[Federal Register Volume 76, Number 93 (Friday, May 13, 2011)]
[Notices]
[Pages 28010-28013]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-11769]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2011-0006]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to Alter a System of Records.
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SUMMARY: The Department of the Navy proposes to alter a system of
records in its inventory of record systems subject
[[Page 28011]]
to the Privacy Act of 1974 (5 U.S.C. Sec. 552a), as amended.
DATES: The changes will be effective on June 13, 2011 unless comments
are received that would result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson (202) 685-6545, or
Head, PA/FOIA at Department of the Navy, Chief of Naval Operations
(DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.
SUPPLEMENTARY INFORMATION: The Department of the Navy systems of
records notice subject to the Privacy Act of 1974, (5 U.S.C. Sec.
552a), as amended, has been published in the Federal Register and is
available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a (r) of
the Privacy Act of 1974, as amended, were submitted on May 9, 2011 to
the House Committee on Government Report, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individual,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: May 9, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM06150-7
System name:
Navy-Marine Corps Combat Trauma Registry (CTR) (July 9, 2007, 72 FR
37204).
Changes:
* * * * *
System name:
Delete entry and replace with ``Combat Trauma Registry
Expeditionary Medical Encounter Database (CTR EMED).''
System location:
Delete entry and replace with ``Dept. 161, Naval Health Research
Center (NHRC), 140 Sylvester Road, San Diego, CA 92106-3521.''
Categories of individuals covered by the system:
Delete entry and replace with ``All injury, disease, psychiatric,
and sick call patients (active duty Army, Air Force, Navy, Marine
Corps, Coast Guard, Reserve and National Guard,) initially treated at a
deployed medical facility during military operations.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 5013, Secretary of the
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OASD/HA Policy 04-
031, Coordination of Policy to Establish a Joint Theater Trauma
Registry; DoD 6025.18-R, DoD Health Information Privacy Regulation; and
E.O. 9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To create, populate, and maintain a
computerized database of medical events associated with casualty care.
From the point of injury (or disease event) through final
rehabilitative outcome(s) for patients sick or injured while deployed;
to track persons through the medical chain of evacuation; to relate
outcomes with medical care received; and to track active duty personnel
initially treated at these facilities throughout the medical chain of
evacuation and on through long-term rehabilitative care.''
* * * * *
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the systems:
Storage:
Delete entry and replace with ``Records may be stored on paper and/
or electronic storage media.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are located in restricted
areas accessible only to authorized personnel that are properly
screened, cleared, and trained. Automated information is stored on a
DoD password protected network. Automated and manual records are
available only to authorized personnel having a need-to-know.''
Retention and disposal:
Delete entry and replace with ``Non-Record Copies of Health and
Medical Record Files: Destroy when 1 year old or purpose is served,
whichever is earlier.
Medical and Development Project Files: Permanent. Offer to National
Archives and Records Administration (NARA) when 20 years old.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Policy Official: Commanding
Officer, Naval Health Research Center, 140 Sylvester Road, San Diego,
CA 92116-3521.
Record Holder: Principal Investigator, CTR Expeditionary Medical
Encounter Database, Naval Health Research Center, 140 Sylvester Road,
San Diego, CA 92106-3521.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Principal Investigator, CTR
Expeditionary Medical Encounter Database, Naval Health Research Center,
140 Sylvester Road, San Diego, CA 92106-3521.
The request should include the individual's full name, Social
Security Number (SSN), complete mailing address, and must be signed by
the service member requesting the information.
The system manager may require an original signature or a notarized
signature as a means of proving the identity of the individual
requesting access to the records.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
records
[[Page 28012]]
about themselves contained in this system of records should address
written inquiries to the Principal Investigator, CTR Expeditionary
Medical Encounter Database, Naval Health Research Center, 140 Sylvester
Road, San Diego, CA 92116-3521.
The request should include the individual's full name, Social
Security Number (SSN), complete mailing address, and must be signed by
the service member requesting the information.
The system manager may require an original signature or a notarized
signature as a means of proving the identity of the individual
requesting access to the records.''
* * * * *
Record source categories:
Delete entry and replace with ``Individual theater medical registry
forms; medical records at Landstuhl Regional Medical Center, Germany
(LRMC); National Naval Medical Center, Bethesda (NNMC); autopsy records
at Armed Forces Institute of Pathology, Washington, DC (AFIP); Career
History Archival Medical and Personnel System (CHAMPS); Civil Composite
Health Care System (CHCS); Defense Enrollment Eligibility Reporting
System (DEERS); Defense Manpower Data Center (DMDC), Joint Theater
Trauma Registry (JTTR); and TRICARE Management Activity (TMA).''
