[Federal Register Volume 77, Number 126 (Friday, June 29, 2012)]
[Notices]
[Pages 38782-38784]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-15953]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2012-0010]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Navy proposes to add a system of records
in its inventory of record systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended. The blanket (k)(1) exemption applies to
this systems of records to accurately describe the basis for exempting
disclosure of classified information that is or may be contained in the
records.
DATES: This proposed action will be effective on July 30, 2012 unless
comments are received which result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
[[Page 38783]]
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Department of the
Navy, DNS-36, 2000 Navy Pentagon, Washington, DC 20350-2000 or call at
(202) 685-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT. The
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted on June 21, 2012, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: June 26, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N07250-1
System Name:
Navy Cash[supreg] Financial System.
System Location:
Navy Cash is installed on all Navy ships with a Disbursing Officer.
Official mailing addresses are published in the Standard Navy
Distribution List, which is available as an appendix to the Navy's
compilation of system of records notices and may be obtained from the
System Manager.
The Navy Cash back-end ashore is operated by a U.S. Department of
the Treasury Financial Agent, JPMorgan Chase, Treasury Services, 10430
Highland Manor Drive, Tampa, FL 33610-9128.
Categories of Individuals Covered by the System:
Navy and Marine Corps Active and Reserve military members, civilian
employees, and contractors and civilians assigned to duty or visiting
on board Navy ships.
Categories of Records in the System:
Individual's name, military branch or company name, Social Security
Number (SSN), rate, rank, title, pay grade, date of birth, mother's
maiden name or keyword, military duty address, residence/permanent
address, work telephone number, cell telephone phone, email address,
bank or credit union name, city, state, and zip code, ABA routing
number, account number, name on account, account type, Navy Cash/Marine
Cash card number, electronic signature (future capability), Automated
Clearing House (ACH) Electronic Fund Transfer (EFT) requests, returned
EFT requests, collections of debts, collections of payments, account
balances, transaction history, and purchase history.
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters Marine Corps; 31 U.S.C. 321,
General Authority of the Secretary of the Treasury; Pub. L. 104-134,
Debt Collection Improvement Act of 1996, as amended; Department of
Defense Financial Management Regulation (DoDFMR) 7000.14-R, as amended;
5 U.S.C. 5514, Installment deduction for indebtedness to the United
States; 31 U.S.C. 1322, Payments of unclaimed trust fund amounts and
refund of amounts erroneously deposited; 31 U.S.C. 3720, Collection of
payments; 31 U.S.C. 3720A, Reduction of tax refund by amount of debt;
31 U.S.C. 7701, Taxpayer indentifying number; 37 U.S.C. 1007,
Deductions from pay; 31 CFR 210, Federal Government Participation in
the Automated Clearing House; 31 CFR 285, Debt Collection Authorities
under the Debt Collection Improvement Act of 1996; and E.O. 9397 (SSN),
as amended.
Purpose(s):
To provide an electronic cash management application that replaces
bills and coins for purchases on the ship; provides Sailors and Marines
on board ship with electronic access to their Navy Cash accounts and a
portion of pay each pay day (Split Pay Option), 24/7 offline access to
bank and credit union accounts ashore, and the ability to move money
electronically to and from Navy Cash accounts and bank and credit union
accounts; and provides access off the ship to funds in Navy Cash
accounts at merchants and ATMs worldwide.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
Section 552(a)(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Department of the Treasury, Fiscal and Financial
Agents, and their contractors involved in providing Navy Cash services.
The DoD `Blanket Routine Uses' published at the beginning of the
Department of the Navy's compilation of system of records notices may
apply to this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper file folders and electronic storage media.
Retrievability:
Name, Social Security Number (SSN), and Navy Cash/Marine Cash card
number.
Safeguards:
Paper and electronic records on board ship are maintained in
controlled areas accessible only to authorized personnel, e.g., the
Disbursing Office or Sales Office. Physical entry is restricted by the
use of locks and administrative procedures. Access to personal
information is restricted to those who require the records in the
performance of their official duties. Access to personal information
stored electronically is further restricted by the use of user names
and passwords (current) and Common Access Card (CAC) (future). All
individuals granted access will have received Information Assurance and
Privacy Act training.
Retention and Disposal:
Records are maintained for 6 years and 3 months after the period
covered by the individual accounts and then destroyed by burning or
shredding or by degaussing, erasing, deleting, or overwriting.
System Manager and Address:
Commander, Naval Supply Systems Command, Navy Cash Program Office
(N3/4), 5450 Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
[[Page 38784]]
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to Commander, Naval Supply Systems Command, Navy Cash Program Office
(N3/4), 5450 Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
The request should be signed and include full name, last four
digits of Social Security Number (SSN), rate/rank, and a complete
mailing address. The system manager may require an original signature
or a notarized signature as a means of proving the identity of the
individual requesting access to the records.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to Commander,
Naval Supply Systems Command, Navy Cash Program Office (N3/4), 5450
Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
The request should be signed and include full name, last four
digits of Social Security Number (SSN), rate/rank, and a complete
mailing address. The system manager may require an original signature
or a notarized signature as a means of proving the identity of the
individual requesting access to the records.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Individual.
Exemptions claimed for the system:
An exemption rule for this system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3)(c)
and (e) and it published at 32 CFR part 701.
[FR Doc. 2012-15953 Filed 6-28-12; 8:45 am]
BILLING CODE 5001-06-P