[Federal Register Volume 78, Number 123 (Wednesday, June 26, 2013)]
[Notices]
[Pages 38341-38342]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-15296]
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DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0011; Docket 2010-0083; Sequence 22]
Federal Acquisition Regulation; Information Collection; Preaward
Survey Forms (Standard Forms 1403, 1404, 1405, 1406, 1407, and 1408)
AGENCY: Department of Defense (DOD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Notice of request for comments regarding an extension to an
existing OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat will be submitting to the Office of Management
and Budget (OMB) a request to review and approve an extension of a
previously approved information collection requirement concerning
preaward survey forms (Standard Forms 1403, 1404, 1405, 1406, 1407, and
1408).
DATES: Submit comments on or before August 26, 2013.
ADDRESSES: Submit comments identified by Information Collection 9000-
0011, Preaward Survey Forms, (Standard Forms 1403, 1404, 1405, 1406,
1407, and 1408) by any of the following methods:
Regulations.gov: http://www.regulations.gov. Submit
comments via the Federal eRulemaking portal by searching the OMB
control number. Follow the instructions provided at the ``Submit a
Comment'' screen. Please include your name, company name (if any), and
``Information Collection 9000-0011, Preaward Survey Forms, (Standard
Forms 1403, 1404, 1405, 1406, 1407, and 1408)'' on your attached
document.
Fax: 202-501-4067.
Mail: General Services Administration, Regulatory
Secretariat (MVCB), 1800 F Street NW., Washington, DC 20405. ATTN: Hada
Flowers/IC 9000-0011.
Instructions: Please submit comments only and cite Information
Collection 9000-0011, Preaward Survey Forms, (Standard Forms 1403,
1404, 1405, 1406, 1407, and 1408), in all correspondence related to
this collection. All comments received will be posted without change to
http://www.regulations.gov, including any personal and/or business
confidential information provided.
FOR FURTHER INFORMATION CONTACT: Ms. Cecelia L. Davis, Procurement
Analyst, Office of Governmentwide Acquisition Policy, GSA, 202-219-0202
or email [email protected].
SUPPLEMENTARY INFORMATION:
A. Purpose
To protect the Government's interest and to ensure timely delivery
of items of the requisite quality, contracting officers, prior to
award, must make an affirmative determination that the prospective
contractor is responsible, i.e., capable of performing the contract.
Before making such a determination, the contracting officer must have
in his possession or must obtain information sufficient to satisfy
himself that the prospective contractor: (i) Has adequate financial
resources, or the ability to obtain such resources; (ii) is able to
comply with required delivery schedule; (iii) has a satisfactory record
of performance; (iv) has a satisfactory record of integrity; and (v) is
otherwise qualified and eligible to receive an award under appropriate
laws and regulations. If such information is not in the contracting
officer's possession, it is obtained through a preaward survey
conducted by the contract administration office responsible for the
plant and/or the geographic area in which the plant is located. The
necessary data is collected by contract administration personnel from
available data or through plant visits, phone calls, and
correspondence. This data is entered on Standard Forms 1403, 1404,
1405, 1406, 1407, and 1408 in detail commensurate with the dollar value
and complexity of the procurement. These standard forms are not
cumulative. The surveying activity completes only the applicable
standard form(s) necessary to determine contractor responsibility in
each case.
B. Annual Reporting Burden
There are no Governmentwide systems for collecting the number of
preaward surveys completed in a fiscal year as preaward surveys are
only required in limited circumstances where information for the
prospective contractor cannot be obtained by the contracting officer to
make an affirmative statement of responsibility. Further, if the
contemplated contract will have a fixed price at or below the $150,000
simplified acquisition threshold (SAT) or will involve the acquisition
of commercial items (see Part 12); the contracting officer should not
request a preaward survey unless circumstances justify its cost.
Using parameters identified above a Federal Procurement Data System
(FPDS) ad hoc report was completed identifying that in Fiscal Year (FY)
2012 an estimated total of 11,805 contracts were awarded Governmentwide
that were over the SAT, and for which commercial acquisition procedures
were not used. Of that number, it is estimated that preaward surveys
were completed for 30 percent, or 3,540 of the 11,805 contracts that
were awarded. Of the six Standard Forms (1403, 1404, 1405, 1406, 1407,
and 1408), we estimated that Standard Form 1403 is used most frequently
because it is a general form and accounts for 30 percent or 1,062
times, Standard Forms 1404 and 1407 account for 15 percent or 531
times, Standard Form 1408 accounts for 20 percent or 708 times, and
Standard Forms 1405 and 1406 account 10 percent or 354 times.
Additionally, there is no Governmentwide data collection process or
system which identifies the actual number of hours necessary to prepare
and complete Standard Forms. To date, no public comments or questions
have been received regarding the estimated burden hours per response
included in prior approved clearances. After consultation with subject
matter experts, it was determined that the time required to prepare and
complete the Standard Forms is estimated at 24 hours per response.
Because preaward survey data is generally used for multiple contracts
awarded within a 12 month period, it is estimated that only one (1)
response would be reported annually per respondent per form.
Standard Form 1403--Preaward Survey of Prospective Contractor (General)
Respondents: 1,062.
Responses annually: 1.
Total Responses: 1,062.
Hours per Response: 24.
Total Burden Hours: 25,488.
Standard Form 1404--Preaward Survey of Prospective Contractor Technical
Respondents: 531.
Responses annually: 1.
[[Page 38342]]
Total Responses: 531.
Hours per Response: 24.
Total Burden Hours: 12,744.
Standard Form 1405--Preaward Survey of Prospective Contractor
Production
Respondents: 354.
Responses annually: 1.
Total Responses: 354.
Hours per Response: 24.
Total Burden Hours: 8,496.
Standard Form 1406--Preaward Survey of Prospective Contractor Quality
Assurance
Respondents: 354.
Responses annually: 1.
Total Responses: 354.
Hours per Response: 24.
Total Burden Hours: 8,496.
Standard Form 1407--Preaward Survey of Prospective Contractor Financial
Capability
Respondents: 531.
Responses annually: 1.
Total Responses: 531.
Hours per Response: 24.
Total Burden Hours: 12,744.
Standard Form 1408--Preaward Survey of Prospective Contractor
Accounting System
Respondents: 708.
Responses annually: 1.
Total Responses: 708.
Hours per Response: 24.
Total Burden Hours: 16,992.
C. Public Comments
Public comments are particularly invited on: Whether this
collection of information is necessary for the proper performance of
functions of the Federal Acquisition Regulations (FAR), and whether it
will have practical utility; whether our estimate of the public burden
of this collection of information is accurate, and based on valid
assumptions and methodology; ways to enhance the quality, utility, and
clarity of the information to be collected; and ways in which we can
minimize the burden of the collection of information on those who are
to respond, through the use of appropriate technological collection
techniques or other forms of information technology.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the General Services
Administration, Regulatory Secretariat (MVCB), 1800 F Street NW.,
Washington, DC 20405, telephone 202-501-4755. Please cite OMB Control
Number 9000-0011, Preaward Survey Forms (Standard Forms 1403, 1404,
1405, 1406, 1407, and 1408), in all correspondence.
Dated: June 20, 2013.
Karlos Morgan,
Acting Director, Federal Acquisition Policy Division, Office of
Governmentwide Acquisition Policy, Office of Acquisition Policy, Office
of Governmentwide Policy.
[FR Doc. 2013-15296 Filed 6-25-13; 8:45 am]
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