* * * * *
NM06150-7
System name:
Combat Trauma Registry Expeditionary Medical Encounter Database
(CTR EMED).
System location:
Dept 161, Naval Health Research Center (NHRC), 140 Sylvester Road,
San Diego, CA 92106-3521.
Categories of individuals covered by the system:
All injury, disease, psychiatric, and sick call patients (active
duty Army, Air Force, Navy, Marine Corps, Coast Guard, Reserve and
National Guard,) initially treated at a deployed medical facility
during military operations.
Categories of records in the system:
Demographic and health data related to the injury, disease or
psychiatric event incurred. Demographic data includes individual's
name, Social Security Number (SSN), rank, unit, date of birth, gender.
Event data includes mechanism of injury, personal protective equipment,
date and times of injury, and arrival to the treatment facility. Health
data includes anatomical location of injury, vital signs, diagnosis,
treatment, procedures, operative notes, disposition, outcomes, and
quality of life indicators.
Health data are collected from clinical encounters, from the point
of injury (or disease event) through long-term rehabilitative care.
Authority for maintenance of the system:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; OASD/HA Policy 04-031, Coordination of
Policy to Establish a Joint Theater Trauma Registry; DoD 6025.18-R, DoD
Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
Purpose(s):
To create, populate, and maintain a computerized database of
medical events associated with casualty care. From the point of injury
(or disease event) through final rehabilitative outcome(s) for patients
sick or injured while deployed; to track persons through the medical
chain of evacuation; to relate outcomes with medical care received; and
to track active duty personnel initially treated at these facilities
throughout the medical chain of evacuation and on through long-term
rehabilitative care.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of system of record notices also apply to this
system, except as identified below.
Note 1: This system of records contains individually
identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance
Portability and Accountability Act of 1996, applies to most such
health information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Note 2: Personal identity, diagnosis, prognosis or treatment
information of any patient maintained in connection with the
performance of any program or activity relating to substance abuse
education, prevention, training, treatment, rehabilitation, or
research, which is conducted, regulated, or directly or indirectly
assisted by any department or agency of the United States, except as
provided in 42 U.S.C. 290dd-2, will be treated as confidential and
will be disclosed only for the purposes and under the circumstances
expressly authorized under 42 U.S.C. 290dd-2. The DoD ``Blanket
Routine Uses'' do not apply to these types of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the systems:
Storage:
Records may be stored on paper and/or electronic storage media.
Retrievability:
Individual's name and Social Security Number (SSN).
Safeguards:
Records are located in restricted areas accessible only to
authorized personnel that are properly screened, cleared, and trained.
Automated information is stored on a DoD password protected network.
Automated and manual records are available only to authorized personnel
having a need-to-know.
Retention and disposal:
Non-Record Copies of Health and Medical Record Files: Destroy when
1 year old or purpose is served, whichever is earlier.
Medical and Development Project Files: Permanent. Offer to National
Archives and Records Administration (NARA) when 20 years old.
System manager(s) and address:
Policy Official: Commanding Officer, Naval Health Research Center,
140 Sylvester Road, San Diego, CA 92116-3521.
Record Holder: Principal Investigator, CTR Expeditionary Medical
Encounter Database, Naval Health Research Center, 140 Sylvester Road,
San Diego, CA 92106-3521.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Principal Investigator, CTR Expeditionary Medical Encounter
Database, Naval Health Research Center, 140 Sylvester Road, San Diego,
CA 92106-3521.
The request should include the individual's full name, Social
Security Number (SSN), complete mailing address, and must be signed by
the service member requesting the information.
The system manager may require an original signature or a notarized
[[Page 28013]]
signature as a means of proving the identity of the individual
requesting access to the records.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Principal Investigator, CTR Expeditionary Medical Encounter Database,
Naval Health Research Center, 140 Sylvester Road, San Diego, CA 92116-
3521.
The request should include the individual's full name, Social
Security Number (SSN), complete mailing address, and must be signed by
the service member requesting the information.
The system manager may require an original signature or a notarized
signature as a means of proving the identity of the individual
requesting access to the records.
Record source categories:
Individual theater medical registry forms; medical records at
Landstuhl Regional Medical Center, Germany (LRMC); National Naval
Medical Center, Bethesda (NNMC); autopsy records at Armed Forces
Institute of Pathology, Washington DC (AFIP); Career History Archival
Medical and Personnel System (CHAMPS); Civil Composite Health Care
System (CHCS); Defense Enrollment Eligibility Reporting System (DEERS);
Defense Manpower Data Center (DMDC), Joint Theater Trauma Registry
(JTTR); and TRICARE Management Activity (TMA).
Exemptions claimed for the system:
None.
[FR Doc. 2011-11769 Filed 5-12-11; 8:45 am]
BILLING CODE 5001-06-P