Federal
procurement, as specified in Sec. 127.501.
Sec. 127.501 How will SBA determine the industries that are eligible
for EDWOSB or WOSB requirements?
(a) Based upon its analysis, SBA will designate by NAICS Industry
Subsector Code those industries in which WOSBs are underrepresented and
substantially underrepresented.
(b) In determining the extent of disparity of WOSBs, SBA may
request that the head of any Federal department or agency provide SBA,
data or information necessary to analyze the extent of disparity of
WOSBs.
Sec. 127.502 How will SBA identify and provide notice of the
designated industries?
SBA will post on its Internet Web site a list of NAICS Industry
Subsector industries it designates under Sec. 127.501. The list of
designated industries also
[[Page 10054]]
may be obtained from the local SBA district office and may be posted on
the General Services Administration Internet Web site.
Sec. 127.503 When is a contracting officer authorized to restrict
competition under this part?
(a) EDWOSB requirements. For requirements in industries designated
by SBA pursuant to Sec. 127.501, a contracting officer may restrict
competition to EDWOSBs if the contracting officer has a reasonable
expectation based on market research that:
(1) Two or more EDWOSBs will submit offers for the contract;
(2) The anticipated award price of the contract (including options)
does not exceed $5,000,000, in the case of a contract assigned an NAICS
code for manufacturing; or $3,000,000, in the case of all other
contracts; and
(3) Contract award may be made at a fair and reasonable price.
(b) WOSB requirements. Only if the contracting officer determines
that the market research indicates that the criteria in paragraph (a)
of this section are not met for restricting competition to EDWOSBs may
the contracting officer then restrict competition to WOSBs. In
addition, to restrict competition to WOSBs, the contractor must
determine that the following criteria are met:
(1) The requirement is in an industry that SBA has designated as
substantially underrepresented with respect to WOSBs; and
(2) The contracting officer has a reasonable expectation based on
market research that--
(i) Two or more WOSBs will submit offers;
(ii) The anticipated award price of the contract (including
options) will not exceed $5,000,000, in the case of a contract assigned
an NAICS code for manufacturing, or $3,000,000 in the case of all other
contracts; and
(iii) Contract award may be made at a fair and reasonable price.
(c) 8(a) BD requirements. A contracting officer may not restrict
competition to eligible EDWOSBs or WOSBs if an 8(a) BD Participant is
currently performing the requirement under the 8(a) BD Program or SBA
has accepted the requirement for performance under the authority of the
8(a) BD program, unless SBA consented to release the requirement from
the 8(a) BD program.
(d) Contracting Among Small Business Programs.
(1) Acquisitions Valued At or Below $100,000/Simplified Acquisition
Threshold. The contracting officer shall set aside any acquisition with
an anticipated dollar value exceeding $3,000 ($15,000 for acquisitions
as described in the Federal Acquisition Regulation (FAR) at 48 CFR
13.201(g)(1)) but valued below $100,000 ($250,000 for acquisitions
described in paragraph (1) of the Simplified Acquisition Threshold
definition in the FAR at 48 CFR 2.101) for small business concerns when
there is a reasonable expectation that offers will be obtained from at
least two small business concerns that are competitive in terms of
quality and delivery and award will be made at fair market prices. This
requirement does not preclude a contracting officer from awarding a
contract under the 8(a) BD, HUBZone, Service Disabled Veteran Owned
(SDVO), or WOSB programs.
(2) Acquisitions Valued Above $100,000/Simplified Acquisition
Threshold. The contracting officer shall set aside any acquisition with
an anticipated dollar value exceeding $100,000 ($250,000 for
acquisitions described in paragraph (1) of the Simplified Acquisition
Threshold definition in the FAR at 48 CFR 2.101) for small business
concerns when there is a reasonable expectation that offers will be
obtained from at least two small business concerns that are competitive
in terms of quality and delivery and award will be made at fair market
prices. However, after conducting market research, the contracting
officer shall first consider a set-aside or sole source award under the
8(a) BD, HUBZone, SDVO SBC or WOSB programs before setting aside the
requirement as a small business set-aside. There is no order of
precedence among the 8(a) BD, HUBZone, SDVO SBC or WOSB programs. SBA
believes that progress in fulfilling the various small business goals,
as well as other factors such as the results of market research,
programmatic needs specific to the procuring agency, anticipated award
price, and the acquisition history, should be considered in making a
decision as to which program to use for the acquisition.
