[Federal Register Volume 79, Number 22 (Monday, February 3, 2014)]
[Notices]
[Pages 6234-6236]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-02178]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2014-014]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March 5, 2014. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of
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historically valuable records and authorize the disposal of all other
records after the agency no longer needs them to conduct its business.
Some schedules are comprehensive and cover all the records of an agency
or one of its major subdivisions. Most schedules, however, cover
records of only one office or program or a few series of records. Many
of these update previously approved schedules, and some include records
proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Bureau of Economic Analysis (DAA-0375-
2013-0002, 15 items, 15 temporary items). Records of the Balance of
Payments Division including correspondence, methodology files, special
studies, surveys, and preliminary records gathered to produce economic
tables and adjustments.
2. Department of Commerce, Bureau of Economic Analysis (DAA-0375-
2013-0003, 8 items, 8 temporary items). Records of the Direct
Investment Division including methodology files, publications,
correspondence, special projects, and international transaction
surveys.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (DAA-0370-2013-0001, 9 items, 9 temporary items).
Records related to export administration regulations, including
endorsements, inventories, and summary reports.
4. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0011, 1 item, 1 temporary item). Guest books containing the
signatures and personal comments of high-level visitors to the
Secretary of Defense and Deputy Secretary of Defense.
5. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0017, 1 item, 1 temporary item). Master files of an
electronic information system used to file complaints against
postsecondary educational institutions.
6. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0019, 1 item, 1 temporary item). Master files of electronic
information systems used to review and adjudicate personnel security
actions.
7. Department of Defense, Defense Commissary Agency (DAA-0506-2013-
0002, 4 items, 4 temporary items). Master files of an electronic
information system used by the agency's Office of Inspector General to
manage investigations of fraud, waste, and abuse in commissary
operations. Also included are policy and procedure records for use of
the system.
8. Department of Defense, Defense Health Agency (DAA-0330-2013-
0007, 1 item, 1 temporary item). Master files of an electronic
information system used to support the treatment of traumatic brain
injuries.
9. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0007, 2 items, 2 temporary items). Records used to create
recommendations to improve efficiency.
10. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0008, 5 items, 5 temporary items). Records related to the inventory and
control of small arms.
11. Department of Education, Federal Student Aid (DAA-0441-2013-
0002, 10 items, 10 temporary items). Student aid applications, data
files, and financial records related to the Federal student loan
program.
12. Department of Health and Human Services, Office of the
Secretary (DAA-0468-2013-0014, 1 item, 1 temporary item). Master files
of electronic information systems containing patient medical care and
tracking records.
13. Department of Homeland Security, Agency-wide (DAA-0563-2012-
0002, 30 items, 18 temporary items). Public affairs records of the
Department and its component agencies including biographies and
speeches not at the executive level, background files for press
conference records, copies of audiovisual recordings, and routine
communications. Proposed for permanent retention are biographies and
speeches at the executive level, press conference records, master files
of audiovisual recordings, and significant publications.
14. Department of Justice, Agency-Wide (DAA-0060-2013-0006, 5
items, 5 temporary items). Master files of an electronic information
system containing copies of shared documents, account certifications,
and system logs.
15. Department of Justice, Federal Bureau of Investigation (DAA-
0065-2013-0003, 3 items, 3 temporary items). Master files and outputs
of an electronic system used to track and manage surveillance requests.
16. Department of Labor, Bureau of Labor Statistics (DAA-0257-2013-
0001, 2 items, 1 temporary item). Electronic copies of economic
research papers. Proposed for permanent retention are the paper copies
of these records.
17. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0001, 1 item, 1 temporary item). Taxpayer offers used to settle
tax liability cases.
18. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0002, 1 item, 1 temporary item). Master files of an electronic
information system used to reduce the payment of fraudulent tax
refunds.
19. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0003, 1 item, 1 temporary item). Forms used to extract data from
compliance systems.
20. Department of the Treasury, Internal Revenue Service (N1-590-
12-1, 21 items, 19 temporary items). Records of the Joint Board for the
Enrollment of Actuaries including enrollment applications, disciplinary
files, reports, correspondence, and related master files of electronic
information systems used to track and store case data. Proposed for
permanent retention are meeting minutes and organization files.
21. Administrative Office of the United States Courts, Agency-wide
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(DAA-0116-2014-0001 3 items, 2 temporary items). Administrative records
relating to routine audits, subject files, and general correspondence.
Proposed for permanent retention is the correspondence of the Director
or the Deputy Director.
22. Administrative Office of the United States Courts, United
States Courts of Appeals (DAA-0276-2013-0003, 1 item, 1 temporary
item). Circuit mediation records relating to cases.
23. Christopher Columbus Fellowship Foundation, Agency-wide (N1-
508-14-1, 15 items, 6 temporary items). Compliance reports, general
program correspondence, application records, award records, and routine
photographs. Proposed for permanent retention are board of trustees
records, correspondence of the executive director, publications,
posters, video recordings, and captioned photographs.
24. Court Services and Offenders Supervision Agency for the
District of Columbia, Community Supervision Services (DAA-0562-2013-
0013, 1 item, 1 temporary item). Master files of an electronic
information system used to manage and track closed offender records.
25. National Aeronautics and Space Administration, Agency-wide
(DAA-0255-2014-0001, 2 items, 2 temporary items). Employment records of
the agency's exchanges, recreational associations, and child care and
educational development centers.
26. National Archives and Records Administration, Agency-wide (DAA-
0064-2014-0001, 2 items, 1 temporary item). Email records from staff
accounts. Proposed for permanent retention are senior agency officials'
emails.
27. Securities and Exchange Commission, Division of Economic and
Risk Analysis (N1-266-12-01, 15 items, 14 temporary items). Taxonomy
development records, organizational information records, academic
literature reviews, risk assessment models, and reports supporting
rulemaking. Proposed for permanent retention are taxonomies used in the
data reporting system.
28. U.S. Commission on Civil Rights, Agency-wide (N1-453-12-1, 103
items, 76 temporary items). Records related to the 10 business units of
the agency including congressional affairs, public affairs, equal
employment opportunity programs, human resources, administrative
services, information technology, and regional programs. Also included
are records of the Office of the Staff Director, Office of the General
Counsel, Office of Civil Rights Evaluation, and Rankin Civil Rights
Library. Proposed for permanent retention are Commission meeting files
of the staff director, transcripts of Commission meetings, executive
session files, hearing and briefing records, commissioners'
correspondence, special project files, congressional committee files,
legislative history files, speech files, biographical files, reports to
Congress, project case files, and organizational planning and structure
files.
Dated: January 27, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-02178 Filed 1-31-14; 8:45 am]
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