[Federal Register Volume 77, Number 124 (Wednesday, June 27, 2012)]
[Notices]
[Pages 38363-38374]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-15459]
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SPECIAL INSPECTOR GENERAL FOR AFGHANISTAN RECONSTRUCTION
Office of Privacy, Records, and Disclosure; Privacy Act of 1974,
as Amended
AGENCY: Special Inspector General for Afghanistan Reconstruction.
ACTION: Notice of Proposed Privacy Act Systems of Records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Special Inspector General for Afghanistan Reconstruction (SIGAR) gives
notice of the establishment of seven Privacy Act systems of records
with exemptions.
DATES: Comments must be received no later than July 27, 2012. The new
system
[[Page 38364]]
of records will be effective August 27, 2012 unless SIGAR receives
comments that would result in a contrary determination.
ADDRESSES: Comments should be sent to Hugo Teufel, Acting General
Counsel, Special Inspector General for Afghanistan Reconstruction, 2530
Crystal Drive, Arlington, VA 22202-3934. Comments will be made
available for inspection up written request. SIGAR will make such
comments available for public inspection in the Office of Privacy,
Records, and Disclosure, 9th Floor, 1550 Crystal Drive, Arlington, VA
22202, on official business days between the hours of 9 a.m. and 5 p.m.
Eastern time. You can make an appointment to inspect comments by
telephoning (703) 545-6000. All comments, including attachments and
other supporting materials, received are part of the public record and
subject to public disclosure. You should submit only information that
you wish to make available publicly.
FOR FURTHER INFORMATION CONTACT: Kate Gastner, Public Information
Manager, Special Inspector General for Afghanistan Reconstruction, 2530
Crystal Drive, Arlington, VA 22202-3934, (703) 545-5993.
SUPPLEMENTARY INFORMATION: On January 28, 2008, the President signed
into law the National Defense Authorization Act for Fiscal Year 2008
(Pub. L. 110-181), which created the Special Inspector General for
Afghanistan Reconstruction (SIGAR). SIGAR is responsible for
coordinating and conducting audits and investigations to promote
efficiency and effectiveness of reconstruction programs, and to detect
and prevent waste, fraud, and abuse of taxpayers' dollars. Under 5
U.S.C. Sec. 301, heads of Executive or military departments may
prescribe regulations governing the conduct of its employees and the
custody, use, and preservation of the department's records, papers, and
property. To facilitate SIGAR's audits, investigations, and other
operations, it plans to create the following systems of records:
SIGAR-04 Freedom of Information Act and Privacy Act Records;
SIGAR-05 Audit Records;
SIGAR-06 Correspondence Records;
SIGAR-07 Hotline Records;
SIGAR-08 Investigation Records;
SIGAR-09 Legal Records;
SIGAR-10 Legislative Inquiries and Correspondence.
In the notice of proposed rulemaking, amending 5 CFR Part 9301,
which is published separately in the Federal Register, SIGAR is
proposing to exempt records maintained in several systems from certain
of the Privacy Act's requirements pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2).
The Report of the a new system of records, as required by 5 U.S.C.
552a(r) of the Privacy Act, has been submitted to the Committee on
Oversight and Government Reform of the House of Representatives, the
Committee on Homeland Security and Governmental Affairs of the Senate,
and the Office of Management and Budget, pursuant to Appendix I to OMB
Circular A-130, ``Federal Agency Responsibilities for Maintaining
Records About Individuals,'' dated November 30, 2000.
Sections 552a(e)(4) and (11) of title 5, United States Code,
provide that an agency public a notice of the establishment or revision
of a record system which affords the public a 30-day period in which to
submit comments. To meet this requirement, descriptions of the three
new systems of records are published in their entirety below.
Dated: June 19, 2012.
Steven J. Trent,
Acting Inspector General.
SIGAR-04
System name:
Freedom of Information Act and Privacy Act Records.
System location:
Office of the Special Inspector General for Afghanistan
Reconstruction (SIGAR), 1550 Crystal Drive, 9th Floor, Arlington, VA
22202-4135.
