[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22604-22620]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-08849]
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DEPARTMENT OF THE TREASURY
Bureau of Engraving and Printing
Privacy Act of 1974, as Amended; System of Records
AGENCY: Bureau of Engraving and Printing, Treasury.
ACTION: Notice of systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing
is publishing its inventory of Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, as
amended, 5 U.S.C. 552a, and the Office of Management and Budget
Circular No. A-130, the Bureau of Engraving and Printing (BEP) has
completed a review of its Privacy Act system of records notices to
identify minor changes that will more accurately describe these
records. The changes throughout the document are editorial in nature
and consist primarily of corrections to citations, updates to
addresses, and clarifications to the storage, retrievability,
safeguards, retention and disposal and individuals or records covered.
One new system of records has been published in the BEP inventory
of Privacy Act notices. That system is identified below:
Treasury/BEP .048 Electronic Police Operations Command Reporting System
(EPOCRS)--Treasury/BEP (Published August 25, 2010, at 75 F.R. 52394)
The following three systems of records maintained by the BEP were
amended:
1. Treasury/BEP .006. Debt Files (Employees)--Treasury/BEP
(Published December 30, 2009, at 74 F.R. 69190).
2. Treasury/BEP .027. Access Control and Alarm Monitoring Systems
(ACAMS)--Treasury/BEP (Published January 5, 2012, at 77 F.R. 551).
3. Treasury/BEP .021. Investigative Files--Treasury/BEP (Published
January 6, 2012, at 77 F.R. 837).
Systems Covered by This Notice
This notice covers all systems of records adopted by the Bureau of
Engraving and Printing up to August 25, 2010. The systems notices are
reprinted in their entirety following the Table of Contents.
Dated: April 9, 2013.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and
Records.
Bureau of Engraving and Printing (BEP)
Table of Contents
BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files of Employees
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035--Tort Claims against the United States of America
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
BEP .047--Employee Emergency Notification System
BEP .048--Electronic Police Operations Command Reporting System
(EPOCRS)
TREASURY/BEP .002
System name:
Personal Property Claim File--Treasury/BEP
System location:
Office of the Chief Counsel, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Office of the Chief Counsel, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Civilian officers, employees, and former employees of the Bureau of
Engraving and Printing, and their survivors having claims for damage to
or loss of personal property incident to their service.
[[Page 22605]]
Categories of records in the system:
Contains investigative and adjudication documents relative to
personal property damage claims.
Authority for maintenance of the system:
Military Personnel and Civilian Employees' Claims Act of 1964, 31
U.S.C. 3721, as amended.
Purpose(s):
The purpose of this system is to permit the Bureau of Engraving and
Printing to more effectively and efficiently process and manage claims,
and to provide statistics that allow us to focus our resources in order
to continually improve the safety of our workforce, work environment,
and equipment.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to the appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the stored
information. Access to the electronic and paper record system is
limited to the staff of the Office of the Chief Counsel who have a need
to know the information for the performance of their official duties
and who have appropriate clearances or permissions.
Retention and disposal:
In accordance with the National Archives and Records Administration
(NARA), General Records Schedule No. 18, records are destroyed when two
(2) years old.
System Manager(s) and Address:
Chief Counsel, Office of the Chief Counsel, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th and C Streets SW.,
Washington, DC 20228 and Manager, Office of the Chief Counsel, Bureau
of Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency
Facility, 14th & C Streets SW., Washington, DC 20228.
Record access procedures:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individuals having claim for damage to or loss of personal
property.
Exemptions claimed for the system:
None.
TREASURY/BEP .004
System name:
Counseling Records--Treasury/BEP.
System location:
Office of Equal Opportunity and Diversity Management, Bureau of
Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Employees or former employees of the Bureau of Engraving and
Printing who have received counseling.
Categories of records in the system:
Contains correspondence relative to counseling information and
follow-up reports.
Authority for maintenance of the system:
5 U.S.C. 301.
Purpose(s):
To provide a history and record of the employee counseling session.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or
[[Page 22606]]
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains, contingent upon that individual signing a release of
information form;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide general educational information to unions recognized as
exclusive bargaining representatives under the Civil Service Reform Act
of 1978, 5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
The records are stored on file folders, magnetic discs, tapes, or
electronic media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to the individuals in the Office of Equal Opportunity and
Diversity Management, who have a need to know the information for the
performance of their official duties and who have appropriate
clearances or permissions. The Office of Human Resources, Employee &
Labor Management Relations Division will have access the electronic and
paper record system in the event of disciplinary action.
