[Federal Register Volume 78, Number 99 (Wednesday, May 22, 2013)]
[Notices]
[Pages 30340-30341]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-12210]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 21, 2013. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: request.schedule@nara.gov.
    FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: request.schedule@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (N1-145-12-1, 3 
items, 3 temporary items). Records related to the administration of the 
Government Performance and Results Act.
    2. Department of the Army, Agency-wide (N1-AU-10-103, 20 items, 20 
temporary items). Master files of several electronic information 
systems used to track procurement actions in support of force 
deployments.
    3. Department of Commerce, Bureau of the Census (N1-29-11-1, 31 
items, 27 temporary items). Records of the Foreign Trade Division such 
as foreign trade procedures memorandums, periodic division reports, and 
data processing records such as system processing files, import/export 
trade statistical operations production processing records, and final 
net level data files. Proposed for permanent retention are foreign 
trade data reports and products, research project planning files, and 
subject files maintained by the Division Chief and Deputy Division 
Chief.
    4. Department of Defense, Defense Commissary Agency (N1-506-10-1, 5 
items, 5 temporary items). Web content and management records related 
to the agency's internal and external Web sites.
    5. Department of Defense, Defense Commissary Agency (N1-506-11-1, 
13 items, 13 temporary items). Records relating to the agency's 
environmental management program. Included are records related to 
monitoring, compliance, management review, planning, procedures, 
organizational structure, and communications.

[[Page 30341]]

    6. Department of Defense, Defense Contract Management Agency (N1-
558-10-9, 27 items, 22 temporary items). Records related to corporate-
level operations and mission-related programs. Included are management 
control plans, international program correspondence files, foreign 
visitor records, internal reviews, records of terminated audits, budget 
and procurement records, and non-mandatory agency instructions. 
Proposed for permanent retention are records of significant high-level 
decisions and actions, records of high-level oversight reviews, and 
mandatory mission-related agency instructions.
    7. Department of Defense, Defense Finance and Accounting Service 
(DAA-0507-2013-0002, 1 item, 1 temporary item). Forms, rosters, 
agendas, handouts, and similar records pertaining to conference 
planning.
    8. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0002, 1 item, 1 temporary item). Master files of an electronic 
information system that manages reimbursements and other miscellaneous 
payments.
    9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0005, 1 item, 1 temporary item). Master files of an 
electronic information system used to track sexual assault cases.
    10. Department of Homeland Security, Agency-wide (DAA-0563-2013-
0001, 11 items, 11 temporary items). Records of the department and its 
component agencies including biometric and limited biographic 
information used for national security, law enforcement, immigration, 
and other mission-related functions.
    11. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0002, 3 items, 3 temporary items). Minutes, annual reports, and 
district office data for Harbor Safety Committees.
    12. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0004, 4 items, 4 temporary items). Records of seamen licensing and 
certification examinations.
    13. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0005, 4 items, 4 temporary items). Master files of an electronic 
information system supporting vessel security activities and operations 
planning and monitoring.
    14. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0006, 2 items, 2 temporary items). Credentialing and training 
records related to health care administration.
    15. Department of State, Bureau of Economic and Business Affairs 
(DAA-0059-2013-0001, 4 items, 2 temporary items). License and export 
recommendation case files. Proposed for permanent retention are policy 
files.
    16. Department of State, Bureau of Educational and Cultural Affairs 
(DAA-0059-2012-0003, 5 items, 4 temporary items). Records of the Office 
of Global Educational Programs, including grant files, reference files, 
and informational publications. Proposed for permanent retention is the 
office's annual statistical publication.
    17. Department of State, Bureau of Political-Military Affairs (N1-
59-11-16, 9 items, 5 temporary items). Records of the Office of Weapons 
Removal and Abatement including background and reference materials, 
working files, grant files, and general correspondence. Proposed for 
permanent retention are publications, policy files, project files, and 
interagency working group files.
    18. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-
13, 7 items, 5 temporary items). Records of the Legal Division 
including memorandums, hearing files, and administrative records. 
Proposed for permanent retention are historically significant 
memorandums and hearing files.
    19. Environmental Protection Agency, Office of Water (DAA-0412-
2013-0003, 2 items, 1 temporary item). Inputs of an electronic 
information system used for the regulation of wells. Proposed for 
permanent retention are the master files of the electronic information 
system.
    20. Federal Reserve System, Agency-wide (DAA-0082-2013-0001, 2 
items, 2 temporary items). Routine security surveillance and 
identification card records.
    21. Office of the Director of National Intelligence, Office of the 
Program Manager of the Information Sharing Environment (N1-576-11-10, 
11 items, 3 temporary items). Records include Web sites and non-
substantive drafts and working papers. Proposed for permanent retention 
are implementation plans, final reports and sharing agreements, daily 
calendars, external speeches and briefings, records of boards and 
working groups, legislation recommendations to Congress, and 
substantive working papers.

    Dated: May 14, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-12210 Filed 5-21-13; 8:45 am]
BILLING CODE 7515-01-P