Categories of individuals covered by the system:
Individuals requesting copies of records from SIGAR under the
provisions of the FOIA and the PA; individuals who submit FOIA and PA
requests, or FOIA/PA administrative appeals; individuals whose requests
and/or records have been referred to the SIGAR by other agencies; and
in some instances includes attorneys representing individuals
submitting such requests and appeals, or individuals who are the
subjects of such requests and appeals.
Categories of records in the system:
Name, address, and telephone number; description or identification
of records requested, request control number, furnished and/or denied;
FOIA and PA division employee name assigned responsibility for
processing request; dates of request and actions; interim and final
actions taken on request; persons or offices assigned actions on
requests; copy of records requested, furnished and/or denied; fee data,
including payment delinquencies; final determinations of appeals; name/
title of officials responsible for denial of records; and case notes.
Authority for maintenance of the system:
Pub. L. No. 110-181, Section 1229, National Defense Authorization
Act for Fiscal Year 2008; 5 U.S.C. Appendix 3, Inspector General Act of
1978, as amended; 5 U.S.C. 552, Public information; agency rules,
opinions, orders, records and proceedings; and the Privacy Act of 1974,
5 U.S.C. 552a, as amended.
Purpose(s):
The processing of access requests and administrative appeals under
the FOIA, access and amendment requests and administrative appeals
under the Privacy Act; for the purpose of participating in litigation
regarding agency action on such requests and appeals; and for the
purpose of assisting the SIGAR in carrying out any other
responsibilities under the FOIA and the Privacy Act. Also used to
produce statistical reports; and as a data source for management
information.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To another federal agency when consultation or referral is
required to process requests.
2. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons representing
SIGAR in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possess information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
3. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and
[[Page 38365]]
necessary for, the proceeding; (2) is compatible with the purpose for
which SIGAR collected the records; and (3) the proceedings involve:
SIGAR, current or former contractors of SIGAR, or other United States
Government agencies and their components, or a current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who are acting
in an official capacity, or in any individual capacity where SIGAR or
other United States Government agency has agreed to represent the
employee.
4. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
5. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) SIGAR has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by
SIGAR or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
SIGAR's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored as paper and/or electronic storage media.
Retrievability:
Records are retrieved by name of requester and/or assigned request
control number.
Safeguards:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established SIGAR computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Office of the Special Inspector General for Afghanistan
Reconstruction, Director, Privacy, Records, and Disclosure, 2530
Crystal Drive, Arlington, VA 22202-3934.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Office of the Special Inspector General for Afghanistan
Reconstruction, Headquarters, Director, Privacy, Records, and
Disclosure, 2530 Crystal Drive, Arlington, VA 22202.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Special Inspector General for Afghanistan Reconstruction,
Headquarters, Privacy Act Officer, 2530 Crystal Drive, Arlington, VA
22202.
The request should include the requestor's complete name, time
period for which records are sought, and the office location(s) where
the requestor believes the records are located.
Contesting record procedures:
Same as Notification Procedures above.
Record source categories:
Individuals requesting copies of records and individuals
responsible for processing and/or making determination on requests.
Exemptions claimed for the system:
During the course of a FOIA/PA action, exempt materials from other
systems of records may become part of the case records in this system
of records. To the extent that copies of exempt records from those
other systems of records are entered into these FOIA/PA case records,
SIGAR hereby claims the same exemptions for the records as claimed in
the original primary systems of records which they are a part.
Some records contained within this system of records are exempt
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),(e)(8),
(f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and
(k)(2). See 5 CFR part 9301. For additional information contact the
System manager.
SIGAR-05
System Name:
Audit Records.
System location:
Headquarters, Special Inspector General for Afghanistan
Reconstruction (SIGAR), 9th Floor, 1550 Crystal Drive, Arlington, VA
22202-4135, and in SIGAR field offices in Afghanistan.
Categories of Individuals covered by the system:
Auditors, certain administrative support staff, contractors of
SIGAR, and certain subjects and/or witnesses referenced in SIGAR's
audit activities.
