[Federal Register Volume 78, Number 40 (Thursday, February 28, 2013)]
[Notices]
[Pages 13651-13656]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-04689]
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DEPARTMENT OF EDUCATION
Applications, Reports, and Other Records for the 2012-2013 Award
Year
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice.
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Overview Information: Applications, Reports, and Other Records for
the 2012-2013 Award Year; Student Assistance General Provisions,
Federal Supplemental Educational Opportunity Grant, Federal Work-Study,
Federal Perkins Loan, Federal Pell Grant, William D. Ford Federal
Direct Loan, Teacher Education Assistance for College and Higher
Education (TEACH) Grant, and Iraq and Afghanistan Service Grant
Programs.
Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal
Supplemental Educational Opportunity Grant Program; 84.033 Federal
Work-Study Programs; 84.038 Federal Perkins Loan Program; 84.063
Federal Pell Grant Program; 84.268 William D. Ford Federal Direct Loan
Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan
Service Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of
documents and other information from institutions and applicants for
the Federal student aid programs authorized under title IV of the
Higher Education Act of 1965, as amended, for the 2012-2013 award year.
The Federal student aid programs include the Federal Supplemental
Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS),
Federal Perkins Loan, Federal Pell Grant, William D. Ford Federal
Direct Loan (Direct Loan), Teacher Education Assistance for College and
Higher Education (TEACH) Grant, and Iraq and Afghanistan Service Grant
Programs.
These programs, administered by the U.S. Department of Education
(Department), provide financial assistance to students attending
eligible postsecondary educational institutions to help them pay their
educational costs.
Deadline and Submission Dates: See Tables A, B, and C at the end of
this notice.
Table A--Deadline Dates for Application Processing and Receipt of
Institutional Student Information Records (ISIRs) or Student Aid
Reports (SARs) by Institutions for the 2012-2013 Award Year
Table A provides information and deadline dates for application
processing, including deadlines for receipt of the Free Application for
Federal Student Aid (FAFSA); corrections to and signatures for the
FAFSA, ISIRs, and SARs; and verification documents.
The deadline date for the receipt of a FAFSA by the Department's
Central Processing System is June 30, 2013, regardless of the method
that the applicant uses to submit the FAFSA. The deadline date for the
receipt of a signature page for the FAFSA (if required), correction,
notice of change of address or school, or request for a duplicate SAR
is September 21, 2013. Verification documents must be received by the
institution no later than the earlier of 120 days after the student's
last date of enrollment for the 2012-2013 award year or September 28,
2013. As a reminder, verification is not required for unsubsidized
Direct Stafford Loans and PLUS Loans, TEACH Grants, and Iraq and
Afghanistan Service Grants.
For all Federal student aid programs, an ISIR or SAR must be
received by the institution no later than the earlier of the student's
last date of enrollment for the 2012-2013 award year or September 28,
2013. For all Federal student aid programs, except for Direct PLUS
Loans made to parent borrowers, an ISIR or SAR with an official
expected family contribution must be received by the institution no
later than the earlier of the student's last date of enrollment for the
2012-2013 award year or September 28, 2013. For the Federal Pell Grant,
FSEOG, FWS, and Federal Perkins Loan Programs and for Direct Subsidized
Loans, for a student not meeting the conditions for a late
disbursement, a valid ISIR or SAR must be received no later than the
earlier of the student's last date of enrollment for the 2012-2013
award year or September 28, 2013. For a student meeting the conditions
for a late disbursement under these programs or loans, a valid ISIR or
SAR must be received by the deadlines provided in Table A.
In accordance with 34 CFR 668.164(g)(4)(i), an institution may not
make a late disbursement of title IV student assistance funds later
than 180 days after the date of the institution's determination that
the student withdrew, as provided in 34 CFR 668.22, or, for a student
who did not withdraw, 180 days after the date the student otherwise
became ineligible. Table A provides that, to make a late disbursement
of title IV student assistance funds, an institution must receive a
valid ISIR or valid SAR no later than 180 days after its determination
of a student's withdrawal or, for a student who did not withdraw, 180
days after the date the student otherwise became ineligible, but not
later than September 28, 2013.
Table B--Federal Pell Grant Program and Iraq and Afghanistan Service
Grant Program Submission Dates for Disbursement Information by
Institutions for the 2012-2013 Award Year
Table B provides the earliest submission and deadline dates for
institutions to submit Federal Pell Grant and Iraq and Afghanistan
Service Grant disbursement records to the Department's Common
Origination and Disbursement (COD) System and deadline dates for an
institution's request for administrative relief if it cannot meet the
established deadline for specified reasons.
