[Federal Register Volume 79, Number 39 (Thursday, February 27, 2014)]
[Notices]
[Pages 11091-11093]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-04246]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0023]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a new System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records, entitled ``Interoperability Layer Service (IoLS)'',
to its inventory of record systems subject to the Privacy Act of 1974,
as amended. The system will evaluate individuals' eligibility for
access to DoD facilities or installations and implement security
standards controlling entry to DoD facilities and installations.
DATES: Comments will be accepted on or before March 31, 2014. This
proposed action will be effective on the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION
[[Page 11092]]
CONTACT. The proposed system report, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, was submitted on April 4, 2013, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: February 21, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 16 DoD
System name:
Interoperability Layer Service (IoLS).
System location:
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling
Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Any individual seeking access to a DoD facility or installation.
Categories of records in the system:
Information on individuals identified in the IoLS DoD Population
Database: DoD ID number, Social Security Number (SSN), last name, date
of birth, credential type, issuance, and expiration information; and
security alert information (alert type, alert source, case number).
Information on individuals identified in the IoLS Local Population
Database: Full name; date of birth; SSN; Local Population identifier;
foreign national ID; gender; race; citizenship information; contact
information (e.g., home or work mailing address, personal phone, work
phone); physical features (height, weight, eye color, hair color);
biometrics (photograph and fingerprints); credential type, issuance,
and expiration information; security alert information (alert type,
alert source, case number); and secondary identification such as a
driver's license or passport.
The following will be included for individuals about whom records
are maintained in the FBI National Crime Information Center (NCIC)
Wanted Person File: identity information (to include alternate identity
information): SSN; full name; gender; race; ethnicity; address; place
of birth; date of birth; citizenship; physical features (height,
weight, eye color, hair color or other identifying characteristics);
vehicle/vessel license information; want/warrant type, time, location,
and case number of offense, violation or incident; extradition
limitations; incarceration information; employment information;
vehicle, vessel, aircraft and/or train information; caution and medical
condition indicators.
Authority for maintenance of the system:
10 U.S.C. 113, Secretary of Defense; DoD Directive 1000.25, DoD
Personnel Identity Protection (PIP) Program; DoD Instruction 5200.08,
Security of DoD Installations and Resources and the DoD Physical
Security Review Board (PSRB); DoD 5200.08-R, Physical Security Program;
Directive-Type Memorandum (DTM) 09-012, Interim Policy Guidance for DoD
Physical Access Control; and E.O. 9397 (SSN), as amended.
Purpose(s):
To evaluate individuals' eligibility for access to DoD facilities
or installations and implement security standards controlling entry to
DoD facilities and installations. This process includes vetting to
determine the fitness of an individual requesting or requiring access,
issuance of local access credentials for members of the public
requesting access to DoD facilities and installations, and managing and
providing updated security and credential information on these
individuals. To ensure that identity and law enforcement information is
considered when determining whether to grant physical access to DoD
facilities and installations.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the FBI for the purpose of determining if records about
individuals seeking access to DoD facilities and installations are
maintained in the NCIC's Wanted Person File.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Records may be retrieved by DoD ID Number, Local Population
identifier, SSN, or credential information.
Safeguards:
Access to these records is role-based and is limited to those
individuals requiring access in the performance of their official
duties. Audit logs will be maintained to document access to data. All
data transfers and information retrievals using remote communication
facilities are encrypted. Records are maintained in encrypted databases
in a controlled area accessible only to authorized personnel. Entry to
these areas is restricted by the use of locks, guards, and
administrative procedures. All individuals granted access to this
system of records are to receive Information Assurance and Privacy Act
training annually.
Retention and disposal:
Disposition Pending (until the National Archives and Records
Administration approves a retention and disposal schedule, records will
be treated as permanent).
System manager(s) and address:
Deputy Director for Identity, Defense Manpower Data Center, 4800
Mark Center Drive, Alexandria, VA 22350-6000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should send written inquiries to
the Deputy for Identity, Defense Manpower Data Center, 4800 Mark Center
Drive, Alexandria, VA 22350.
Requests must contain the full name and Social Security Number of
the subject, and a return address.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Secretary of Defense/Joint Staff Privacy Office, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Signed, written requests must include the full name and Social
Security Number of the subject and a return address.
Contesting record procedures:
The Office of the Secretary of Defense/Joint Staff rules for
accessing records, contesting contents, and appealing initial agency
determinations are contained in Office of the Secretary of Defense
Administrative Instruction 81; 32 CFR part 311; or may be obtained
[[Page 11093]]
from the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Information provided by the NCIC Wanted Person Files is exempt from
the amendment and appeal provisions described in 5 U.S.C. 552a(f).
Record source categories:
Defense Enrollment and Eligibility Reporting System (DEERS), FBI
NCIC Wanted Person File, DoD Physical Access Control Systems, DoD
Visitor Registration Centers.
Exemptions claimed for the system:
The records contained in this system are used for criminal, civil,
and administrative enforcement requirements. To the extent that copies
of exempt records may become part of these records through JUSTICE/FBI-
001, National Crime Information Center (NCIC), OSD hereby claims the
same exemptions for the records as claimed at their source (JUSTICE/
FBI-001, National Crime Information Center (NCIC)). This system of
records may be exempt from the following provisions of 5 U.S.C. 552a
sections (c)(3) and (4), (d), (e)(1) through (3), (e)(4)(G) through
(I), (e)(5) and (8), (f), and (g) (as applicable) of the Act.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 311. For additional information
contact the system manager.
[FR Doc. 2014-04246 Filed 2-26-14; 8:45 am]
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