Categories of records in the system:
Name of the auditor, support staff, contractors; audit reports; and
working papers, which may include copies of correspondence, evidence,
subpoenas, other documents collected and/or generated by the Audit
Directorate during the course of official duties.
Authority for maintenance of the system:
Pub. L. No. 110-181, Sections 1229 and 842, National Defense
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector
General Act of 1978, as amended; and 5 U.S.C. Sec. 301, Government
Organization and Employees.
Purpose(s):
This system is maintained in order to act as a management
information system for SIGAR audit projects and personnel and to assist
in the accurate and timely conduct of audits.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To appropriate Federal, foreign, state, local, Tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting the violation of, or for enforcing or
[[Page 38366]]
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a potential
violation of civil or criminal law or regulation.
2. To the appropriate local, state, foreign or federal agency when
records alone or in conjunction with other information, indicates a
violation or potential violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program pursuant thereto.
3. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons representing
SIGAR in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possess information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
4. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
5. To the appropriate foreign, state, local, tribal, or other
public authority or self-regulatory organization for the purpose of (a)
consulting as to the propriety of access to or amendment or correction
of information obtained from that authority or organization, or (b)
verifying the identity of an individual who has requested access to or
amendment or correction of records.
6. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
7. To appropriate agencies, entities, and persons when (1) SIGAR
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) SIGAR
has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by SIGAR or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with SIGAR's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
8. To any source, either private or governmental, to the extent
necessary to elicit information relevant to a SIGAR audit or
investigation.
9. In situations involving an imminent danger of death or physical
injury, disclose relevant information to an individual or individuals
who are in danger.
10. To persons engaged in conducting and reviewing internal and
external peer reviews of SIGAR to ensure adequate internal safeguards
and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to
Government audits by the Comptroller General of the United States are
applied and followed.
11. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the SIGAR has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity if this system or other systems or programs (whether
maintained by SIGAR or another agency or entity) that rely upon the
compromised information; and (3) the disclosure is made to such
agencies, entities, and persons who are reasonably necessary to assist
in connection with SIGAR's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored on paper media and/or electronic
storage media.
Retrievability:
By name of the auditor, support staff, contractors, or subject of
the audit.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected. Access is limited to those whose official duties require
access to the records.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Assistant Inspector General for Audits, Special Inspector General
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA
22202-3934.
Notification procedure:
A request by an individual to determine if a system of records
contains information about themselves should be directed to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, Headquarters, Privacy Act
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, Headquarters, Privacy Act
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
[[Page 38367]]
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Contesting record procedures:
In accordance with the SIGAR regulation implementing the Privacy
Act, a request by an individual to determine if a system of records
contains information about him/her should be directed to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, Headquarters, Privacy Act
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934. The request
should include the requestor's complete name, time period for which
records are sought, and the office locations(s) where the requestor
believes the records are located.
Record access procedures:
Same as notification procedures above.
Contesting record procedures:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the SIGAR
Privacy Act regulation, proper identification is required before a
request is processed.
Record source categories:
Some records contained within this system of records are exempt
from the requirement that the record source categories be disclosed
pursuant to the provisions of 5 U.S.C. 522a(j)(2) and (k)(2).
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2)
and (k)(2). See 5 CFR part 9301. For additional information contact the
System manager.
SIGAR-06
System Name:
Correspondence Records.
System location:
Headquarters, Special Inspector General for Afghanistan
Reconstruction, 9th Floor, 1550 Crystal Drive, Arlington, VA 22202-
4135.
Categories of Individuals covered by the system:
Correspondents; and persons and entities upon whose behalf
correspondence was initiated.
Categories of records in the system:
Correspondence received by SIGAR and responses generated thereto;
and records used to respond to incoming correspondence, including
information included in SIGAR's other systems of records.
Authority for maintenance of the system:
Pub. L. No. 110-181, Sections 1229 and 842, National Defense
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector
General Act of 1978, as amended; and 5 U.S.C. Sec. 301, Government
Organization and Employees.
