[Federal Register Volume 78, Number 99 (Wednesday, May 22, 2013)]
[Notices]
[Pages 30340-30341]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-12210]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 21, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Farm Service Agency (N1-145-12-1, 3
items, 3 temporary items). Records related to the administration of the
Government Performance and Results Act.
2. Department of the Army, Agency-wide (N1-AU-10-103, 20 items, 20
temporary items). Master files of several electronic information
systems used to track procurement actions in support of force
deployments.
3. Department of Commerce, Bureau of the Census (N1-29-11-1, 31
items, 27 temporary items). Records of the Foreign Trade Division such
as foreign trade procedures memorandums, periodic division reports, and
data processing records such as system processing files, import/export
trade statistical operations production processing records, and final
net level data files. Proposed for permanent retention are foreign
trade data reports and products, research project planning files, and
subject files maintained by the Division Chief and Deputy Division
Chief.
4. Department of Defense, Defense Commissary Agency (N1-506-10-1, 5
items, 5 temporary items). Web content and management records related
to the agency's internal and external Web sites.
5. Department of Defense, Defense Commissary Agency (N1-506-11-1,
13 items, 13 temporary items). Records relating to the agency's
environmental management program. Included are records related to
monitoring, compliance, management review, planning, procedures,
organizational structure, and communications.
[[Page 30341]]
6. Department of Defense, Defense Contract Management Agency (N1-
558-10-9, 27 items, 22 temporary items). Records related to corporate-
level operations and mission-related programs. Included are management
control plans, international program correspondence files, foreign
visitor records, internal reviews, records of terminated audits, budget
and procurement records, and non-mandatory agency instructions.
Proposed for permanent retention are records of significant high-level
decisions and actions, records of high-level oversight reviews, and
mandatory mission-related agency instructions.
7. Department of Defense, Defense Finance and Accounting Service
(DAA-0507-2013-0002, 1 item, 1 temporary item). Forms, rosters,
agendas, handouts, and similar records pertaining to conference
planning.
8. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0002, 1 item, 1 temporary item). Master files of an electronic
information system that manages reimbursements and other miscellaneous
payments.
9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0005, 1 item, 1 temporary item). Master files of an
electronic information system used to track sexual assault cases.
10. Department of Homeland Security, Agency-wide (DAA-0563-2013-
0001, 11 items, 11 temporary items). Records of the department and its
component agencies including biometric and limited biographic
information used for national security, law enforcement, immigration,
and other mission-related functions.
11. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0002, 3 items, 3 temporary items). Minutes, annual reports, and
district office data for Harbor Safety Committees.
12. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0004, 4 items, 4 temporary items). Records of seamen licensing and
certification examinations.
13. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0005, 4 items, 4 temporary items). Master files of an electronic
information system supporting vessel security activities and operations
planning and monitoring.
14. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0006, 2 items, 2 temporary items). Credentialing and training
records related to health care administration.
15. Department of State, Bureau of Economic and Business Affairs
(DAA-0059-2013-0001, 4 items, 2 temporary items). License and export
recommendation case files. Proposed for permanent retention are policy
files.
16. Department of State, Bureau of Educational and Cultural Affairs
(DAA-0059-2012-0003, 5 items, 4 temporary items). Records of the Office
of Global Educational Programs, including grant files, reference files,
and informational publications. Proposed for permanent retention is the
office's annual statistical publication.
17. Department of State, Bureau of Political-Military Affairs (N1-
59-11-16, 9 items, 5 temporary items). Records of the Office of Weapons
Removal and Abatement including background and reference materials,
working files, grant files, and general correspondence. Proposed for
permanent retention are publications, policy files, project files, and
interagency working group files.
18. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-
13, 7 items, 5 temporary items). Records of the Legal Division
including memorandums, hearing files, and administrative records.
Proposed for permanent retention are historically significant
memorandums and hearing files.
19. Environmental Protection Agency, Office of Water (DAA-0412-
2013-0003, 2 items, 1 temporary item). Inputs of an electronic
information system used for the regulation of wells. Proposed for
permanent retention are the master files of the electronic information
system.
20. Federal Reserve System, Agency-wide (DAA-0082-2013-0001, 2
items, 2 temporary items). Routine security surveillance and
identification card records.
21. Office of the Director of National Intelligence, Office of the
Program Manager of the Information Sharing Environment (N1-576-11-10,
11 items, 3 temporary items). Records include Web sites and non-
substantive drafts and working papers. Proposed for permanent retention
are implementation plans, final reports and sharing agreements, daily
calendars, external speeches and briefings, records of boards and
working groups, legislation recommendations to Congress, and
substantive working papers.
Dated: May 14, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-12210 Filed 5-21-13; 8:45 am]
BILLING CODE 7515-01-P