(e) Contract file. When restricting competition to WOSBs or EDWOSBs
in accordance with Sec. 127.503, the contracting officer must document
the contract file accordingly, including the type and extent of market
research and the fact that the NAICS code assigned to the contract is
for an industry that SBA has designated as a as underrepresented or,
with respect to WOSBs, substantially underrepresented, industry.
Sec. 127.504 What additional requirements must a concern satisfy to
submit an offer on an EDWOSB or WOSB requirement?
In order for a concern to submit an offer on a specific EDWOSB or
WOSB requirement, the concern must ensure that the appropriate
representations and certifications on ORCA are accurate and complete at
the time it submits its offer to the contracting officer, including,
but not limited to, the fact that:
(a) It is small under the size standard corresponding to the NAICS
code assigned to the contract;
(b) It is listed on CCR and ORCA as an EDWOSB or WOSB;
(c) There has been no material change in any of its circumstances
affecting its EDWOSB or WOSB eligibility; and
(d) It will meet the applicable percentages of work requirement as
set forth in Sec. 125.6 of this chapter (limitations on subcontracting
rule).
Sec. 127.505 May a non-manufacturer submit an offer on an EDWOSB or
WOSB requirement for supplies?
An EDWOSB or WOSB that is a non-manufacturer, as defined in Sec.
121.406(b) of this chapter, may submit an offer on an EDWOSB or WOSB
contract for supplies, if it meets the requirements under the non-
manufacturer rule set forth in Sec. 121.406(b) of this chapter.
Sec. 127.506 May a joint venture submit an offer on an EDWOSB or WOSB
requirement?
A joint venture may submit an offer on an EDWOSB or WOSB contract
if the joint venture meets all of the following requirements:
(a) Except as provided in Sec. 121.103(h)(3) of this chapter, the
combined annual receipts or employees of the concerns entering into the
joint venture must meet the applicable size standard corresponding to
the NAICS code assigned to the contract;
(b) The EDWOSB or WOSB participant of the joint venture must be
designated on the CCR and the ORCA as an EDWOSB or WOSB;
(c) The parties to the joint venture must enter into a written
joint venture agreement. The joint venture agreement must contain a
provision:
(1) Setting forth the purpose of the joint venture.
(2) Designating an EDWOSB or WOSB as the managing venturer of the
joint venture, and an employee of the managing venturer as the project
manager responsible for the performance of the contract;
(3) Stating that not less than 51 percent of the net profits earned
by the joint venture will be distributed to the EDWOSB or WOSB;
[[Page 10055]]
(4) Specifying the responsibilities of the parties with regard to
contract performance, sources of labor, and negotiation of the EDWOSB
or WOSB contract; and
(5) Requiring the final original records be retained by the
managing venturer upon completion of the EDWOSB or WOSB contract
performed by the joint venture.
(d) The joint venture must perform the applicable percentage of
work required of the EDWOSB or WOSB offerors in accordance with Sec.
125.6 of this chapter (limitations on subcontracting rule);
(e) The procuring activity will execute the contract in the name of
the EDWOSB or WOSB or joint venture.
Subpart F--Protests
Sec. 127.600 Who may protest the status of a concern as an EDWOSB or
WOSB?
An interested party may protest the EDWOSB or WOSB status of an
apparent successful offeror on an EDWOSB or WOSB contract. Any other
party or individual may submit information to the contracting officer
or SBA in an effort to persuade them to initiate a protest or to
persuade SBA to conduct an examination pursuant to subpart D of this
part.
Sec. 127.601 May a protest challenging the size and status of a
concern as an EDWOSB or WOSB be filed together?
An interested party seeking to protest both the size and the EDWOSB
or WOSB status of an apparent successful offeror on an EDWOSB or WOSB
requirement must file two separate protests, one size protest pursuant
to part 121 of this chapter and one EDWOSB or WOSB status protest
pursuant to this subpart. An interested party seeking to protest only
the size of an apparent successful EDWOSB or WOSB offeror must file a
size protest to the contracting officer pursuant to part 121 of this
chapter.
Sec. 127.602 What are the grounds for filing an EDWOSB or WOSB status
protest?
