[Federal Register Volume 78, Number 161 (Tuesday, August 20, 2013)]
[Notices]
[Pages 51212-51213]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-20242]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2013-041]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 19, 2013. Once the appraisal of the records is completed,
NARA will send a copy of the schedule. NARA staff usually prepare
appraisal memorandums that contain additional information concerning
the records covered by a proposed schedule. These, too, may be
requested and will be provided once the appraisal is completed.
Requesters will be given 30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records.
Further information about the disposition process is available on
request.
Schedules Pending
1. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0002, 3 items, 3 temporary items).
[[Page 51213]]
Records relating to security breaches within the Department of Defense
including case files and reports.
2. Department of Energy, Lawrence Berkeley National Laboratory
(DAA-0434-2013-0002, 1 item, 1 temporary item). Records relating to the
policy, standards, and procedures of the safety program at the Lawrence
Berkeley National Laboratory.
3. Department of the Navy, U.S. Marine Corps (DAA-0127-2012-0004, 4
items, 4 temporary items). Master files and other records of an
electronic information system used to manage the surveillance of Marine
Corps installations, including sensor data and textual information.
4. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0006, 1
item, 1 temporary item). Master files of an electronic information
system used to monitor the status and mission readiness of Marine Corps
installations.
5. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0013, 1
item, 1 temporary item). Master files of an electronic information
system used to manage construction projects on Marine Corps
installations.
6. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0009, 22 items, 21 temporary items). Records of the Office of
Foreign Missions including routine administrative files and
correspondence, day-to-day operational files, and master files of an
electronic information system used to support the issuance of
privileges, benefits, and immunities to the foreign diplomatic
community. Proposed for permanent retention are office program files.
7. Department of Transportation, Federal Highway Administration
(N1-406-11-1, 2 items, 1 temporary item). Master files of an electronic
information system used to report on traffic data. Proposed for
permanent retention are summary reports of all travel on public roads.
8. Department of Transportation, Federal Highway Administration
(N1-406-11-2, 3 items, 3 temporary items). Master files and output
files of an electronic information system used to report on highway
finance and motor fuel data.
9. Department of Transportation, Federal Railroad Administration
(DAA-0399-2012-0002, 5 items, 2 temporary items). Records related to
local and short-term emergency response. Proposed for permanent
retention are emergency preparedness plans, exercise files, and
catastrophic disaster response records.
10. Department of Transportation, Federal Railroad Administration
(DAA-0399-2013-0002, 12 items, 6 temporary items). Records related to
public affairs including working papers, community relations records,
and photographs and motion pictures of non-mission activities. Proposed
for permanent retention are biographies and portraits of senior
officials, press releases, photographs and motion pictures of mission
activities, and education files.
11. Peace Corps, Office of Safety and Security (DAA-0490-2013-0002,
2 items, 1 temporary item). Master files of an electronic information
system used to report on security incidents and crimes against
volunteers, trainees, or property. Proposed for permanent retention is
the associated annual report.
Dated: August 13, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-20242 Filed 8-19-13; 8:45 am]
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