[Federal Register Volume 79, Number 1 (Thursday, January 2, 2014)]
[Notices]
[Pages 151-152]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-31176]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2014-013]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
February 3, 2014. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepares appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
[[Page 152]]
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of historically valuable records and authorize the
disposal of all other records after the agency no longer needs them to
conduct its business. Some schedules are comprehensive and cover all
the records of an agency or one of its major subdivisions. Most
schedules, however, cover records of only one office or program or a
few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e)).
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records.
Further information about the disposition process is available on
request.
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-11-26, 1 item, 1
temporary item). Master files of an electronic information system used
to manage maintenance and supply activity on equipment throughout its
life cycle.
2. Department of the Army, Agency-wide (N1-AU-11-27, 1 item, 1
temporary item). Master files of an electronic information system used
to track movement requirements for unit property and equipment.
3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0009, 1 item, 1 temporary item). Master files of an
electronic information system that supports electronic authentication
for persons requesting access to DoD installations.
4. Department of Health and Human Services, Office of the Secretary
(DAA-0468-2013-0008, 8 items, 4 temporary items). Routine
correspondence, working files, and supporting files of the Office of
the Inspector General. Proposed for permanent retention are briefing
books, significant correspondence, and reports.
5. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (DAA-0440-2013-0009, 1 item, 1 temporary item).
Records related to contract monitoring and evaluation.
6. Department of Housing and Urban Development, Agency-wide (DAA-
0207-2013-0001, 1 item, 1 temporary item). Records related to
condominium certifications used to facilitate mortgage insurance
applications.
7. Department of Justice, United States Marshals Service (DAA-0527-
2013-0012, 1 item, 1 temporary item). Records of the Judicial Security
Division consisting of routine requests for funds and resources for
special assignments.
8. Department of Justice, United States Marshals Service (DAA-0527-
2013-0025, 3 items, 3 temporary items). Records include application
materials and related correspondence of candidates for United States
Marshal.
9. Department of State, Bureau of Public Affairs (DAA-0059-2013-
0008, 1 item, 1 temporary item). Records of the Rapid Response Unit
including research material and daily reports.
10. Department of State, Bureau of Public Affairs (DAA-0059-2014-
0005, 2 items, 1 temporary item). Records of the Office of the
Historian including background and research material used by the oral
history program. Proposed for permanent retention are oral histories,
legal releases, and deed of gift forms.
11. Department of Veterans Affairs, Office of Inspector General
(DAA-0015-2013-0004, 12 items, 8 temporary items). Hotline records,
congressional inquiries, investigative case files, and working papers.
Proposed for permanent retention are executive correspondence, project
oversight reports, joint reviews, strategic plans, and semi-annual
reports to Congress.
12. Administrative Office of the United States Courts,
Administrative Office (DAA-0116-2013-0001, 13 items, 11 temporary
items). Administrative records relating to routine audits, surveys, and
management reviews. Proposed for permanent retention are records
relating to strategic plans and significant management reviews.
13. Administrative Office of the United States Courts, United
States District Courts (DAA-0021-2013-0003, 2 items, 1 temporary item).
Records relating to complaints of judicial misconduct or disability.
Proposed for permanent retention are final orders on conduct or
disability.
14. Advisory Council on Historic Preservation, Agency-wide (DAA-
0536-2013-0007 (69 items, 39 temporary items). Comprehensive schedule
covering training files (except for an evidential sample), non-winning
nomination files for awards, and other non-substantive program records.
Proposed for permanent retention are Council meeting files, records of
the Executive Director, National Historic Preservation Act Section 106
case records, and other substantive records relating to agency
policies, programs, and products.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-31176 Filed 12-31-13; 8:45 am]
BILLING CODE 7515-01-P