Retention and disposal:
In accordance with National Archives and Records Administration
(NARA), General Records Schedule No. 1, records are destroyed three (3)
years after termination of counseling.
System manager(s) and address:
Chief, Office of Equal Opportunity and Diversity Management, Bureau
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency
Facility, 14th & C Streets SW., Washington, DC 20228.
Record access procedure:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Employee.
Exemptions claimed for the system:
None.
TREASURY/BEP .005
System names:
Compensation Claims--Treasury/BEP.
System location:
Office of Human Resources, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Human Resources Management Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Categories of individuals covered by the system:
Bureau of Engraving and Printing employees and former employees who
file claims for work-connected injuries or illnesses under the Federal
Employee Compensation Act for medical expenses, lost wages, leave buy-
back, and scheduled awards continuation of pay or disability.
Categories of records in the system:
All pertinent documentation, including investigative reports,
medical reports, forms, letters, Department of Labor Office of Workers'
Compensation (DOL-OWCP) letters, relative to work-connected injuries or
illnesses of employees.
Authority for maintenance of the system:
Federal Employees Compensation Act, as amended, 5 U.S.C. 8101 et
seq., 20 CFR Part 10.
Purposes:
The purpose of this system is to permit the Bureau of Engraving and
Printing to more effectively and efficiently process and manage claims,
and to provide statistics and information to the Department of Labor
Office of Workers' Compensation (DOL-OWCP). It also allows us to focus
our resources in order to continually improve the safety of our
workforce and work environment.
Routine uses of records maintained in the system, including categories
of user and the purposes of such user:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an
[[Page 22607]]
indication of a violation or potential violation of civil or criminal
law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(9) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name and date of injury.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper records system is
limited to those individuals from the Office of Human Resources who
have a need to know the information for performance of their official
duties and who have appropriate clearances or permissions.
Retention and disposal:
In accordance with the National Archives and Records Administration
(NARA), General Records Schedule No. 1, records are destroyed three (3)
years after cutoff on termination of compensations or when the deadline
for filing has passed.
System manager(s) and address:
Chief, Office of Human Resources, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Human Resources Officer, Human Resources Management Division,
Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue
Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Occupational health unit daily reports, medical providers,
supervisors' reports, and employee-provided information.
Exemptions claimed for the system:
None.
TREASURY/BEP .006
System name:
Debt Files of Employees--Treasury/BEP.
System location:
Office of Human Resources and Office of the Chief Counsel, Bureau
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228 and Human Resources Management Division and
Office of the Chief Counsel, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Current and former employees of the Bureau of Engraving and
Printing against whom garnishment proceedings or debt complaints have
been filed.
Categories of records in the system:
May contain correspondence; complaint information, including
counseling efforts and final disposition of complaints; court
judgments; writs, orders, summons, or other legal process in the nature
of garnishment; child support account numbers; names and addresses of
current employers of former agency employees; and records on current or
former employees to include name, Social Security number, address,
phone number, position, wages, and employment benefits.
Authority for maintenance of the system:
5 U.S.C. 301, 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44 U.S.C. 3101,
and Exec. Order No. 9397.
Purposes:
The purpose of this system is to maintain records about individuals
who owe debt(s) to the United States of America, through one or more of
its departments and agencies, and/or to individuals, including past due
support enforced by states. The information contained in the records is
maintained for the purpose of taking action to facilitate the
collection and resolution of the debt(s) using various collection
methods, including, but not limited to, offset, levy, and
administrative wage garnishment.
[[Page 22608]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(9) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm;
(10) Disclose information to a court of competent jurisdiction, an
authorized official or authorized state agency as defined in 5 CFR
parts 581, 582, or a party to a garnishment action, in response to
legal process, including interrogatories, served on the Bureau of
Engraving and Printing in connection with garnishment proceedings
against a current or former employee; and
(11) Provide information to private creditors for the purpose of
garnishment of wages of an employee if a debt has been reduced to a
judgment.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals in the Office of Human Resources and
Office of the Chief Counsel who have a need to know the information for
the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
In accordance with the National Archives and Records Administration
(NARA), General Records Schedule No. 2, records are destroyed three (3)
years after garnishment is terminated.
System manager(s) and address:
Chief, Office of Human Resources and Chief Counsel, Office of the
Chief Counsel, Bureau of Engraving and Printing, Eastern Currency
Facility, 14th & C Streets SW., Washington, DC 20228 and Human
Resources Officer, Human Resources Management Division, Bureau of
Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency
Facility, 14th & C Streets SW., Washington, DC 20228.
Record access procedure:
See ``Notification Procedure'' above.
