[Federal Register Volume 77, Number 239 (Wednesday, December 12, 2012)]
[Notices]
[Pages 74028-74029]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-29955]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 11, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit
[[Page 74029]]
level as well as their disposition. If NARA staff has prepared an
appraisal memorandum for the schedule, it too includes information
about the records. Further information about the disposition process is
available on request.
Schedules Pending
1. Department of the Homeland Security, Transportation Security
Administration (N1-560-12-5, 6 items, 6 temporary items).
Correspondence, receipts, payments, contract files, and other records
relating to procurement.
2. Department of Homeland Security, Transportation Security
Administration (N1-560-12-8, 3 items, 3 temporary items). Directives,
records related to developing directives, and property accountability
records.
3. Department of Homeland Security, Transportation Security
Administration (N1-560-12-16, 5 items, 5 temporary items). Records
relating to international aviation matters, foreign aviation technical
assistance files, background materials relating to international
agreements, routine foreign airport assessments, and related records
associated with activities involving foreign countries and
international air carriers.
4. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0001, 15 items, 15 temporary items). Records of the Office of
Overseas Protective Operations, including incident reports, copies of
policy and program files, training activity files, post folders, budget
background records, procurement and contract files, and master files of
an electronic information system used to track contractor personnel.
5. Department of State, Bureau of Educational and Cultural Affairs
(DAA-0059-2012-0009, 3 items, 3 temporary items). Records related to an
international professional exchange program, including project files
and copies of grant and agreement files.
6. Department of State, Office of Regional Directors (N1-59-11-3, 7
items, 7 temporary items). Records related to office equipment logs,
inventories, and reports; responses to regulatory agency information
requests; internal surveys of post operations; action and information
memorandums; and weekly activity reports.
7. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0003, 1 item, 1 temporary item). Form used to request an exempt or
political organizations' tax information.
8. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0004, 1 item, 1 temporary item). Form used to disclose taxpayers'
participation in reportable transactions.
9. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0007, 3 items, 3 temporary items). Master files, outputs, and
documentation of an electronic information system used to monitor non-
banking financial institutions' financial compliance data.
10. Federal Retirement Thrift Investment Board, Office of
Enterprise Risk Management (N1-474-12-8, 2 items, 2 temporary items).
Records used to monitor the status of audit recommendations.
11. Federal Retirement Thrift Investment Board, Office of Finance
(N1-474-12-11, 2 items, 2 temporary items). Monthly reports on budget
status.
12. Federal Retirement Thrift Investment Board, Office of Finance
(N1-474-12-12, 1 item, 1 temporary item). Annual inspector general act
reports submitted to Congress.
13. Medicare Payment Advisory Commission, Agency-wide (N1-148-13-1,
11 items, 6 temporary items). Comprehensive schedule, including
correspondence, meeting records, Web site records, publications, and
drafts. Proposed for permanent retention are reports to Congress,
Congressional testimony, executive correspondence, public meeting
records, publications, and comment letters.
14. Peace Corps, Region (N1-490-12-5, 8 items, 8 temporary items).
Safety and security records of overseas posts, including volunteer
safety manuals and handbooks, safety and security assessments,
emergency action plans, and crime case files.
15. U.S. Election Assistance Commission, Agency-wide (N1-585-12-1,
29 items, 19 temporary items). Records include general correspondence,
non-significant case files, administrative materials, and working
papers. Also includes records related to the Office of Inspector
General, such as working audit files, training records, and non-
significant investigative files. Proposed for permanent retention are
speeches, reports to Congress, significant audit and investigative
files, legal opinions, and calendars of senior leadership.
Dated: December 4, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-29955 Filed 12-11-12; 8:45 am]
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