[Federal Register Volume 76, Number 99 (Monday, May 23, 2011)]
[Notices]
[Pages 29802-29804]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-12765]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 22, 2011. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of
[[Page 29803]]
origin, the rights of the Government and of private persons directly
affected by the Government's activities, and whether or not they have
historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Grain Inspection, Packers, and
Stockyards Administration (N1-545-08-1, 13 items, 12 temporary items).
Records relating to outside organizations that provide grain inspection
and weighing services on behalf of the agency, including non-
significant policy and case files and non-rulemaking Federal Register
notices. Proposed for permanent retention are substantive reports and
comprehensive nonrecurring reports.
2. Department of Agriculture, Grain Inspection, Packers, and
Stockyards Administration (N1-545-11-3, 1 item, 1 temporary item).
Master files of an electronic information system containing information
on swine purchase contracts.
3. Department of the Army, Agency-wide (N1-AU-10-81 1 item, 1
temporary item). Master files of an electronic information system used
to estimate the total life-cycle cost of equipment use, maintenance
actions, and provision stock levels.
4. Department of the Army, Agency-wide (N1-AU-10-107, 1 item, 1
temporary item). Master files of an electronic information system
containing cost, risk, and contract data retrievable as graphics charts
or reports used in support of Army acquisitions.
5. Department of the Army, Agency-wide (N1-AU-11-23, 1 item, 1
temporary item). Master files of an electronic information system used
to manage human resources information of soldiers.
6. Department of the Army, Agency-wide (N1-AU-11-28, 1 item, 1
temporary item). Master files of an electronic information system used
to track the movement and location of service members' military
personnel records.
7. Department of the Army, Agency wide (N1-AU-11-29, 1 item, 1
temporary item). Master files of an electronic information system used
to track accountable property.
8. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-11-1, 1 item, 1 temporary item). Records that
document employee suggestions and ideas for employee awards and agency
awards ceremonies.
9. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-11-10, 1 item, 1 temporary item). Master files of
an electronic information system containing information about agency
credential holders.
10. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-11-12, 3 items, 3 temporary items). Master files of
an electronic information system containing recordings, transcriptions,
and translations of oral, wire, and electronic communications
authorized by Federal court order.
11. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-11-14, 1 item, 1 temporary item). Records
documenting individuals held for more than 24 hours in a detention
center.
12. Department of Justice, Bureau of Prisons (N1-129-09-31, 2
items, 2 temporary items). Records of the Correctional Program
Division, including master files of an electronic information system
containing inmate communications requiring translation and a workflow
tracking system of translation service requests.
13. Department of Justice, Bureau of Prisons (N1-129-10-2, 1 item,
1 temporary item). Federal correctional facilities' video surveillance
recordings of routine prison activities not resulting in an
investigation or case file.
14. Department of Justice, Bureau of Prisons (N1-129-10-3, 4 items,
4 temporary items). Records of the Director and Deputy Director
consisting of administrative files, technical assistance case files,
and working papers of cooperative and interagency agreements.
15. Department of Justice, Civil Division (N1-60-10-33, 1 item, 1
temporary item). Records related to a survey and study of the
Department of Defense's satisfaction with the legal services provided
by the Department of Justice.
16. Department of State, Bureau of Diplomatic Security (N1-59-10-
23, 3 items, 2 temporary items). Records relating to administrative
project planning files and general subject files. Proposed for
permanent retention are significant program and policy files.
17. Department of State, Office of the Secretary (N1-59-10-5, 3
items, 3 temporary items). Internal Web site records of the Coordinator
for Reconstruction and Stabilization, including Web content and Web
management and operations records.
18. Department of State, Office of the Secretary (N1-59-10-6, 3
items, 3 temporary items). External Web site records of the Coordinator
for Reconstruction and Stabilization, including Web content and Web
management and operations records.
19. Department of Transportation, Federal Highway Administration
(N1-406-09-7, 131 items, 124 temporary items). Records of the Office of
Infrastructure, including administrative files, reference files,
training files, project files, research files, contracts, and
correspondence. Proposed for permanent retention are record copies of
international files, cost studies, status maps, annual reports,
rulemaking files, publications, and policy files.
20. Department of Transportation, Federal Transit Administration
(N1-408-11-9, 1 item, 1 temporary item). Records of the Office of Civil
Rights, including Americans With Disabilities Act case files.
21. Department of Transportation, Federal Transit Administration
(N1-408-11-11, 1 item, 1 temporary item). Records of the Office of
Civil Rights, including Title VI/Environmental Justice case files.
22. National Aeronautics and Space Administration, Agency-wide (N1-
255-11-1, 3 items, 3 temporary items). Records relating to harassment
reports, including non-significant case files, preliminary fact finding
notes, and administrative records.
23. Office of the Director of National Intelligence, Office of the
Chief Financial Officer (N1-576-10-3, 13 items, 5 temporary items).
Includes internal briefings, Web site records, non-substantive drafts
and working papers as well as reference material. Proposed for
permanent retention are records associated with budget formulation and
justification, budgetary policy and program records, external
briefings, files of boards and working groups, and substantive working
papers.
[[Page 29804]]
Dated: May 18, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-12765 Filed 5-20-11; 8:45 am]
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