[Federal Register Volume 76, Number 167 (Monday, August 29, 2011)]
[Notices]
[Pages 53700-53702]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-22041]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 28, 2011. Once the appraisal of the records is completed,
NARA will send a copy of the schedule. NARA staff usually prepare
appraisal memorandums that contain additional information concerning
the records covered by a proposed schedule. These, too, may be
requested and will be provided once the appraisal is completed.
Requesters will be given 30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full
[[Page 53701]]
description of the records at the file unit level as well as their
disposition. If NARA staff has prepared an appraisal memorandum for the
schedule, it too includes information about the records. Further
information about the disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Center for Nutrition Policy and
Promotion (N1-462-11-1, 1 item, 1 temporary item). Master files of an
electronic information system used to facilitate the release of dietary
and physical activity guideline information.
2. Department of the Army, Agency-wide (N1-AU-10-64, 1 item, 1
temporary item). Master files of an electronic information system used
to maintain munitions expenditure records. The system includes mapping
and surface data, range and maneuver information, and information on
the types of munitions expended.
3. Department of the Army, Agency-wide (N1-AU-11-14, 1 item, 1
temporary item). Master files of an electronic information system used
to manage the Army's financial and budget development process. Included
are decision documents, command codes, and tables of allowance.
4. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-11-3, 2 items, 2 temporary items). Master files
and hard copy outputs of law enforcement data relating to national
marine fisheries cases, including incidents, fisheries, vessels,
arrests, seized property, and evidence.
5. Department of Defense, Defense Finance and Accounting Service
(N1-507-11-1, 455 items, 428 temporary items). Records relating to all
aspects of the agency's mission, which includes paying service members,
civilian employees, vendors, and contractors, providing business
intelligence and finance and accounting information to Department of
Defense (DOD) decision makers, and preparing annual financial
statements for DOD. Proposed for permanent retention are high-level
program planning and review records, war and mobilization plans,
committee records, orders, management analyses summaries, mission
policy and procedures files, organizational studies, publications,
public affairs files, and legal opinions.
6. Department of Education (N1-441-11-1, 34 items, 32 temporary
items). Department-wide grant administration and management files
related to discretionary grants and grant competitions including
cooperative agreements, research grants, and electronic information
systems used to monitor and process grant data. Proposed for permanent
retention are historically significant final grant products and reports
to Congress.
7. Department of Homeland Security, U.S. Citizenship and
Immigration Services (N1-566-11-2, 2 items, 2 temporary items). Draft
accounts and draft applications in an electronic information system
used for benefit applications that were initiated by a user but were
not completed or submitted and automatic notifications sent to the
account or application creator.
8. Department of Homeland Security, U.S. Secret Service (N1-87-11-
4, 4 items, 3 temporary items). Records of division- and office-level
strategic plans containing mission statements, goals, objectives and
strategies. Included are the files and materials used to create the
Agency Strategic Plan. Proposed for permanent retention are the Agency
Strategic Plans.
9. Department of Justice, Bureau of Prisons (N1-129-09-33, 8 items,
8 temporary items). Agency-wide employee training course content and
completion records.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-34, 5 items, 3 temporary items). Outputs and testing records of a
Bureau-wide electronic information system used for continuity of
operations planning. Proposed for permanent retention are master files
and final reports.
11. Department of Justice, Federal Bureau of Investigation (N1-65-
11-15, 2 items, 2 temporary items). Master files and outputs of an
electronic information system used to track legal projects in the
Office of General Counsel.
12. Department of Justice, Federal Bureau of Investigation (N1-65-
11-20, 1 item, 1 temporary item). Master files of an electronic
information system used to link and analyze textual and structured data
for investigations.
13. Department of Justice, Federal Bureau of Investigation (N1-65-
11-21, 4 items, 4 temporary items). Master files, outputs, and related
records of an electronic information system used to search across
agency databases to aggregate information for investigative purposes.
14. Department of Justice, Justice Management Division (DAA-0060-
2011-0006, 1 item, 1 temporary item). Master files of an electronic
information system used to process printing orders and bill customers.
15. Department of State, Bureau of Diplomatic Security (N1-59-10-
20, 8 items, 8 temporary items). Records of the Office of Diplomatic
Courier Service, including non-operational policy and program records,
newsletters, reference guides, and an electronic information system
containing travel expense information and trip reports.
16. Department of State, Office of the Secretary (N1-59-10-3, 5
items, 2 temporary items). Records of the Front Office of the
Coordinator for Reconstruction and Stabilization, including shared
drive files which contain copies of records maintained in hard copy.
Proposed for permanent retention are paper copies of the Coordinator's
chronological files and daily calendar, as well as front office country
files.
17. Department of the Treasury, Internal Revenue Service (N1-58-11-
22. 1 item, 1 temporary item). Reduction in retention period for
withholding compliance records.
18. National Archives and Records Administration, Office of
Administration (N1-64-11-2, 9 items, 9 temporary items). Records
relating to the safety and occupational health program, including
inspections, incident reports, standards, and training.
19. Presidio Trust, Agency-wide (N1-556-11-1, 5 items, 3 temporary
items). Records of Information and Public Image Management functions
within the Trust, including correspondence files, policies and
procedures, publications, publishing guidelines, press releases,
speeches and interviews, special use permits, public meeting records,
requests for information including Freedom of Information Act (FOIA)
and Privacy Act related records, and information technology management
records. Proposed for permanent retention are records that document
policies concerning system development and public relations, along with
high-level communications concerning the Trust's mission.
20. Presidio Trust, Agency-wide (N1-556-11-2, 5 items, 3 temporary
items). Records of Interpretation and Educational functions within the
Trust, including correspondence files, volunteer program records,
lesson plans and curricula, planning documents, educational products,
and wayside documentation. Proposed for permanent retention are records
that document the planning, development, policies and procedures of
interpretive and educational activities.
[[Page 53702]]
Dated: August 22, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-22041 Filed 8-26-11; 8:45 am]
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