SBA will consider a protest challenging the status of a concern as
an EDWOSB or WOSB if the protest presents credible evidence that the
concern is not owned and controlled by one or more women who are United
States citizens and, if the protest is in connection with an EDWOSB
contract, that the concern is not at least 51 percent owned and
controlled by one or more women who are economically disadvantaged. In
addition, SBA will consider a protest challenging the status of a
concern as an EDWOSB or WOSB if the contracting officer has protested
because the WOSB or EDWOSB apparent successful offeror has failed to
provide all of the required documents, as set forth in Sec.
127.300(c).
Sec. 127.603 What are the requirements for filing an EDWOSB or WOSB
protest?
(a) Format. Protests must be in writing and must specify all the
grounds upon which the protest is based. A protest merely asserting
that the protested concern is not an eligible EDWOSB or WOSB, without
setting forth specific facts or allegations, is insufficient.
(b) Filing. Protestors may deliver their written protests in
person, by facsimile, by express delivery service, e-mail, or by U.S.
mail (received by the applicable date) to the following:
(1) To the contracting officer, if the protestor is an offeror for
the specific contract; or
(2) To the D/GC, if the protest is initiated by the contracting
officer or SBA.
(c) Timeliness.
(1) For negotiated acquisitions, a protest from an interested party
must be received by the contracting officer prior to the close of
business on the fifth business day after notification by the
contracting officer of the apparent successful offeror or notification
of award.
(2) For sealed bid acquisitions, a protest from an interested party
must be received by close of business on the fifth business day after
bid opening.
(3) Any protest received after the time limit is untimely, unless
it is from SBA or the contracting officer. A contracting officer or SBA
may file an EDWOSB or WOSB protest at any time after bid opening or
notification of intended awardee, whichever applies.
(4) Any protest received prior to bid opening or notification of
intended awardee, whichever applies, is premature.
(5) A timely filed protest applies to the procurement in question
even if filed after award.
(d) Referral to SBA. The contracting officer must forward to SBA
any protest received, notwithstanding whether he or she believes it is
premature, sufficiently specific, or timely. The contracting officer
must send all protests, along with a referral letter and documents,
directly to the Director for Government Contracting, U.S. Small
Business Administration, 409 Third Street, SW., Washington, DC 20416,
or by fax to (202) 205-6390, Attn: Women-Owned Small Business Status
Protest. The contracting officer's referral letter must include
information pertaining to the solicitation that may be necessary for
SBA to determine timeliness and standing, including: the solicitation
number; the name, address, telephone number and facsimile number of the
contracting officer; whether the protestor submitted an offer; whether
the protested concern was the apparent successful offeror; when the
protested concern submitted its offer; whether the procurement was
conducted using sealed bid or negotiated procedures; the bid opening
date, if applicable; when the protest was submitted to the contracting
officer; when the protestor received notification about the apparent
successful offeror, if applicable; and whether a contract has been
awarded. In addition, the contracting officer must send copies of any
documents provided to the contracting officer pursuant to Sec.
127.300(c)(2) (if the repository is unavailable). The D/GC or designee
will decide the merits of EDWOSB or WOSB status protests.
Sec. 127.604 How will SBA process an EDWOSB or WOSB status protest?
(a) Notice of receipt of protest. Upon receipt of the protest, SBA
will notify the contracting officer and the protestor of the date SBA
received the protest and whether SBA will process the protest or
dismiss it under paragraph (b) of this section. The contracting officer
may award the contract after receipt of a protest if the contracting
officer determines in writing that an award must be made to prevent
significant harm to the public interest.
(b) Dismissal of protest. If SBA determines that the protest is
premature, untimely, nonspecific, or is based on nonprotestable
allegations, SBA will dismiss the protest and will send the contracting
officer and the protestor a notice of dismissal, citing the reason(s)
for the dismissal. Notwithstanding SBA's dismissal of the protest, SBA
may, in its sole discretion, consider the protest allegations in
determining whether to conduct an examination of the protested concern
pursuant to subpart D of this part or submit a protest itself.
(c) Notice to protested concern. If SBA determines that the protest
is timely, sufficiently specific and is based upon protestable
allegations, SBA will:
(1) Notify the protested concern of the protest and request
information and documents responding to the protest within five (5)
business days from the date of the notice. These documents will include
those that verify the eligibility of the concern, respond to the
protest allegations, and copies of proposals or bids submitted in
response to an EDWOSB or WOSB solicitation. In addition, EDWOSBs will
be required to submit a copy of SBA Form 413,
[[Page 10056]]
Personal Financial Statement, the two most recent personal income tax
returns (including all schedules and W-2 forms) for the women claiming
economic disadvantage and their spouses, unless the individuals and
their spouses are legally separated, and SBA Form 4506-T, Request for
Tax Transcript Form. SBA may draw an adverse inference where a concern
fails to cooperate in providing the requested information and
documents; and
(2) Forward a copy of the protest to the protested concern.
