[Federal Register Volume 75, Number 166 (Friday, August 27, 2010)]
[Notices]
[Pages 52749-52751]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-21318]
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FEDERAL TRADE COMMISSION
Privacy Act of 1974; System of Records Notices
AGENCY: Federal Trade Commission (FTC).
ACTION: Notice of revised Privacy Act system notices.
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SUMMARY: The FTC is revising several of the notices that it is required
to publish under the Privacy Act of 1974 to describe its systems of
records about individuals. This action is intended to make these
notices clearer, more accurate, and up-to-date.
DATES: This notice shall become final and effective on August 27, 2010.
FOR FURTHER INFORMATION CONTACT: Alex Tang, G. Richard Gold, or
Lorielle L. Pankey, Attorneys, Office of the General Counsel, FTC, 600
Pennsylvania Avenue, NW., Washington, DC 20580, (202) 326-2424.
SUPPLEMENTARY INFORMATION: To inform the public, the FTC publishes in
the FEDERAL REGISTER and posts on its Web site a ``system of records
notice'' (SORN) for each system of records about individuals that the
FTC currently maintains within the meaning of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a. See (http://www.ftc.gov/foia/listofpaysystems.shtm). Each SORN describes the records maintained in
that particular system, including the categories of individuals that
the records in the system are about (e.g., FTC employees or consumers).
Each system notice also contains information explaining how individuals
can find out if that particular system contains any records about them.
On June 12, 2008, the FTC republished and updated all of the FTC's
SORNs, describing all of the agency's systems of records covered by the
Privacy Act in a single document for ease of use and reference. 73 FR
33592. To ensure the SORNs remain accurate, FTC staff engages in a
comprehensive review of each SORN on a periodic basis. As a result of
this systematic review, the FTC made revisions to several of its SORNs
on April 17, 2009. 74 FR 17863. Based on subsequent review, the FTC is
making the following revisions to several of its SORNs.\1\
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\1\ The FTC is clarifying but not adding or changing any routine
uses of its system records or making other significant system
changes that would require prior public comment or notice to the
Office of Management & Budget (OMB) and Congress. See U.S.C.
552a(e)(11) and 552a(r); OMB Circular A-130, Appendix I.
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I. FTC Law Enforcement Systems of Records
FTC-I-1 (Nonpublic Investigational and Other Nonpublic Legal
Program Records--FTC). This SORN includes nonpublic investigational and
other nonpublic program records. We have added language clarifying that
certain debt collection-related records contained within this system
are also legally part of the Government-wide system of records notice
published for this system by the Department of Treasury, Financial
Management System. See TREASURY/FMS.014, or any successor TREASURY/FMS
system notice at (http://www.ustreas.gov) for more information.
Therefore, these types of records also have the same purposes and
routine uses as set forth in the Government-wide SORN.
II. FTC Personnel Systems of Records
FTC-II-6 (Discrimination Complaint System--FTC). This SORN covers
complaints, affidavits, supporting documents, memoranda,
correspondence, and notes relevant to and compiled during pre-complaint
matters, complaint investigations and other personnel matters at the
FTC. We are revising the purpose section of this SORN in order to more
fully describe the various issues that give rise to discrimination
complaints.
FTC-II-7 (Ethics Program Records-FTC). This SORN covers annual
financial statements and other filings or requests made by FTC
officials and employees under the FTC's ethics program. The FTC is
including an additional means of disposing of these records.
FTC-II-12 (Training Reservation System-FTC). This SORN covers
records used in the employee training program administered by the FTC's
Human Resources Management Office. The FTC is changing the name of this
system and revising the categories of records, purpose, and
retrievability sections. We are also clarifying that this system is
legally part of the OPM's Government-wide system of records notice for
this system, OPM/GOVT-1, which covers all official personnel training
data; hence, it is subject to the same purposes and routine uses set
forth for that system by OPM. See OPM/GOVT-1, or any successor OPM
system notice that may be published for this system (visit
(www.opm.gov) for more information). There are also some minor
editorial changes.
III. FTC Financial Systems of Records
FTC-III-2 (Travel Management System-FTC). This SORN covers travel
documentation for FTC employees and other authorized individuals on
official travel for the FTC. To the extent these travel data are
collected and maintained by the FTC's travel management contractor,
they are already covered by a Government-wide General Services
Administration (GSA) SORN, GSA/GOVT-4 (Contracted Travel Services
Program). See 71 FR 48764 (2006). Nonetheless, the FTC maintains this
SORN to include those data as well as any other miscellaneous data that
various FTC offices may collect and maintain in a system of records
about individuals on official travel for the FTC. The FTC is revising
the Category of Records section to implement Department of Homeland
Security (DHS) Secure Flight requirements to include an individual
traveler's date of birth and sex; that the name of the traveler within
this system matches the name shown on a government issued-
identification (for example, driver's license or passport) while
traveling; and an optional field for redress numbers (i.e., complaint
or inquiry numbers). Under Secure Flight (http://www.tsa.gov/what_we_do/layers/secureflight/), a program developed by DHS in response to a
key 9/11 Commission recommendation, DHS' Transportation Security
Administration conducts uniform pre-screening of passenger information
against federal government watch lists for domestic and international
flights.
FTC Systems of Records Notices
Accordingly, the FTC revises and updates the Privacy Act systems of
records below as follows:
[[Page 52750]]
I. FTC Law Enforcement Systems of Records
FTC-I-1
SYSTEM NAME:
Nonpublic Investigational and Other Nonpublic Legal Program
Records--FTC.
