[Federal Register Volume 78, Number 77 (Monday, April 22, 2013)]
[Notices]
[Pages 23810-23811]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-09335]
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SMALL BUSINESS ADMINISTRATION
Privacy Act System of Records
AGENCY: Small Business Administration.
ACTION: Notice of new Privacy Act system of records and request for
comment.
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SUMMARY: The Small Business Administration (SBA) is amending its
Privacy Act Systems of Records to add a new System of Records to
maintain the protected information collected from applicants and
participants in the Small Business Innovation Research (SBIR) and Small
Business Technology Transfer (STTR) Programs.
DATES: Written comments on the system of records must be received on
before May 22, 2013. The notice will be effective without further
publication at the end of the comment period, unless comments are
received which require further amendments.
ADDRESSES: Written comments on this system of records should be
directed to Edsel M. Brown, Assistant Administrator, Office of
Technology, U.S. Small Business Administration, 409 3rd Street SW.,
Washington, DC 20416.
FOR FURTHER INFORMATION CONTACT: Edsel M. Brown, Assistant Director,
Office of Technology, at (202) 205-7343.
SUPPLEMENTARY INFORMATION: The Privacy Act (5 U.S.C. 552a) requires
federal agencies to publish a notice of systems of records in the
Federal Register whenever they establish a new system of records or
make a significant change to an established system of records. Each
notice must identify and describe the system of records the Agency
maintains, the reasons why the agency collects the personally
identifying information, the routine uses for which the agency will
disclose such information outside the agency, and how individuals may
exercise their rights under the Privacy Act to determine if, among
other things, the system contains information about them. The
information about each individual is called a ``record,'' and the
system, whether manual or computer-based, is called a ``system of
records.'' The Privacy Act applies to any record about an individual
that is maintained in a system of records from which individually
identifying information is retrieved by a unique identifier associated
with each individual, such as a name or Social Security number.
SYSTEM NAME:
TechNet--SBA 38.
SYSTEM LOCATION:
SBA's Office of Technology, Office of Investment and Innovation,
Small Business Administration, 409 Third Street SW., Washington, DC
20416.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM INCLUDES:
Persons who submit applications to or receive awards under the SBIR
and STTR programs; principal investigators and key individuals working
for SBIR and STTR applicants and awardees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, work phone numbers, and email addresses for owners, key
individuals and principal investigators; individual owners' social
security numbers; fraud related criminal history; history of civil
fraud violations related to the SBIR and STTR programs; and the social
and economic disadvantaged status of principal investigators.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 638.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES, THESE RECORDS MAY BE USED,
DISCLOSED OR REFERRED:
a. To the court or administrative tribunal and other parties in
litigation, when a suit or administrative action has been initiated.
b. To a Congressional office from an individual's record, when that
office is inquiring on the individual's behalf; the Member's access
rights are no greater than the individual's.
c. To SBA employees, volunteers, contractors, interns, grantees,
and experts who have been engaged by SBA to assist in the performance
of a service related to this system of records and who need access to
the records in order to perform this activity. Recipients of these
records shall be required to comply with the requirements of the
Privacy Act of 1974, as amended, 5 U.S.C. Sec. 552a.
d. To the Department of Justice (DOJ) when any of the following is
a party to litigation or has an interest in such litigation, and the
use of such records by DOJ is deemed by SBA to be relevant and
necessary to the litigation, provided, however, that in each case,
[[Page 23811]]
SBA determines the disclosure of the records to DOJ is a use of the
information contained in the records that is compatible with the
purpose for which the records were collected: SBA, or any component
thereof; any SBA employee in their official capacity; any SBA employee
in their individual capacity where DOJ has agreed to represent the
employee; or The United States Government, where SBA determines that
litigation is likely to affect SBA or any of its components.
e. In a proceeding before a court, or adjudicative body, or a
dispute resolution body before which SBA is authorized to appear or
before which any of the following is a party to litigation or has an
interest in litigation, provided, however, that SBA determines that the
use of such records is relevant and necessary to the litigation, and
that, in each case, SBA determines that disclosure of the records to a
court or other adjudicative body is a use of the information contained
in the records that is a compatible purpose for which the records were
collected: SBA, or any SBA component; any SBA employee in their
official capacity; any SBA employee in their individual capacity where
DOJ has agreed to represent the employee; or The United States
Government, where SBA determines that litigation is likely to affect
SBA or any of its components.
f. To appropriate agencies, entities, and persons when: SBA
suspects or has confirmed that the security or confidentiality of
information in the system records has been compromised; SBA has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identify
theft or fraud, or harm to the security of integrity of this system or
other systems or programs (whether maintained by the Agency or entity)
that rely upon the compromised information; and the disclosure made to
such agencies, entities and persons is reasonably necessary to assist
in connection with SBA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
g. To Congress, the Government Accountability Office, agencies
participating in the SBIR and the STTR programs (Department of
Agriculture, Department of Commerce (National Institute of Standards
and Technology and National Oceanic and Atmospheric Administration),
Department of Defense, Department of Education, Department of Energy,
Department of Health and Human Services, Department of Homeland
Security, Department of Transportation, Environmental Protection
Agency, National Aeronautics and Space Administration, and the National
Science Foundation), Office of Management and Budget, Office of Science
and Technology Policy, Office of Federal Procurement Policy, and other
authorized persons who are subject to a use and nondisclosure agreement
with the Federal Government covering the use of the database for the
purposes of program evaluation and auditing.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS:
STORAGE:
Paper and electronic files.
RETRIEVAL:
SBA will retrieve records using a unique tracking number assigned
by SBA or another participating agency, as well as by company name.
SAFEGUARDS:
The access to the system is restricted to registered users only,
which include applicants, current awardees, and past-awardees of the
SBIR or STTR programs from any of the 11 SBIR/STTR agencies, and
registered Government Agency users. The access to information for the
logged-in users is based on the role assigned to them during the
registration process. These roles ensure users are only able to access
their own records and not the records of other users.
RETENTION AND DISPOSAL:
TechNet is a unique, mission critical system of the SBA. The input
data is temporary and have a one year retention period. The data in the
system have a permanent retention in accordance with NARA disposition
authority approved under Request for Records Disposition Authority--N1-
309-03-001.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Investment, Office of Investment and
Innovation, 409 Third Street SW., Washington DC 20416.
NOTIFICATION PROCEDURE:
Individuals may make record inquiries in person or in writing to
the Systems Manager or SBA's Privacy Act Officer.
ACCESS PROCEDURES:
Individuals who must create an account will furnish their Company's
name, the authorized user's name, the company's EIN and DUNS numbers
and email address of the principal of the firm. These details are to be
submitted through a web-based registration form available on sbir.gov
public-facing site. The company name, EIN, and name of the principal of
the firm will be publicly available for all awardees as required by
Congress.
CONTESTING PROCEDURES:
Individuals seeking to contest or amend information maintained in
this system of records should notify the SBA Privacy Act Officer, Lisa
J. Babcock, 409 Third Street SW., Washington DC 20416, or System
Manager listed above, state reason(s) for contesting any information in
the record and provide proposed amendment(s).
SOURCE CATEGORIES:
The SBIR/STTR applicants and awardees, including information
submitted to the SBIR/STTR participating agencies. In addition,
SBIR.gov system interfaces with System for Award Management (SAM)
database to complete the authentication process for new small business
users' registration.
Dated: April 15, 2013.
Pravina Raghavan,
Acting Associate Administrator for Investment, Director, Office of
Investments & Innovation.
[FR Doc. 2013-09335 Filed 4-19-13; 8:45 am]
BILLING CODE 8025-01-P