[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22560-22561]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-08886]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
16, 2013. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD
[[Page 22561]]
20740-6001. Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Army, Agency-wide (DAA-AU-2012-0009, 1 item, 1
temporary item). Master files of an electronic information system used
to track information on keys to ammunition storage buildings.
2. Department of the Army, Agency-wide (DAA-AU-2012-0010, 2 items,
2 temporary items). Master files of electronic information systems used
to report and share communication security information.
3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2012-0005, 1 item, 1 temporary item). Records relating to the
control of protected health information including authorizations,
disclosures, and training documentation.
4. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2012-0007, 1 item, 1 temporary item). Master files of an
electronic information system used to maintain information on students
attending primary and secondary schools on military installations.
5. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2012-0003, 6 items, 4 temporary items). Administrative files,
draft correspondence files, background decisional files, and training
records. Proposed for permanent retention are official correspondence
files and briefing books for the Chief and Deputy Chief Administrative
Law Judges.
6. Department of Homeland Security, United States Coast Guard (N1-
26-12-5, 2 items, 2 temporary items). Master files and reports of an
electronic information system used to create on-scene environmental
evaluations based on global observation information.
7. Department of the Interior, Bureau of Ocean Energy Management
(N1-589-12-2, 8 items, 4 temporary items). Records documenting policy
development, agency origin and organization, and decisions and
activities of senior executives. Proposed for permanent retention are
significant records relating to policy, rulemaking, congressional
activities, and public relations.
8. Department of State, Bureau of Administration (DAA-0059-2012-
0004, 2 items, 2 temporary items). Master files of an electronic
information system used to vet funding requests of foreign businesses
and organizations.
9. Department of Transportation, Federal Motor Carrier Safety
Administration (DAA-0557-0013-0001, 1 item, 1 temporary item). Master
files of an electronic information system used to track and manage
grants.
10. Administrative Office of the United States Courts, Office of
the Director (N1-116-12-1, 11 items, 6 temporary items). Master files
of an electronic information system used to track correspondence. Also
included are working group records, subject files, and background
files. Proposed for permanent retention are Director and Deputy
Director calendars and correspondence, and record sets of briefing
books and procedural manuals.
11. Consumer Financial Protection Bureau, Division of External
Affairs (N1-587-12-9, 9 items, 7 temporary items). Correspondence,
event files, and analysis files. Proposed for permanent retention are
high-level event records.
12. Consumer Financial Protection Bureau, Consumer Education and
Engagement (N1-587-12-15, 15 items, 13 temporary items). Records
related to publications, events, and outreach. Proposed for permanent
retention are significant event files and reports to Congress.
13. Federal Retirement Thrift Investment Board, Office of
Enterprise Risk Management (N1-474-12-7, 1 item, 1 temporary item).
Audit and financial data collected during internal audits.
14. Federal Retirement Thrift Investment Board, Office of
Enterprise Risk Management (N1-474-12-9, 2 items, 2 temporary items).
Records relating to final audit reports.
Dated: April 4, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-08886 Filed 4-15-13; 8:45 am]
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