[Federal Register Volume 78, Number 180 (Tuesday, September 17, 2013)]
[Notices]
[Pages 57179-57180]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-22544]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2013-044]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
October 17, 2013. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of historically valuable records and authorize the
disposal of all other records after the agency no longer needs them to
conduct its business. Some schedules are comprehensive and cover all
the records of an agency or one of its major subdivisions. Most
schedules, however, cover records of only one office or program or a
few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Army and Air Force Exchange Service (DAA-
0334-2013-0001, 1 item, 1 temporary item). Records relating to the
disposal of lost or unclaimed property found on agency premises.
2. Department of Defense, Army and Air Force Exchange Service (DAA-
0334-2013-0002, 1 item, 1 temporary item). Records relating to
merchandise exchanges.
3. Department of Defense, Army and Air Force Exchange Service (DAA-
[[Page 57180]]
0334-2013-0003, 1 item, 1 temporary item). Records relating to
merchandise refunds.
4. Department of Defense, Defense Security Service (DAA-0446-2013-
0001, 13 items, 13 temporary items). Records relating to security
training including instructor syllabuses, student summaries, and course
reference materials.
5. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2013-0010, 1 item, 1 temporary item).
Master files of an electronic information system used to assess
customer service of state-run health insurance assistance programs.
6. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0009, 4 items, 4 temporary items). Records of printing services.
7. Department of Labor, Bureau of Labor Statistics (DAA-0257-2013-
0002, 1 item, 1 temporary item). Employee non-disclosure agreements.
8. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0008, 1
item, 1 temporary item). Master files of an electronic information
system used to manage procurement, tracking, and distribution of
publications.
9. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0010, 1
item, 1 temporary item). Master files of an electronic information
system used to collect data for security and background investigations.
10. Department of State, Foreign Service Grievance Board (DAA-0059-
2013-0002, 9 items, 7 temporary items). Included are records of
proceedings, decisions, member files, and administrative records.
Proposed for permanent retention are annual reports and formal minutes.
11. Department of Transportation, Federal Highway Administration
(DAA-0406-2013-0003, 1 item, 1 temporary item). Master files of an
electronic information system used to track the costs of highway
construction.
12. Office of the Director of National Intelligence, Office of the
Deputy Director of National Intelligence for Intelligence Integration
(N1-576-11-12), 13 items, 6 temporary items. Records of the President's
Daily Brief including electronic backups, reference materials, copies
of service level agreements, and non-substantive drafts and working
papers. Proposed for permanent retention are case files associated with
the production and delivery of the brief, policy records, calendars,
and substantive working papers.
Dated: September 10, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-22544 Filed 9-16-13; 8:45 am]
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