Purpose(s):
This system consists of correspondence received by SIGAR from
individuals and their representatives; Federal, foreign, state, local,
tribal or other public authorities; entities subject to oversight by
SIGAR; oversight committees; and others who conduct business with SIGAR
and the responses thereto. It serves as a record of in-coming
correspondence and the steps taken to respond.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To appropriate Federal, foreign, state, local, tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
2. To the appropriate local, state, foreign, or federal agency when
records alone or in conjunction with other information, indicates a
violation or potential violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program pursuant thereto.
3. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons representing
SIGAR in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possess information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
4. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
5. To the appropriate foreign, state, local, Tribal, or other
public authority or self-regulatory organization for the purpose of (a)
consulting as to the propriety of access to or amendment or correction
of information obtained from that authority or organization, or (b)
verifying the identity of an individual who has requested access to or
amendment or correction of records;
6. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
7. To appropriate agencies, entities, and persons when (1) SIGAR
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) SIGAR
has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by SIGAR or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with SIGAR's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
[[Page 38368]]
8. To foreign governments or international organizations in
accordance with treaties, international conventions, or agreements.
9. In situations involving an imminent danger of death or physical
injury, a record from this system of records may be disclosed as a
routine use to an individual or individuals who are in danger.
10. To any source, either private or governmental, to the extent
necessary to elicit information relevant to a SIGAR audit or
investigation.
11. To persons engaged in conducting and reviewing internal and
external peer reviews of SIGAR to ensure adequate internal safeguards
and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to
government audits by the Comptroller General of the United States are
applied and followed.
12. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the SIGAR has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity if this system or other systems or programs (whether
maintained by SIGAR or another agency or entity) that rely upon the
compromised information; and (3) the disclosure is made to such
agencies, entities, and persons who are reasonably necessary to assist
in connection with SIGAR's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored on paper media and/or electronic
storage media.
Retrievability:
By name, date, or subject matter.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected. Classified information is maintained in locked General
Services Administration-approved Class 6 security containers. Access is
limited to those whose official duties require access to the records.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Assistant Inspector General for Management and Support, Special
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive,
Arlington, VA 22202-3934.
Notification procedure:
A request by an individual to determine if a system of records
contains information about themselves should be directed to the
Director, Privacy, Records and Disclosure, Special Inspector General
for Afghanistan Reconstruction, Headquarters, 2530 Crystal Drive,
Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Privacy, Records and Disclosure, Special Inspector General
for Afghanistan Reconstruction, Headquarters, 2530 Crystal Drive,
Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Contesting record procedures:
Same as notification procedures above.
Record source categories:
Some records contained within this system of records are exempt
from the requirement that the record source categories be disclosed
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2)
and (k)(2). See 5 CFR part 9301. For additional information contact the
system manager.
SIGAR-07
System Name:
SIGAR Hotline Records.
System location:
Headquarters, Special Inspector General for Afghanistan
Reconstruction, 9th Floor, 1550 Crystal Drive, Arlington, VA 22202-
4135, and in SIGAR field offices in Afghanistan.
Categories of individuals covered in the system:
Individuals who are the subjects of inquiries concerning
allegations of complaints, who have pertinent knowledge about the
inquiry, including SIGAR employees, and individuals authorized to
furnish information; confidential informants, complainants, SIGAR
Hotline personnel, and other individuals involved in these inquiries.
Categories of records in the system:
Name of individual or entity involved, case number, report title;
records resulting from the referral of, and inquiry into, Hotline
complaints, such as the date of the complaint; the Hotline control
number; the name of the complainant; the actual allegations; referral
documents to SIGAR components requesting investigation into SIGAR
Hotline complaints; referral documents from SIGAR components
transmitting the SIGAR Hotline Completion Report, which normally
contains the name of the examining official(s) assigned to the case;
background information regarding the investigation itself, such as the
scope of the investigation, relevant facts discovered, information
received from witnesses, and specific source documents reviewed; the
investigator's findings, conclusions, and recommendations; and the
disposition of the case; and internal SIGAR Hotline forms documenting
review and analysis of SIGAR Hotline Completion Reports received from
SIGAR components.
