[Federal Register Volume 76, Number 103 (Friday, May 27, 2011)]
[Notices]
[Pages 31211-31216]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-13470]
[[Page 31211]]
Vol. 76
Friday,
No. 103
May 27, 2011
Part IV
Department of Health and Human Services
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Centers for Disease Control and Prevention
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Privacy Act of 1974; System of Records; Notice
Federal Register / Vol. 76, No. 103 / Friday, May 27, 2011 /
Notices
[[Page 31212]]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Privacy Act of 1974; System of Records
AGENCY: National Institute for Occupational Health and Safety, Centers
for Disease Control and Prevention, Department of Health and Human
Services.
ACTION: Notification of proposed altered system of records.
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SUMMARY: The Department of Health and Human Services (HHS) proposes to
alter System of Records, 09-20-0147, ``Occupational Health
Epidemiological Studies and EEOICPA Program Records, HHS/CDC/NIOSH'' In
accordance with the requirements of the Privacy Act, the Centers for
Disease Control and Prevention (CDC) is publishing notice of the
amendment of the categories of individuals covered by the system of
records; the categories of records; the authorities; and the purposes
for maintenance of the system of records. In addition, we are proposing
to add new routine uses. The purpose of these modifications is to
provide notice that the National Institute for Occupational Safety and
Health (NIOSH) is complying with the Privacy Act in executing its
responsibilities under the James Zadroga 9/11 Health and Compensation
Act of 2010 found at Title XXXIII of the Public Health Service Act, 42
U.S.C. 300mm--300mm-61 (Title XXXIII). To reflect these changes, NIOSH
is also revising the name of the system of records to ``Occupational
Health Epidemiological Studies, EEOICPA Program Records and WTC Health
Program Records, HHS/CDC/NIOSH.'' The entire resulting system of
records notice, as amended, appears below.
DATES: Comments must be received on or before June 27, 2011. In order
to comply with the tight statutory deadline for implementation of the
Zadroga Act, the changes in this system of records notice are effective
immediately, except for the new routine uses, which will become
effective 30 days from the date of publication unless CDC receives
comments that require alterations to this notice. HHS has requested a
waiver of the OMB review period in accordance with Appendix 1 of
Circular A-130.
ADDRESSES: You may submit written comments, identified by the Privacy
Act System of Records Number 09-20-0147, to the following address: HHS/
CDC Senior Official for Privacy (SOP), Office of the Chief Information
Security Officer (OCISO), 4770 Buford Highway--M/S: F-35, Atlanta, GA
30341.
You may also submit written comments electronically to http://www.regulations.gov. Comments must be identified by Docket No. CDC-
2011-0006. Please follow directions at http://www.regulations.gov to
submit comments.
All relevant comments received will be posted publicly to http://www.regulations.gov without change, including any personal or
proprietary information provided. An electronic version of the draft is
available to download at http://www.regulations.gov.
Written comments, identified by Docket No. CDC-2011-0006, and/or
Privacy Act System of Records Number 09-20-0147, will be available for
public inspection Monday through Friday, except for legal holidays,
from 9 a.m. until 3 p.m., Eastern Daylight Time, at 4770 Buford
Highway--M/S: F-35, Atlanta, GA 30341. Please call ahead to (770) 488-
8660, and ask for a representative from Office of the Chief Information
Security Officer (OCISO) to schedule your visit. Comments may also be
viewed at http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Beverly E. Walker, Chief Privacy
Officer, Centers for Disease Control and Prevention, 4770 Buford
Highway-- M/S: F-35, Atlanta, Georgia 30341, (770) 488-8660. This is
not a toll-free number.
SUPPLEMENTARY INFORMATION: CDC proposes to alter an existing system of
records: 09-20-0147, ``Occupational Health Epidemiological Studies and
EEOICPA Program Records, HHS/CDC/NIOSH,'' last published at 76 FR 4463,
January 25, 2011, to address World Trade Center Health Program records
needed to carry out the James Zadroga 9/11 Health and Compensation Act
of 2010, Title XXXIII of the Public Health Service Act (42 U.S.C.
