[Federal Register Volume 78, Number 20 (Wednesday, January 30, 2013)]
[Notices]
[Pages 6355-6356]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-01967]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March 1, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
Email: [email protected].
FAX: 301-837-3698
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
[[Page 6356]]
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-10-8, 1 item, 1
temporary item). Master files of an electronic system that contains
manpower and equipment allocation data.
2. Department of the Army, Agency-wide (N1-AU-10-10, 2 items, 2
temporary items). Master files of electronic systems used to track
personnel physical disability case files and temporary disability
retirement listings.
3. Department of the Army, Agency-wide (N1-AU-10-92, 1 item, 1
temporary item). Master files of an electronic system used to track
comments and changes to construction project designs.
4. Department of the Army, Agency-wide (N1-AU-10-96, 1 item, 1
temporary item). Master files of an electronic system used to track
real property planning, maintenance, and disposal.
5. Department of the Army, Agency-wide (N1-AU-10-100, 1 item, 1
temporary item). Master files of an electronic system used to track
criminal investigation case files.
6. Department of Commerce, Bureau of the Census (N1-29-10-3, 18
items, 15 temporary items). Master files, inputs, and system
documentation of an electronic system used to manage data collected for
economic and island area surveys, including preliminary data. Proposed
for permanent retention are final survey contents, final products and
summary information, and data documentation.
7. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-11-2, 14 items, 4 temporary items). Textual
weather observation records and weather station history files that have
been converted to an electronic medium and verified. Proposed for
permanent retention are textual and digitized observations of national
and international weather conditions, weather station history files,
publications, and an index for scanned records.
8. Department of Defense, Office of the Secretary of Defense, (DAA-
0330-2012-0006, 2 items, 2 temporary items). Records documenting offers
of gifts and donations to the Department.
9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0001, 1 item, 1 temporary item.). Records documenting
eligibility and participation in the Women Infant and Children Overseas
Program.
10. Department of Energy, Office of Civilian Radioactive Waste
Management (N1-434-11-2, 1 temporary item). Administrative records and
copies of documents related to a nuclear waste disposal facility
application.
11. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2012-0016, 2 items, 1 temporary item).
Duplicate versions of publications issued by the Office of
Communications. Proposed for permanent retention are the official
recordkeeping copies of each published product.
12. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2012-0017, 3 items, 1 temporary item).
Records related to the administration and implementation of elements of
the Patient Protection and Affordable Care Act. Proposed for permanent
retention are enrollment records and actuarial models related to pre-
existing conditions.
13. Department of Homeland Security, U.S. Citizenship and
Immigration Services (N1-566-12-3, 1 item, 1 temporary item). Hardcopy
forms used to request permission to immigrate or adjust immigrant
status scanned into an electronic document management system.
14. Department of Justice, Civil Rights Division (DAA-0060-2012-
0027, 1 item, 1 temporary item). Survey information used for quality
assurance.
15. Department of Justice, Department-wide (DAA-0060-2012-0005, 1
item, 1 temporary item). Component- and office-level organizational
charts which document the structure and function of the organization.
16. Department of Justice, Department-wide (DAA-0060-2012-0023 1
item, 1 temporary item). Annual confirmation on the status of
attorneys' active bar membership.
17. Department of Justice, Federal Bureau of Investigation (N1-65-
13-1, 2 items, 1 temporary item). Records of miscellaneous case files
consisting of routine information requests, routine investigations into
civil matters, and crank mail. Proposed for permanent retention are
significant cases are individually identified by NARA.
18. Department of Justice, Office of Attorney Recruitment and
Management (DAA-0060-2012-0026 1 item, 1 temporary item). Annual report
on the status of attorneys' bar certification.
19. Department of Justice, Office of the Inspector General (DAA-
0060-2012-0011, 9 items, 4 temporary items). Subject files and
correspondence of senior officials not maintained under records of the
Inspector General which are proposed for permanent retention; working
files; and internal office newsletters. Proposed for permanent
retention are records of the Inspector General and Deputy Inspector
General; records documenting testimony before Congress; semi-annual
reports to Congress; and press releases.
20. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-6,
14 items, 14 temporary items). Administrative and non-policy records
common to most offices as well as reference copies of significant
records maintained elsewhere.
21. Environmental Protection Agency, Agency-wide (DAA-0412-2012-
0006, 4 items, 4 temporary items). Records related to the acquisition
and management of motor vehicles, equipment, and other personal
property.
22. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0002, 1 item, 1 temporary item). Reduction in retention period for
input forms to the Toxics Release Inventory System.
23. Federal Communications Commission, Media Bureau (N1-173-11-4, 4
items, 4 temporary items). Records of local rate orders concerning
cable programming service tier rates submitted by cable operators,
including appeals files and associated tracking log.
24. Office of the Director of National Intelligence, Civil
Liberties and Privacy Office (N1-576-11-7, 13 items, 9 temporary
items). Records include internal briefings, Web site records, agency
copies of System of Records Notices, non-substantive drafts, and
reference materials. Also included are records related to policy
development and complaint files typically covered by the General
Records Schedule. Proposed for permanent retention are compliance and
assessment reports, community level board records, external speeches,
and substantive working papers.
Dated: January 24, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-01967 Filed 1-29-13; 8:45 am]
BILLING CODE 7515-01-P