Authority for maintenance of the system:
Pub. L. No. 110-181, Sections 1229 and 842, National Defense
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector
General Act of 1978, as amended; and 5 U.S.C. Sec. 301, Government
Organization and Employees.
[[Page 38369]]
Purpose(s):
These responsibilities include conducting and supervising
investigations relating to programs and operations relating to the
expenditure of appropriated funds and funds otherwise made available
for the reconstruction of Afghanistan, promoting the economy,
efficiency, and effectiveness in the administration of such programs
and operations, and preventing and detecting fraud, waste and abuse in
such programs and operations. The records are used in investigations of
individuals and entities suspected of having committed illegal or
unethical acts. The records are also used in any resulting criminal
prosecutions, civil proceedings, or administrative actions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To appropriate Federal, foreign, state, local, tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
2. To the appropriate local, state, foreign or federal agency when
records alone or in conjunction with other information, indicates a
violation or potential violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program pursuant thereto.
3. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons representing
SIGAR in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witnesses, potential witnesses, or their representatives and
assistants, and any other person who possesses information pertaining
to the matter, when it is necessary to obtain information or testimony
relevant to the matter.
4. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
5. To a federal agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. SIGAR must deem such disclosure to be
compatible with the purpose for which it collected the information.
6. To foreign governments or international organizations in
accordance with treaties, international conventions, or agreements.
7. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
8. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) SIGAR has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by
SIGAR or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
SIGAR's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
9. In situations involving an imminent danger of death or physical
injury, a record from this system of records may be disclosed as a
routine use to an individual or individuals who are in danger.
10. To any source, either private or governmental, to the extent
necessary to elicit information relevant to a SIGAR audit or
investigation.
11. To persons engaged in conducting and reviewing internal and
external peer reviews of SIGAR to ensure adequate internal safeguards
and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to
government audits by the Comptroller General of the United States are
applied and followed.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored on paper media and/or electronic
storage media.
Retrievability:
Records may be retrieved by name of individual or entity involved,
case number, report title, or subject matter.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Director, SIGAR Hotline, Office of the Special Inspector General
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA
22202-3934.
Notification procedures:
A request by an individual to determine if a system of records
contains information about themselves should be directed to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, Headquarters, Privacy Act
Officer, 2530
[[Page 38370]]
Crystal Drive, Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, Headquarters, Privacy Act
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Contesting record procedures:
Same as Notification Procedures above.
Contesting record procedures:
Same as Notification Procedures above.
Record source categories:
Subject individuals; individuals and organizations that have
pertinent knowledge about a subject individual or corporate entity;
those authorized by an individual to furnish information; confidential
informants; and Federal Bureau of Investigation (FBI) and other
Federal, foreign, state, and local entities.
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2)
and (k)(2). See 5 CFR part 9301. For additional information contact the
System manager.
SIGAR-08
System name:
Investigation Records.
System location:
Headquarters, Special Inspector General for Afghanistan
Reconstruction (SIGAR), 9th Floor, 1550 Crystal Drive, Arlington, VA
22202 and at SIGAR field offices in Afghanistan.
Categories of individuals covered by the system:
Individuals filing complaints of criminal, civil, or administrative
violations, including fraud, waste or mismanagement; individuals
alleged to have been involved in such violations; individuals
identified as having been adversely affected by matters investigated by
SIGAR; individuals who have been identified as possibly relevant to, or
who are contacted as part of, a SIGAR investigation, including: (1)
current and former employees of the Departments of Defense and State
and the Agency for International Development, other Federal agencies,
and federal contractors, grantees, and persons whose associations with
current and former employees relate to alleged violations under
investigation; and, (2) witnesses, complainants, confidential
informants, suspects, defendants, respondents to SIGAR or other
subpoenas, or parties who have been identified by SIGAR, other
agencies, or members of the general public in connection with
authorized SIGAR functions; and SIGAR employees performing
investigative functions.
Categories of records in the system:
Name of subject(s), case number, title of investigative report,
name of complainant, Social Security Number (SSN), and/or names of
witnesses, letters, memoranda, and other documents citing complaints of
alleged criminal or administrative misconduct.