300mm--300mm-61) (the Act). Under the WTC Health Program, the WTC
Program Administrator is responsible for enrolling qualified
individuals who responded to the New York City, Shanksville, PA, and
Pentagon disaster sites and to qualified survivors of the New York City
attacks; and to provide monitoring and treatment to eligible
individuals for WTC related and WTC associated health conditions.
Previously, a health screening program for responders began in 2002 and
was extended funding by Congress and implemented as a screening and
care program under cooperative agreements with certain
multidisciplinary clinical centers experienced with the WTC responder
population. The program was again expanded in 2008 to provide initial
health evaluations, diagnostic and treatment services for residents,
students, and others in the community affected by the September 11,
2001, terrorist attacks in New York City. The Zadroga Act establishes
the WTC Health Program within HHS, and so the program will assume the
functions and goals of the cooperative agreement programs. Individuals
who are eligible and qualified as WTC responders or screening-eligible
and certified-eligible WTC survivors may receive an initial health
evaluation, medical monitoring and treatment under the new WTC Health
Program. Under this new authority, NIOSH will, for the first time, be
directly responsible for applications for eligibility and provide for
medical care under contracts. The changes to the system of records will
enable NIOSH's WTC Health Program to fulfill its new responsibilities
under Title XXXIII.
The following amendments are made to this system of records:
System Name is changed to the ``Occupational Health Epidemiological
Studies, EEOICPA Program Records and WTC Health Program Records, HHS/
CDC/NIOSH.''
The System Location is being changed to add a new location for the
WTC Health Program Records.
Categories of individuals covered by the system of records is
expanded by including the individuals enrolled or claiming eligibility
in the WTC Health program, and by deleting the term ``working'' when
describing the affected population, so as to include WTC survivors as
well. Categories of records is amended by adding the a description of
records relating to eligibility and qualification for enrollment in the
WTC Health program and records related to provision of treatment of
enrollees for WTC related and WTC associated health conditions under
the WTC Health Program.
The authority and purpose for maintenance of the system of records
are amended to include the new authority in the James Zadroga Health
and Compensation Act of 2010, Public Health Service Act, Title XXXIII,
``World Trade Center Health Program'' (42 U.S.C. 300mm--300mm-61), and
to explain this additional purpose.
We have added one routine use of general applicability regarding
litigation. We are taking the opportunity to use standard language
recommended by OMB for use in litigation that applies to all records of
this system of records. We are also adding one routine use of
[[Page 31213]]
general applicability regarding disclosure to contractors.
Two new routine uses are added that apply only to the WTC Health
Program records. The first permits disclosure of information to enable
coordination of benefits with federal, state, local or other workers
compensation programs, or with public or private health plans, for
which the beneficiary might also be eligible.
One of the provisions of the Zadroga Act is that individuals who
received medical monitoring and treatment benefits from the existing
medical monitoring and treatment program prior to July 1, 2011,
continue to be qualified for the new program. However, such an
individual is not qualified to enroll in the new WTC Health program if
the individual's name is on the terrorist watch list. In order to
implement this provision, NIOSH is publishing a second new routine use
that would permit disclosure of certain personal identifying
information to the Department of Justice and its contractors to provide
terrorist screening support in accordance with this statutory
obligation.
The routine uses of the original system of records notice continue
to be in effect. We have reorganized the routine uses to make clear
which ones apply to which programs, and which are of general
applicability.
The storage and retrieval section is amended to make clear that
records are retrieved by individual health care identifier number.
The Retention and disposal section is changed to add a new
retention and disposal period for WTC Health Program records.
The System manager(s) and address section is amended to add a new
system manager and address for the WTC Health Program records.
CDC filed a modified or altered system of records report with the
Chair of the House Committee on Oversight and Government Reform and the
Chair of the Senate Committee on Homeland Security & Governmental
Affairs. CDC has also filed a report with the Administrator, Office of
Information and Regulatory Affairs, Office of Management and Budget
(OMB), and has requested waiver of OMB's usual review period in
accordance with Appendix I of OMB Circular A-130.
