[Federal Register Volume 78, Number 78 (Tuesday, April 23, 2013)]
[Notices]
[Pages 23935-23936]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-09446]
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DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0032; Docket 2012-0076; Sequence 66]
Federal Acquisition Regulation; Information Collection;
Contractor Use of Interagency Fleet Management System Vehicles
AGENCY: Department of Defense (DOD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Notice of request for public comments regarding an extension to
an existing OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat will be submitting to the Office of Management
and Budget (OMB) a request to review and approve an extension of a
previously approved information collection requirement concerning
contractor use of interagency fleet management system vehicles per the
Federal Acquisition Regulation (FAR) 51.2 and clause 52.251-2.
DATES: Submit comments on or before June 24, 2013.
ADDRESSES: Submit comments identified by Information Collection 9000-
0032, Contractor Use of Interagency Fleet Management System Vehicles,
by any of the following methods:
Regulations.gov: http://www.regulations.gov. Submit
comments via the Federal eRulemaking portal by searching the OMB
control number. Select the link ``Submit a Comment'' that corresponds
with ``Information Collection 9000-0032, Contractor Use of Interagency
Fleet Management System Vehicles''. Follow the instructions provided at
the ``Submit a Comment'' screen. Please include your name, company name
(if any), and ``Information Collection 9000-0032, Contractor Use of
Interagency Fleet Management System Vehicles'' on your attached
document.
Fax: 202-501-4067.
Mail: General Services Administration, Regulatory
Secretariat (MVCB), 1275 First Street NE., Washington, DC 20417. ATTN:
Hada Flowers/IC 9000-0032, Contractor Use of Interagency Fleet
Management System Vehicles.
Instructions: Please submit comments only and cite Information
Collection 9000-0032, Contractor Use of Interagency Fleet Management
System Vehicles, in all correspondence related to this collection. All
comments received will be posted without change to http://www.regulations.gov, including any personal and/or business
confidential information provided.
FOR FURTHER INFORMATION CONTACT: Ms. Deborah Lague, Procurement
Analyst, Office of Governmentwide Acquisition Policy, GSA (202) 694-
8149 or email at [email protected].
SUPPLEMENTARY INFORMATION:
A. Purpose
If it is in the best interest of the Government, the contracting
officer may authorize cost-reimbursement contractors to obtain, for
official purposes only, interagency fleet management system (IFMS)
vehicles and related services. Before a contracting officer may
authorize cost-reimbursement contractors to obtain IFMS vehicles and
related services, the contracting officer must have, among other
requirements: (1) A written statement that the contractor will assume,
without the right of reimbursement from the Government, the cost or
expense of any use of the IFMS vehicles and services not related to the
performance of the contract; (2) Evidence that the contractor has
obtained motor vehicle liability insurance covering bodily injury and
property damage, with limits of liability as required or approved by
the agency, protecting the contractor and the Government against third-
party claims arising from the ownership, maintenance, or use of an IFMS
vehicle; and (3) Considered any recommendations of the contractor. The
information is used by the Government to determine whether it is in the
Government's best interest to authorize a cost-reimbursement
contractor, for official purposes only, to use IFMS vehicles and
related services.
Authorized contractors shall submit requests for IFMS vehicles and
related services in writing to the appropriate GSA point of contact in
accordance with the FAR. Contractors' requests for
[[Page 23936]]
vehicles or related services must include: (1) Two copies of the agency
authorization; (2) The number of vehicles and related services required
and period of use; (3) A list of employees who are authorized to
request the vehicles or related services; (4) A listing of equipment
authorized to be serviced; and (5) Billing instructions and address.
Public comments are particularly invited on: Whether this
collection of information is necessary for the proper performance of
functions of the Federal Acquisition Regulations (FAR), and whether it
will have practical utility; whether our estimate of the public burden
of this collection of information is accurate, and based on valid
assumptions and methodology; ways to enhance the quality, utility, and
clarity of the information to be collected; and ways in which we can
minimize the burden of the collection of information on those who are
to respond, through the use of appropriate technological collection
techniques or other forms of information technology.
B. Annual Reporting Burden
The time required to read and prepare information is estimated at 1
hour. Per a data search in the Federal Procurement Data System,
approximately 120 contracting agencies awarded cost reimbursable
contracts in Fiscal Year 2012. Of these agencies, it is estimated that
approximately fifty percent, or 60, contracting agencies may utilize
the IFMS to provide vehicles to contractors for official purposes only.
We are not aware of a centralized database which captures information
on agencies' use of the IFMS for this information collection; however,
agencies annually report motor vehicle fleet data using the GSA Federal
Automotive Statistical Tool (FAST), a web-based reporting tool
cosponsored by GSA and the Department of Energy. Based on information
in the Fiscal Year 2011 report, the estimate of 60 contracting agencies
that may utilize the IFMS to provide vehicles to contractors is
reasonable. It is estimated that an average of 3 contractors per agency
may request to use the IFMS for a total of approximately 180 requests
per year. The requests should be limited because certain travel costs
are allowable under cost-reimbursement contracts, including the costs
of contractor-owned or -leased automobiles. FAR 31.205-46(d) provides
that these costs are allowable, if reasonable, to the extent that the
automobiles are used for company business.
Estimated respondents/yr: 180.
Number of Responses annually: 1.
Total annual responses: 180.
Estimated hrs/response: 1.
Estimated total burden/hrs: 180.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the General Services
Administration, Regulatory Secretariat (MVCB), 1275 First Street NE.,
Washington, DC 20417, telephone (202) 501-4755.
Please cite OMB Control No. 9000-0032, Contractor Use of
Interagency Fleet Management System Vehicles, in all correspondence.
Dated: April 17, 2013.
William Clark,
Acting Director, Federal Acquisition Policy Division, Office of
Governmentwide Acquisition Policy, Office of Acquisition Policy, Office
of Governmentwide Policy.
[FR Doc. 2013-09446 Filed 4-22-13; 8:45 am]
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