(d) Time period for determination. SBA will determine the EDWOSB or
WOSB status of the protested concern within fifteen (15) business days
after receipt of the protest, or within any extension of that time that
the contracting officer may grant SBA. If SBA does not issue its
determination within the fifteen (15)-day period, the contracting
officer must contact SBA to ascertain when SBA estimates that it will
issue its decision, and may award the contract if he or she determines
in writing that there is an immediate need to award the contract and
that waiting until SBA makes it determination will harm public
interest.
(e) Notification of determination. SBA will notify the contracting
officer, the protestor, and the protested concern in writing of its
determination. If SBA sustains the protest, SBA will issue a decision
explaining the basis of its determination and requiring that the
concern remove its designation on the CCR and ORCA as an EDWOSB or
WOSB, as appropriate. Regardless of a decision not to sustain the
protest, SBA may, in its sole discretion, consider the protest
allegations in determining whether to conduct an examination of the
protested concern pursuant to subpart D of this part.
(f) Effect of determination. SBA's determination is effective
immediately and is final unless overturned by SBA's Office of Hearings
and Appeals on appeal pursuant to Sec. 127.605.
(1) A contracting officer may award the contract to a protested
concern after the D/GC either has determined that the protested concern
is an eligible WOSB or EDWOSB or has dismissed all protests against it.
If OHA subsequently overturns the D/GC's determination or dismissal,
the contracting officer may apply the OHA decision to the procurement
in question.
(2) A contracting officer may not award the contract to a protested
concern that the D/GC has determined is not an EDWOSB or WOSB for the
procurement in question.
(i) If a contracting officer receives such a determination after
contract award, and no OHA appeal has been filed, the contracting
officer shall terminate the award.
(ii) If a timely OHA appeal has been filed after contract award,
the contracting officer must consider whether performance can be
suspended until an appellate decision is rendered.
(iii) If OHA affirms the initial determination finding that the
protested concern is ineligible, the contracting officer shall either
terminate the contract or not exercise the next option.
(2) The contracting officer must update the Federal Procurement
Data System-Next Generation (FPDS-NG) and other procurement reporting
databases to reflect the final agency decision.
(3) A concern that has been found to be ineligible may not
represent itself as a WOSB or EDWOSB on another procurement until it
cures the reason for its ineligibility. A concern that believes in good
faith that it has cured the reason(s) for its ineligibility may request
an examination under the procedures set forth in Sec. 127.405.
Sec. 127.605 What are the procedures for appealing an EDWOSB or WOSB
status protest decision?
The protested concern, the protestor, or the contracting officer
may file an appeal of a WOSB or EDWOSB status protest determination
with SBA's Office of Hearings and Appeals (OHA) in accordance with part
134 of this chapter.
Subpart G--Penalties
Sec. 127.700 What penalties may be imposed under this part?
Persons or concerns that falsely self-certify or otherwise
misrepresent a concern's status as an EDWOSB or WOSB for purposes of
receiving Federal contract assistance under this part are subject to:
(a) Suspension and Debarment pursuant to the procedures set forth
in the Federal Acquisition Regulations, 48 CFR 9.4;
(b) Administrative and civil remedies prescribed by the False
Claims Act, 31 U.S.C. 3729-3733 and under the Program Fraud Civil
Remedies Act, 31 U.S.C. 3801-3812;
(c) Administrative and criminal remedies as described at Sections
16(a) and (d) of the Small Business Act, 15 U.S.C. 645(a) and (d), as
amended;
(d) Criminal penalties under 18 U.S.C. 1001; and
(e) Any other penalties as may be available under law.
