[Federal Register Volume 77, Number 88 (Monday, May 7, 2012)]
[Notices]
[Pages 26791-26792]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-10949]
[[Page 26791]]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 6, 2012. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: request.schedule@nara.gov.
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National
Records Management Program (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: request.schedule@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Risk Management Agency (N1-258-08-9,
2 items, 1 temporary item). Records of the Federal Crop Insurance
Corporation Board of Directors, including background materials, working
files, drafts, and notes. Proposed for permanent retention are official
documentation records, such as bylaws, annual reports, budget
presentations, and docket files.
2. Department of Defense, Defense Finance and Accounting Service,
(DAA-0507-2012-0001, 1 item, 1 temporary item). Notices from management
identifying military pay transactions that require manual rather than
electronic processing.
3. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-7, 1 item, 1 temporary item). Master files of an electronic
information system containing information used to award grants,
including solicitation materials, user registration data, submissions,
award and post-award data, and related reports.
4. Department of Energy, National Nuclear Security Administration
(N1-434-12-1, 1 item, 1 temporary item). Records and inventories of
medicine maintained at medical facilities.
5. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2012-0006, 1 item, 1 temporary item).
Master files of an electronic information system used to document
training received by contractors responsible for surveying and
certifying health facilities.
6. Department of the Interior, Office of the Secretary (DAA-0048-
2011-0001, 10 items, 10 temporary items). Records relating to the
administrative operation of the headquarters museum. Included are
collection management records, exhibit records, annual inventory
reports, research requests, reproduction requests, sign-in logs,
monitoring records, evaluation files, and brochures.
7. Department of Justice, Civil Division (DAA-0060-2012-0001, 2
items, 2 temporary items). Master files and outputs of an electronic
information system used to track the status of requests for collection
of evidence in the United States made by foreign countries.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
11-17, 1 item, 1 temporary item). Records
[[Page 26792]]
relating to the administration of the foreign language program.
9. Department of the Navy, Chief of Naval Operations (DAA-0428-
2011-0001, 1 temporary item). Copies of records relating to Privacy
Impact Assessments and System of Records Notices, including forms,
instructions, copies of replies to original requests, and copies of
final work product.
10. Department of State, Bureau of East Asian and Pacific Affairs
(N1-59-10-15, 5 items, 5 temporary items). Records of the Executive
Office, including general administrative and management files of the
Executive Director, as well as staff budget records and subject files
for post management.
11. Department of Transportation, Federal Motor Carrier Safety
Administration (N1-557-11-1, 7 items, 7 temporary items). Master and
other files of electronic information systems used to store insurance-
related documents, track inspection of hazardous material packaging,
and provide for a repository of hazardous materials transportation
routes.
12. Department of Transportation, Federal Motor Carrier Safety
Administration (N1-557-11-3, 4 items, 4 temporary items). Master and
other files of electronic information systems used to track data
quality in Federal and non-Federal transportation information systems.
Included are data and web files.
13. Department of the Treasury, Internal Revenue Service (N1-58-11-
23, 1 item, 1 temporary item). Records consist of a form used by tax
payers to acknowledge receipt and responsibility of their personal
identification number.
14. Department of the Treasury, Internal Revenue Service (N1-58-11-
24, 3 items, 3 temporary items). Master files, outputs, and system
documentation of an electronic information system used to control
incoming submissions and correspondence.
15. Department of the Treasury, Internal Revenue Service (N1-58-11-
25, 2 items, 2 temporary items). Master files and system documentation
of an electronic information system used to maintain applications and
registration records of professional tax preparers.
16. Department of the Treasury, Office of the Deputy Assistant
Secretary for Human Resources and Chief Human Capital Officer (N1-56-
11-2, 2 items, 2 temporary items). Records of the Office of Civil
Rights and Diversity, including discrimination complaint review files
and statistical data monitoring compliance.
17. Social Security Administration, Deputy Commissioner of
Operations (DAA-0047-2011-0003, 4 items, 3 temporary items). Records of
the Office of Public Service and Operations Support related to the
implementation of requirements set in the Coal Act of 1992. Includes
administrative materials related to the assignment of miners to the
appropriate employer for benefits, as well as copies of Statement of
Earnings forms. Proposed for permanent retention are records related to
origins of the legislation and its implementation, including indexes,
correspondence, and background files.
Dated: April 23, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-10949 Filed 5-4-12; 8:45 am]
BILLING CODE 7515-01-P