[Federal Register Volume 78, Number 58 (Tuesday, March 26, 2013)]
[Notices]
[Pages 18362-18363]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-06830]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5690-N-05]
Proposed Information Collection for Public Comment: Enterprise
Income Verification (EIV) Systems--Access Authorization Form and Rules
of Behavior and User Agreement
AGENCY: Office of the Assistant Secretary for Public and Indian
Housing, HUD.
ACTION: Notice of proposed information collection.
-----------------------------------------------------------------------
SUMMARY: The proposed information collection requirement described
below will be submitted to the Office of Management and Budget (OMB)
for review, as required by the Paperwork Reduction Act. HUD is
soliciting public comments on the subject proposal.
The Federal Privacy Act, 5 U.S.C. 552a, as amended, requires HUD to
identify all individuals who access and use personally identifiable
information (PII) maintained in HUD systems. This information
collection identifies the individuals at public housing agencies that
will access PII from HUD's Public and Indian Housing EIV System.
DATES: Comments Due Date: May 28, 2013.
ADDRESSES: Interested persons are invited to submit comments regarding
this proposal. Comments should refer to the proposal by name and/or OMB
Control number and sent to: Colette Pollard, Departmental Reports
Management Officer, QDAM, Department of Housing and Urban Development,
451 7th Street SW., Room 4178, Washington, DC 20410-5000; telephone
(202) 402-3400 (this is not a toll-free number) or email Ms. Pollard at
[email protected] for a copy of the proposed forms or other
available information. Persons with hearing or speech impairments may
access this number via TTY by calling the Federal Information Relay
Service at (800) 877-8339.
FOR FURTHER INFORMATION CONTACT: Arlette Mussington, Office of Policy,
Programs and Legislative Initiatives, PIH, Department of Housing and
Urban Development, 451 7th Street SW., (L'Enfant Plaza, Room 2206),
Washington, DC; telephone (202) 402-4109, for copies of other available
documents (this is not a toll-free number).
SUPPLEMENTARY INFORMATION: The Department will submit the proposed
information collection to the Office of Management and Budget (OMB) for
review, as required by the Paper Reduction Act of 1995 (44 U.S.C.
Chapter 35, as amended). This Notice is soliciting comments from
members of the public and affected agencies concerning the proposed
collection of information to: (1) Evaluate whether the proposed
collection of information is necessary for the proper performance of
the functions of the agency, including whether the information will
have practical utility; (2) evaluate the accuracy of the agency's
estimate of the burden of the proposed collection of information; (3)
enhance the quality, utility, and clarity of the information to be
collected; and (4) minimize the burden of the collection of information
on those who are to respond, including through the use of appropriate
automated collection techniques or other forms of information
technology; e.g., permitting electronic submission of responses.
This notice also lists the following information:
Title of Proposal: Enterprise Income Verification (EIV) System
Access Authorization Form and Rules of Behavior and User Agreement.
OMB Control Number: 2577-0267.
Description of the need for the information and proposed use: In
[[Page 18363]]
accordance with statutory requirements at 5 U.S.C. 552a, as amended
(most commonly known as the Federal Privacy Act of 1974), the
Department is required to account for all disclosures of information
contained in a system of records. Specifically, the Department is
required to keep an accurate accounting of the name and address of the
person or agency to which the disclosure is made. The Enterprise Income
Verification (EIV) System (HUD/PIH-5) is classified as a System of
Records, as initially published on July 20, 2005, in the Federal
Register at page 41780 (70 FR 41780) and amended and published on
August 8, 2006, in the Federal Register at page 45066 (71 FR 45066).
As a condition of granting HUD staff and staff of processing
entities with access to the EIV system, each prospective user of the
system must (1) request access to the system; (2) agree to comply with
HUD's established rules of behavior; and (3) review and signify their
understanding of their responsibilities of protecting data protected
under the Federal Privacy Act (5 U.S.C. 552a, as amended). As such, the
collection of information about the user and the type of system access
required by the prospective user is required by HUD to: (1) Identify
the user; (2) determine if the prospective user in fact requires access
to the EIV system and in what capacity; (3) provide the prospective
user with information related to the Rules of Behavior for system usage
and the user's responsibilities to safeguard data accessed in the
system once access is granted; and (4) obtain the signature of the
prospective user to certify the user's understanding of the Rules of
Behavior and responsibilities associated with his/her use of the EIV
system.
HUD collects the following information from each prospective user:
Public Housing Agency (PHA) code, organization name, address,
prospective user's full name, HUD-assigned user ID, position title,
telephone number, facsimile number, type of work which involves the use
of the EIV system, type of system action requested, requested access
roles to be assigned to prospective user, public housing development
numbers to be assigned to prospective PHA user, and prospective user's
signature and date of request. The information is collected
electronically and manually (for those who are unable to transmit
electronically) via a PDF-fillable or Word-fillable document, which can
be emailed, faxed or mailed to HUD.
If this information is not collected, the Department will not be in
compliance with the Federal Privacy Act and be subject to civil
penalties.
Agency Form Numbers: Form HUD 52676 and 52676-I.
Members of Affected Public: Employees of state or local government,
public housing agencies (PHAs), and staff of PHA-hired management
agents.
Estimation of the Total number of hours needed to prepare the
information collection including number of respondents, frequency of
response, and hours of response: The estimated number of respondents
annually is 13,107, including respondents who are new users of the EIV
system, those who will be users of EIV data only, and respondents who
are changing user roles in the EIV system. The average time for each
respondent who is new user of the system or user of the data only is 1
hour per response and the average time for each respondent who is
changing roles in the system is .25 hours, for a total burden of 10,736
hours.
Status of the Proposed Information Collection: Renewal.
Authority: The Paperwork Reduction Act of 1995, 44 U.S.C.
Chapter 35, as amended.
Dated: March 19, 2013.
Merrie Nichols-Dixon,
Deputy Director for Policy, Program and Legislative Initiatives.
[FR Doc. 2013-06830 Filed 3-25-13; 8:45 am]
BILLING CODE 4210-67-P