[Federal Register Volume 78, Number 18 (Monday, January 28, 2013)]
[Notices]
[Pages 5787-5788]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-01686]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2013-OS-0003]
Privacy Act of 1974; System of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Defense Intelligence Agency is proposing to alter a system
to its existing inventory of records systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective on February 28, 2013
unless comments are received which result in a contrary determination.
Comments will be accepted on or before February 27, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive; East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at Defense
Intelligence Agency, DAN 1-C, 600 MacDill Blvd., Washington, DC 20340-
0001 or by phone at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address in FOR FURTHER INFORMATION CONTACT.
The proposed system report, as required by 5 U.S.C. 552a of the
Privacy Act of 1974, as amended, was submitted on January 4, 2013, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: January 7, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0450
System name:
Drug-Free Workplace Files (September 9, 2009, 74 FR 46418).
Changes:
* * * * *
System name:
Delete entry and replace with ``Drug Testing Program Files.''
System location:
Delete entry and replace with ``Defense Intelligence Agency, 200
MacDill Blvd., Washington, DC 20340-0001.''
Categories of individuals covered by the system:
Delete entry and replace with ``Civilian employees and applicants
for employment with the Defense Intelligence Agency.''
Categories of records in the system:
Delete entry and replace with ``Name, specimen identification
number, truncated Social Security Number (SSN) and records relating to
testing plans, procedures, selection/scheduling records, records
relating to the collection and handling of specimens,
[[Page 5788]]
chain of custody records and test results.''
Authority for maintenance of the system:
Delete entry and replace with ``E.O. 12564, Federal Drug Free
Workplace; DoD Directive 1010.9 Civilian Employee Drug Abuse Testing
Program; DIA Instruction 1015.001, Drug Free Workplace Program and E.O.
9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``The system is used to maintain
records relating to the implementation of the Drug Testing Program;
administration, selection, notification and testing of DIA employees
and applicants for employment.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, these records contained therein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
DIA's compilation of systems of records notices may apply to this
system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper records and electronic
storage media.''
* * * * *
Retention and disposal:
Delete entry and replace with ``Records relating to specific cases
are destroyed two years after close of case. Records relating to
selection, scheduling, unaccepted applicants, negative results, and
other supporting data are maintained for three years after end of
event, or end of employment. Records related to administration or
program planning are destroyed after three years or when superseded or
obsolete. Paper records are shredded or burned, electronic records are
deleted from the system.''
System manager(s) and address:
Delete entry and replace with ``Chief, Office of Employee
Assistance, Defense Intelligence Agency 200 MacDill Blvd., Washington,
DC 20340-0001.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the DIA Freedom of
Information Office (DAN-1A), Defense Intelligence Agency, 200 MacDill
Blvd., Washington, DC 20340-5100.
Request should contain the individual's full name, current address,
and telephone number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the DIA Freedom of Information Office
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.
Request should contain the individual's full name, current address,
and telephone number.''
Contesting record procedures:
Delete entry and replace with ``DIA's rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in DIA Instruction 5400.001, Defense Intelligence Agency
Privacy Program; or may be obtained from the system manager.''
* * * * *
[FR Doc. 2013-01686 Filed 1-25-13; 8:45 am]
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