Contesting record procedures:
See ``Notification Procedure'' above.
Record source categories:
Employees, complainants, creditors, court judgments, garnishment
orders, and personnel records.
Exemptions claimed for the system:
None.
TREASURY/BEP.014
System name:
Employee's Production Record--Treasury/BEP.
System location:
All Bureau of Engraving and Printing Organizational Components,
Bureau of Engraving and Printing, Eastern Currency Facility, 14th & C
Streets SW., Washington, DC 20228, and the Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Categories of individuals covered by the system:
All current employees of the Bureau of Engraving and Printing,
Eastern and Western Currency Facilities.
Categories of records in the system:
Employee's name;
Dates;
Work hours;
Record of production;
History of work assignments;
Training;
Work performance;
Progress reports.
Authority for maintenance of the system:
5 U.S.C. 301, 4103, 4302.
Purposes:
The purpose of this system is to permit the Bureau of Engraving and
[[Page 22609]]
Printing to maintain performance records used to support awards,
promotions, performance-based actions, training, and other personnel
actions, and to track and evaluate performance based upon the
accomplishments of each employee.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name and work code number, and cross-
referenced by project number.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper records system is
limited to those individuals who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with the National
Archives and Records Administration (NARA), General Records Schedule
No. 1.
System manager(s) and address:
Bureau of Engraving and Printing, Eastern Currency Facility, 14th &
C Streets SW., Washington, DC 20228: Director, Office of Director;
Deputy Director, Office of Deputy Director; Chief Counsel, Office of
the Chief Counsel; Chief, Office of External Affairs; Associate
Director-Chief Financial Officer including: Chief-Office of Financial
Management, Chief-Office of Acquisition, and Chief-Office of
Compliance; Associate Director, Eastern Currency Facility including:
Chief-Office of Engraving, Chief-Office of Security Printing, and
Chief-Office of Operations Support; Associate Director, Product &
Technology Development including: Deputy Associate Director-Product &
Technology Development, Chief-Office of Product Development, Chief-
Office of Materials Technology, Chief-Office of Engineering, and Chief-
Central Bank Liaison Staff; Associate Director-Management including:
Chief-Office of Security, Chief Office of Human Resources, Chief-Office
of Facilities Support, Chief-Office of Environmental Health & Safety,
and Chief-Office of Equal Opportunity & Diversity Management; Associate
Director-Chief Information Officer including: Chief-Office of Critical
Infrastructure & IT Security, Chief-Office of IT Operations, and Chief-
Office of Enterprise Solutions; Associate Director- Corporate Planning
& Strategic Analysis including: Chief-Office of Strategic Systems
Management, Chief-Office of Quality, Chief-Office of Order Management &
Delivery Systems, and Chief-Office of Portfolio & Project Management.
Bureau of Engraving and Printing, Western Currency Facility, 9000
Blue Mound Road, Fort Worth, TX 76131: Associate Director-Western
Currency Facility including: Chief-Office of Currency Manufacturing,
Chief, Office Operations Support Division, Security Officer-Security
Division, and Human Resources Officer-Human Resources Management
Division.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Information furnished by employee, developed by supervisor, or by
referral document.
Exemptions claimed for the system:
None.
[[Page 22610]]
TREASURY/BEP .016
System name:
Employee Suggestions--Treasury/BEP.
System location:
Office of Human Resources, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228,
and Human Resources Management Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Categories of individuals covered by the system:
All Bureau of Engraving and Printing employees submitting
suggestions under the incentive award program.
Categories of records in the system:
Contains employee's suggestion, reviewer evaluation, and final
disposition information.
Authority for maintenance of the system:
5 U.S.C. 4502(c).
Purposes:
The purpose of this system is to permit the Bureau of Engraving and
Printing to maintain records on the suggestions submitted by employees
and used to support awards if the suggestions are adopted.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to the appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals in the Office of Human Resources who have
a need to know the information for the performance of their official
duties and who have appropriate clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with the National
Archives and Records Administration (NARA), General Records Schedule
No. 1.
System manager(s) and address:
Chief, Office of Human Resources, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Human Resources Officer-Human Resources Management Division, Bureau
of Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individual employee, employee's supervisor, and review committee.
Exemptions claimed for the system:
None.
TREASURY/BEP .020
System name:
Industrial Truck Licensing Records--Treasury/BEP.
System location:
Office of Environment, Health, and Safety, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228, and Office of Operations Support, Environment, Health &
Safety Branch, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Bureau of Engraving and Printing employees designated to operate
self-
[[Page 22611]]
propelled material and/or machinery handling equipment.
