[Federal Register Volume 78, Number 148 (Thursday, August 1, 2013)]
[Notices]
[Pages 46615-46616]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-18553]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2013-040]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 3, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Defense Contract Management Agency (N1-
558-10-3, 11 items, 9 temporary items). Records include responses to
congressional inquiries, biographies of agency personnel, clearances of
speeches and testimony, responses to information requests, legal
opinions, and litigation files. Proposed for permanent retention are
congressional hearing and testimony records, agency publications,
significant public affairs releases, and speeches of high level
officials.
2. Department of Defense, Defense Contract Management Agency (N1-
558-10-6, 6 items, 6 temporary items). Routine audiovisual,
cartographic, architectural, and engineering records, as well as
documents related to the production and maintenance of such records.
3. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0003, 1 item, 1 temporary item). Routine surveillance recordings of
facilities and equipment.
4. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2013-0003, 7 items, 2 temporary items). Regulatory
applications, site audit reports, and stakeholder engagement records
related to medical countermeasures operations. Proposed for permanent
retention are medical countermeasures development records, acquisition
records, facilities and engineering records, analytical decision
support records, and significant committee records.
5. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2013-0004, 4 items, 2 temporary items). Working files and a
tracking index for the Office of the Secretary's delegations of
authority. Proposed for permanent retention are the delegations of
authority.
6. Department of State, Bureau of Administration (DAA-0059-2012-
0006, 11 items, 8 temporary items). Records of the Office of Directives
Management including forms management records, internal information
technology records,
[[Page 46616]]
routine administrative files, and correspondence related to proposed
rules of other agencies. Proposed for permanent retention are rules
initiated by the Department, regulatory and procedural issuances, and
associated docket files.
7. Department of Transportation, National Highway Traffic Safety
Administration (N1-416-11-3, 18 items, 18 temporary items). Records
related to vehicle safety compliance including correspondence, reports,
and case files.
8. Department of the Treasury, Treasury Inspector General for Tax
Administration (DAA-0056-2012-0001, 1 item, 1 temporary item). Master
files of an electronic information system used to manage workflow for
the Office of Audit.
Dated: July 15, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-18553 Filed 7-31-13; 8:45 am]
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