PART 134--RULES OF PROCEDURE GOVERNING CASES BEFORE THE OFFICE OF
HEARINGS AND APPEALS
6. The Authority citation for part 134 continues to read as
follows:
Authority: 5 U.S.C. 504, 15 U.S.C. 632, 634(b)(6), 637(a),
637(m), 648(l), 656(i) and 687(c); E.O. 12549, 51 FR 6370, 3 CFR,
1986 Comp., p. 189.
Subpart A--General Rules
7. Section 134.102(s) is republished to read as follows:
Sec. 134.102 Jurisdiction of OHA
* * * * *
(s) Appeals from Women-Owned Small Business or Economically-
Disadvantaged Women-Owned Small Business protest determinations under
Part 127 of this chapter;
* * * * *
Subpart E--Rules of Practice for Appeals From Service-Disabled
Veteran Owned Small Business Concern Protests
8. Section 134.515(b) is republished to read as follows:
Sec. 134.515 What are the effects of the Judge's decision?
* * * * *
(b) The Judge may reconsider an appeal decision within twenty (20)
calendar days after issuance of the written decision. Any party who has
appeared in the proceeding, or SBA, may request reconsideration by
filing with the Judge and serving a petition for reconsideration on all
the parties to the appeal within twenty (20) calendar days after
service of the written decision. The request for reconsideration must
clearly show an error of fact or law material to the decision. The
Judge may also reconsider a decision on his or her own initiative.
* * * * *
9. Revise Subpart G to read as follows:
Subpart G--Rules of Practice for Appeals From Women-Owned Small
Business Concern (WOSB) and Economically Disadvantaged WOSB Concern
(EDWOSB) Protests
Sec.
134.701 What is the scope of the rules in this subpart G?
134.702 Who may appeal?
134.703 When must a person file an appeal from an WOSB or EDWOSB
protest determination?
134.704 What are the effects of the appeal on the procurement at
issue?
134.705 What are the requirements for an appeal petition?
134.706 What are the service and filing requirements?
[[Page 10057]]
134.707 When does the D/GC transmit the protest file and to whom?
134.708 What is the standard of review?
134.709 When will a Judge dismiss an appeal?
134.710 Who can file a response to an appeal petition and when must
such a response be filed?
134.711 Will the Judge permit discovery and oral hearings?
134.712 What are the limitations on new evidence?
134.713 When is the record closed?
134.714 When must the Judge issue his or her decision?
134.715 Can a Judge reconsider his decision?
Subpart G--Rules of Practice for Appeals From Women-Owned Small
Business Concern (WOSB) and Economically Disadvantaged WOSB Concern
(EDWOSB) Protests
Sec. 134.701 What is the scope of the rules in this subpart G?
(a) The rules of practice in this subpart G apply to all appeals to
OHA from formal protest determinations made by the Director for
Government Contracting (D/GC) in connection with a Women-Owned Small
Business Concern (WOSB) or Economically Disadvantaged WOSB Concern
(EDWOSB) protest. Appeals under this subpart include issues related to
whether the concern is owned and controlled by one or more women who
are United States citizens and, if the appeal is in connection with an
EDWOSB contract, that the concern is at least 51 percent owned and
controlled by one or more women who are economically disadvantaged.
This includes appeals from determinations by the D/GC that the protest
was premature, untimely, nonspecific, or not based upon protestable
allegations.
(b) Except where inconsistent with this subpart, the provisions of
subparts A and B of this part apply to appeals listed in paragraph (a)
of this section.
(c) Appeals relating to formal size determinations and NAICS Code
designations are governed by subpart C of this part.
Sec. 134.702 Who may appeal?
Appeals from WOSB or EDWOSB protest determinations may be filed
with OHA by the protested concern, the protestor, or the contracting
officer responsible for the procurement affected by the protest
determination.
Sec. 134.703 When must a person file an appeal from an WOSB or EDWOSB
protest determination?
Appeals from a WOSB or EDWOSB protest determination must be
commenced by filing and serving an appeal petition within ten (10)
business days after the appellant receives the WOSB or EDWOSB protest
determination (see Sec. 134.204 for filing and service requirements).
An untimely appeal must be dismissed.
Sec. 134.704 What are the effects of the appeal on the procurement at
issue?
Appellate decisions apply to the procurement in question. If the
contracting officer awarded the contract to a concern that OHA finds to
be ineligible, then the contracting officer shall terminate the
contract, not exercise any options, or not award further task or
delivery orders.
Sec. 134.705 What are the requirements for an appeal petition?
(a) Format. There is no required format for an appeal petition.
