[Federal Register Volume 78, Number 135 (Monday, July 15, 2013)]
[Notices]
[Pages 42074-42075]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-16918]
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DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0034; Docket 2013-0077; Sequence 1]
Federal Acquisition Regulation; Information Collection;
Examination of Records by Comptroller General and Contract Audit
AGENCY: Department of Defense (DOD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Notice of request for an extension to an existing OMB
clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat will be submitting to the Office of Management
and Budget (OMB) a request to review and approve an extension of a
previously approved information collection requirement concerning the
examination of records by comptroller general and contract audit.
DATES: Submit comments on or before September 13, 2013.
ADDRESSES: Submit comments identified by Information Collection 9000-
0034 by any of the following methods:
Regulations.gov: http://www.regulations.gov. Submit
comments via the Federal eRulemaking portal by searching for OMB
Control No. 9000-0034. Follow the instructions provided at the ``Submit
a Comment'' screen. Please include your name, company name (if any),
and ``Information Collection 9000-0034, Examination of Records by
Comptroller General and Contract Audit'' on your attached document.
Fax: 202-501-4067.
Mail: General Services Administration, Regulatory
Secretariat (MVCB), 1800 F Street NW., Washington, DC 20405. ATTN: Hada
Flowers/IC 9000-0034, Examination of Records by Comptroller General and
Contract Audit.
Instructions: Please submit comments only and cite Information
Collection
[[Page 42075]]
9000-0034, in all correspondence related to this collection. All
comments received will be posted without change to http://www.regulations.gov, including any personal and/or business
confidential information provided.
FOR FURTHER INFORMATION CONTACT: Mr. Michael O. Jackson, Procurement
Analyst, Contract Policy Branch, GSA, 202-208-4949 or email
[email protected].
SUPPLEMENTARY INFORMATION:
A. Purpose
The objective of this information collection, for the examination
of records by Comptroller General and contract audit, is to require
contractors to maintain certain records and to ensure the Comptroller
General and/or agency have access to, and the right to, examine and
audit records, which includes: books, documents, accounting procedures
and practices, and other data, regardless of type and regardless of
whether such items are in written form, in the form of computer data,
or in any other form, for a period of three years after final payment.
This information is necessary for examination and audit of contract
surveillance, verification of contract pricing, and to provide
reimbursement of contractor costs, where applicable. The records
retention period is required by the statutory authorities at 10 U.S.C.
2313, 41 U.S.C. 254, and 10 U.S.C. 2306, and are implemented through
the following clauses: Audit and Records--Negotiation clause, 52.215-2;
Contract Terms and Conditions Required to Implement Statutes or
Executive Orders--Commercial Items clause, 52.212-5; and Audit and
Records--Sealed Bidding clause, 52.214-26. This information collection
does not require contractor's to create or maintain any records that
the contractor does not normally maintain in its usual course of
business.
Public Comments
Public comments are particularly invited on: Whether this
collection of information is necessary for the proper performance of
functions of the Federal Acquisition Regulation (FAR), and whether it
will have practical utility; whether our estimate of the public burden
of this collection of information is accurate, and based on valid
assumptions and methodology and ways to enhance the quality, utility,
and clarity of the information to be collected.
B. Annual Reporting Burden
For this information collection requirement data from Fiscal Year
(FY) 2012 was retrieved from the Federal Procurement Data System--Next
Generation (FPDS-NG).
The parameters for this information collection were based on the
prescription from each of the applicable clauses. Resulting from a
thorough review of each clause prescription, it was determined that the
type of contracts associated with this information collection are:
Negotiated awards over the simplified acquisition threshold (SAT) using
commercial procedures; Negotiated awards over the SAT using other than
commercial procedures; and, Sealed bid awards over $700,000. For
negotiated awards over the SAT using commercial procedures, FPDS-NG
shows 18,709 contracts (7,797 of those were awarded to unique vendors).
For negotiated awards over the SAT using other than commercial
procedures, FPDS-NG shows 14,085 contracts (6,731 of those were awarded
to unique vendors). For sealed bid awards over $700,000, FPDS-NG shows
1,602 contracts (809 of those were awarded to unique vendors). This
equates to a total of 34,396 total actions and a total of 15,337 unique
vendors after you drill down the 34,396 actions looking only for the
unique Data Universal Numbering System (DUNS) number. The 15,337
actions will be used as the number of estimated respondents per year.
It is estimated that number of responses per respondent is ten.
This is derived by dividing the number of contract actions by the
number of unique vendors (2.2 contracts), plus an average of three
subcontracts per contract (considering the applicable clauses flows
down to subcontractors). It is further estimated that the time required
to read and prepare a response is 60 minutes.
Respondents: 15,337.
Responses per Respondent: 10.
Total number of responses: 153,370.
Hours per Response: 1.0.
Total Burden Hours: 153,370.
The 153,370 burden hours represent a significant increase over the
63,934 hours that was published in the information collection notice in
the Federal Register at 75 FR 10268 on March 5, 2010, due to the
increase in the estimated hours per response, by fifty minutes, from
ten minutes to 1 hour.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the General Services
Administration, Regulatory Secretariat (MVCB), 1800 F Street NW.,
Washington, DC 20405, telephone 202-501-4755. Please cite OMB Control
Number 9000-0034, Examination of Records by Comptroller General and
Contract Audit, in all correspondence.
Dated: July 9, 2013.
Karlos Morgan,
Acting Director, Federal Acquisition Policy, Office of Governmentwide
Acquisition Policy, Office of Acquisition Policy, Office of
Governmentwide Policy.
[FR Doc. 2013-16918 Filed 7-12-13; 8:45 am]
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