For disbursements (or adjustments to previously made disbursements)
made prior to April 1, 2013, an institution must submit Federal Pell
Grant or Iraq and Afghanistan Service Grant disbursement records, as
applicable, no later than 30 days after making the disbursement or
becoming aware of the
[[Page 13652]]
need to adjust a student's previously reported Federal Pell Grant or
Iraq and Afghanistan Service Grant disbursement.
For disbursements (or adjustments to previously made disbursements)
made on or after April 1, 2013, an institution must submit Federal Pell
Grant or Iraq and Afghanistan Service Grant disbursement records, as
applicable, no later than 15 days after making the disbursement or
becoming aware of the need to adjust a student's previously reported
Federal Pell Grant or Iraq and Afghanistan Service Grant disbursement.
In accordance with the regulations in 34 CFR 668.164, we consider that
Federal Pell Grant and Iraq and Afghanistan Service Grant funds are
disbursed on the date that the institution: (a) credits those funds to
a student's account in the institution's general ledger or any
subledger of the general ledger, or (b) pays those funds to a student
directly. We consider that Federal Pell Grant and Iraq and Afghanistan
Service Grant funds are disbursed even if an institution uses its own
funds in advance of receiving program funds from the Department.
An institution's failure to submit disbursement records within the
required timeframe may result in the Secretary rejecting all or part of
the reported disbursement. In addition, such failure may result in an
audit or program review finding. In addition, the Secretary may
initiate an adverse action, such as a fine or other penalty for such
failure, in accordance with subpart G of part 668.
Table C--William D. Ford Federal Direct Loan (Direct Loan) Program and
Teacher Education Assistance for College and Higher Education (TEACH)
Grant Program Submission Dates for Disbursement Information by
Institutions for the 2012-2013 COD Processing Year
Table C provides the earliest submission and deadline dates for
institutions to submit Direct Loan and TEACH Grant disbursement records
to the Department's COD System.
For disbursements (or adjustments to previously made disbursements)
made prior to April 1, 2013, an institution must submit Direct Loan or
TEACH Grant disbursement records no later than 30 days after making a
Direct Loan or TEACH Grant disbursement, or becoming aware of the need
to adjust a student's previously reported Direct Loan or TEACH Grant
disbursement.
For disbursements (or adjustments to previously made disbursements)
made on or after April 1, 2013, an institution must submit Direct Loan
or TEACH Grant disbursement records no later than 15 days after making
a Direct Loan or TEACH Grant disbursement or becoming aware of the need
to adjust a student's previously reported Direct Loan or TEACH Grant
disbursement. In accordance with 34 CFR 668.164, we consider that
Direct Loan and TEACH Grant funds are disbursed on the date that the
institution: (a) Credits those funds to a student's account in the
institution's general ledger or any subledger of the general ledger, or
(b) pays those funds to a student directly. We consider that Direct
Loan and TEACH Grant funds are disbursed even if an institution uses
its own funds in advance of receiving program funds from the
Department. An institution's failure to submit disbursement records
within the required timeframe may result in an audit or program review
finding. In addition, the Secretary may initiate an adverse action,
such as a fine or other penalty for such failure.
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid
application process in the 2012-2013 Federal Student Aid Handbook and
in the 2012-2013 ISIR Guide.
Additional information on the institutional reporting requirements
for the Federal Pell Grant Program, Iraq and Afghanistan Service Grant
Program, Direct Loan Program, and TEACH Grant Program is contained in
the 2012-2013 COD Technical Reference.
You may access these publications by selecting the ``iLibrary''
link at the Information for Financial Aid Professionals Web site at:
www.ifap.ed.gov.
Applicable Regulations: The following regulations apply:
(1) Student Assistance General Provisions, 34 CFR part 668.
(2) Federal Pell Grant Program, 34 CFR part 690.
(3) William D. Ford Direct Loan Program, 34 CFR part 685.
(4) Teacher Education Assistance for College and Higher Education
Grant Program, 34 CFR 686.
FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of
Education, Federal Student Aid, 830 First Street NE., Union Center
Plaza, room 114I1, Washington, DC 20202-5345. Telephone: (202) 377-3681
or by email: [email protected].
If you use a telecommunications device for the deaf (TDD) or text
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) on request to the program contact person
listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
Internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all other documents of this Department published in the Federal
Register, in text or Adobe Portable Document Format (PDF). To use PDF
you must have Adobe Acrobat Reader, which is available free at the
site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.
Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4,
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.
Dated: February 25, 2013.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.
Table A--Deadline Dates for Application Processing and Receipt of Institutional Student Information Records
(ISIRs) or Student Aid Reports (SARs) by Institutions for the 2012-2013 Award Year
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What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
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Student.............................. Free Application for Electronically to the June 30, 2013.\1\
Federal Student Aid Department's Central
(FAFSA)--``FAFSA on Processing System
the Web'' (original or (CPS).
renewal).