Categories of records in the system:
Record of employee physical examination, testing, license number
and issue date for purposes of operating one or more types of material
handling equipment used within the Bureau of Engraving and Printing.
Authority for maintenance of the system:
5 U.S.C. 301.
Purposes:
This system of records is used to document who is authorized to
operate self-propelled material and/or machinery handling equipment. In
addition, it keeps track of the expiration dates of the licenses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be disclosed to appropriate agencies, entities,
and persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals from the Office of Environment, Health,
and Safety in the Eastern and Western Currency Facilities who have a
need to know the information for the performance of their official
duties and who have appropriate clearances or permissions.
Retention and disposal:
In accordance with the National Archives and Records Administration
(NARA), General Records Schedule No. 10, records are destroyed three
(3) years after separation of employee or three (3) years after
rescission of authorization to operate Government-owned vehicle,
whichever is sooner.
System manager(s) and address:
Chief, Office of Environment, Health, and Safety, Bureau of
Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228 and Chief, Office of Operations Support,
Environment, Health & Safety Branch, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Supervisor's request, results of physical examination, and data
obtained during training or practical tests.
Exemptions claimed for the system:
None.
TREASURY/BEP .021
System name:
Investigative Files--Treasury/BEP.
System location:
Office of Security, Bureau of Engraving and Printing, Eastern
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and
Security Division, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Former and current BEP employees, contractors, and service company
employees, applicants for employment, visitors to BEP, news-media
correspondents, and employees or contractors of companies to which
samples or test decks of Federal Reserve notes or other Government
securities are supplied.
Categories of records in the system:
Security files;
Personnel clearance requests;
Case files;
Bank shortage letters;
Contractor files;
Currency discrepancy reports;
Intelligence files;
Stamp discrepancy reports;
Case records;
Correspondence from the public concerning security
matters;
Security Files Reference Record;
Employee Indebtedness Record.
Type of Information:
Passport numbers;
Character references;
Police force reports;
Previous employment verification;
Newspaper articles;
Social Security numbers;
Laboratory reports to include handwriting results and
latent fingerprint examinations;
Law enforcement criminal and subversive record checks;
Court records;
Security register;
Residency information;
Reports of shortages or thefts of Bureau products
including subsequent investigations;
Personnel records of various types;
Fingerprint card, photograph;
Names of individuals including those at contractor plants
who worked on a shortage involving Bureau products;
Credit checks;
Background investigation reports conducted by Office of
Personnel Management, Bureau of Engraving and Printing, the Internal
Revenue Service, and other Federal Investigative Agencies
Disciplinary action recommended and/or received;
Military record forms and extracted information;
List of Bureau employees granted security clearances;
Processes served (e.g., summons, subpoenas, warrants);
[[Page 22612]]
Personnel security case numbers, dates--case opened and
closed, and recommendations;
Certificate of Security Clearance;
Reports of violations of Bureau regulations and
procedures;
Bureau visitor control documents;
Correspondence relating to individuals;
Claims of indebtedness from firms and collection agencies
and other sources, and assorted documents, recorded audio or video
testimony;
Bureau investigation reports, information supplied by Law
Enforcement agencies;
Applicant interview record;
Anonymous tips concerning Bureau employees;
Official investigative statements;
Names of those requesting security assistance and report
of the assistance rendered;
Other pertinent Governmental records;
Education records and information;
Date of birth and physical description of individual in
the files.
Authority for maintenance of the system:
31 U.S.C. 321, Exec. Order No. 10,450, and implementing Treasury
and Bureau Regulations.
Purposes:
This system is to permit the Bureau of Engraving and Printing to
collect and maintain background investigation records on applicants for
employment, current Bureau employees, and contractors for issuance of
security clearances; visitors seeking access to Bureau facilities; and
those to whom samples or test decks of Federal Reserve notes or other
Government securities are supplied. Information is also collected as
part of investigations conducted by the Bureau's Office of Security.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(9) Provide to appropriate agencies, entities, and persons when (a)
the Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved alphabetically by name and company name,
and numerically by case number, passport number, Social Security
number, and year.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper records system is
limited to those individuals in the Office of Security in the Eastern
and Western Currency Facilities who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with the National
Archives and Records Administration (NARA), General Records Schedule
No. 18.
System manager(s) and address:
Chief, Office of Security, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets, SW., Washington, DC 20228
and Security Officer, Security Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
The sources of the information are the individual concerned and
information supplied by federal, state, and local investigative
agencies, credit bureaus, financial institutions, court records,
educational institutions, and individuals contacted concerning the
person being investigated.
