[Federal Register Volume 77, Number 202 (Thursday, October 18, 2012)]
[Notices]
[Pages 64095-64096]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-25607]
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Notices
Federal Register
________________________________________________________________________
This section of the FEDERAL REGISTER contains documents other than rules
or proposed rules that are applicable to the public. Notices of hearings
and investigations, committee meetings, agency decisions and rulings,
delegations of authority, filing of petitions and applications and agency
statements of organization and functions are examples of documents
appearing in this section.
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Federal Register / Vol. 77, No. 202 / Thursday, October 18, 2012 /
Notices
[[Page 64095]]
AGENCY FOR INTERNATIONAL DEVELOPMENT
Privacy Act of 1974, System of Records
AGENCY: United States Agency for International Development.
ACTION: Altered system of records.
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SUMMARY: The United States Agency for International Development (USAID)
is issuing public notice of its intent to alter a system of records
maintained in accordance with the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, entitled ``USAID-28, Personnel Locator System''. This
action is necessary to meet the requirements of the Privacy Act to
publish in the Federal Register notice of the existence and character
of record systems maintained by the agency (5 U.S.C. 522a(e)(4)).
DATES: Public comments must be received on or before November 20, 2012.
Unless comments are received that would require a revision; this update
to the system of records will become effective on November 30, 2012.
ADDRESSES: You may submit comments:
Paper Comments
Fax: (703) 666-5670.
Mail: Chief Privacy Officer, United States Agency for
International Development, 2733 Crystal Drive, 11th Floor, Arlington,
VA 22202.
Electronic Comments
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions on the Web site for submitting comments.
Email: [email protected].
FOR FURTHER INFORMATION CONTACT: For general questions, please contact,
USAID Privacy Office, United States Agency for International
Development, 2733 Crystal Drive, 10th Floor, Arlington, VA 22202.
Email: [email protected].
SUPPLEMENTARY INFORMATION: The Personnel Locator System is being
updated as an Agency-wide system of record to cover all USAID Locator
Systems, to include the Emergency Notification System, USAID Web site
Modernization to include requests for newsletters via USAID.gov and
information collected on Agency Telework forms. This would also include
electronic business card applications. USAID Offices, Bureaus,
Missions, or Teams, that desire to collect, maintain or store personnel
data under the scope of this system of records will be required to
undergo a compliance review and register their system with the USAID
Privacy Office. The system is being established to collect and maintain
USAID organizational information, emergency contact information and
professional biographical information. The Personnel Locator System
will enable USAID to quickly access information required to reach
individuals in the event of an urgent situation, conduct continuity of
operations planning exercises, and identify individuals with
specialized areas of expertise to facilitate professional contacts.
Dated: August 29, 2012.
William Morgan,
Chief Information Security Officer--Chief Privacy Officer.
USAID-28
System name:
USAID Personnel Locator System (to include Emergency Notification
System, Telework, and Newsletters).
Security classification:
Sensitive But Unclassified.
System location(s):
United States Agency for International Development, 1300
Pennsylvania Ave. NW., Washington, DC 20523.
Categories of individuals covered by the system:
This system contains records of current employees, contractors,
consultants, and partners.
Categories of records covered by the system:
This system contains USAID organizational information. At a
solution wide level the system will collect and display First and Last
Name, title, USAID Organizational address, building name, room number,
bureau, region, mission, country, office telephone numbers, office fax
numbers, contact email address, employment mechanism, home address,
home phone number, alternate phone number, emergency contact name,
emergency contact phone number, emergency contact alternate number,
program areas of expertise, foreign language skills, professional
affiliations, professional certifications, photograph, region or
country-based experience, operational experience and educational
experience. The Personnel Locator System is being updated as an Agency-
wide system of record to cover all USAID Locator Systems, to include
the Emergency Notification System, USAID Web site Modernization to
include, requests for newsletters via USAID.gov and information
collected on Agency Telework forms. This would also include electronic
business card applications.
Authority for maintenance of the system:
Privacy Act of 1974 (Pub. L. 93-579), sec. 552a(c), (e), (f), and
(p).
Purpose(s):
Records in this system will be used:
(1) To develop and maintain current agency personnel locator and
professional directory listings,
(2) To identify and notify individuals employed by USAID when an
emergency which occurs after hours requires that he/she report or not
report for duty,
(3) To maintain and implement emergency plans, including continuity
of operations and facility evacuation plans,
(4) To notify, locate, and mobilize individuals as necessary during
emergency or other threatening situations,
(5) To notify the designated emergency contact in case of a medical
or other emergency event involving an individual,
(6) To identify colleagues by areas of expertise to facilitate
mentoring activities with Foreign Service Officers,
(7) To identify colleagues with specialized knowledge and/or
expertise to participate in collaborative efforts,
(8) To facilitate this information in the Emergency Notification
System,
(9) To facilitate the transmission of Agency Newsletters, and
[[Page 64096]]
(10) To identify personnel that are utilizing the Governmental
Telework Policy and to support the OMB mandate for telework.
Disclosure to consumer reporting agencies:
These records are not disclosed to consumer reporting agencies.
Purposes of Such Uses:
USAID may disclose relevant system records in accordance with any
current and future blanket routine uses established for its record
systems. These may be for internal communications or with external
partners.
Routine Use of Records Maintained in the System, Including Categories
of Users and the
Disclosure to consumer reporting agencies:
These records are not disclosed to consumer reporting agencies.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic records are maintained in user-authenticated, password-
protected systems. All records are accessed only by authorized
personnel who have a need to access the records in the performance of
their official duties.
Retrievability:
Records are retrievable by name, location or any other identifier
listed in the categories of records cited above.
Safeguards:
Additional administrative safeguards are provided through the use
of internal standard operating procedures.
Retention and disposal:
Records will be updated periodically to reflect changes and deleted
or destroyed when their use is no longer required.
System manager(s) and address:
Personnel Locator System (Emergency Notification System, Telework
Program and USAID Web site Modernization), United States Agency for
International, Development, 1300 Pennsylvania Avenue NW., Washington,
DC 20523.
Notification procedures:
Individuals requesting notification of the existence of records on
them must send the request in writing to the Chief Privacy Officer,
USAID, 2733 Crystal Drive, 11th Floor, Arlington, Va. 22202. The
request must include the requestor's full name, his/her current address
and a return address for transmitting the information. The request
shall be signed by either notarized signature or by signature under
penalty of perjury and reasonably specify the record contents being
sought.
Record access procedures:
Individuals wishing to request access to a record must submit the
request in writing according to the ``Notification Procedures'' above.
An individual wishing to request access to records in person must
provide identity documents, such as government-issued photo
identification, sufficient to satisfy the custodian of the records that
the requester is entitled to access.
Contesting record procedures:
An individual requesting amendment of a record maintained on
himself or herself must identify the information to be changed and the
corrective action sought. Requests must follow the ``Notification
Procedures'' above.
Record source categories:
The records contained in this system will be provided by and
updated by the individual who is the subject of the record.
Exemptions claimed for the system:
None.
Meredith Snee,
Privacy Analyst.
[FR Doc. 2012-25607 Filed 10-17-12; 8:45 am]
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