A forthcoming rulemaking implementing the provisions of the Zadroga
Act will appear in the Federal Register.
System name:
Occupational Health Epidemiological Studies and EEOICPA Program
Records and WTC Health Program Records, HHS/CDC/NIOSH.
Security classification:
None.
System location:
WTC Health Program, NIOSH, Century Center Boulevard, Building 2400,
Mail Stop E-74, Atlanta, GA 30329.
Division of Surveillance, Hazard Evaluation, and Field Studies
(DSHEFS), National Institute for Occupational Safety and Health
(NIOSH), Robert A. Taft Laboratories, 4676 Columbia Parkway,
Cincinnati, OH 45226.
Division of Respiratory Disease Studies (DRDS), National Institute
for Occupational Safety and Health (NIOSH), 1095 Willowdale Road,
Morgantown, WV 20505-2888.
Pittsburgh Research Laboratory, NIOSH, 626 Cochrans Mill Road,
Pittsburgh, PA 15156.
Spokane Research Laboratory, NIOSH, 315 E. Montgomery Avenue,
Spokane, WA 99207.
Office of Compensation Analysis and Support (OCAS), NIOSH, Robert
A. Taft Laboratories, 4676 Columbia Parkway, Cincinnati, Ohio 45226.
and
Federal Records Center, 3150 Bertwynn Drive, Dayton, OH 45439.
Data are also occasionally located at contractor sites as studies
are developed, data collected, and reports written. A list of
contractor sites where individually identifiable data are currently
located is available upon request to the system manager.
Also, occasionally data may be located at the facilities of
collaborating researchers where analyses are performed, data collected
and reports written. A list of these facilities is available upon
request to the system manager. Data may be located only at those
facilities that have an adequate data security program and the
collaborating researcher must return the data to NIOSH or destroy
individual identifiers at the conclusion of the project.
Categories of individuals covered by the system:
That segment of the population exposed to physical and/or chemical
agents or other workplace hazards that may damage the human body in any
way. Some examples are: (1) Organic carcinogens; (2) inorganic
carcinogens; (3) mucosal or dermal irritants; (4) fibrogenic materials;
(5) acute toxic agents including sensitizing agents; (6) neurotoxic
agents; (7) mutagenic (male and female) and teratogenic agents; (8)
bio-accumulating non-carcinogen agents; (9) chronic vascular disease-
causing agents; and (10) ionizing radiation. Also included are those
individuals in the general population who have been selected as control
groups. Workers employed by the Department of Energy and its
predecessor agencies and their contractors are also included, as are
cancer-related claimants under the Energy Employees Occupational
Illness Compensation Program Act of 2000 (EEOICPA). Individuals
enrolled in or otherwise claiming eligibility and qualification for
enrollment in the WTC Health Program created under Title XXXIII of the
Public Health Service Act.
Categories of records in the system:
Physical exams, sputum cytology results, questionnaires, urine test
records, X-rays, medical history, pulmonary function test records,
medical disability forms, blood test records, hearing test results,
smoking history, occupational histories, previous and current
employment records, union membership records, driver's license data,
demographic information, exposure history information and test results
are examples of the records in this system. The specific types of
records collected and maintained are determined by the needs of the
individual study. Also included are records of cancer-related claimants
under EEOICPA.'' Also included are applications for enrollment in the
WTC Health Program and, once enrolled, screening and medical records,
and financial records related to payment and reimbursements for care
under the WTC program.
Authority for maintenance of the system:
Public Health Service Act, Section 301, ``Research and
Investigation'' (42 U.S.C. 241); Occupational Safety and Health Act,
Section 20, ``Research and Related Activities'' (29 U.S.C. 669); the
Federal Mine Safety and Health Act of 1977, Section 501, ``Research''
(30 U.S.C. 951) and the Energy Employees Occupational Illness
Compensation Program Act of 2000 (EEOICPA) (42 U.S.C.S. 7384, et seq.);
and the Public Health Service Act, Title XXXIII, ``World Trade Center
Health Program'' (42 U.S.C. 300mm--300mm-61).
