[Federal Register Volume 77, Number 220 (Wednesday, November 14, 2012)]
[Notices]
[Pages 67835-67836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-27677]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 14, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by
[[Page 67836]]
the Government's activities, and whether or not they have historical or
other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Missile Defense Agency (N1-565-12-1, 30
items, 25 temporary items). Comprehensive schedule covering various
administrative records relating to policy, legal affairs, environmental
safety, buildings, and publicity. Proposed for permanent retention are
records relating to policies and procedures, executive correspondence,
legal opinions, major building projects, environmental compliance, and
news releases.
2. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2012-0005, 4 items, 3 temporary items). Records of the Office
of the Assistant Secretary for Preparedness and Response, including
records documenting the office's participation in public health and
medical response efforts to small-scale disasters and interagency
emergency programs led by other agencies. Proposed for permanent
retention are case files for public health and medical response efforts
to historically significant disasters and crises, including logs,
reports, orders, and plans.
3. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2012-0006, 4 items, 3 temporary items). Records of the Office
of the Assistant Secretary for Preparedness and Response, including
records that document the definitive medical response efforts for
small-scale disasters. Proposed for permanent retention are
historically significant definitive disaster reports.
4. Department of Justice, Civil Rights Division (DAA-0060-2011-
0023, 1 item, 1 temporary item). Master files of an electronic
information system used to track workflow for processing grant
applications.
5. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0002, 2 items, 2 temporary items). Master files and documentation of an
electronic information system used to maintain information relating to
frivolous tax returns and penalties.
6. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0008, 2 items, 2 temporary items). Master files and documentation of an
electronic information system used to analyze and reduce security risks
for internal information technology systems.
7. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0001, 3 items, 3 temporary items). Records relating to security
management, including the physical protection of personnel, assets, and
facilities, but not activities related to securing data and information
systems scheduled separately.
Dated: November 5, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-27677 Filed 11-13-12; 8:45 am]
BILLING CODE 7515-01-P