[Federal Register Volume 78, Number 55 (Thursday, March 21, 2013)]
[Notices]
[Pages 17386-17388]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-06489]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2013-0017]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to alter a System of Records.
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[[Page 17387]]
SUMMARY: The Department of the Air Force proposes to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective on April 22, 2013 unless
comments are received which result in a contrary determination.
Comments will be accepted on or before April 22, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name and
docket number for this Federal Register document. The general policy
for comments and other submissions from members of the public is to
make these submissions available for public viewing on the Internet at
http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of
the Air Force Privacy Office, Air Force Privacy Act Office, Office of
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at
(571) 256-2515.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, as amended, were submitted on March 5, 2013, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: March 18, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFPC K
System name:
Historical Airman Promotion Master Test File (MTF) (June 11, 1997,
62 FR 31793).
Changes:
* * * * *
System name:
Delete entry and replace with ``Enlisted Promotion Testing
Record.''
System location:
Delete entry and replace with ``Headquarters Air Force Personnel
Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE),
550 C Street West, Randolph Air Force Base, TX 78150-4711.''
Categories of individuals covered by the system:
Delete entry and replace with ``Active duty enlisted personnel in
the ranks of Senior Airman (E-4) to Senior Master Sergeant (E-8).''
Categories of records in the system:
Delete entry and replace with ``Name; rank; Social Security Number
(SSN); Department of Defense Identification Number (DoD ID Number);
Promotion Test Answer Sheets for Specialty Knowledge Test (SKT),
Promotion Fitness Examination (PFE) and United States Air Force
Supervisory Examination (USAFSE); date tested; score; item responses;
correspondence to and from Air Force Board for Correction of Military
Records.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 8013, Secretary of the
Air Force; DoDD 1304.20, Enlisted Personnel Management System; DoDI
1304.30, Enlisted Personnel Management Plan Procedures; Air Force
Policy Directive (AFPD) 36-25, Military Promotion and Demotion; Air
Force Instruction (AFI) 36-2502, Air Force Enlisted Promotions; AFI 36-
2605, Air Force Military Personnel Testing System; and E.O. 9397 (SSN),
as amended.''
Purpose(s):
Delete entry and replace with ``Used by Air Force Personnel Center/
Enlisted Promotion Branch (AFPC/DPSOE) to research and/or correct
promotion status for previous cycles and to score Air Force Specialty
Knowledge, Promotion Fitness Examination, and Supervisory Examination
tests. Data is used to resolve inquiries, provide supplemental
consideration, prepare Air Staff advisories to the Air Force Board for
Correction of Military Records, and manage the Airman Promotion
Program.''
* * * * *
Storage:
Delete entry and replace with ``Paper records and electronic
storage media.''
Retrievability:
Delete entry and replace with ``Name, SSN, and/or DoD ID number.''
Safeguards:
Delete entry and replace with ``Records are accessed by the program
manager and by person(s) responsible for servicing the record system in
the performance of their official duties that are properly screened and
cleared for need-to-know. Paper records are stored in secured file
cabinets in a locked building with controlled access entry
requirements. System software uses Primary Key Infrastructure (PKI)/
Common Access Card (CAC) authentication to lock out unauthorized
access. Access to the building is controlled by Security Access Card.''
Retention and disposal:
Delete entry and replace with ``Answer sheets are maintained for 6
months following the completion of promotion cycle for which member was
tested, then destroyed by burning or shredding. Electronic systems
supplement temporary hard copy records where the hard copy records are
retained to meet recordkeeping requirements and destroyed when agency
determines the electronic records are superseded, obsolete, or no
longer needed for administrative legal, audit, or other operational
purposes. Historical Airman Promotion Master Test File (MTF) are
maintained for 10 years computed from the date of the original
selection process.''
System manager(s) and address:
Delete entry and replace with ``Chief, Air Force Personnel Center,
Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C
Street West, Randolph Air Force Base, TX 78150-4711.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to Chief, Air Force Personnel Center,
Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C
Street West,
[[Page 17388]]
Randolph Air Force Base, TX 78150-4711.
For verification purposes, individual should provide their full
name, SSN and/or DoD ID number, any details which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to their servicing Military Personnel Section (MPS)
Enlisted Promotions Office, Headquarters of Major Commands or separate
operating agencies, or the Assistant Deputy Chief of Staff, Air Force
Personnel Center, Randolph Air Force Base, TX 78150.
For verification purposes, individual should provide their full
name, SSN and/or DoD ID number, any details which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: 'I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''
Contesting record procedures:
Delete entry and replace with ``The Air Force rules for accessing
records, contesting contents, and appealing initial agency
determinations are published in Air Force Instruction 33-332, Air Force
Privacy Program; 32 CFR part 806b; or may be obtained from the system
manager.''
Record source categories:
Delete entry and replace with ``Member, promotion testing
personnel, Military Personnel Data System (MilPDS), Automated Records
Management System (ARMS), and Air Force Promotion System (AFPROMS).''
* * * * *
[FR Doc. 2013-06489 Filed 3-20-13; 8:45 am]
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