Purpose(s):
Studies carried out under this system are to evaluate mortality and
morbidity of occupationally related diseases and injuries, to determine
their causes, and to lead toward prevention of occupationally related
diseases and
[[Page 31214]]
injuries in the future. EEOICPA records are maintained to enable NIOSH
to fulfill its dose reconstruction responsibilities under the Act. WTC
Health Program records in this system are maintained and used to enable
NIOSH to fulfill WTC Program Administrator responsibilities make
determinations about eligibility and qualification, provide for medical
care, pay for that care, and coordinate with other health benefit
programs under Title XXXIII of the Public Health Service Act, 42 U.S.C.
300mm--300mm-61.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In the event of litigation where the defendant is: (a) The
Department, any component of the Department, or any employee of the
Department in his or her official capacity; (b) the United States where
the Department determines that the claim, if successful, is likely to
directly affect the operations of the Department or any of its
components; or (c) any Department employee in his or her individual
capacity where the Department of Justice has agreed to represent such
employee, for example, in defending a claim against the Public Health
Service based upon an individual's mental or physical condition and
alleged to have arisen because of activities of the Public Health
Service in connection with such individual, disclosure may be made to
the Department of Justice to enable that Department to present an
effective defense, provided that such disclosure is compatible with the
purpose for which the records were collected.
Records may be disclosed to the Department of Justice when (1) HHS,
or any component thereof; or (2) any employee of HHS in his or her
official capacity; or (3) any employee of HHS in his or her individual
capacity where the Department of Justice or HHS has agreed to represent
the employee; or (4) the United States, is a party to litigation or has
an interest in such litigation, and the use of such records by the
Department of Justice is deemed by HHS to be relevant and necessary to
the litigation; provided, however, that in each case it has been
determined that the disclosure is compatible with the purpose for which
the records were collected.
Records may be disclosed to a contractor performing or working on a
contract for HHS and who has a need to have access to the information
in the performance of its duties or activities for the HHS in
accordance with law and with the contract. The contractor is required
to comply with the applicable provisions of the Privacy Act.
Records subject to the Privacy Act are disclosed to private firms
for data entry, scientific support services, nosology coding, computer
systems analysis and computer programming services. The contractors
promptly return data entry records after the contracted work is
completed. The contractors are required to maintain Privacy Act
safeguards.
Certain diseases or exposures may be reported to State and/or local
health departments where the State has a legally constituted reporting
program for communicable diseases and which provides for the
confidentiality of the information.
Disclosure of records or portions of records may be made to a
Member of Congress or a Congressional staff member submitting a
verified request involving an individual who is entitled to the
information and has requested assistance from the Member or staff
member. The Member of Congress or Congressional staff member must
provide a copy of the individual's written request for assistance.
Disclosure may be made to NIOSH collaborating researchers (e.g.,
NIOSH contractors, grantees, cooperative agreement holders, or other
Federal or State scientists) in order to accomplish the research
purpose for which the records are collected. The collaborating
researchers must agree in writing to comply with the confidentiality
provisions of the Privacy Act and NIOSH must have determined that the
researchers' data security procedures will protect confidentiality.
The Following Routine Uses Apply Only to Epidemiological Studies:
In the event of litigation initiated at the request of NIOSH, the
Institute may disclose such records as it deems desirable or necessary
to the Department of Justice and to the Department of Labor, Office of
the Solicitor, where appropriate, to enable the Departments to
effectively represent the Institute, provided such disclosure is
compatible with the purpose for which the records were collected. The
only types of litigation proceedings that NIOSH is authorized to
request are: (1) Enforcement of a subpoena issued to an employer to
provide relevant information; and (2) administrative search warrants to
obtain access to places of employment and relevant information therein
and related contempt citations against an employer for failure to
comply with a warrant obtained by the Institute; and (3) injunctive
relief against employers or mine operators to obtain access to relevant
information.
