[Federal Register Volume 78, Number 190 (Tuesday, October 1, 2013)]
[Notices]
[Pages 60264-60265]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-23788]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2013-OS-0200]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a new System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records in its inventory of record systems subject to the
Privacy Act of 1974, as amended.
DATES: This proposed action will be effective on November 1, 2013
unless comments are received which result in a contrary determination.
Comments will be accepted on or before October 31, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by telephone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or from the Defense Privacy and Civil Liberties Office Web site at
http://dpclo.defense.gov/privacy/SORNs/component/osd/index.html. The
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted on August 22, 2013, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: September 25, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPFPA 04
System name:
Shift Management System.
System location:
Pentagon Force Protection Agency (PFPA), 9000 Defense Pentagon,
Washington, DC 20301-9000.
Pentagon Force Protection Agency (PFPA), 4800 Mark Center Drive,
Alexandria, VA 22350.
Categories of individuals covered by the system:
PFPA Police Officers.
Categories of records in the system:
Employee name, badge number, home or mobile phone, home city and
state, personal email address, work phone and email address, official
training certifications, grade, rank, tenure, security clearance, work
schedules and
[[Page 60265]]
assignments (to include leave and overtime), specialties and skills
relevant to their job, and duty limitations relevant to job
requirements.
Authority for maintenance of the system:
10 U.S.C. 2674, Operation and control of Pentagon Reservation and
defense facilities in National Capital Region; and DoD Directive
5105.68, Pentagon Force Protection Agency (PFPA).
Purposes:
To manage the assignment of police officers, who work shifts to
specific posts while conforming to workforce rules, policies, and post
requirements. Police officer availability for different posts is
determined through Officer's leave status, overtime policies, and
skills and certifications required for various posts. Police officer
contact information will be used to notify officers of overtime or
special event opportunities and incorporate them into the schedule, if
accepted.
To provide an automated method for PFPA police officers to request
leave or overtime and review post assignments.
To serve as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness and conducting research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name or badge number.
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, an intrusion detection system, guards,
and is accessible only to authorized personnel. Access to records is
limited to person(s) responsible for servicing the record in
performance of their official duties and who are properly screened and
cleared for need-to-know. Access to computerized data is restricted by
Common Access Card (CAC) and username/passwords, which are changed
periodically. Data is encrypted and the server is maintained behind a
technical safeguard/firewall titled demilitarized zone (DMZ). Audits of
user activity will be conducted on a periodic basis.
Retention and disposal:
Destroy after GAO audit or after 6 years, whichever is sooner.
System manager(s) and address:
Deputy Division Chief of the Technical Services Division, Pentagon
Force Protection Agency, Pentagon Police Directorate, 9000 Defense
Pentagon, Washington, DC 20301-9000.
Notification procedure:
Individuals seeking to determine if their information is contained
in this system should address written inquiries to Deputy Division
Chief of the Technical Services Division, Pentagon Force Protection
Agency, Pentagon Police Directorate, 9000 Defense Pentagon, Washington,
DC 20301-9000.
Signed, written requests should contain the full name and badge
number of the individual.
Record access procedures:
Individuals seeking access to records about themselves should
address written inquiries to the Office of the Secretary of Defense/
Joint Staff, Freedom of Information Act Requester Services, 1155
Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should contain the full name, current
address and telephone number of the individual, the name and number of
this system of records notice.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR Part 311; or may be obtained from
the system manager.
Record source categories:
Individuals.
Exemptions claimed for the system:
None.
[FR Doc. 2013-23788 Filed 9-30-13; 8:45 am]
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