[Federal Register Volume 79, Number 62 (Tuesday, April 1, 2014)]
[Notices]
[Pages 18285-18286]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-07197]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2012-HA-0116]
Proposed Collection; Comment Request
AGENCY: Office of the Assistant Secretary of Defense for Health
Affairs, DoD.
ACTION: Notice.
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SUMMARY: In compliance with Section 3506(c)(2)(A) of the Paperwork
Reduction Act of 1995, the Office of the Assistant Secretary of Defense
for Health Affairs announces a proposed public information collection
and seeks public comment on the provisions thereof. Comments are
invited on: (a) Whether the proposed collection of information is
necessary for the proper performance of the functions of the agency,
including whether the information shall have practical utility; (b) the
accuracy of the agency's estimate of the burden of the proposed
information collection; (c) ways to enhance the quality, utility, and
clarity of the information to be collected; and (d) ways to minimize
the burden of the information collection on respondents, including
through the use of automated collection techniques or other forms of
information technology.
DATES: Consideration will be given to all comments received by June 2,
2014.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark
Center Drive, East Tower, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency
name, docket number and title for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at http://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: To request more information on this
proposed information collection or to obtain a copy of the proposal and
associated collection instruments, please write to the SNPMIS Project
Officer, DHSS, 7700 Arlington Boulevard, Falls Church, VA 22042-2902 or
call 703-681-2236.
SUPPLEMENTARY INFORMATION:
Title; OMB Number: Special Needs Program Management Information
System (SNPMIS); OMB Control Number 0720-TBD.
Needs and Uses: The information collection requirement is necessary
to provide access to a comprehensive program of therapy, medical
support, and social services for young Department of Defense (DoD)
Military Health System (MHS) beneficiaries with special needs. Special
Needs Program Management Information System (SNPMIS) is the MHS
automated information system designed to ensure the DoD meets the
unique information requirements associated with implementation of the
Individuals with Disabilities Education Act (IDEA). SNPMIS captures
records referral, evaluation, eligibility, and service plan data for
children with special needs who are eligible for MHS services under
IDEA. Management reports provide historical analysis to monitor ongoing
improvements in quality of care initiatives. It also allows program
managers to identify areas where additional services are needed. At the
service level, activities of different
[[Page 18286]]
programs can be compared to determine best practices that can be
implemented throughout the Educational and Developmental Intervention
Services (EDIS) clinics. The system's remote function allows EDIS staff
members to enter a young beneficiary's data while conducting activities
from that child's school or home.
Affected Public: Children of members of the Armed Forces and
civilians who are entitled to receive early intervention and special
education services from DoD under IDEA.
Annual Burden Hours: 1,775.
Number of Respondents: 1,065.
Responses per Respondent: 2.
Total Annual Responses: 2,130.
Average Burden per Response: 50 minutes.
Frequency: On occasion.
Information is collected from the individual to whom the record
pertains; reports from physicians and other medical department
personnel; and reports and information from other sources including
educational institutions, medical institutions, public and private
health, and welfare agencies.
Information from the family may be collected during an intake
meeting, a meeting to develop a service plan, as a result of provision
of services, performance of an evaluation, or other coordination
activities. The EDIS clinic or Department of Defense Dependents School
(DoDDS) school must obtain permission from the family before
information is collected from or provided to an external agency, and
prior to conducting evaluations or providing services. Before
information is released to an external agency the parents must sign a
Health Insurance Portability and Accountability Act (HIPAA) release.
Personally identifiable information (PII) and protected health
information (PHI) that are collected by the system includes: Name,
Social Security Number (SSN), Family member prefix (FMP), Birth Date,
Race/Ethnicity, Gender, Marital Status, Spouse Information, Child
Information, Disability Information, Home, Personal Cell, and Work
Phone Numbers--Child and Parents, Emergency Contact, Education
Information: Child's School Address; Individual educational program
plans, Sponsor Name, Sponsor SSN, Sponsor and Spouse rank or title,
Sponsor's unit, Other child care locations, Provider's name and title
that evaluate and provide intervention, Medical Information: Clinics
and medical summaries, EDIS process and activities data including
referral, evaluation, eligibility, and service plans.
The Computer Security Act of 1987, which went into effect in
September 1988, requires all U.S. government employees, contractors,
and others who directly affect federal programs to undergo periodic
training in computer security. All users of systems containing
sensitive data must also receive computer training corresponding to the
sensitivity of the data to which they access. All persons who have
access to or who are users of SNPMIS must have an Information
Technology Sensitive (IT) clearance level III or higher. SNPMIS users
are health care providers and SNPMIS Technical Support Team. The health
care providers have at least an IT II clearance, which allows them
access to basic functions of SNPMIS (i.e., data querying, viewing, and
printing). SNPMIS Development Team members have at least an IT II
clearance. They have access to information regarding the creation and
maintenance of user accounts, testing and system monitoring. They also
perform SNPMIS audit setup and reviews, and set up roles and
responsibilities. All SNPMIS users are subjected to the new hiring
screening process associated with their position. Contractors, however,
are required to complete a Standard Form 86 from which a National
Agency Check with Inquiry's (NACI) and credit check can be conducted.
Dated: March 27, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2014-07197 Filed 3-31-14; 8:45 am]
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