[[Page 22613]]
Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1),
(e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to
5 U.S.C. 552a(k)(2) and 31 CFR 1.36.
TREASURY/BEP .027
System name:
Access Control and Alarm Monitoring Systems (ACAMS)--Treasury/BEP.
System location:
Office of Security, Bureau of Engraving and Printing, Eastern
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and
Security Division, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Employees of the Bureau of Engraving and Printing; employees of
other U.S. Government agencies, contractors, and service company
employees who have been cleared for access to the Bureau of Engraving
and Printing and issued BEP Access Badges; and escorted visitors (i.e.,
contractors and service company employees who have not undergone the
formal clearance to enter the Bureau of Engraving and Printing).
Categories of records in the system:
(A) The following information is maintained concerning all
individuals who are issued BEP access badges with photographs:
photograph; full name; Social Security number; date of birth; badge
number; supervisory status; work telephone; work area number; BEP
access clearance level; date BEP access level granted; date last
security background investigation was completed; BEP access level; BEP
access time zone; date access badge issued; date access badge voided;
and time, date, and location of each passage through a security control
point, (B) In the case of BEP employees and contractors issued
``Temporary Access'' badges and contractors and others issued ``No
Escort'' badges, in lieu of his/her BEP access badge with photograph,
the same information as in paragraph A (above) is kept, and (C) BEP
ACAMS maintains the following information on official visitors,
contractors, and others issued ``Escort Visitor'' badges: photograph;
full name; date of birth; home address; driver's license number;
passport number and date of issue; and date, time, and location of each
passage through a security control point; and any additional data
contained on an identification card presented when seeking an Escort
Visitor badge.
Authority for maintenance of the system:
31 U.S.C. 321, 5 U.S.C. 301, 6106.
Purposes:
The purpose of this system is to maintain a record of those persons
who entered the Bureau of Engraving and Printing premises and the time
and areas visited for internal security use. This system of records is
used to assist in maintaining the security of the Bureau premises and
to permit the identification of individuals on the premises at
particular times.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(9) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored on computer printouts, magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved numerically by PASS/badge number,
alphabetically by last name, and appropriate index by subject.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access is limited to the Office of Security, Eastern
Currency Facility and Security Division, Western Currency Facility. On-
line terminals are installed in a locked 24-hour manned Central Police
Operations Center and the Security Systems Operations Center (SSOC) at
the Eastern Currency Facility. These terminals are on lines that can be
manually activated and deactivated in the Security Systems Operations
Center (SSOC).
[[Page 22614]]
Retention and disposal:
Records are retained and disposed of in accordance with BEP Records
Retention and Disposal Schedule No. 8 (N1/318/04/8) as required by the
National Archives and Records Administration (NARA). For official
visitors, contractors, and others issued ``Escort Visitor'' badges,
information other than name and photograph scanned from identification
cards is disposed of immediately upon collection.
System manager(s) and address:
Chief, Office of Security, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Security Officer, Security Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Eastern Currency Facility,
Bureau of Engraving and Printing, 14th & C Streets SW., Washington, DC
20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
The individual concerned, his/her supervisor, or an official of the
individual's firm or agency.
Exemptions claimed for the system:
None.
TREASURY/BEP .035
System name:
Tort Claims against the United States of America--Treasury/BEP.
System location:
Office of the Chief Counsel, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228,
and Office of the Chief Counsel, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Individuals and/or organizations making claim for money damage
against the United States of America for injury to or loss of property
or personal injury or death caused by neglect, wrongful act, or
omission of a Bureau of Engraving and Printing employee while acting
within the scope of his office or employment.
Categories of records in the system:
Contains investigative and adjudication documents relative to
personal injury and/or property damage claims.
Authority for maintenance of the system:
Federal Tort Claims Act, 28 U.S.C. 2672.
Purposes:
This system of records is used by the Bureau of Engraving and
Printing to track the claims submitted, including their progress,
adjudication, and final disposition.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(6) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(7) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals in the Office of the Chief Counsel who
have a need to know the information for the performance of their
official duties and who have appropriate clearances or permissions.
Retention and disposal:
Records are to be retained and disposed in accordance with BEP
Records Retention and Disposal Schedule No. 3 (N1/318/04/3) as required
by the National Archives and Records Administration (NARA).
System manager(s) and address:
Chief, Office of the Chief Counsel, Bureau of Engraving and
Printing,
[[Page 22615]]
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and Office of the Chief Counsel, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th & C Streets SW., Washington, DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individual or organization's claim and/or investigative reports.
Exemptions claimed for the system:
None.