Investigative files: (1) reports of investigation resulting from
allegations of misconduct or violations of law with related exhibits,
statements, affidavits, records or other pertinent documents (including
those obtained from other sources, such as Federal, state, local, or
foreign investigative or law enforcement agencies and other government
agencies) obtained during investigations; (2) transcripts and
documentation concerning requests and approval for consensual
(telephone and non-telephone) monitoring; (3) reports from or to other
law enforcement bodies; (4) prior criminal or noncriminal records of
individuals as they relate to investigations; (5) subpoenas issued
pursuant to SIGAR investigations, documents or other evidence produced
to SIGAR, and legal opinions, advice, and other legal documents
prepared by SIGAR or other agency counsel; (6) reports of actions taken
by management personnel regarding misconduct allegations and reports of
legal actions, including actions resulting from violations of statutes
referred to the United States Department of Justice for prosecution;
(7) records involving the disposition of investigations and resulting
agency actions (e.g., criminal prosecutions, civil proceedings,
administrative action); and (8) other documentation and materials
created during the course of or arising out of SIGAR investigations;
and records containing the name and/or other personal identifying
information for SIGAR employees; names and other personal identifying
information for individuals who are investigated or involved as
complainants, witnesses, informants, or otherwise in SIGAR
investigations; and details relating to investigations and complaints,
such as the date of the complaint; case number(s); name of the
complainant; matters alleged; referral documents; research materials;
and other documentation.
Authority for maintenance of the system:
Pub. L. No. 110-181, Sections 1229 and 842, National Defense
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector
General Act of 1978, as amended; 5 U.S.C. Sec. 301, Government
Organization and Employees; and E.O. 9397 (SSN), as amended.
Purpose(s):
These records are used for conducting and supervising
investigations relating to programs and operations regarding the
expenditure of appropriated funds and funds otherwise made available
for the reconstruction of Afghanistan, promoting the economy,
efficiency, and effectiveness in the administration of such programs
and operations, and preventing and detecting fraud, waste and abuse.
The records are used in investigations of individuals and entities
suspected of having committed illegal or unethical acts. The records
are also used in any resulting criminal prosecutions, civil
proceedings, or administrative actions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To appropriate Federal, foreign, state, local, tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
2. For the purpose of an investigation, settlement of claims, or
the preparation
[[Page 38371]]
and conduct of litigation to (1) persons representing SIGAR in the
investigation, settlement or litigation, and to individuals assisting
in such representation; (2) others involved in the investigation,
settlement, and litigation, and their representatives and individuals
assisting those representatives; and (3) witness, potential witness, or
their representatives and assistants, and any other person who possess
information pertaining to the matter when it is necessary to obtain
information or testimony relevant to the matter.
3. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
4. To a federal agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. SIGAR must deem such disclosure to be
compatible with the purpose for which the Office collected the
information.
5. To foreign governments or international organizations in
accordance with treaties, international conventions, or agreements.
6. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
7. To persons engaged in conducting and reviewing internal and
external peer reviews of SIGAR to ensure adequate internal safeguards
and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to
government audits by the Comptroller General of the United States are
applied and followed.
8. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) SIGAR has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by
SIGAR or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
SIGAR's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records in this system are stored on paper media and/or electronic
storage media.
Retrievability:
Records are retrieved by name of subject(s), case number, title of
investigative report, name of complainant, Social Security Number
(SSN), and/or names of witnesses.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected. Access is limited to those whose official duties require
access to the records.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Assistant Inspector General for Investigations, 2530 Crystal Drive,
Arlington, VA 22202-3934.
Notification procedures:
A request by an individual to determine if a system of records
contains information about themselves should be directed to the
Director, Privacy, Records and Disclosure, Office of the Special
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive,
Arlington, VA 22202-3934. The request should include the requestor's
complete name, time period for which records are sought, and the office
location(s) where the requestor believes the records are located.