[[Page 13653]]
Signature page (if To the address printed September 21, 2013.
required). on the signature page.
Student through an Institution....... An electronic FAFSA Electronically to the June 30, 2013.\1\
(original or renewal). Department's CPS.
Student.............................. A paper original FAFSA. To the address printed June 30, 2013.
on the FAFSA or
envelope provided with
the form.
Student.............................. Electronic corrections Electronically to the September 21, 2013.\1\
to the FAFSA using Department's CPS.
``Corrections on the
Web''.
Signature page (if To the address printed September 21, 2013.
required). on the signature page.
Student through an Institution....... Electronic corrections Electronically to the September 21, 2013.\1\
to the FAFSA. Department's CPS.
Student.............................. Paper corrections to To the address printed September 21, 2013.
the FAFSA using a SAR, on the SAR.
including change of
mailing and email
addresses and change
of institutions.
Student.............................. Change of mailing and To the Federal Student September 21, 2013.
email addresses, Aid Information Center
change of by calling 1-800-433-
institutions, or 3243.
requests for a
duplicate SAR.
Student.............................. SAR with an official To the institution..... The earlier of:
expected family --The student's last
contribution (EFC) date of enrollment; or
calculated by the --September 28,
Department's CPS 2013.\2\
(except for Parent
PLUS).
Student through CPS.................. ISIR with an official To the institution from The earlier of:
EFC calculated by the the Department's CPS. --The student's last
Department's CPS date of enrollment; or
(except for Parent --September 28,
PLUS). 2013.\2\
Student.............................. Valid SAR (Pell Grant, To the institution..... Except for a student
Student through CPS.................. FSEOG, FWS, Perkins To the institution from meeting the conditions
Loan, and Direct the Department's CPS. for a late
Subsidized Loans). disbursement under 34
Valid ISIR (Pell Grant, CFR 668.164(g), the
FSEOG, FWS, Perkins earlier of:
Loan, and Direct --The student's last
Subsidized Loans). date of enrollment; or
--September 28,
2013.\2\
Student.............................. Valid SAR (Pell Grant, To the institution..... For a student receiving
Student through CPS.................. FSEOG, FWS, Perkins To the institution from a late disbursement
Loan, and Direct the Department's CPS. under 34 CFR
Subsidized Loans). 668.164(g)(4)(i), the
Valid ISIR (Pell Grant, earlier of:
FSEOG, FWS, Perkins --180 days after the
Loan, and Direct date of the
Subsidized Loans). institution's
determination that the
student withdrew or
otherwise became
ineligible; or
--September 28,
2013.\2\
Student.............................. Verification documents. To the institution..... The earlier of: \3\
--120 days after the
student's last date of
enrollment; or
--September 28,
2013.\2\
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him or
her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when
the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for a Federal
Pell Grant and applicants selected for verification, the submission of a valid SAR or valid ISIR to the
institution must still be met. An institution may establish an earlier deadline for the submission of
verification documents for purposes of the campus-based programs and the Federal Direct Loan Program, but no
later than this deadline date.
[[Page 13654]]
Table B--Federal Pell Grant Program and Iraq and Afghanistan Service Grant Program Submission Dates for
Disbursement Information by Institutions for the 2012-2013 Award Year
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What are the earliest
disbursement,
Who submits? What is submitted? Where is it submitted? submission, and
deadline dates for
receipt?
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Institutions......................... At least one acceptable For the Federal Pell Earliest Disbursement
disbursement record Grant Program only to Date: January 12,
must be submitted for the Common Origination 2012.
each Federal Pell and Disbursement (COD) Earliest Submission
Grant recipient and System using the Dates:
Iraq and Afghanistan Student Aid Internet An institution may
Service Grant Gateway (SAIG). For submit anticipated
recipient at the both the Federal Pell disbursement
institution. Grant Program and the information as early
Iraq and Afghanistan as March 10, 2012.
Service Grant Program, An institution may
to the COD System submit actual
using the COD Web site disbursement
at: www.cod.ed.gov. information as early
as April 16, 2012, but
no earlier than:
(a) 7 calendar days
prior to the
disbursement date
under the advance
payment method;
(b) 7 calendar days
prior to the
disbursement date
under the Cash
Monitoring 1 payment method;
or
(c) The date of
disbursement under
the Reimbursement
or Cash Monitoring
2 payment
methods.