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained in this system include information about
individuals such as name, address, employment status, age, date of
birth, financial information, credit information, social security
number and personal history. Records in this system are collected and
generated during law enforcement investigations and litigation and may
include: copies of subpoenas and other compulsory process issued during
the investigation; documents and records (including copies) obtained
during the investigation in response to subpoenas and other compulsory
process, or otherwise provided to the Commission; affidavits and other
statements from witnesses; transcripts of testimony taken in the
investigation and accompanying exhibits; internal staff memoranda;
interview notes, investigative notes, staff working papers, draft
materials, and other documents and records relating to the
investigation; correspondence; and internal status reports including
matter initiation reports, progress reports, and closing reports.
Records in this system may also include other investigatory information
or data relating to any of the following: docketed and consent matters;
redress distribution proceedings; rulemakings, workshops, and other
public proceedings, including comments or other materials submitted in
such proceedings; assurances of voluntary compliance; and advisory
opinions. Other types of records covered by this system are set out in
the Department of Treasury, Financial Management Service's Privacy Act
system of records notice TREASURY/FMS.014, or any successor system
notice for this system (visit (http://www.ustreas.gov) for more
information).
This system is limited to files and records that are about an
individual, and only when the file or record is pulled (``retrieved'')
by the name of that individual or other personal identifier (e.g.,
number, symbol, fingerprint, etc.). As described below, records in this
system may become public if they are subject to such disclosure under
the FTC's Rules of Practice.
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
* * * * *
(5) Miscellaneous Uses
* * * * *
(e) To be disclosed for any other routine use set forth in the
Government-wide system of records notice published for this system by
the Department of Treasury, Financial Management System, see TREASURY/
FMS.014, or any successor TREASURY/FMS system notice that may be
published for this system (visit (http://www.ustreas.gov) for more
information).
* * * * *
II. FTC Law Personnel Systems of Records
* * * * *
FTC-II-6
SYSTEM NAME:
Discrimination Complaint System-FTC.
* * * * *
PURPOSE(S):
To assist in the consideration given to reviews of potential or
alleged violations of equal employment opportunity (EEO) statutes and
regulations and to maintain records on pre-complaint and complaint
matters relating to those issues; for the purpose of counseling,
investigating, and adjudicating such complaints; to resolve issues
related to alleged discrimination because of race, color, religion,
sex, national origin, age, physical or mental disability, sexual
orientation, or status as a parent in connection with EEO matters; to
make reports to Office of Management and Budget, Merit Systems
Protection Board, and Equal Employment Opportunity Commission. (This
system corresponds to EEOC/GOVT-1, Equal Employment Opportunity in the
Federal Government Complaint and Appeal Records.)
* * * * *
FTC-II-7
SYSTEM NAME:
Ethics Program Records-FTC.
* * * * *
RETENTION AND DISPOSAL:
In accordance with the National Archives and Records Administration
General Records Schedules for ethics program records, these records are
generally retained for a period of six years after filing, or for such
other period of time as is provided for in that schedule for certain
specified types of ethics records. In cases where records are filed by,
or with respect to, a nominee for an appointment requiring confirmation
by the Senate when the nominee is not appointed and Presidential and
Vice-Presidential candidates who are not elected, the records are
generally destroyed one year after the date the individual ceased being
under Senate consideration for appointment or is no longer a candidate
for office. However, if any records are needed in an ongoing
investigation, they will be retained until no longer needed in the
investigation. Destruction is by shredding, use of burn bags, or
electronic deletion.
* * * * *
FTC-II-12
SYSTEM NAME:
e-Train Learning Management System-FTC.
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee social security number, position title, pay plan, series,
grade, organizational code, work address, work phone number,
supervisor, date of birth, sex, race, work email address, course
number, course title, course date and time, attendance indicator,
separation date, etc.
PURPOSE(S):
To provide information to agency managers necessary to indicate the
training that has been requested and provided to individual employees;
to determine course offerings and frequency; and to manage the training
program administered by the Human Resources Management Office. Since
this system is legally part of the OPM's Government-wide system of
records notice for this system, OPM/GOVT-1, it is subject to the same
purposes set forth for that system by OPM, see OPM/GOVT-1, or any
successor OPM system notice that may be published for this system
(visit (www.opm.gov) for more information).
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Since this system is legally part of the OPM's Government-wide
system of records notice for this system, OPM/
[[Page 52751]]
GOVT-1, it is subject to the same routine uses set forth for that
system by OPM, see OPM/GOVT-1, or any successor OPM system notice that
may be published for this system (visit (www.opm.gov) for more
information).
See also Appendix I for other ways that the Privacy Act permits the
FTC to use or disclose system records outside the agency.
RETRIEVABILITY:
Indexed by employee social security number and name.
* * * * *
III. FTC Financial Systems of Records
* * * * *
FTC-III-2
SYSTEM NAME:
Travel Management System-FTC.
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Names (as they appear on government-issued driver's licenses or
passports), dates of birth, sex, social security numbers, home and/or
business phone numbers, home and/or business addresses, vendor ID or
other unique 9-digit numbers, e-mail addresses, emergency contact
information (names, addresses, and phone numbers), credit card
information (personal and/or government-issued), and redress numbers.
For traveling FTC employees or other individuals (e.g., witnesses)
only, additional data may be maintained, such as passport numbers (for
international travelers), frequent flyer or other rewards membership
numbers, and trip-specific information (travel dates, flight numbers,
destinations, accommodations, vehicle rental, miscellaneous expenses
claimed).
Other types of records covered by this system are set out in the
General Services Administration (GSA) Privacy Act system of records
notice applicable to this system, GSA/GOVT-4, or any successor system
notice for this system.
* * * * *
Willard K. Tom,
General Counsel.
[FR Doc. 2010-21318 Filed 8-26-10; 8:45 am]
BILLING CODE 6750-01-S