[Federal Register Volume 77, Number 222 (Friday, November 16, 2012)]
[Notices]
[Pages 68746-68747]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-27915]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2012-OS-0135]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Information Systems Agency proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on December 17, 2012 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before December 17, 2012.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Jeanette Weathers-Jenkins, 6916 Cooper 
Avenue, Fort Meade, MD 20755-7901, or (301) 225-8158.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 31, 2012, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 13, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.21 DoD

System name:
    DoD Enterprise Portal Service (DEPS).

System location:
    Defense Enterprise Computing Centers (DECC), 5450 Carlisle Pike 
Mechanicsburg, PA 17055-0975.
    Defense Enterprise Computing Centers (DECC), 8705 Industrial Blvd., 
Bldg 3900, Tinker AFB, Oklahoma 73145-3009.

Categories of individuals covered by the system:
    Department of Defense civilian employees, military personnel, and 
contractors.

Categories of records in the system:
    Full name, DoD ID Number, birth date, email address, organizational 
address, telephone, and fax number, military rank/grade, military 
branch, and current DoD identification badge for registration and 
access management.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Pub. L. 106-229, Electronic 
Signatures in Global and National Commerce; OASD (C3I) Policy 
Memorandum, subject: Department of Defense (DoD) Public Key 
Infrastructure (PKI); and OASD (C3I) Memorandum, subject: Common Access 
Card (CAC).

[[Page 68747]]

Purpose(s):
    DEPS will utilize Microsoft Office SharePoint Server as an 
integrated suite of server capabilities that will improve 
organizational effectiveness by providing comprehensive content 
management and enterprise search, accelerating shared business 
processes, and facilitating information-sharing across boundaries for 
better business insight. Additionally, this collaboration and content 
management server provides information technology (IT) professionals 
and developers with the platform and tools they need for server 
administration, application extensibility, and interoperability.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974 as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
DISA's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by full name.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, password protection, and 
encryption and is accessible only to authorized personnel. Access to 
records is limited to person(s) responsible for servicing the record in 
performance of their official duties and who are properly screened and 
cleared for need-to-know. Access to computerized data is restricted by 
Common Access Card (CAC) and/or password which are changed 
periodically. Additionally, users receive training and awareness 
notices on the proper marking of sensitive information. Host Based 
Security System (HBSS) is operational and provides mechanisms to 
protect, detect, track, and report malicious computer-related 
activities in near real-time.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    DEPS Program Manager, Enterprise Services Division, Defense 
Information Systems Agency, Acquisition Building, 6914 Cooper Ave, Ft. 
Meade, MD 20755-7088.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Information Systems Agency (DISA), 
Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort 
Meade, MD 20755-7088.
    Written requests should contain the full name of the requesting 
individual, current DoD identification badge or a copy of driver's 
license as proof of identity. The requester may also visit the system 
manager listed above.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Defense Information Systems Agency, Defense Enterprise Service 
Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.
    Written requests should contain the full name of the requesting 
individual, current DoD identification badge or a copy of driver's 
license as proof of identity. The requester may also visit the system 
manager listed above.

Contesting record procedures:
    DISA's rules for accessing records, for contesting content and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
systems manager at the Defense Information Systems Agency (DISA), 
Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort 
Meade, MD 20755-7088.

Record source categories:
    Data obtained and manually entered by system administrators.

Exemptions claimed for the system:
    None.

[FR Doc. 2012-27915 Filed 11-15-12; 8:45 am]
BILLING CODE 5001-06-P