Portions of records (name, Social Security number if known, date of
birth, and last known address) may be disclosed to one or more of the
sources selected from those listed in Appendix I, as applicable. This
may be done for obtaining a determination regarding an individual's
health status and last known address. If the sources determine that the
individual is dead, NIOSH may obtain death certificates, which state
the cause of death, from the appropriate Federal, State or local
agency. If the individual is alive, NIOSH may obtain information on
health status from disease registries or on last known address in order
to contact the individual for a health study or to inform him or her of
health findings. This information on health status enables NIOSH to
evaluate whether excess occupationally related mortality or morbidity
is occurring.
Disclosure of epidemiologic study records pertaining to uranium
workers may be made to the Department of Justice to be used in
determining eligibility for compensation payments to the uranium
workers or their survivors.
Records may be disclosed by CDC in connection with public health
activities to the Social Security Administration for sources of
locating information to accomplish the research or program purposes for
which the records were collected.
The Following Routine Uses Apply Only to EEOICPA Program Records:
Disclosure of dose reconstructions, epidemiologic study records and
employment and medical information pertaining to Department of Energy
employees and other cancer-related claimants covered under the Energy
Employees Occupational Illness Compensation Program Act may be made to
the Department of Labor to be used in determining eligibility for
compensation payments to such claimants and in defending its
determinations under the Act.
Disclosure of personal identifying information associated with
cancer-related claims under the Energy Employees Occupational Illness
Compensation Program Act may be made to the Department of Energy, other
federal agencies, other government or private entities and to private-
sector employers to permit these entities to retrieve records required
to reconstruct radiation doses and to enable NIOSH to evaluate
petitions for inclusion in the Special Exposure Cohort.
Completed dose reconstruction reports for cancer-related claims
under the Energy Employees Occupational Illness Compensation Program
Act may be released to the Department of Energy
[[Page 31215]]
and the Department of Labor to permit these entities to fulfill EEOICPA
and HHS dose reconstruction regulation requirements to notify claimants
of their dose reconstruction results.
Disclosure of personal identifying information associated with
cancer-related claims under the Energy Employees Occupational Illness
Compensation Program Act may be made to identified witnesses as
designated by the Office of Compensation Analysis and Support to assist
NIOSH in obtaining information required to complete the dose
reconstruction process and to enable NIOSH to evaluate petitions for
inclusion in the Special Exposure Cohort.
Records may also be disclosed when deemed desirable or necessary,
to the Department of Justice, and/or the Department of Labor, to enable
those Departments to effectively represent the Department of Health and
Human Services and/or the Department of Labor in litigation involving
the Energy Employees Occupational Illness Compensation Program Act of
2000 (EEOICPA).
The Following Routine Uses Apply Only to WTC Health Program
Records:
Disclosure to the Department of Justice and its contractors provide
terrorist screening support in accordance with NIOSH's statutory
obligation to determine whether an individual is on the ``terrorist
watch list'' as specified in Section 3311 and Section 3321 of the
Zadroga Act and is eligible and qualified to be enrolled or certified
in the WTC Health Program as specified by statute. Disclosure will be
limited to only the information that is necessary to determine
eligibility and qualification under the statute. The Department of
Justice and its contractors will only use the information for the
purpose of determining eligibility and qualification for the WTC Health
Program and will not retain the information for longer than is
necessary to accomplish that purpose. Personal identifying information
needed for this screening process will be destroyed or returned to
NIOSH once it is determined that an individual is not on the
``terrorist watch list.''
Disclosure of personally identifying information to applicable
entities for the purpose of reducing or recouping WTC Health Program
payments made to individuals under a workers' compensation law or plan
of the United States, a State, or locality, or other work-related
injury or illness benefit plan of the employer of such worker or public
or private health plan as required under Title XXXIII of the Public
Health Service Act.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manager files, card files, electronic computer tapes, disks, files
and printouts, microfilm, microfiche, and other files as appropriate.
