[Federal Register Volume 77, Number 182 (Wednesday, September 19, 2012)]
[Notices]
[Pages 58101-58102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-23085]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2012-HA-0116]
Proposed Collection; Comment Request
AGENCY: Office of the Assistant Secretary of Defense for Health
Affairs, DoD.
ACTION: Notice.
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In compliance with Section 3506(c)(2)(A) of the Paperwork Reduction
Act of 1995, the Office of the Assistant Secretary of Defense for
Health Affairs announces a proposed public information collection and
seeks public comment on the provisions thereof. Comments are invited
on: (a) Whether the proposed collection of information is necessary for
the proper performance of the functions of the agency, including
whether the information shall have practical utility; (b) the accuracy
of the agency's estimate of the burden of the proposed information
collection; (c) ways to enhance the quality, utility, and clarity of
the information to be collected; and (d) ways to minimize the burden of
the information collection on respondents, including through the use of
automated collection techniques or other forms of information
technology.
DATES: Consideration will be given to all comments received by November
19, 2012.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark
Center Drive, East Tower, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency
name, docket number and title for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at http://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: To request more information on this
proposed information collection or to obtain a copy of the proposal and
associated collection instruments, please write to SNPMIS Project
Officer, DHSS, 7700 Arlington Boulevard, Falls Church, VA 22042-2902 or
call 703-681-2236.
Title; Associated Form; and OMB Number: Special Needs Program
Management Information System (SNPMIS); OMB Control Number 0720-TBD.
Needs and Uses: Special Needs Program Management Information System
(SNPMIS) provides access to a comprehensive program of therapy, medical
support, and social services for young Department of Defense (DoD)
Military Health System (MHS) beneficiaries with special needs. SNPMIS
is the Military Health System (MHS) automated information system
designed to ensure the DoD meets the unique information requirements
associated with implementation of the Individuals with Disabilities
Education Act (IDEA).
SNPMIS captures records referral, evaluation, eligibility, and
service plan data for children with special needs who are eligible for
MHS services under IDEA. Management reports provide historical analysis
to monitor ongoing improvements in quality of care initiatives. It also
allows program managers to identify areas where additional services are
needed. At the service level, activities of different programs can be
compared to determine best practices that can be implemented throughout
the Educational and Developmental Intervention Services (EDIS) clinics.
The system's remote function allows EDIS staff members to enter a young
beneficiary's data while conducting activities from that child's school
or home.
Affected Public: Categories of individuals in the system include
children of members of the Armed Forces and civilians who are entitled
to receive early intervention and special education services from the
DoD under the IDEA.
Annual Burden Hours: 1775 hours.
Number of Respondents: 1065.
Responses per Respondent: 2.
Average Burden per Response: 50 minutes.
Frequency: on entry to/exit from program.
SUPPLEMENTARY INFORMATION:
Summary of Information Collection
Information is collected from the individual to whom the record
pertains, reports from physicians and other medical department
personnel, reports and information from other sources including
educational institutions, medical institutions, public and private
health, and welfare agencies. Reports from physicians and other medical
department personnel; Reports and information from other sources
including educational institutions; Medical institutions; Public and
private health and welfare agencies.
Information from the family may be collected during an intake
meeting, a meeting to develop a service plan, as a result of provision
of services, performance of an evaluation, or other coordination
activities. The EDIS clinic or Department of Defense Dependents School
(DoDDS) school must obtain permission from the family before
information is collected from or provided to an external agency, and
prior to conducting evaluations or providing services. Before
information is released to an external agency the parents must sign a
Health Insurance Portability and Accountability Act (HIPAA) release.
[[Page 58102]]
Personally identifiable information (PII) and protected health
information (PHI) that is collected by the system includes: Name,
Social Security Number (SSN), Family member prefix (FMP), Birth Date,
Race/Ethnicity, Gender, Marital Status, Spouse Information, Child
Information, Disability Information, Home, Personal Cell, and Work
Phone Numbers--Child and Parents, Emergency Contact, Education
Information: Child's School Address; Individual educational program
plans, Sponsor Name, Sponsor SSN Sponsor and Spouse rank or title,
Sponsor's unit, Other child care locations, Provider's name and title
that evaluate and provide intervention, Medical Information: Clinics
and medical summaries, EDIS process and activities data including
referral, evaluation, eligibility, and service plans.
The Computer Security Act of 1987, which went into effect in
September 1988, requires all U.S. government employees, contractors,
and others who directly affect federal program must undergo periodic
training in computer security. All users of systems containing
sensitive data must also receive computer training corresponding to the
sensitivity of the data to which they access. All persons who have
access to or who are users of SNPMIS must have an Information
Technology Sensitive (IT) clearance level III or higher. SNPMIS users
are health care providers and SNPMIS Technical Support Team. The health
care providers have at least an IT II clearance, which allows them
access to basic functions of SNPMIS (i.e., data querying, viewing, and
printing). SNPMIS Development Team members' have at least an IT II
clearance. They have access to information regarding the creation and
maintenance of user accounts, testing and system monitoring. They also
perform SNPMIS audit setup and reviews, and set up roles and
responsibilities. All SNPMIS users are subjected to the new hiring
screening process associated with their position. Contractors, however,
are required to complete a Standard Form 86 from which a National
Agency Check with Inquiry's (NACI) and credit check can be conducted.
Dated: September 14, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2012-23085 Filed 9-18-12; 8:45 am]
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