[Federal Register Volume 77, Number 100 (Wednesday, May 23, 2012)]
[Notices]
[Pages 30558-30559]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-12424]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 22, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National
Records Management Program (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Office of the Under Secretary of Defense
Personnel and Readiness, (N1-330-10-3, 1 item, 1 temporary item).
Records of outpatient medical and dental care of all service members,
including summaries of inpatient care. Records that support
compensation claims are retained permanently in Department of Veteran
Affairs claims files.
2. Department of Health and Human Services, Administration on Aging
(N1-439-11-1, 5 items, 4 temporary items). Records documenting a
discontinued program created to provide a long-term health insurance
program, such as correspondence, working papers, and administrative
records. Proposed for permanent retention are final reports and
appendices produced to recommend suspending the program
3. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-9-4, 4 items, 3 temporary items). Master
files of electronic systems containing prescription drug coverage
information including individual enrollment information, prescription
drug cost and claims, and payment rate records. Proposed as permanent
are outputs containing summary of annual prescription approvals and
expenditure data.
4. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-9-15, 1
[[Page 30559]]
item, 1 temporary item). Master files of an electronic system
containing final actions related to prescription drug coverage,
including expenditures and administrative records.
5. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2012-0005, 9 items, 8 temporary items).
Master files of electronic systems related to private health insurance
programs, including product information, consumer outreach records,
trending and analysis data, pre-existing condition insurance plan
enrollment records, and information on various markets and providers.
Proposed for permanent retention are statistical reports pertaining to
pre-existing condition plans and enrollment.
6. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2012-0007, 1 item, 1 temporary item).
Master files of an electronic information system containing data on
Medicare payments recouped during the audit process.
7. Department of Health and Human Services, Office of the Assistant
Secretary for Administration (DAA-0468-2012-0001, 3 items, 2 temporary
items). Records relating to the Federal Real Property Assistance
Program, including case files for proposed applications and general
administrative records not related to a specific case. Proposed for
permanent retention are case files relating to awarded properties.
8. Department of the Interior, Office of Financial Management (DAA-
0048-2011-0002, 1 item, 1 temporary item). Master files of an
electronic information system used to track, analyze, and report cases
of great financial loss resulting from litigation or expected
litigation.
9. Department of the Interior, Office of the Secretary (N1-48-11-3,
3 items, 3 temporary items). Master files of electronic information
systems used to monitor email and web traffic to prevent the disclosure
of personally identifiable information and other sensitive personal
information to unauthorized parties.
10. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0008, 2 items, 2 temporary items). Records documenting security
inspections of facilities and certifications of secure shipping
materials for construction overseas.
11. Department of State, Office of Commissary and Recreation (DAA-
0059-2011-0012, 8 items, 8 temporary items). Records related to the
oversight and operations of employee associations abroad, including by-
laws, charters, copies of legal opinions, license agreements, financial
statements, insurance and procurement waivers, and compliance
certifications.
12. Department of Transportation, National Highway Traffic Safety
Administration (N1-416-09-5, 6 items, 4 temporary items). Records of
the Office of Rulemaking, including rulemaking, non-rulemaking, and
working files. Proposed for permanent retention are public docket
files.
13. Department of the Treasury, Internal Revenue Service (N1-58-11-
4, 4 items, 4 temporary items). Master files, audit data, and
documentation of an electronic information system used to track usage
of tax filing processes.
14. Department of the Treasury, Internal Revenue Service (N1-58-11-
11, 2 items, 2 temporary items). Master files and documentation of an
electronic information system used to process electronic tax payments.
15. Department of the Treasury, Internal Revenue Service (N1-58-11-
26, 6 items, 6 temporary items). Master files and system documentation
of an electronic information system used to assign and track tax
returns assigned to examiners.
16. Department of the Treasury, Internal Revenue Service (N1-58-11-
27, 2 items, 2 temporary items). Master files and system documentation
of an electronic information system used to analyze Federal benefit
information.
17. Federal Retirement Thrift Investment Board, Office of Finance
(N1-474-12-2, 1 item, 1 temporary item). Records documenting separated
employees' eligibility for unemployment benefits.
18. National Aeronautics and Space Administration, Agency-wide
(DAA-255-2011-0005, 5 items, 5 temporary items). Records relating to
industrial hygiene surveys. Included are beryllium exposure records,
all other exposure records, and supporting documentation.
19. Social Security Administration, Office of General Counsel (N1-
47-10-4, 26 items, 25 temporary items). Records of general law case
files including unemployment, labor, tort claims, and general
litigation; monthly reports; and master files of electronic information
systems used to track dockets and process Freedom of Information Act
requests. Proposed for permanent retention are precedent-setting legal
opinions.
Dated: May 15, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-12424 Filed 5-22-12; 8:45 am]
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