Retrievability:
Name, assigned identification number, or social security number
Safeguards:
1. Authorized Users: A database software security package is
utilized to control unauthorized access to the system. Access is
granted to only a limited number of physicians, scientists,
statisticians, and designated support staff or contractors, as
authorized by the system manager to accomplish the stated purposes for
which the data in this system have been collected.
2. Physical Safeguards: Hard copy records are kept in locked
cabinets in locked rooms. Guard service in buildings provides screening
of visitors. The limited access, secured computer room contains fire
extinguishers and an overhead sprinkler system. Computer workstations
and automated records are located in secured areas. Electronic anti-
intrusion devices are in operation at the Federal Records Center.
3. Procedural Safeguards: Data sets are password protected and/or
encrypted. Protection for computerized records both on the mainframe
and the NIOSH Local Area Network (LAN) includes programmed verification
of valid user identification code and password prior to logging on to
the system, mandatory password changes, limited log-ins, virus
protection, and user rights/file attribute restrictions. Password
protection imposes user name and password log-in requirements to
prevent unauthorized access. Each user name is assigned limited access
rights to files and directories at varying levels to control file
sharing. There are routine daily backup procedures and secure off-site
storage is available for backup tapes. Additional safeguards may be
built into the program by the system analyst as warranted by the
sensitivity of the data.
Employees and contractor staff who maintain records are instructed
to check with the system manager prior to making disclosures of data.
When individually identified data are being used in a room, admittance
at either government or contractor sites is restricted to specifically
authorized personnel. Privacy Act provisions are included in contracts,
and the Project Director, contract officers and project officers
oversee compliance with these requirements. Upon completion of the
contract, all data will be either returned to CDC or destroyed, as
specified by the contract.
4. Implementation Guidelines: The safeguards outlined above are in
accordance with the HHS Information Security Program Policy and FIPS
Pub 200, ``Minimum Security Requirements for Federal Information and
Information Systems.'' Data maintained on CDC's Mainframe and the NIOSH
LAN are in compliance with OMB Circular A-130, Appendix III. Security
is provided for information collection, processing, transmission,
storage, and dissemination in general support systems and major
applications. Security is provided for information collection,
processing, transmission, storage, and dissemination in general support
systems and major applications. The CDC LAN currently operates under a
Microsoft Windows Server and is in compliance with applicable security
standards.
Retention and disposal:
Records are retained and disposed of according to the provisions of
the CDC Electronic Records Control Schedule for NIOSH records. Research
records are maintained in the agency for three years after the close of
the study. Records transferred to the Federal Records Center when no
longer needed for evaluation and analysis are destroyed after 75 years
for epidemiologic studies, unless needed for further study. Records
from health hazard evaluations will be retained at least 20 years.
EEOICPA program records are transferred to the Federal Records Center
15 years after the case file becomes inactive and are destroyed after
75 years. WTC Health Program records are transferred to the Federal
Records Center 15 years after the case file becomes inactive and are
destroyed after 75 years. Any records provided to the Department of
Justice for the purpose of screening individuals against the
``terrorist watch list'' will be destroyed (and not retained by the
Department of Justice) once it is determined that an individual is not
on the ``terrorist watch list.''
Paper files that have been scanned to create electronic copies are
disposed of after the copies are verified. Disposal methods include
erasing computer tapes and burning or shredding paper materials.
System manager(s) and address:
Director, WTC Health Program, NIOSH, Century Center Boulevard,
[[Page 31216]]
Building 2400, Mail Stop E-74, Atlanta, GA 30329.
Program Management Officer, Division of Surveillance, Hazard
valuations, and Field Studies (DSHEFS), National Institute for
Occupational Safety and Health (NIOSH), Robert A. Taft Laboratories,
Rm. 40A, 4676 Columbia Parkway, Cincinnati, OH 45226.
