[Federal Register Volume 77, Number 228 (Tuesday, November 27, 2012)]
[Notices]
[Pages 70835-70836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-28663]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 27, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this
[[Page 70836]]
accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Defense Logistics Agency (N1-361-10-2, 1
item, 1 temporary item). Master files of an electronic information
system containing reference copies of material safety data sheets and
transportation and logistical information related to handling hazardous
materials
2. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-12-1, 1 item, 1 temporary item). Master files of an
electronic information system used for financial data analysis and
reporting.
3. Department of the Interior, Bureau of Land Management (N1-49-11-
1, 1 item, 1 temporary item). Records documenting compliance with
Federal information technology laws and regulations.
4. Department of State, Bureau of Diplomatic Security (DAA-0059-
2012-0001, 6 items, 6 temporary items). Records of the Office of
Domestic Facilities Protection documenting the application,
authorization, and implementation of personnel identification cards,
administrative records related to agents credentials, personnel
services and contractors, property receipt and survey records, and
master files of electronic information systems used to store facility
security information and create access profiles for individuals with
access to department domestic facilities.
5. Department of State, Bureau of Educational and Cultural Affairs
(DAA-0059-2012-0009, 3 items, 3 temporary items). Records related to
the International Visitor Leadership Program, including project files,
grants, and agreement files.
6. Department of Transportation, Federal Transit Administration
(N1-408-12-1, 1 item, 1 temporary item). Master files of an electronic
information system related to grants management.
7. Department of Veterans Affairs, Veterans Health Administration
(N1-15-12-01, 1 item, 1 temporary item). Records related to quality
control of tissue transplantation activities.
8. Office of the Director of National Intelligence, Public Affairs
Office (N1-576-11-4, 14 items, 8 temporary items). Records include
invitations for speaking engagements, internal communications, daily
news clips, internal and external Web page material, review logs, non-
substantive drafts, and reference materials. Proposed for permanent
retention are policy and strategic plans, outreach files, press
releases, official agency communications, and substantive working
papers.
9. Office of Personnel Management, Federal Investigative Services
(DAA-0478-2012-0002, 2 items, 2 temporary items). Training manuals,
syllabi, textbooks, and other materials used to evaluate and accredit
law enforcement training programs.
10. Office of Personnel Management, Federal Investigative Services
(DAA-0478-2012-0003, 2 items, 2 temporary items). Master files of an
electronic information system used to support background
investigations.
Dated: November 19, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-28663 Filed 11-26-12; 8:45 am]
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