[Federal Register Volume 78, Number 128 (Wednesday, July 3, 2013)]
[Notices]
[Pages 40197-40199]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-16003]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2013-032]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 2, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
[[Page 40198]]
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Bureau of the Census (DAA-0029-2013-
0004, 5 items, 4 temporary items). Records relating to reports compiled
for outside entities on a reimbursable basis. Proposed for permanent
retention historically significant surveys.
2. Department of Defense, Defense Contract Management Agency (DAA-
0558-2013-0003, 1 item, 1 temporary item). Contract management files
relating to such matters as payments, performance, quality assurance,
and product acceptance.
3. Department of Defense, Defense Contract Management Agency (DAA-
0558-2013-0005, 2 items, 2 temporary items). Records relating to agency
financial matters such as disbursements, procurement, and cost
accounting.
4. Department of Defense, Defense Finance and Accounting Service
(DAA-0507-2013-0003, 3 items, 3 temporary items). Records related to
retirement plan deductions from military payroll.
5. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0004, 1 item, 1 temporary item). Master files of an
electronic information system used to support and monitor a hearing
conservation program.
6. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0010, 2 items, 2 temporary items). Master files of an
electronic information system used for managing clinical dietetic and
food production service information.
7. Department of Homeland Security, U.S. Citizenship and
Immigration Services (DAA-0566-2013-0001, 2 items, 2 temporary items).
Applications for employment authorizations when not submitted with
another immigration application.
8. Department of the Interior, Bureau of Land Management (DAA-0049-
2013-0001, 1 item, 1 temporary item). Master files of an electronic
information system used to manage emergency responder qualification and
certification records.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
11-41, 2 items, 2 temporary items). Master files and usage agreements
of an information system used to support joint task forces sponsored by
the agency.
10. Department of Justice, Justice Management Division (DAA-0060-
2012-0006, 4 items, 3 temporary items). Records of a health care fraud
control program, including funds allocation and program certification.
Proposed for permanent retention are annual program reports.
11. Department of Labor, Employee Benefits Security Administration
(N1-317-13-1, 2 items, 2 temporary items). Records that contain Federal
tax information relating to employee benefits.
12. Department of State, Bureau of Administration (N1-59-10-09, 9
items, 9 temporary items). Records of the Office of Emergency
Management including program files, routine reports, correspondence,
and emergency operation files for domestic facilities.
13. Department of State, Bureau of Diplomatic Security (N1-59-10-
19, 13 items, 10 temporary items). Records of the Office of Special
Programs and Coordination including administrative materials,
memorandums, program records, event coordination files, and emergency
action plans. Proposed for permanent retention are assessment reports.
14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0005, 1 item, 1 temporary item). Records used to document tax
compliance and resolution actions.
15. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0006, 1 item, 1 temporary item). Records used to manage tax return
processing activities.
16. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0008, 2 items, 2 temporary items). Records used to manage and
analyze information technology security data and systems.
17. Advisory Council on Historic Preservation, Agency-wide (DAA-
0536-2013-0001, 2 items, 1 temporary item). Non-winning nomination
files for the Preserve America Presidential Award. Proposed for
permanent retention are award files for successful nominations.
18. Architectural and Transportation Barriers Compliance Board,
Agency-wide (DAA-0588-2013-0001, 5 items, 2 temporary items).
Photographs and video recordings that document routine activities such
as award ceremonies, social events, training, and informational
sessions. Proposed for permanent retention are historical photographs
and video recordings.
19. Jamestown 400th Commemoration Commission, Agency-wide (N1-220-
13-1, 17 items, 7 temporary items). Administrative and background
records including financial records, draft
[[Page 40199]]
publications, research material, and working files. Proposed for
permanent retention are significant correspondence, final reports and
publications, audio visual material, and the commission's Web site.
20. National Archives and Records Administration, Research Services
(N2-288-12-1, 1 item, 1 temporary item). Records of the National
Endowment for the Arts comprising program grant case files from 1965 to
1996. These records were accessioned to the National Archives but lack
sufficient historical value to warrant continued preservation.
21. National Archives and Records Administration, Research Services
(DAA-0064-2013-0001, 1 item, 1 temporary item). Records include federal
agencies' Web site snapshots and related documentation harvested in the
2001 Web Snapshot Initiative Project.
22. Occupational Safety and Health Review Commission, Office of the
Executive Secretary (N1-455-11-3, 2 items, 2 temporary items).
Published Internet Web site content and Web site design records.
Dated: June 27, 2013.
Laurence Brewer,
Director, National Records Management Program.
[FR Doc. 2013-16003 Filed 7-2-13; 8:45 am]
BILLING CODE 7515-01-P