[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22520-22522]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-08885]
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COURT SERVICES AND OFFENDER SUPERVISION AGENCY
Privacy Act of 1974: New System of Records
AGENCY: Court Services and Offender Supervision Agency (CSOSA)
ACTION: Notice of a new system of records.
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SUMMARY: CSOSA proposes to add a new system of records to its inventory
of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, titled ``Kiosk System.'' This action is necessary to meet
the requirements of the Privacy Act to publish in the
[[Page 22521]]
Federal Register notice of the existence and character of records
maintained by the agency (5 U.S.C. 552a(e)(4)). This system allows
CSOSA to collect and maintain records on individuals under supervision
who pose a very low level of risk to the community and allows those
individuals to provide the information needed to fulfill his/her
reporting requirement through the use of a self-service technology.
This system has been in operation since April 2008 without incident. In
the meantime, appropriate measures to ensure confidentiality, integrity
and access controls have been maintained.
DATES: Submit written comments on or before May 16, 2013. This new
system will be effective May 16, 2013 unless comments are received that
would result in a contrary determination.
ADDRESSES: You may submit written comments, identified by ``Kiosk
System, CSOSA-21'' to Rorey Smith, Deputy General Counsel and Chief
Privacy Officer, Office of General Counsel, Court Services and Offender
Supervision Agency, 633 Indiana Avenue NW., Room 1380, Washington, DC,
20004, or to [email protected].
FOR FURTHER INFORMATION CONTACT: Rorey Smith, (202) 220-5797, Office of
General Counsel, Court Services and Offender Supervision Agency,
Washington, DC 20004.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, CSOSA proposes to establish a new system of records
titled, ``Kiosk System.'' This system of records is being established
to allow individuals under supervision who pose a very low level of
risk to the community to use the self-service technology to provide the
information needed to fulfill his/her reporting requirement and to
allow the Community Supervision Officer to meet the documented contact
and supervision standards. This is the same information that would be
confirmed/verified if the individual were meeting with his/her
Community Supervision Officer in person.
In accordance with 5 U.S.C. 552a(r), CSOSA has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
SYSTEM OF RECORDS:
Kiosk System--CSOSA-21
SYSTEM NAME:
Kiosk System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Kiosk System application and database records are maintained at
CSOSA, Office of Information Technology, 633 Indiana Avenue NW., 7th
Floor, Washington, DC 20004.
CATERGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the Kiosk System are individuals under
supervision who are approved for reporting through the kiosk self-
service technology. In addition, there is information on CSOSA staff
members who are authorized to access and use the system.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains the following records: individual's name; date
of birth; Identification Numbers: Police Department Identification
(PDID), CSOSA Number, Probationer Identification Number (PIN); date
when the offender's supervision expires; addresses and phone numbers
(home, employment, school, emergency contact); email addresses;
physical description and characteristics (eye color, hair color,
ethnicity, race, height, weight; a hand biometric scan; selection to
report for the use of illegal substances testing (random selection
process); and information on any rearrests.
The system also contains the following records on CSOSA staff
members: logon information (username); assigned role/permission level
in the kiosk system; individual's name; and CSOSA phone number, email,
title, supervisor, and office location.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Information maintained in the Kiosk System is collected pursuant to
the National Capital Revitalization and Self-Government Improvement Act
of 1997 (the Act), Public Law 105-33, DC Official Code Sec. 24-133.
The Act grants CSOSA the authority to supervise District of Columbia
individuals on probation, parole, and supervised release.
PURPOSE(S):
The purpose of the Kiosk System is to allow individuals under
supervision who pose a very low level of risk to the community to use
self-service technology to provide the information needed to fulfill
his/her reporting requirement to CSOSA. The information confirmed/
provided by the individual through the kiosk self-service technology
allows the Community Supervision Officer to complete the required
verifications and meet the documented contact and supervision
standards.
In addition, the information on the CSOSA staff members is used to
verify and validate that appropriate individuals are given access to
the kiosk system, and to follow up as needed should there be issues
with the accounts, access to the system, etc.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
CSOSA is not establishing routine uses for the Kiosk System at this
time; however, CSOSA will make other disclosures generally permitted
under 5 U.S.C. 552a(b) of the Privacy Act.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETREIVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored electronically or on paper in
secure facilities behind a locked door. The records may be stored on
magnetic disc, tape, other digital media, and/or on paper.
RETREIVABILITY:
Offenders who are approved to report through the kiosk self-service
technology can retrieve their information through the use of the
Probationer Identification Number (PIN), in conjunction with the hand
biometric scan. This combination allows the offender to properly
identify him or herself to the kiosk self-service technology.
CSOSA staff members are able to search and retrieve the information
by a number of personal identifiers: last name, first name, date of
birth, Police Department Identification (PDID), PIN, or CSOSA Number.
SAFEGUARDS:
Records in this system are safeguarded in accordance with
application laws, rules and policies, including federal and all
applicable CSOSA automated systems security and access policies. Strict
controls have been imposed to minimize the risk of compromising the
information that is being stored. Access to the computer system
containing the records in this system is limited to those offenders who
are eligible, approved and enrolled for reporting through the kiosk
self-service technology and to CSOSA staff members with appropriate
clearances or permissions who have a need to know the information or to
access to the system for the performance of their official duties.
[[Page 22522]]
RETENTION AND DISPOSAL:
The records retention schedule (DAA-0562-2012-0002) has been
submitted by CSOSA to the National Archives and Records Administration
for review and approval.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director, Community Supervision Services, Court Services
and Offender Supervision Agency, 300 Indiana Avenue NW., Washington, DC
20004.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Office
of the General Counsel, Court Services and Offender Supervision Agency,
633 Indiana Avenue NW., Washington, DC 20004.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
The information in the Kiosk System comes from one of four sources:
(1) The individual under supervision; (2) from another CSOSA IT system,
when an individual is enrolled for kiosk reporting and specific
existing data on the individual is pulled into the system from a
staging database/staging tables associated with CSOSA's case management
system (this provides the base demographic data needed by staff to
properly identify the offender, and provides the initial residence,
employment, school and emergency contact information that the offender
will review, confirm and maintain via reporting through the kiosk self-
service technology); (3) information generated by the Kiosk System; and
(4) information entered by CSOSA staff, when the information entered by
staff includes the capture of the hand biometric (offender's right
hand), verification of the data in the system, disabling an offender
from reporting through the kiosk self-service technology (at the end of
supervision, or due to non-compliance), and re-enabling and offender to
report through the kiosk self-service technology.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: April 10, 2013.
Rorey Smith,
Office of General Counsel, Court Services and Offender Supervision
Agency.
[FR Doc. 2013-08885 Filed 4-15-13; 8:45 am]
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