TREASURY/BEP .038
System name:
Unscheduled Absence Record--Treasury/BEP.
System location:
Office of Human Resources, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228,
and Human Resources Management Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Categories of individuals covered by the system:
Employees of the Bureau of Engraving and Printing who have had
unscheduled absences.
Categories of records in the system:
Record contains chronological documentation of unscheduled
absences.
Authority for maintenance of the system:
5 U.S.C. 301.
Purposes:
To provide a history and a record of the employee's unscheduled
absences.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(6) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(7) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to the supervisor's employee and authorized timekeeping
personnel who have a need to know the information for the performance
of their official duties and who have appropriate clearances or
permissions.
Retention and disposal:
Records are retained and disposed in accordance with the National
Archives and Records Administration (NARA), General Records Schedule
No. 2.
System manager(s) and address:
Chief, Office of Human Resources, Bureau of Engraving and Printing,
14th & C Streets SW., Washington, DC 20228 and Human Resources Officer,
Human Resources Management Division, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individual employee's time and attendance records and his/her
supervisor.
[[Page 22616]]
Exemptions claimed for the system:
None.
TREASURY/BEP .041
System name:
Record of Discrimination Complaints--Treasury/BEP.
System location:
Office of Equal Opportunity and Diversity Management, Bureau of
Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Employees of the Bureau of Engraving and Printing who have
initiated discrimination complaints.
Categories of records in the system:
Data developed as a result of inquiry by the person making the
allegation of discrimination.
Authority for maintenance of the system:
Exec. Order No. 11,478.
Purposes:
To provide a history and record of the employee counseling session.
Documentation of all statements made will be kept for use in the
resolution of the case and forwarded, if need be, to the Equal
Employment Opportunity Commission (EEOC).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose to EEOC to adjudicate discrimination complaints;
(2) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(3) Disclose information to a federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name and case number.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to complainants and individuals from the Office of Equal
Opportunity and Diversity Management who have a need to know the
information for the performance of their official duties and who have
appropriate clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with the National
Archives and Records Administration (NARA), General Records Schedule
No. 1.
System manager(s) and address:
Chief, Office of Equal Opportunity and Diversity Management, Bureau
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency
Facility, 14th & C Streets SW., Washington, DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individual employees who have discrimination complaints.
Exemptions claimed for the system:
None.
TREASURY/BEP .045
System name:
Mail Order Sales Customer Files--Treasury/BEP
System location:
Office of External Relations, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228
and External Affairs Division, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Customers ordering engraved prints and numismatic products from the
[[Page 22617]]
Bureau of Engraving and Printing through the mail, and those
individuals who have requested that their names be placed on the BEP
mailing list.
Categories of records in the system:
Mail order customers' names; addresses; company names; credit card
numbers and expiration dates; history of customer sales; and inventory
data.
Authority for maintenance of the system:
5 U.S.C. 301.
Purposes:
The purpose of this system is to permit the Bureau of Engraving and
Printing to maintain a mailing list of customers and interested parties
to provide continuous communication and/or promotional materials about
existing and upcoming product offerings; to record and maintain records
of customer, interested party, and order information and requests for
promotional materials; and to capture orders through each stage of the
order life cycle, research and resolve orders that were not
successfully delivered to customers and interested parties, and
maintain a list of its products and to monitor and maintain product and
promotional material inventory levels to meet customer and interested
party demand.
Routine uses of records maintained in the system including categories
of users and the purposes of such uses:
(1) To electronically transmit credit card information to obtain
approval or disapproval from the issuing financial institution.
Categories of users include personnel involved in credit card approval;
and
(2) To inform appropriate agencies, entities, and persons when (a)
the Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
(3) To disclose to consumer reporting agencies any debt information
concerning a Government claim against an individual in accordance with
5 U.S.C. 552a(b)(12) and Section 3 of the Debt Collection Act of 1982
(Pub. L. 97-365), to encourage repayment of an overdue debt.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by customer name, order number, or
customer number.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals in the Office of External Relations who
have a need to know the information for the performance of their
official duties and who have appropriate clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with BEP Records
Retention and Disposal Schedule No. 21 (N1/318/04/21) approved by the
National Archives and Records Administration (NARA).
System manager(s) and address:
Manager, Office of External Relations, Marketing Division, Bureau
of Engraving and Printing, 14th & C Streets SW., Washington, DC 20228
and Manager, WCF External Affairs Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility. 14th & C Streets SW., Washington,
DC 20228.
Records access procedures:
See ``Notification procedure'' above.
Contesting records procedures:
See ``Notification procedure'' above.