Record access procedures:
A request by an individual to determine if a system of records
contains information about themselves should be directed to the
Director, Privacy, Records and Disclosure, Office of the Special
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive,
Arlington, VA 22202-3934. The request should include the requestor's
complete name, time period for which records are sought, and the office
location(s) where the requestor believes the records are located.
Contesting record procedures:
Same as Notification Procedures above.
Record source categories:
Subject individuals; individuals and organizations that have
pertinent knowledge about the subject; those authorized by the
individual to furnish information; confidential informants; the
Department of Justice; Federal Bureau of Investigation (FBI); other
Federal, state, and local agencies; and foreign government agencies.
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information
contact the System manager.
SIGAR-09
System name:
SIGAR Legal Records.
System location:
Records are maintained at Headquarters, Special Inspector General
for Afghanistan Reconstruction (SIGAR), 1550 Crystal Drive, 9th Floor,
Arlington, VA 22202-4135.
[[Page 38372]]
Categories of individuals covered by the system:
All persons identified in files maintained by the Office of General
Counsel, which includes attorneys, including: Litigants and other
claimants against SIGAR and its contractors asserting matters
including, personal injury, property damage or infringement, contract
violation and harms resulting from employer-employee relationships;
persons who are the subjects of claims by SIGAR, such as persons who
may have violated criminal laws, agency regulations and contracts with
SIGAR and persons against whom SIGAR considered asserting such claims;
SIGAR's contractors and potential contractors; SIGAR employees, subject
to garnishment or assignments; and SIGAR employees and contractors who
use Alternate Dispute Resolution (ADR).
Categories of records in the system:
Records concerning legal matters include, (1) litigation and all
other claims against, and by, SIGAR and its contractors, which have
been assigned to the Office of General Counsel; (2) SIGAR contracts;
and (3) records pertaining to ADR. Litigation and claim records may,
among others, include correspondence, pleadings such as complaints,
answers counterclaims and motions; depositions, court orders and
briefs. Records in this system may include documents such as accident
reports, inspection reports, investigation reports, audit reports,
personnel files, contracts, consultant agreements, reports pertaining
to criminal matters of interest to SIGAR, Personnel Security Review
Board documents, medical records, photographs, telephone records,
correspondence, memoranda and other related documents. Records may
contain names, addresses, social security numbers and other personally
identifiable information.
Authority for maintenance of the system:
Pub. L. No. 110-181, Sections 1229 and 842, National Defense
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector
General Act of 1978, as amended; and 5 U.S.C. 301, Government
Organization and Employees.
Purpose:
To assist SIGAR attorneys in providing legal advice to the agency
on a wide variety of legal issues; to collect the information of any
individual who is, or will be, in litigation with the agency, as well
as the attorneys representing the plaintiff(s) and defendant(s)
response to claims of employees, former employees, or other
individuals; to assist in the settlement of claims against the
government; and to represent SIGAR in litigation.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
1. To appropriate Federal, foreign, state, local, tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
2. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to: (1) A person representing
SIGAR in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3) a
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
3. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
4. To a federal, foreign, state, tribal, or local agency to obtain
information relevant to a SIGAR decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. SIGAR must deem such disclosure to be compatible with the
purpose for which SIGAR collected the information.
5. To facilitate the requesting agency's decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the information is relevant and necessary
to the requesting agency's decision on the matter. SIGAR must deem such
disclosure to be compatible with the purpose for which SIGAR collected
the information.
6. To foreign governments or international organizations in
accordance with treaties, international conventions, or agreements.
7. To SIGAR contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to SIGAR
officers and employees under the Privacy Act.
8. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) SIGAR has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by
SIGAR or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
SIGAR's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records may be stored as paper records and/or electronic media.
Retrievability:
Records are retrieved by name, case name, claim name, or assigned
identifying number.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected.
[[Page 38373]]
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
General Counsel, Office of General Counsel, Office of the Special
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive,
Arlington, VA 22202-3934.
Notification procedures:
A request by an individual to determine if a system of records
contains information about themselves should be directed to
Headquarters, Special Inspector General for Afghanistan Reconstruction
(SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to
Headquarters, Special Inspector General for Afghanistan Reconstruction
(SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934.
