[Federal Register Volume 78, Number 59 (Wednesday, March 27, 2013)]
[Notices]
[Pages 18630-18631]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-07109]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
April 26, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using
[[Page 18631]]
the Standard Form (SF) 115, Request for Records Disposition Authority.
These schedules provide for the timely transfer into the National
Archives of historically valuable records and authorize the disposal of
all other records after the agency no longer needs them to conduct its
business. Some schedules are comprehensive and cover all the records of
an agency or one of its major subdivisions. Most schedules, however,
cover records of only one office or program or a few series of records.
Many of these update previously approved schedules, and some include
records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Farm Service Agency (N1-145-12-1, 3
items, 3 temporary items). Support records relating to agency planning,
risk management, and the American Recovery and Reinvestment Act.
2. Department of Defense, Defense Intelligence Agency (N1-373-12-
02, 1 item, 1 temporary item). Records related to suitability and
medical readiness of employees preparing for deployment.
3. Department of Defense, National Reconnaissance Office (N1-525-
12-3, 4 items, 4 temporary items). Records include general and routine
IT and communication information such as system certifications,
communication security files, telephone use logs, and audit and
inspection records.
4. Department of Defense, Office of the Secretary of Defense (N1-
330-13-1, 1 item, 1 temporary item). Master files of an electronic
information system used to maintain personnel contact and roster
information for use in continuity of operations planning.
5. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2013-0001, 4 items, 4 temporary items). Plans, guidance,
exercises, training documents, and briefings related to agency
continuity of operations preparations.
6. Department of State, Bureau of Public Affairs (DAA-0059-2011-
0007, 7 items, 7 temporary items). Records of the U.S. Diplomacy Center
including office program files and educational outreach materials. Also
included are master files of electronic information systems used to
track artifacts.
7. Department of the Treasury, Internal Revenue Service (N1-58-12-
4, 6 items, 4 temporary items). Forms, letters, and related background
materials used to report income taxes. Proposed for permanent retention
are tax forms, form letters, and control documentation.
8. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-11,
1 item, 1 temporary item). Administrative records used to manage the
agency.
9. Court Services and Offenders Supervision Agency, Re-Entry and
Sanction Center (DAA-0562-2012-0004, 1 item, 1 temporary item).
Clinical files used to document offenders' medical treatments.
10. Office of the Director of National Intelligence, Associate
Director of National Intelligence for Human Capital and the
Intelligence Community Chief Human Capital Officer (N1-576-11-3, 24
items, 17 temporary items). Records include background and reference
materials, non-substantive drafts, routine briefings and speeches,
staff level working groups, Web site records, training materials, and
records typically covered by the General Records Schedules. Also
included are the master files of an electronic information system used
for human capital planning. Proposed for permanent retention are
correspondence files, final reports, significant external briefings and
speeches, program files, records of senior-level boards, and
substantive working papers.
11. Office of the Director of National Intelligence, Intelligence
Community Office of Equal Employment Opportunity and Diversity (N1-576-
11-9, 12 items, 6 temporary items). Records include policy files,
internal briefings and speeches, drafts, non-substantive working
papers, reference files, and the internal Web site. Proposed for
permanent retention are substantive working papers, external briefings
and speeches, annual reports, congressional responses, and program and
strategic planning files.
Dated: March 19, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-07109 Filed 3-26-13; 8:45 am]
BILLING CODE 7515-01-P