Record source categories:
Customers, BEP employees, financial institutions.
Exemptions claimed for the system:
None.
TREASURY/BEP .046
System name:
Automated Mutilated Currency Tracking System--Treasury/BEP.
System location:
Office of Financial Management, Bureau of Engraving and Printing,
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228.
Categories of individuals covered by the system:
Individuals and financial institutions submitting mutilated paper
currency claims.
Categories of records in the system:
Mutilated currency claimants' names, addresses, company names,
amounts of claims, amounts paid, and types and conditions of currency.
Authority for maintenance of the system:
5 U.S.C. 301, 12 U.S.C. 413, 31 U.S.C. 321.
Purposes:
The purpose of this system is to maintain historical information
and to respond to claimants' inquiries (e.g., non-receipt of
reimbursement, status of case).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, state,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a federal, state, or local agency,
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to
[[Page 22618]]
the requesting agency's or the bureau's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111, 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation; and
(8) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by claimant name, case number, address, or
registered mail number.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals in the Office of Financial Management who
have a need to know the information for the performance of their
official duties and who have appropriate clearances or permissions.
Retention and disposal:
Records are retained and disposed in accordance with BEP Records
Retention and Disposal Schedule No. 10 (N1/318/04/10) approved by the
National Archives and Records Administration (NARA).
System manager(s) and address:
Chief, Office of Financial Management, Bureau of Engraving and
Printing, 14th & C Streets SW., Washington, DC 20228.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th & C Streets SW., Washington, DC 20228.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individuals, banking institutions, and BEP employees.
Exemptions claimed for the system:
None.
TREASURY/BEP .047
System name:
Employee Emergency Notification System--Treasury/BEP.
System location:
Bureau of Engraving and Printing, Eastern Currency Facility, 14th &
C Streets SW., Washington, DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
TX 76131.
Categories of individuals covered by the system:
Employees of the Bureau of Engraving and Printing who have
voluntarily provided personal information.
Categories of records in the system:
The types of personal information collected by this system are
necessary to ensure the timely emergency notification to individuals
that employees have identified. The types of personal information
presently include or potentially could include the following:
(a) Personal identifiers (name; home, work, and email addresses;
telephone, fax, and pager numbers);
(b) Emergency notification contact (name of person to be notified;
address; telephone number).
Authority for maintenance of the system:
44 U.S.C. 3101, 5 U.S.C. 301.
Purposes:
The purpose of this system of records is to provide emergency
notification to those person(s) employees have voluntarily designated
to receive such information.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be disclosed to appropriate agencies, entities,
and persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure
[[Page 22619]]
facilities in a locked drawer behind a locked door. The records are
stored in file folders and on electronic media.
Retrievability:
Records may be retrieved by name or other unique identifier.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper record system is
limited to those individuals who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
In accordance with the National Archives and Records Administration
(NARA), General Records Schedule No. 1-Item 18 (a), records are
reviewed and destroyed annually when the records are superseded or
obsolete. The file relating to a former employee is destroyed within
one (1) year after separation or transfer.
System manager(s) and address:
Bureau of Engraving and Printing, Eastern Currency Facility, 14th &
C Streets SW., Washington, DC 20228: Director, Office of Director;
Deputy Director, Office of Deputy Director; Chief Counsel, Office of
the Chief Counsel; Chief, Office of External Affairs; Associate
Director-Chief Financial Officer including: Chief-Office of Financial
Management, Chief-Office of Acquisition, and Chief-Office of
Compliance; Associate Director, Eastern Currency Facility including:
Chief-Office of Engraving, Chief-Office of Security Printing, and
Chief-Office of Operations Support; Associate Director, Product &
Technology Development including: Deputy Associate Director-Product &
Technology Development, Chief-Office of Product Development, Chief-
Office of Materials Technology, Chief-Office of Engineering, and Chief-
Central Bank Liaison Staff; Associate Director-Management including:
Chief-Office of Security, Chief Office of Human Resources, Chief-Office
of Facilities Support, Chief-Office of Environmental Health & Safety,
and Chief-Office of Equal Opportunity & Diversity Management; Associate
Director-Chief Information Officer including: Chief-Office of Critical
Infrastructure & IT Security, Chief-Office of IT Operations, and Chief-
Office of Enterprise Solutions; Associate Director-Corporate Planning &
Strategic Analysis including: Chief-Office of Strategic Systems
Management, Chief-Office of Quality, Chief-Office of Order Management &
Delivery Systems, and Chief-Office of Portfolio & Project Management.
