[Federal Register Volume 78, Number 107 (Tuesday, June 4, 2013)]
[Notices]
[Pages 33444-33445]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-13162]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
July 5, 2013. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Food Safety and Inspection Service
(N1-462-13-1, 12 items, 11 temporary items). Records related to meat
and poultry investigations and violations, including correspondence,
reports, and administrative case files. Proposed for permanent
retention are reports of cases involving precedent-setting
investigations or violations.
2. Department of Agriculture, Forest Service (N1-95-12-1, 19 items,
10 temporary items). Study plans related to research and development.
Proposed for permanent retention are periodic reports summarizing the
results of studies.
3. Department of Agriculture, Forest Service (N1-95-12-3, 13 items,
12 temporary items). Raw data related to research studies. Proposed for
permanent retention are periodic reports summarizing the results of
studies.
4. Department of Agriculture, Forest Service (N1-95-12-4, 46 items,
30 temporary items). Records related to research and development,
including grants, agreements, program management, and research
programs.
[[Page 33445]]
Proposed for permanent retention are research reviews, records of
experimental forests and natural research areas, and research policy
records.
5. Department of Agriculture, Forest Service (N1-95-12-5, 8 items,
6 temporary items). Research and development program records, including
statistical reports and records related to data management and archival
activities, problem analysis, program formulation, and research work
units. Proposed for permanent retention are a research data archive and
correspondence regarding emerging research areas.
6. Department of Health and Human Services, Agency for Healthcare
Research and Quality (DAA-0510-2013-0003, 1 item, 1 temporary item).
Data use agreements for electronic information systems related to
quality of patient care and culture of safety in healthcare facilities.
7. Department of Health and Human Services, Office of the Assistant
Secretary for Health (DAA-0514-2013-0001, 9 items, 6 temporary items).
Records related to discretionary grant programs, including announcement
and application records, case files, and final reports. Proposed for
permanent retention are selected final reports pertaining to family
planning and adolescent pregnancy prevention activities.
8. Department of Homeland Security, U.S. Coast Guard (N1-26-11-1, 1
item, 1 temporary item). Records of vessel security planning.
9. Department of Homeland Security, U.S. Coast Guard (N1-26-11-3, 2
items, 2 temporary items). Personnel payroll processing records.
10. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0001, 1 item, 1 temporary item). Records of real property case
files, including white papers and inspection reports.
11. Department of State, Bureau of Diplomatic Security (DAA-0059-
2013-0004, 1 item, 1 temporary item). Master files of an electronic
information system used to manage and track security equipment from
procurement to retirement or surplus.
12. Department of State, Bureau of Administration (DAA-0059-2013-
0005, 1 item, 1 temporary item). Master files of an electronic
information system used to manage parking and transit matters at
department facilities.
13. Department of Transportation, National Highway Traffic Safety
Administration (N1-416-11-8, 2 items, 1 temporary item). Development
records of a publication on pedestrian safety for law enforcement
personnel. Proposed for permanent retention is the publication.
14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0007, 1 item, 1 temporary item). Forms used to report suspected
tax fraud activities.
15. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0010, 1 item, 1 temporary item). Master files of an electronic
information system used to prevent and document data breach incidents.
16. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0011, 3 items, 3 temporary items). Records include registration
data and correspondence used to monitor foreign financial institutions'
compliance activities.
17. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0012, 2 items, 2 temporary items). Inputs and outputs of an
electronic information system used to track taxpayer correspondence
relating to account issues for closed appeals cases.
18. National Archives and Records Administration, Research Services
(N2-306-13-1, 2 items, 2 temporary items). Records of the United States
Information Agency including correspondence logs and a routine
personnel grievance case file. These records were accessioned to the
National Archives but lack sufficient historical value to warrant
continued preservation.
19. Occupational Safety and Health Review Commission, Office of the
Executive Secretary (N1-455-11-2, 1 item, 1 temporary item). Master
files of an electronic information system used to track case files.
Dated: May 28, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-13162 Filed 6-3-13; 8:45 am]
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