Deadline Submission
Dates:\1\
No later than the
earlier of September
30, 2013 or:
(a) For
disbursements that
occur prior to
April 1, 2013 an
institution is
required to submit
disbursement
information no
later than 30
calendar days after
the institution
makes a
disbursement or
becomes aware of
the need to make an
adjustment to
previously reported
disbursement data.
(b) For
disbursements that
occur on or after
April 1, 2013 an
institution is
required to submit
disbursement
information no
later than 15
calendar days after
the institution
makes a
disbursement or
becomes aware of
the need to make an
adjustment to
previously reported
disbursement data.
Notes:
Disbursements made
between January 1,
2012 and April 16,
2012 must be reported
not later than 30
calendar days after
April 16, 2012.
Downward adjustments
after September 30,
2013 of a previously
reported and accepted
award or disbursement
may be submitted at
any time until
September 30, 2018.
Other disbursement
information for
submission after
September 30, 2013 may
be submitted only upon
approval of a request
for an extension, as
specified below.
[[Page 13655]]
Institutions......................... Requests for extensions Via COD Web site at: The earlier of:
to the established www.cod.ed.gov. --When the institution
disbursement is fully reconciled
submission deadlines and is ready to submit
may be made for all additional data
reasons, including, for the program and
but not limited to: the award year; or
(a) A program review or --September 30, 2018.
initial audit finding
per 34 CFR 690.83;.
(b) A late disbursement
under 34 CFR
668.164(g); or.
(c) Disbursements
previously blocked as
a result of another
institution failing to
post a downward
adjustment..
Institutions......................... Request for Via COD Web site at: The earlier of:
administrative relief www.cod.ed.gov. --A date designated by
based on a natural the Secretary after
disaster or other consultation with the
unusual circumstance institution; or
or an administrative --February 1, 2014.
error made by the
Department.
Institutions......................... Request for Via COD Web site at: The earlier of:
administrative relief www.cod.ed.gov. --15 days after the
if a student reenters student reenrolls; or
the institution within --May 3, 2014.
180 days after
initially withdrawing
and the institution is
reporting a
disbursement for the
student within 15 days
of the student's
reenrollment but after
September 30, 2013.\2\
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\1\ Transmissions must be completed and accepted before 12:00 (Eastern Time) midnight to meet the deadline. If
transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those
transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the
deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the
user gets the information notifying him or her of the rejection.
\2\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
Table C--William D. Ford Federal Direct Loan (Direct Loan) Program and Teacher Education Assistance for College
and Higher Education (TEACH) Grant Program Submission Dates for Disbursement Information by Institutions for the
2012-2013 COD Processing Year \1\
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What are the earliest
Who submits? What is submitted? Where is it submitted? submission and deadline
dates for receipt?
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Institutions......................... At least one acceptable To the Student Aid Earliest Disbursement
disbursement record Internet Gateway Date: January 1, 2012.
must be submitted for (SAIG) or to the Earliest Submission
each Direct Loan and Common Origination and Dates:
TEACH Grant recipient Disbursement (COD) An institution may
at the institution. System using the COD submit anticipated
Web site at: disbursement
www.cod.ed.gov. information as early
as March 10, 2012.
An institution may
submit actual
disbursement
information as early
as March 10, 2012, but
no earlier than:
(a) 7 calendar days
prior to the
disbursement date
under the advance
payment method;
(b) 7 calendar days
prior to the
disbursement date
under the Cash
Monitoring 1 payment method;
or
(c) The date of
disbursement under
the Reimbursement
or Cash Monitoring
2 payment
methods.
Deadline Submission
Dates:\2\
[[Page 13656]]
For disbursements that
occur prior to April
1, 2013 an institution
is required to submit
disbursement
information no later
than 30 calendar days
after the institution
makes a disbursement
or becomes aware of
the need to make an
adjustment to
previously reported
disbursement data; or
For disbursements that
occur on or after
April 1, 2013 an
institution is
required to submit
disbursement
information no later
than 15 calendar days
after the institution
makes a disbursement
or becomes aware of
the need to make an
adjustment to
previously reported
disbursement data.
Note:
Disbursements made
between January 1,
2012 and March 10,
2012 must be reported
not later than 30
calendar days after
March 10, 2012.
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\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan and
TEACH Grant records to the COD System that are related to a given award year. For a Direct Loan, the period of
time includes loans that have a loan period covering any day in the 2012-2013 award year. For a TEACH Grant,
the period of time includes an award for a payment period that includes any day in the 2012-2013 award year.
\2\ Transmissions must be completed and accepted before 12:00 (Eastern Time) midnight to meet the deadline. If
transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those
transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the
deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the
user gets the information notifying him or her of the rejection.
Note: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
[FR Doc. 2013-04689 Filed 2-27-13; 8:45 am]
BILLING CODE 4000-01-P]