Bureau of Engraving and Printing, Western Currency Facility, 9000
Blue Mound Road, Fort Worth, TX 76131: Associate Director-Western
Currency Facility including: Chief-Office of Currency Manufacturing,
Chief, Office Operations Support Division, Security Officer-Security
Division, and Human Resources Officer-Human Resources Management
Division.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington,
DC 20228.
Record access procedures:
See ``Notification procedure'' above.
Record source categories:
BEP Employees.
Contesting record procedures:
See ``Notification procedure'' above.
Exemptions claimed for the system:
None.
Treasury/BEP .048
System name:
Electronic Police Operations Command Reporting System (EPOCRS)--
Treasury/BEP.
System location:
Office of Security, Bureau of Engraving and Printing, Eastern
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and
Security Division, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of individuals covered by the system:
Employees of the Eastern and Western Currency Facilities of the
Bureau of Engraving and Printing, employees of other U.S. government
agencies, contractors, service company employees, and visitors who have
provided information to BEP police officers relating to an incident or
accident at a BEP facility.
Categories of records in the system:
The information maintained in this system includes electronic and
paper records of criminal/administrative incidents and/or general
complaints/concerns reported to the BEP Police Services Division that
require investigation, response, and reporting for purposes of
administrative processing activity at the Bureau. Information that will
be collected and maintained includes personal information such as
names, addresses, telephone numbers, dates of birth, property
information (such as vehicular brand, model, or other identifying
data), notification information, narratives, voluntary statements,
images, witnesses, and locations of the incidents).
Authority for maintenance of the system:
5 U.S.C. 301, 552(a)b, 31 U.S.C. 321, 40 U.S.C. 1315(b)(2)(a-c).
Purposes:
The purpose of the system is to establish a database for records
regarding investigation activity that directly or indirectly impacts
BEP persons and property. Records are of an administrative and/or
investigative nature involving the BEP.
Routine uses of records maintained in the system, including categories
of users and the purposes for such uses:
These records may be used to disclose information to:
(1) Appropriate federal, state, and local agencies responsible for
investigating or prosecuting the violation of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of a potential violation of civil or
criminal law or regulation;
(2) A court, magistrate, or administrative tribunal, in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses, for the purpose of civil discovery, litigation, or
settlement negotiations or in response to a court order, where relevant
or potentially relevant to a proceeding, or in connection with criminal
law proceedings;
(3) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) Representatives of the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904, 2906;
[[Page 22620]]
(5) The U.S. Department of Justice (``DOJ'') for its use in
providing legal advice to the Department or in representing the
Department in a proceeding before a court, adjudicative body, or other
administrative body before which the Department is authorized to
appear, where the Department deems DOJ's use of such information
relevant and necessary to the litigation, and such proceeding names as
a party or interests:
(a) The Department or any component of it;
(b) Any employee of the Department in his or her official capacity;
(c) Any employee of the Department in his or her individual
capacity where DOJ has agreed to represent the employee; or
(d) The United States, where the Department determines that
litigation is likely to affect the Department or any of its components;
and
(6) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored in file folders or on magnetic discs, tapes, or electronic
media.
Retrievability:
Records may be retrieved by name of the individual(s) involved in
the incident, date(s) of the incident, and by system generated report
numbers.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the electronic and paper records system is
limited to those individuals in the Office of Security, Office of
Compliance and Office of Critical Infrastructure & IT Security of the
Eastern Currency Facility and Security Division of the Western Currency
Facility who have a need to know the information for the performance of
their official duties and who have appropriate clearances or
permissions.
Retention and disposal:
Records are retained and disposed in accordance with BEP Records
Retention and Disposal Schedule No. 8 (N1/318/04/8) approved by the
National Archives and Records Administration (NARA).
System manager(s) and address:
Chief, Office of Security, Eastern Currency Facility, Bureau of
Engraving and Printing, 14th & C Streets SW., Washington, DC 20228 and
Security Officer, Security Division, Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit written inquiries in
accordance with instructions appearing in 31 CFR part 1, subpart C,
appendix F. to the Disclosure Officer, Bureau of Engraving and
Printing, 14th & C Streets SW., Washington, DC 20228.
Record access:
See ``Notification procedure.''
Contesting record procedure:
See ``Notification procedure.''
Record source categories:
(1) BEP employees, (2) individuals directly or indirectly involved
in an incident, (3) authorized officials or legal representatives of
such individuals, or (4) legal representatives of firms, companies, or
agencies directly or indirectly involved in an incident.
Exemptions claimed for the system:
None.
[FR Doc. 2013-08849 Filed 4-15-13; 8:45 am]
BILLING CODE 4810-39-P