[Federal Register Volume 75, Number 61 (Wednesday, March 31, 2010)]
[Notices]
[Pages 16198-16200]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7334]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 30, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Office of Procurement and Property 
(N1-16-09-4, 1 item, 1 temporary item). Master files of an electronic 
information system used to track and manage property assets and related 
financial information.
    2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-6, 1 item, 1 temporary item). Master files of an electronic 
information system that serves as a central repository of product 
information relating to the Women, Infants, and Children program.
    3. Department of Agriculture, Food and Nutrition Service (N1-462-
09-8, 1 item, 1 temporary item). Master files of an electronic 
information system that contains information on recipients or potential 
recipients of supplemental nutrition assistance who have been or are 
disqualified from receiving benefits.
    4. Department of Defense, Defense Commissary Agency (N1-506-09-2, 2 
items, 2 temporary items). Master files and outputs of an electronic 
information system that tracks sales and receipts, products, pricing, 
ordering, and inventories at military commissaries.
    5. Department of Defense, Defense Commissary Agency (N1-506-09-3, 4

[[Page 16199]]

items, 4 temporary items). General correspondence files and 
informational documents relating to communications and planning.
    6. Department of Defense, Defense Commissary Agency (N1-506-09-4, 2 
items, 2 temporary items). Master files and outputs of electronic 
information systems that maintain data on processed meat products sold 
by military commissaries.
    7. Department of Defense, Defense Commissary Agency (N1-506-09-6, 2 
items, 2 temporary items). Master files and outputs of an electronic 
information system used in connection with the pricing and promotion of 
products at military commissaries.
    8. Department of Defense, Defense Security Service (N1-446-09-5, 12 
items, 12 temporary items). Records relating to contractor facilities 
involved in the National Industrial Security Program. Records pertain 
to such matters as security clearance of facilities, cancellation of 
clearances, security agreements, and related administrative actions.
    9. Department of Education, Office of Management (N1-441-09-21, 2 
items, 2 temporary items). Case files relating to complaints by 
borrowers in connection with Federal student loans. An electronic case 
tracking system is also included.
    10. Department of Education, Office of Management (N1-441-09-20, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains data concerning student loans, including name of 
recipient, type of loan, loan period, and loan amount.
    11. Department of Energy, Southwestern Power Administration (N1-
387-10-1, 2 items, 2 temporary items). Records relating to power 
accounting and billing invoices.
    12. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-5, 1 item, 1 temporary item). Master files 
of an electronic information system that contains information 
concerning appeals of fee-for-service and managed care decisions under 
the Medicare program.
    13. Department of Homeland Security, U.S. Customs and Border 
Protection (N1-568-09-1, 1 item, 1 temporary item). Master files of an 
electronic information system used to manage and track importer 
compliance audits.
    14. Department of the Interior, Office of the Secretary (N1-48-08-
22, 22 items, 17 temporary items). Records relating to management and 
administration, including such records as development files, planning 
files, audit records, records inventories, records relating to budget 
matters, committee records, and paperwork reduction files. Also 
included is the agency web site. Proposed for permanent retention are 
such records as Indian Fiduciary Trust management and reform records, 
Freedom of Information Act appeals related to the Indian Fiduciary 
Trust, and executive committee and board membership records.
    15. Department of the Interior, Office of Planning and Performance 
Management (N1-48-09-10, 8 items, 1 temporary item). Records of the 
office other than those proposed for permanent retention. Proposed for 
permanent retention are such records as strategic planning files, 
performance and accountability report files, budgets and associated 
performance information relating to agency components, and performance 
management governance files.
    16. Department of Justice, Criminal Division (N1-60-07-2, 3 items, 
1 temporary item). Organized Crime Drug Enforcement Task Force case 
files that have been incorporated into an electronic management 
information system. Proposed for permanent retention are master files 
of the electronic information system containing case information as 
well as older case files, which have not been incorporated into the 
system.
    17. Department of Justice, Executive Office for United States 
Attorneys (N1-60-10-10, 2 items, 2 temporary items). Master files and 
outputs of an electronic information system containing emergency 
contact information for employees.
    18. Department of Justice, United States Attorney's Office for the 
District of South Carolina (N1-118-09-1, 19 items, 8 temporary items). 
Records relating to a pilot project for intermodal and maritime 
security at the Port of Charleston. Included are such records as 
electronic information systems used for situational awareness and 
property asset tracking, intelligence working files, vessel arrival 
files, and routine reference and research photographs. Proposed for 
permanent retention are such records as organizational records, 
briefing materials, operating manuals, public relations records, 
subject files, and photographs of significant activities.
    19. Department of State, Bureau of Public Affairs (N1-59-09-4, 4 
items, 2 temporary items). Web site records that contain information 
duplicated in other agency recordkeeping systems. Also included are 
records that relate to management and operation of the Web site. 
Proposed for permanent retention are the agency's official blog and 
snapshots of the entire public Web site taken at the end of each 
Presidential administration.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
48, 3 items, 3 temporary items). Master files, outputs, and system 
documentation for an electronic information system which is used to 
store data from estate tax returns and generate estate tax closing 
letters.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
90, 2 items, 2 temporary items). Master files and system documentation 
for an electronic information system which is used to disclose tax 
return information to participating state and local governments.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
91, 4 items, 4 temporary items). Master files and system documentation 
for an electronic information system which is used to monitor upcoming 
legal actions, media interest, and outreach activities related to 
criminal investigations.
    23. Department of the Treasury, Internal Revenue Service (N1-58-09-
93, 2 items, 2 temporary items). Master files and system documentation 
for an electronic information system which is used to provide account 
transcripts to state tax collection agencies.
    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
94, 2 items, 2 temporary items). Master files and system documentation 
for an electronic information system which is used to assist agency 
employees in processing taxpayer penalty relief requests.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
98, 3 items, 3 temporary items). Master files, inputs, and system 
documentation for an electronic information system which is used to 
transmit electronically filed tax returns to the appropriate tax 
processor.
    26. Department of the Treasury, Internal Revenue Service (N1-58-09-
99, 6 items, 6 temporary items). Master files, outputs, and system 
documentation for an electronic information system which is used to 
track remittances that cannot be credited to the taxpayer and are 
considered excess collections.
    27. Department of the Treasury, Internal Revenue Service (N1-58-09-
100, 6 items, 6 temporary items). Master files, outputs, and system 
documentation for an electronic information system which is used to 
track remittances that cannot be immediately credited because the 
taxpayer has not been positively identified.

