[Federal Register Volume 78, Number 114 (Thursday, June 13, 2013)]
[Notices]
[Pages 35610-35611]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-14053]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID USN-2013-0014]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Department of the Navy proposes to alter a system of
records in its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective on July 16, 2013 unless
comments are received which result in a contrary determination.
Comments will be accepted on or before July 15, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Head, PA/FOIA
Office (DNS-36), Department of the Navy, 2000 Navy Pentagon,
Washington, DC 20350-2000, or by phone at (202) 685-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or from
the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/privacy/SORNs/component/navy/index.html.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on May 6, 2013, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: June 10, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05720-1
System name:
FOIA Request/Appeal Files and Tracking System (April 2, 2008, 73 FR
17961)
Changes:
* * * * *
[[Page 35611]]
Categories of records in the system:
Delete entry and replace with ``FOIA request/appeal, copies of
responsive records (redacted and released), correspondence generated as
a result of the request, cost forms, memoranda, legal opinions,
messages, and miscellaneous documents which relate to the request.
Database used to track requests from start to finish and formulate
response letters may contain name, Social Security Number (SSN),
business or company name, home and/or work address, home and/or work
phone number, fax number, home and/or work email address, year of
request/appeal filed; serial number of response letter; case file
number and/or caseworker. FOIA requests may contain unsolicited
personal information.
Collection of the SSN under this notice is only authorized in
connection with requests for records maintained in other systems of
records that require that information and which have obtained
authorization for the collection and maintenance of the SSN.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 552, the Freedom of
Information Act, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10
U.S.C. 5041, Headquarters, Marine Corps; DoDD 5400.07, DoD Freedom of
Information Act (FOIA) Program; Secretary of the Navy Instruction
5720.42F, Department of the Navy Freedom of Information Act Program;
and E.O. 9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To track, process, and coordinate
requests/appeals/litigation made under the provisions of the FOIA. To
provide responses to requests including requests for access to
information regarding FOIA requests and/or what is being requested
under the provisions of the FOIA. To compile data for FOIA reporting
requirements.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, these records contained therein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
Navy's compilation of systems of records notices may apply to this
system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper and/or electronic storage
media.''
Retrievability:
Delete entry and replace with ``Name; year of request/appeal filed;
serial number of response letter; case file number and/or caseworker.''
Safeguards:
Delete entry and replace with ``Records are accessed by custodian
of the record system and by persons responsible for servicing the
record system in performance of their official duties. Records are
stored in cabinets or rooms, which are not viewable by individuals who
do not have a need to know. Computerized databases are password
protected and accessed by individuals who have a need to know. System
software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC)
authentication to lock out unauthorized access.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Head, Department of Navy Privacy/
Freedom of Information Act Office, Chief of Naval Operations (DNS-36),
2000 Navy Pentagon, Washington, DC 20350-2000.
Record Holders:
Organizational elements of the Department of the Navy. Official
mailing addresses are published in the Standard Navy Distribution List
(SNDL) that is published as an appendix to the Navy's compilation of
system of records notices.
Appellate Authorities:
Office of the Judge Advocate General (Code 14), 1322 Patterson
Avenue SE., Suite 3000, Building 33, Washington, Navy Yard, Washington,
DC 20374-5066
General Counsel of the Navy (FOIA), 1000 Navy Pentagon, Room 5A532,
Washington, DC 20350-1000.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Freedom of Information Act
coordinator, Commanding Officer of the activity in question, or in the
case of appeals to the appropriate appellate authority. Official
mailing addresses are published in the Standard Navy Distribution List
(SNDL) that is published as an appendix to the Navy's compilation of
system of records notices.
The request should contain the full name of the individual and one
or more of the following kinds of information: year request/appeal
filed; serial number of response letter; and/or case file number.
Requests must also be signed.
Collection of the SSN under this notice is only authorized in
connection with requests for records maintained in other systems of
records that require that information and which have obtained
authorization for the collection and maintenance of the SSN.
The system manager may require an original signature or a notarized
signature as a means of proving the identity of the individual
requesting access to the records.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Freedom of Information Act coordinator,
Commanding Officer of the activity in question, or in the case of
appeals to the appropriate appellate authority. Official mailing
addresses are published in the Standard Navy Distribution List (SNDL)
that is published as an appendix to the Navy's compilation of system of
records notices.
The request should contain the full name of the individual and one
or more of the following kinds of information: year request/appeal
filed; serial number of response letter; and/or case file number.
Requests must also be signed.
Collection of the SSN under this notice is only authorized in
connection with requests for records maintained in systems of records
that require that information and which have obtained authorization for
the collection and maintenance of the SSN.
The system manager may require an original signature or a notarized
signature as a means of proving the identity of the individual
requesting access to the records.''
* * * * *
[FR Doc. 2013-14053 Filed 6-12-13; 8:45 am]
BILLING CODE 5001-06-P