The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
Contesting record procedures:
Same as Notification Procedures above.
Record source categories:
Subject individuals, inspection reports, other agencies, Office of
General Counsel attorneys, other agency officers and staff,
contractors, investigators, and auditors.
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information
contact the System manager.
SIGAR-10
System name:
Legislative Inquiries and Correspondence.
System location:
Headquarters, Special Inspector General for Afghanistan
Reconstruction (SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934
and in SIGAR field offices in Afghanistan.
Categories of individuals covered by the system:
Individuals who have requested assistance from their Congressional
Representative(s), and the member of Congress who corresponded with
SIGAR.
Categories of records in the system:
Name and address of constituent, date of letter by a member of
Congress on behalf of the constituent; name of member of Congress,
materials forwarded by a member of Congress; and SIGAR response.
Authority for maintenance of the system:
Sections 1229 and 842, National Defense Authorization Act for
Fiscal Year 2008, Pub. L. No. 110-181; Inspector General Act of 1978,
as amended; 5 U.S.C. App. 3; and 5 U.S.C. 301, Government Organization
and Employees.
Purpose:
Maintained and used by SIGAR to record legislative inquiries on
behalf of constituents and legislative inquiries from a member or
committee, to ensure proper document control of the response, and to
record the agency's responses to such inquiries.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside SIGAR as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To another federal agency when consultation or referral is
required to process requests.
2. To appropriate Federal, foreign, state, local, tribal or other
public authorities or self-regulatory organizations responsible for
investigating or prosecuting violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
3. For the purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons representing
the agency in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witnesses, potential witnesses, or their representatives and
assistants, and any other person who possesses information pertaining
to the matter, when it is necessary to obtain information or testimony
relevant to the matter.
4. To the tribunals, counsel, other parties, witnesses, and the
public (in publicly available pleadings, filings or discussion in open
court) when such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is compatible with the purpose for which SIGAR
collected the records; and (3) the proceedings involve: (a) SIGAR,
current or former contractors of SIGAR, or other United States
Government agencies and their components, or (b) A current or former
employee of SIGAR, current or former contractors of SIGAR, or other
United States Government agencies and their components, who is acting
in an official capacity or in any individual capacity where SIGAR or
another United States Government agency has agreed to represent the
employee.
6. To agency contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to agency
officers and employees under the Privacy Act.
7. When (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) SIGAR has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by
SIGAR or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
SIGAR's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
[[Page 38374]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage media.
Retrievability:
Records are retrieved by name of constituent, other person of
interest, or name of member of Congress.
Safeguards:
All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. Paper
records are maintained in locked cabinets and desks. Electronic records
are controlled through established SIGAR computer center procedures
(personnel screening and physical security), and they are password
protected. Classified information is maintained in locked General
Services Administration-approved Class 6 security containers. Access is
limited to those whose official duties require access to the records.
Retention and disposal:
Records in this system will be retained in accordance with a
schedule to be submitted for approval by the National Archives and
Records Administration (NARA) and other government-wide records
schedules, as applicable.
System manager(s) and address:
Director, Public Affairs, Office of the Special Inspector General
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA
22202-3934.
Notification procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Director, Privacy, Records and Disclosure, Office of the Special
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive,
Arlington, VA 22202-3934.
The request should include the requestor's complete name, time
period for which records are sought, and the office location(s) where
the requestor believes the records are located.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Director,
Privacy, Records and Disclosure, Office of the Special Inspector
General for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington,
VA 22202-3934.
The request should include the requestor's complete name, time
period for which records are sought, and the office location(s) where
the requestor believes the records are located.
Contesting record procedures:
Same as Notification Procedures above.
Record source categories:
Subject individual, member of Congress, and the author of the
agency response.
Exemptions claimed for the system:
Some records contained within this system of records are exempt
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information
contact the system manager.
[FR Doc. 2012-15459 Filed 6-26-12; 8:45 am]
BILLING CODE 3710-L9-P