[[Page 16200]]

    28. Department of the Treasury, Internal Revenue Service (N1-58-09-
102, 4 items, 4 temporary items). Master files, inputs, outputs, and 
system documentation for an electronic information system which is used 
to maintain information concerning applicants for and participants in 
the Health Coverage Tax Credit program.
    29. Central Intelligence Agency, Agency-wide (N1-263-06-3, 14 
items, 13 temporary items). Records relating to records and information 
management activities. Included are such records as security classified 
records control and tracking logs, library services files, forms files, 
subject files relating to records management, indexes to temporary 
records, and records disposition schedules. Proposed for permanent 
retention are indexes to records scheduled for permanent retention.
    30. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-4, 3 items, 3 temporary items). Master files of an 
electronic information system used to facilitate the Bank's loan pre-
approval process.
    31. Federal Maritime Commission, Office of the Secretary (N1-358-
09-6, 2 items, 2 temporary items). Informal complaints and dispute 
resolution case files relating to shipping disputes. Also included are 
master files of an electronic information system that is used to assign 
cases to staff and monitor their status.
    32. Federal Maritime Commission, Bureau of Certification and 
Licensing (N1-358-09-4, 1 item, 1 temporary item). Master files of an 
electronic information system that contains data about passenger 
vessels and their insurance coverage against potential claims.
    33. Federal Maritime Commission, Bureau of Certification and 
Licensing (N1-358-09-5, 1 item, 1 temporary item). Master files of an 
electronic information system that contains data about potentially 
unlicensed ocean transportation intermediaries.

    Dated: March 25, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-7334 Filed 3-30-10; 8:45 am]
BILLING CODE 7515-01-P