However, it must include the following information:
(1) The solicitation or contract number, and the name, address, and
telephone number of the contracting officer;
(2) A statement that the petitioner is appealing a WOSB or EDWOSB
protest determination issued by the D/GC and the date that the
petitioner received it;
(3) A full and specific statement as to why the WOSB or EDWOSB
protest determination is alleged to be based on a clear error of fact
or law, together with an argument supporting such allegation; and
(4) The name, address, telephone number, facsimile number, and
signature of the appellant or its attorney.
(b) Service of appeal. The appellant must serve the appeal petition
upon each of the following:
(1) The D/GC at U.S. Small Business Administration, 409 3rd Street,
SW., Washington, DC 20416, facsimile (202) 205-6390;
(2) The contracting officer responsible for the procurement
affected by a WOSB or EDWOSB determination;
(3) The protested concern (the business concern whose WOSB or
EDWOSB status is at issue) or the protester; and
(4) SBA's Office of General Counsel, Associate General Counsel for
Procurement Law, U.S. Small Business Administration, 409 3rd Street,
SW., Washington, DC 20416, facsimile number (202) 205-6873.
(c) Certificate of Service. The appellant must attach to the appeal
petition a signed certificate of service meeting the requirements of
Sec. 134.204(d).
Sec. 134.706 What are the service and filing requirements?
The provisions of Sec. 134.204 apply to the service and filing of
all pleadings and other submissions permitted under this subpart unless
otherwise indicated in this subpart.
Sec. 134.707 When does the D/GC transmit the protest file and to
whom?
Upon receipt of an appeal petition, the D/GC will send to OHA a
copy of the protest file relating to that determination. The D/GC will
certify and authenticate that the protest file, to the best of his or
her knowledge, is a true and correct copy of the protest file.
Sec. 134.708 What is the standard of review?
The standard of review for an appeal of a WOSB or EDWOSB protest
determination is whether the D/GC's determination was based on clear
error of fact or law.
Sec. 134.709 When will a Judge dismiss an appeal?
(a) The presiding Judge must dismiss the appeal if the appeal is
untimely filed under Sec. 134.703.
(b) The matter has been decided or is the subject of adjudication
before a court of competent jurisdiction over such matters. However,
once an appeal has been filed, initiation of litigation of the matter
in a court of competent jurisdiction will not preclude the Judge from
rendering a final decision on the matter.
Sec. 134.710 Who can file a response to an appeal petition and when
must such a response be filed?
Although not required, any person served with an appeal petition
may file and serve a response supporting or opposing the appeal if he
or she wishes to do so. If a person decides to file a response, the
response must be filed within seven (7) business days after service of
the appeal petition. The response should present argument.
Sec. 134.711 Will the Judge permit discovery and oral hearings?
Discovery will not be permitted, and oral hearings will not be
held.
Sec. 134.712 What are the limitations on new evidence?
The Judge may not admit evidence beyond the written protest file
nor permit any form of discovery. All appeals under this subpart will
be decided solely on a review of the evidence in the written protest
file, arguments made in the appeal petition, and response(s) filed
thereto.
Sec. 134.713 When is the record closed?
The record will close when the time to file a response to an appeal
petition expires pursuant to Sec. 134.710.
[[Page 10058]]
Sec. 134.714 When must the Judge issue his or her decision?
The Judge shall issue a decision, insofar as practicable, within
fifteen (15) business days after close of the record.
Sec. 134.715 Can a Judge reconsider his decision?
(a) The Judge may reconsider an appeal decision within twenty (20)
calendar days after issuance of the written decision. Any party who has
appeared in the proceeding, or SBA, may request reconsideration by
filing with the Judge and serving a petition for reconsideration on all
the parties to the appeal within twenty (20) calendar days after
service of the written decision. The request for reconsideration must
clearly show an error of fact or law material to the decision. The
Judge may also reconsider a decision on his or her own initiative.
(b) The Judge may remand a proceeding to the D/GC for a new WOSB or
EDWOSB determination if the D/GC fails to address issues of decisional
significance sufficiently, does not address all the relevant evidence,
or does not identify specifically the evidence upon which it relied.
Once remanded, OHA no longer has jurisdiction over the matter, unless a
new appeal is filed as a result of the new WOSB or EDWOSB
determination.
Dated: February 19, 2010.
Karen Gordon Mills,
Administrator.
[FR Doc. 2010-3887 Filed 3-2-10; 4:15 pm]
BILLING CODE 8025-01-P