Director, Division of Respiratory Disease Studies (DRDS), National
Institute for Occupational Safety and Health (NIOSH), Bldg. ALOSH, Rm.
H2920, 1095 Willowdale Road, Morgantown, WV 26505-2888.
Director, Pittsburgh Research Laboratory, NIOSH, 626 Cochrans Mill
Road, Pittsburgh, PA 15156.
Director, Spokane Research Laboratory, NIOSH, 315 E. Montgomery
Avenue, Spokane, WA 99207.
Director, Office of Compensation and Support (OCAS), NIOSH, Robert
A. Taft Laboratories, 4676 Columbia Parkway, Cincinnati, OH 45226
Policy coordination is provided by: Director, National Institute
for Occupational Safety and Health (NIOSH), Bldg. HHH, Rm. 715H, 200
Independence Avenue, SW., Washington, DC 20201.
Notification procedure:
An individual may learn if a record exists about himself or herself
by contacting the system manager at the above address. Requesters in
person must provide driver's license or other positive identification.
Individuals who do not appear in person must either: (1) Submit a
notarized request to verify their identity; or (2) certify that they
are the individuals they claim to be and that they understand that the
knowing and willful request for or acquisition of a record pertaining
to an individual under false pretenses is a criminal offense under the
Privacy Act subject to a $5,000 fine.
An individual who requests notification of or access to medical
records shall, at the time the request is made, designate in writing a
responsible representative who is willing to review the record and
inform the subject individual of its contents at the representative's
discretion. A subject individual will be granted direct access to a
medical record if the system manager determines direct access is not
likely to have adverse effect on the subject individual.
The following information must be provided when requesting
notification: (1) Full name; (2) the approximate date and place of the
study, if known; and (3) nature of the questionnaire or study in which
the requester participated.
Record access procedures:
Same as notification procedures. Requesters should also reasonably
specify the record contents being sought. An accounting of disclosures
that have been made of the record, if any, may be requested.
Contesting record procedures:
Contact the official at the address specified under System Manager
above, reasonably identify the record and specify the information being
contested, the corrective action sought, and the reasons for requesting
the correction, along with supporting information to show how the
record is inaccurate, incomplete, untimely, or irrelevant.
Record source categories:
For research studies, vital status information is obtained from
Federal, State and local governments and other available sources
selected from those listed in Appendix I, but information is obtained
directly from the individual and employer records, whenever possible.
EEOICPA records are obtained from the individual subject and the
employer's records. WTC Health Program Records are obtained from
individual applicants and enrollees, from medical providers who have
treated eligible individuals, and from data centers that are
repositories of demographic and clinical information about WTC
responders and survivors.
Systems exempted from certain provisions of the act:
None.
Appendix I--Potential Sources for Determination of Health Status, Vital
Status and/or Last Known Address:
Military records
Appropriate State Motor Vehicle Registration Departments
Appropriate State Driver's License Departments
Appropriate State Government Division of:
Assistance Payments (Welfare), Social Services, Medical Services,
Food Stamp Program, Child Support, Board of Corrections, Aging, Indian
Affairs, Worker's Compensation, Disability Insurance
Retail Credit Association follow-up
Veterans Administration files
Appropriate employee union or association records
Appropriate company pension or employment records
Company group insurance records
Appropriate State Vital Statistics Offices
Life insurance companies
Railroad Retirement Board
Area nursing homes
Area Indian Trading Posts
Mailing List Correction Cards (U.S. Postal Service)
Letters and telephone conversations with former employees of the
same establishment as cohort member
Appropriate local newspaper (obituaries)
Social Security Administration
Internal Revenue Service
National Death Index
Centers for Medicare & Medicaid Services
Pension Benefit Guarantee Corporation
State Disease Registries
Commercial Telephone Directories
Dated: May 25, 2011.
James D. Seligman,
Chief Information Officer, Centers for Disease Control and Prevention.
[FR Doc. 2011-13470 Filed 5-26-11; 11:15 am]
BILLING CODE 4163-18-P