[Federal Register Volume 78, Number 102 (Tuesday, May 28, 2013)]
[Notices]
[Pages 31905-31907]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-12583]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2013-OS-0105]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Defense Finance and Accounting Service proposes to alter a
system of records in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective on June 28, 2013 unless
[[Page 31906]]
comments are received which result in a contrary determination.
Comments will be accepted on or before June 27, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Gregory L. Outlaw, Defense Finance
and Accounting Service, Freedom of Information/Privacy Act Program
Manager, Corporate Communications, DFAS-HKC/IN, 8899 E. 56th Street,
Indianapolis, IN 46249-0150 or at (317) 212-4591.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on May 6, 2013, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: May 22, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7208
System name:
General Accounting and Finance System--Defense Transaction
Interface Module (June 4, 2007, 72 FR 30784).
Changes:
Change System ID to read ``T7330b.''
System name:
Delete entry and replace with ``Defense Finance & Accounting
Service Transaction Interface Module (DTIM).''
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``Defense Finance and Accounting
Service employees, United States Air Force (active duty, reserve, and
guard members), Department of Defense civilian employees for the
Defense Security Service, and the National Geospatial-Intelligence
Agency.''
Categories of records in the system:
Delete entry and replace with ``Social Security Number (SSN), and
General and Working Capital Funds transactions.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; DoD Directive 5118.5, Department of Defense Financial
Management Regulation (DoDFMR) 7000.14-R Vol. 4, Defense Finance and
Accounting Service; 31 U.S.C. Sections 3511, Prescribing accounting
requirements and developing accounting systems and 3512, Executive
agency accounting and other financial management reports and plans and
3513, Financial reporting and accounting system; and E.O. 9397 (SSN),
as amended.''
Purpose(s):
Delete entry and replace with ``The system will enable the United
States Air Force, Defense Security Service, and the National
Geospatial-Intelligence Agency (NGA) to produce transaction-driven
financial statements in support of Defense Finance and Accounting
Service financial mission.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, these records contained therein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
To the United States Department of the Treasury to report the
financial status of the General and Working Capital funds.
To the General Accounting Office for audit purposes.
The DoD Blanket Routine Uses published at the beginning of the DFAS
compilation of systems of records notices may apply to this system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Electronic storage media.''
Retrievability:
Delete entry and replace with ``Social Security Number (SSN) and
transaction number.''
Safeguards:
Delete entry and replace with ``Access to records is limited to
individuals who are properly screened and cleared on a need-to-know
basis in the performance of their duties. Passwords and user
identifications are used to control access to the system data, and
procedures are in place to deter browsing and unauthorized access.
Physical and electronic access are limited to persons responsible for
servicing and authorized to use the system.''
Retention and Disposal:
Delete entry and replace with ``Records are cut off at the end of
the fiscal year, and destroyed in 6 years and 3 months after cutoff.''
System Manager(s) and Address:
Delete entry and replace with ``Defense Finance and Accounting
Service-Columbus, I&T, System Manager, Cash, General Funds and
Miscellaneous Division, 3990 E Broad Street, Columbus, OH 43213-1152.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this record system
should address written inquiries to the Defense Finance and Accounting
Service, Freedom of Information/Privacy Act Program Manager, Corporate
Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN
46249-0150.''
Requests should contain individual's full name, SSN for
verification, current address, and provide a reasonable description of
what they are seeking.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this record system should
address written inquiries to Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN
46249-0150.
[[Page 31907]]
Request should contain individual's full name, SSN for
verification, current address, and telephone number.''
Contesting record procedures:
Delete entry and replace with ``The Defense Finance and Accounting
Service (DFAS) rules for accessing records, for contesting contents and
appealing initial agency determinations are published in Defense
Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may
be obtained from the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications,
DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.''
Record source categories:
Delete entry and replace with ``Defense Finance and Accounting
Service civilian employees, United Stated Air Force (active duty,
reserve, and guard members), Department of Defense civilian employees
for the Defense Security Service, and the National Geospatial-
Intelligence Agency.''
* * * * *
[FR Doc. 2013-12583 Filed 5-24-13; 8:45 am]
BILLING CODE 5001-06-P